CSC -AGD -AUG 2011...COMMUNITY SERVICES 4 9 AUGUST 2011 COMMITTEE – Presentation Mr Neil Kegie...

CITY OF ARMADALE

AGENDA OF COMMUNITY SERVICES COMMITTEE TO BE HELD IN THE COMMITTEE ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY, 9 AUGUST 2011 AT 7.00 PM A meal will be served at 6:15 pm. PRESENT: APOLOGIES:

OBSERVERS:

IN ATTENDANCE: PUBLIC: “For details of Councillor Membership on this Committee, please refer to the City’s website – www.armadale.wa.gov.au/your council/councillors.”

COMMUNITY SERVICES 2 09 AUGUST 2011 COMMITTEE

DISCLAIMER The Disclaimer for protecting Councillors and staff from liability of information and advice given at Committee meetings to be read. DECLARATION OF MEMBERS’ INTERESTS QUESTION TIME DEPUTATION CONFIRMATION OF MINUTES

RESOLVED Minutes of the Community Services Committee Meeting held on 12 July 2011 be confirmed. Moved MOTION CARRIED ( )

ITEMS REFERRED FROM INFORMATION BULLETIN – ISSUE NO. 13/2011 The following matters were included for information in the Community Services section – Issue No. 13/2011:

Outstanding Matters & Information Items Report on Outstanding Matters – Community Services Committee ....................C-1

Monthly / Quarterly Departmental Reports Library & Heritage Services General Monthly Report ........................................C-2 Manager Ranger & Emergency Services Monthly Report...................................C-9

Minutes of Occasional/Advisory Committees Disability Advisory Team Minutes ..............................................C-13/”CA-1”-24

If any of the items listed above require clarification or a report for a decision of Council, this item to be raised for discussion at this juncture.

INDEX

COMMUNITY SERVICES COMMITTEE

9 AUGUST 2011

COMMUNITY DEVELOPMENT

PRESENTATION – OUTCOMES OF MINNAWARRA FESTIVAL FORUM ....................................4

LIBRARIES & HERITAGE SERVICES

STATE GOVERNMENT FUNDING ARRANGEMENT AND LOCAL LEVEL AGREEMENT FOR PUBLIC LIBRARY SERVICES.....................................................................................................5 MEMORIAL PLAQUES FOR PARKS AND RESERVES LOCATION FOR NEW PLAQUES .........9

LEISURE SERVICES

ALFRED SKEET OVAL.......................................................................................................................11

EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

COMMUNITY SERVICES 4 9 AUGUST 2011 COMMITTEE – Presentation

Mr Neil Kegie Executive Manager of Community Development will conduct a presentation regarding the Minnawarra Festival Public Forum held on the 21st July 2011at the Armadale Arena.

COMMUNITY SERVICES 5 9 AUGUST 2011 COMMITTEE – Libraries & Heritage Services STATE GOVERNMENT FUNDING ARRANGEMENT AND LOCAL LEVEL AGREEMENT FOR PUBLIC LIBRARY SERVICES WARD ALL FILE REF: LIB/SP/5 DATE 26 July 2011 REF PLW RESPONSIBLE MANAGER

Executive Director Community Services

In Brief:

• This item recommends that Council advise the Western Australian Local Government Association that it supports the contents of both the draft Funding Arrangement and the draft Local Level Agreement for the Delivery of Public Library Services.

Tabled Items Nil

Officer Interest Declaration Nil

Strategic Implications 1.3 Access to a wide range of cultural, arts and learning opportunities 1.3.1 Provide libraries that support life long learning opportunities

Legislation Implications Library Board of Western Australia Act 1951

Council Policy/Local Law Implications Nil

Budget/Financial Implications Nil Consultation

BACKGROUND An Infopage has been received from WALGA requesting that local governments support the drafts of the Funding Arrangement between the Minister for Culture and the Arts and WALGA and the Local Level Agreement for Public Library Services. A report was presented to Council at its meeting of 8 November 2010 on the earlier drafts of these documents. This provided detailed history of these and the Framework Agreement that had been endorsed by both State and Local Government and formally signed by the Minister for Culture and the Arts on 10 June 2010. The City responded to the drafts advising WALGA that it supported the content of both but suggesting one small amendment to the Funding Arrangement related to the auditing processes.

COMMUNITY SERVICES 6 9 AUGUST 2011 COMMITTEE – Libraries & Heritage Services

Following comment on the earlier drafts by local governments, both the Funding Arrangement and the Local Level Agreement has been the subject of extensive scrutiny and negotiation by both WALGA State Council and the Strategic Library Partnership Agreement Steering Committee (SLPASC). This is a committee made up of the Chief Executive Officers of both the State Library and WALGA, a Library Board representative, a Department of Local Government representative, a Local Government Managers Australia (WA Division) representative and a Public Libraries WA representative. Copies of the now revised draft Funding Arrangement and the Local Level Agreement have been received (refer to Attachment “A-1” – Summary of Attachments – buff page) The City’s previously requested change to one clause in the Funding Arrangement has been included in the new draft. WALGA is now seeking Local Government support for these documents. The Infopage received from WALGA related to this matter states in part: Three documents constitute the Agreement between the State Government and Local Government for the provision of library services in Western Australia; the Framework Agreement, Funding Arrangement between the Minister for Culture and the Arts and WALGA Regarding Funding for Public Libraries (Funding Arrangement) and Local Level Agreement for the delivery of Public Library Services. Framework Agreement The Framework Agreement focuses on a set of key, high level, principles, objectives, outcomes, outputs, roles/responsibilities at a strategic level, and management of the partnership. It is intended that it will be in place for five years with the possibility of extension, subject to agreement of both parties. It is an overarching framework agreement to ensure that State and Local Government and their respective partners clearly understand their rights, obligations and responsibilities to each other and to the citizens of Western Australia. Funding Arrangement The Funding Arrangement between the Minister for Culture and the Arts and WALGA Regarding Funding for Public Libraries (Funding Arrangement) will apply for the term of the State Government. It quantifies the level of known State Government funding for public library acquisitions from 2010/2011 to 2013/14. One of the underpinning principles is the need to develop a new funding model that recognized and reflected the Local Government contribution to public library services by providing a grant-based system, which provides funding for library materials and discretionary purpose Local Level Agreement The Local Level Agreement for the Delivery of Public Library Services formalizes the relationship between individual Local Governments and the Library Board. Such agreements already exist but in many cases date back to the 1950s and 1960s and need to be updated. The key sections of the agreement are those stating Local Government and Library Board obligations with respect to core products and services to each other and to the Western Australian public. Additionally, reference is made to compliance with specified


regulations, standards, reporting and operating guidelines. The intent is that the Library Board and each Local Government will sign an individual agreement based on the template. The relevant legislation for the provision of library services in Western Australia is the Library Board of Western Australia Act 1951 (the Act) which outlines the powers and role of the Library Board. Prior to entering into the current agreements with the Library Board each local government resolved to become, and was subsequently declared, a participating body under the Act. The old agreements will be replaced by the new agreement. DETAILS OF PROPOSAL It is proposed that WALGA be advised that the City supports the contents of both the Funding Arrangement and the Local Level Agreement for the Delivery of Public Library Services.

COMMENT Analysis The WALGA Infopage states: Given that the Framework Agreement was signed in December 2009, the accompanying agreements need to be agreed and finalised as a matter of urgency. We are already into the second finalised year of the Funding Arrangement. With the progression of the structural reform priorities for both Local Government and Public Libraries and the State Government Election in 2012, it is important, as part of advocacy strategy for Local Government, that we have the Agreements formalised. The review of the Framework Agreement will commence in December 2011 as part of the process will provide an opportunity to reflect on the Funding and Local Agreements. Once the Agreements are formalised, WALGA will focus on addressing other issues identified by Local Government (on behalf of Public Libraries) including the ownership of stock, exchange system, regional model and procurement of a single Library management system. Council should be aware when considering the Funding Arrangement that it considers broad principles related to the State Government funding for public libraries. Prior to the 2010/1011 State budget, the State Government announced a 40% increase in funding for public library resources for the period 2010/11 to 2013/14. This is reflected in the Funding Arrangement document. A new Funding Allocation Model was adopted by both the WALGA State Council and the Library Board of Western Australia at their August 2010 meetings. The new model was adopted following workshops and extensive consultation and negotiation with Local Governments. The new model is a fairer and more transparent way of allocating funds, regardless of amount, to local governments for the purchase of public library stock. The City administratively supported the new model and this has been applied to the funding for the previous and current financial years. The allocation to the City’s libraries for the purchase of stock in the 2011/12 financial year is $169,977 as was predicted following the 40% increase in funding.


Options

1. Support the contents of the draft Funding Arrangement and the Local Level Agreement.

2. Request changes to one or both documents. Conclusion WALGA has advised that final comments are required by Friday 2nd of September 2011 as the intention is for the agreements to be endorsed at the respective October 2011 meetings of Library Board of WA and WALGA State Council. It is suggested that the City respond positively to the WALGA fax-back in support of both documents.

RECOMMEND

That Council advises the Western Australian Local Government Association that 1. it supports both the draft Funding Arrangement between the

Minister for Culture and the Arts and WALGA Regarding Funding for Public Libraries (Funding Arrangement) and the draft Local Level Agreement for the Delivery of Public Library Services.

2. that the Mayor and Chief Executive Officer be authorized to sign

the Local Level Agreement on behalf of the City at such time that is approved by the WALGA State Council.

Moved Cr CARRIED/LOST ( )

COMMUNITY SERVICES 9 9 AUGUST 2011 COMMITTEE – Libraries & Heritage Services MEMORIAL PLAQUES FOR PARKS AND RESERVES – LOCATION FOR NEW PLAQUES WARD ALL FILE REF: DATE 3 August 2011 REF PLW RESPONSIBLE MANAGER

Executive Director Community Services

In Brief:

• This item recommends that Council endorse the proposed location for memorial plaques for Springdale Park and Thomas Price Reserve.

Tabled Items Nil

Officer Interest Declaration Nil

Strategic Implications To Promote and support community arts, historical and cultural facilities and events.

Legislation Implications Nil

Council Policy/Local Law Implications Nil

Budget/Financial Implications Nil Consultation • Coordinator Parks Operations • Manager Leisure Services

BACKGROUND Council, at its meeting held on 27 June 2011, approved the wording for memorial plaques to be placed in Springdale Park and Thomas Price Reserve. When approving the wording for the plaques it resolved (C12/6/11) as follows:

That Council 2. “Receive a further report on the proposed location of those plaques following consultation with the Manager Parks and the Manager Recreation Services as appropriate”.


DETAILS OF PROPOSAL The proposal is that Council endorse the recommended location of the plaques in the parks as described on the maps of Springdale Park and Thomas Price Reserve. (Refer to Attachment “A-2” – Summary of Attachments – buff page)

COMMENT Options

1. Endorse the proposed location for the memorial parks. 2. Recommend alternative locations for the memorial parks.

Conclusion It is recommended that Council endorse the proposed locations for the memorial parks.

RECOMMEND

That Council endorses the proposed locations for memorial plaques at Springdale Park and Thomas Price Reserve.

Moved Cr CARRIED/LOST ( )

COMMUNITY SERVICES 11 9 AUGUST 2011 COMMITTEE – Leisure Services

ALFRED SKEET OVAL WARD Lake FILE REF DATE 20 JULY 2011 REF FG RESPONSIBLE MANAGER

Manager, Leisure Service

In Brief: • Council has received a petition regarding the

construction of female change rooms at the Armadale Soccer Club, Alfred Skeet Pavilion, located at Alfred Skeet Oval.

Recommend That Council;

• Notes the request for female change room facilities at Alfred Skeet Pavilion

• Brings the petition and the issue of additional change rooms to the attention of Armadale Soccer Club Management

• Supports the approach of working with Armadale Soccer Club Management to identify options for the development of additional change rooms at Alfred Skeet Pavilion

• Ensures that the issue of additional change rooms at Alfred Skeet Pavilion is considered as part of the current Existing Facilities Needs Assessment.

• Receives a further report through the Community Services Committee on this matter once the investigations as noted in this recommendation are undertaken.

Tabled Items Petition. Officer Interest Declaration Nil. Strategic Implications 1. Community Wellbeing

1.2.5 Ensure Council’s services and facilities are accessible. 1.5.1 Provide and promote Council sport, recreation and leisure facilities.

2. Enhanced Natural and Built Environments 2.6 Council building and facilities that meet community needs. Legislation Implications Nil Council Policy/Local Law Implications ENG 13 Asset Management Vision


Budget/Financial Implications There are currently no funds in the 15 Year Financial Plan for the construction of female change rooms at Alfred Skeet Pavilion. A concept design has not been developed which would be needed to determine the cost estimate for the construction of change rooms. It is possible that up to one third of the cost of this type of upgrade could be funded by the Department of Sport and Recreation through the Community Sport and Recreation Facilities Fund (CSRFF) although any submission by the City through the CSRFF would need to be weighed up against other priorities such as the development of the Piara Waters sporting complex and an upgrade to the City’s Golf Course. Armadale Soccer Club has advised officers that the development of additional change rooms is not a project that the Club would be in a position to contribute towards at this stage. Consultation Consultation with the President of Armadale Soccer Club has been undertaken regarding the request for female change rooms at Alfred Skeet Pavilion. BACKGROUND At the Council meeting of 27 July 2011 a petition signed by 69 residents was tabled by Cr Shaw, the prayer of which reads:

“We the undersigned petition the City of Armadale to construct female change rooms at the Armadale Soccer Club located at Alfred Skeet Oval on Armadale Road. It is imperative that changeroom facilities be provided for the continued expansion and growth in the number of ladies playing the sport. The Armadale Soccer Club currently only has one male changeroom. There are 2 ladies teams playing at Armadale this season, which will increase to 3 teams next season, not including the mixed teams, and there is no female changeroom. This results in up to 120 female players from Armadale and opposing teams, if all teams are playing at home, with no changeroom.”

In addition to this request the City of Armadale has been working with Armadale Soccer Club regarding facility upgrades and additional change rooms. In 2009 a CSRFF application was unsuccessful and the upgrades were not completed. Armadale Soccer Club currently has 26 junior teams, 4 senior male teams and 2 senior female teams. The club forecasts a 3rd female team commencing in 2012. Alfred Skeet reserve has 3 playing grounds and games are often played concurrently. Alfred Skeet Pavilion has one change room designed for males. The rare times male teams are not playing change rooms are occasionally accessed by female players. After training female players are not able to change at the club, as a result the women rarely stay to attend post-training social and fundraising events. It is also a possibility that with the completion of Frye Park and 4 change rooms being provided that some of the female players at Armadale Soccer Club will leave to join a club with changing facilities.


COMMENT Typically, many sporting facilities do not have enough change facilities to cater for male and female sporting teams that operate at the same time. This is particularly relevant to sporting codes such as soccer in which female participation has grown in recent years. The situation with the Armadale Soccer Club at Alfred Skeet Pavilion falls into this category. The Department of Sport and Recreation (DSR) recognises this and is generally supportive where demand exists of funding submissions through the CSRFF that allow for the construction of additional change rooms in order to encourage greater participation in sporting activity. The Armadale Soccer Club presented a CSRFF proposal to the City in 2009 for a project which included the upgrade of change rooms (CS111/10/09). Of the five applications considered that year, the Alfred Skeet project was rated 3 and did not receive the support of the DSR. The two projects that rated above the Alfred Skeet proposal and which did receive DSR support were applications for the upgrade of the Aquatic Centre and a contribution towards the construction of the Youth Activity Area. Should a CSRFF application be received for the Alfred Skeet change rooms for the 2011 round it would likely need to be considered against an application for funds for the development of the Piara Waters sporting complex and possibly an application for an upgrade to the Golf Course. Whilst all of these projects fit within the guidelines of the CSRFF program it is unlikely that all would be successful in the same year. The annual CSRFF report which will cover these issues in more detail will be considered by Council in October. Another relevant consideration is the Existing Facilities Needs Assessment which is currently underway on 11 identified ‘hubs’ in the City’s existing areas which incorporate sporting grounds and a range of sporting and community facilities. This study which includes the Skeet Reserves and associated facilities will make recommendations in the following three key focus areas;

1. Optimal usage of reserves by sporting clubs 2. Potential synergies between sporting and community facilities located at the hubs, and

ways in which these facilities may be developed in the future to better serve the community ; and

3. A policy framework that works towards the sustainable and equitable provision of

sporting and community infrastructure throughout the City A significant part of the study will be consultation with sporting clubs and community groups to determine short and longer term needs for community infrastructure over the entire City. This study should provide council with sound information on which to base decisions about the development of individual facilities in a City wide context. It is intended that the Existing Facilities Needs Assessment will be brought to the Community Services Committee for consideration before the end of the 2011.


Conclusion Additional change rooms at Alfred Skeet Pavilion would no doubt benefit the Armadale Soccer Club and encourage greater female participation in organised sporting activity. This report recommends a course of action including more consultation with the Club whilst ensuring any initiative is consistent with a City wide approach to facility development. It is recommended that a further report is considered by Council once the investigations and consultation as outlined in this item are completed.

RECOMMEND

That Council:

1. Notes the request for female change room facilities at Alfred Skeet Pavilion

2. Brings the petition and the issue of additional change rooms to the

attention of Armadale Soccer Club Management

3. Supports the approach of working with Armadale Soccer Club Management to identify options for the development of additional change rooms at Alfred Skeet Pavilion

4. Ensures that the issue of additional change rooms at Alfred Skeet

Pavilion is considered as part of the current Existing Facilities Needs Study; and

5. Receives a further report through the Community Services Committee

on this matter once the investigations as noted in this recommendation are undertaken.

MOVED Cr MOTION CARRIED/LOST(/)

COMMUNITY SERVICES 15 9 AUGUST 2011 COMMITTEE –

EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT COUNCILLORS’ ITEMS MEETING CLOSED AT

COMMUNITY SERVICES COMMITTEE

SUMMARY OF “A” ATTACHMENTS 9 AUGUST 2011

Attachment No.

Subject Page

A – 1

STATE GOVERNMENT FUNDING ARRANGEMENT AND LOCAL LEVEL AGREEMENT FOR PUBLIC LIBRARY SERVICES

17

A - 2

PLAQUES FOR PARK – MAP OF THOMAS PRICE RESERVE.

42

COMMUNITY SERVICES 17 Attachment “A-1 COMMITTEE – 9 AUGUST 2011

CSC -AGD -AUG 2011...COMMUNITY SERVICES 4 9 AUGUST 2011 COMMITTEE – Presentation Mr Neil Kegie...

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