CUFTS: Open-Source ERMS Andy Perry and Bill Drew SUNY New Paltz Tompkins Cortland Community College.
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Transcript of CUFTS: Open-Source ERMS Andy Perry and Bill Drew SUNY New Paltz Tompkins Cortland Community College.
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CUFTS: Open-Source ERMS
Andy Perry and Bill DrewSUNY New Paltz
Tompkins Cortland Community College
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What is it?
• Open source serials management• Alternative to commercial solutions• Electronic resource management• Public A-Z list of journals• Open url/DOI link resolving (GODOT)• Overlap reports• MARC record management and output
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About CUFTS• Developed at Simon Fraser University (Canada).• Central instance hosting over 30 libraries at SFU• Many instances installed world-wide• Libraries can join the hosted central instance for a
reasonable fee or download and install the system locally for free as open source DIY.
• Designed to host multiple libraries as separate “sites”.• CUFTS is based on perl and PostgreSQL on linux. Ubuntu
is preferred over Red Hat.• I have no idea what the acronym stands for!
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CUFTS Features
• All the services driven by a knowledge base of e-resources and titles belonging to those e-resources.
• Knowledge Base now contains 464 resources and almost 586,000 title records, updated monthly, and distributed by the central SFU instance.
• Each CUFTS library sharing an instance has its own “Local Resources”– Point to a global resource in the knowledge base– Can be unique to the library and not part of the knowledge base– Can include print resources
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Different sites share one instance
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CUFTS Local Resources
• Site Specific• Easy to “activate” resources from the Knowledge
Base.– Title lists maintained automatically as KB is updated
• Partial subscriptions like ScienceDirect are handled by activating specific titles or by batch load of issn’s to match the Knowledge Base
• Can include print subscription information• Can load title lists for resources not in the Global KB
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Example of Partial Title Activation Load
issn10766332106214580001457509652302015599820959802203613682009457651742706100651281135964540252960209567151…
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License Information Linked to “Local Resources”
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Lots of Perl scripts“update_cjdb.pl” builds A-Z list“title_list_updater.pl updates KB if a new resource is added I haven’t tried all of them!
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CJDB—CUFTS A-Z List
• Provides public access to e-journals• Derived from “local resources” in CUFTS• Highly customizable—template editor part of
CUFTS• Also features user accounts and user tagging• Indexing not real time—need to run
update_cjdb.pl script when adding a new resource
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Very Basic Public A-Z List
Title display
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SFU’sNicely Tricked outCustomizedA-Z list
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E-Resource Comparison
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cufts2marc
• Public version available at http://lib-cufts.lib.sfu.ca/CUFTS/cufts2marc-list.cgi • Outputs MARC or XML for titles in e-resource
aggregations• Options for mapping holdings data to 500-599 tag
(could be further manipulated to MARC holding tag)• Free option for adding bibliographic records for e-
resources for ILS or for adding level 2-3 holdings in OCLC
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Cufts2marc Form: mapping e-journal holdings
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Journal Authority—shows availability of specific title by aggregator
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“Researcher”includes a suite of open source library systems
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The Big Questions and Issues
• CUFTS is a big system. It scales more effectively for a consortium than for an individual library.– More libraries mean a better Knowledge Base– Learning/implementing all the functions and scripts
• How to make it fit with a partial implementation of Serials Solutions 360 Core and 360 Link.– 2 knowledge bases, 2 title lists– Activation or cancellation of e-resources in 2 systems– Not an accounting system
• Once the data is all there, how do we use it effectively and get rid of the other spreadsheets and shadow systems. They’re all still there!
• What reports will be useful?• Best as a regional solution.
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Stranack, K. (2006, November). CUFTS: An Open Source Alternative for Serials Management. Serials Librarian, 51(2), 29-39. Retrieved October 8, 2008, from Library, Information Science & Technology Abstracts database.
Questions?/ Thank you!
Bill Drew [email protected] Perry [email protected]