1

CSBS Fourth Friday Faculty Workshop:

Faculty Effort andOther Personnel Costs

CSBS: Frances Solano

ORSP: Stefanie Friesen

TUC: Stacey Lord

3/27/2015

2Today’s Agenda

• Welcome and Announcements• Introductions • Understanding effort for budgeting and

management• Other “personnel” costs

• Collaborators, Independent Contractors, Vendors, Students,

• Upcoming CSBS Faculty Workshops• CSUN Contacts and Resources

3/27/2015

3What is “effort”?

• All professional activities covered by salary received from the university:• Instruction• Service• Community outreach• Research and other scholarly activities

• Equals 100% -- regardless of number of hours

3/27/2015

An example…

Instruction (6 units), 50%

LGRP (3 units R/T -costshare), 25%

Project A (3 units R/T, reimbursed by grant),

25%

Effort = 100%

5Effort is based on IBS

• Institutional Base Salary (IBS)• Salary rate established by University.

• Example:• Academic year salary = $72,000

• Academic year = 8 months (4 in fall, 4 in spring)

• Monthly salary rate = $9,000

• It is expected that externally sponsored grants fully support faculty effort at the “full external” rate.• Anything less requires discussion with and approval by the dean.

3/27/2015

6Funding effort on grants

• Reimbursing the state for time on grant• Direct pay from grant for “buyout”

• Request for Individual Reimbursed Time form

• Large Grant Release Program• Release time (in units) based on IDC budgeted

• Transfer made to college from ORSP

• Release time paid from other departments/centers/colleges• Release time based on teaching units

• Transfer made to CSBS from other unit.

• Additional payment (Faculty Payment Request form)• Up to 25% overload during academic year

• Up to 3 months summer pay (may be limited by sponsor, e.g. NSF allows 2 months).

• Up to approximately half-month winter pay (calculated based on days) 3/27/2015

7Certifying effort on grants

• All effort must be documented and certified –- Distribution of effort is based on pay.• TUC drafts report based on all pay received by faculty.

• Regular pay

• Additional / special pay (Faculty Payment Requests)

• Reimbursed time from grants

• Cost-share release time

• Faculty person confirms that the report is complete and accurate based on effort spent on each activitiy.

• (CSBS Grants & Contracts Officer will assist in this.)

• Report must then be approved by the Principal Investigator (PI).

• If PI is not available, chair must certify.3/27/2015

8Other “Personnel” Costs

• Collaborators versus Independent Contractors versus Vendors• Collaborators: Substantive work

• Requires commitment forms prior to proposal being submitted

• ORSP will execute subcontract to organization with purchase order:

• Independent contractors (individuals): For professional services (e.g. transcribing)

• Cannot be CSUN or TUC employee

• Vendors: Purchase of goods and services

• Stipends vs. Salary/Wages• Salary/wages paid to employee providing effort on project

• Stipends: No effort required on project

• For the benefit of the individual, NOT the project

• Students vs. Non-students• Students: Undergraduate (recommend $8 - $12 / hour); Graduate ($12 - $16 / hour)

• Non-students: Research Assistant; emergency hire limited to a 120 day appointment3/27/2015

9Spring 2015: Fourth Friday Faculty WorkshopsFall 2015: Tuesday Faculty Workshops

The spring semester will be focused on post-award management.

• WEDNESDAY, April 1, 11:30 am – 1:30 pm

• Friday, April 24, 9:00 – 10:00 am

• Friday, May 22, 2:00 – 3:00 pm

The fall semester will focus on pre-award -- finding funding, proposal development and submission.

• Tuesday, August 18, 3:00 – 4:00 pm

• Tuesday, September 15, 3:00 – 4:00 pm

• Tuesday, October 13, 3:00 – 4:00 pm

• Tuesday, November 17, 3:00 – 4:00 pm

• Tuesday, December 15, 3:00 – 4:00 pm

3/27/15

All workshops to be held in the Whitsett Room, Sierra Hall, 4th floor.

10CSUN Contacts

CSBS (College of Social & Behavioral Sciences)• Frances Solano, Grants & Contracts Officer (ext. 6135)• Anne Robison, External Relations & Programs Liaison (ext. 7738)• Tracy Baum, Director of Development (ext. 7129)• Pam Simon, Manager of Academic Resources (MAR) (ext. 2378)

ORSP (Office of Research & Sponsored Projects)• Scott Perez, Director, ORSP (ext. 2901)• Stefanie Friesen, Grant Coordinator (ext. 2901)• Jennifer Reifsneider, Grant Coordinator (ext. 2901)• Kat Sohn, Compliance Officer (IRB), (ext. 2901)

TUC (The University Corporation)

• Georg Jahn, Director, Sponsored Programs (ext. 2698)

• Stacey Lord, Sponsored Projects Liaison (ext. 7289)

• Mahyar Sadri, Compliance Analyst (ext. 6414)

• Maryann Camarillo, Accounting (ext. 3061)