3.13.4a Reaffirmation of Accreditation and - Broward College
CS-27: A Simplified Electronic Document System for Compliance Reaffirmation
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Transcript of CS-27: A Simplified Electronic Document System for Compliance Reaffirmation
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CS-27: A Simplified Electronic Document System for Compliance
Reaffirmation
Ray MercerDirector, Virtual Learning
Technology Evangelist
706-649-1820
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It is Your Choice…
OR
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CS-27: A Simplified Electronic Document System for Compliance
Reaffirmation
Ray MercerDirector, Virtual Learning
Technology Evangelist
706-649-1820
![Page 4: CS-27: A Simplified Electronic Document System for Compliance Reaffirmation](https://reader031.fdocuments.in/reader031/viewer/2022032419/55a3d0c21a28ab76598b45db/html5/thumbnails/4.jpg)
How to Weight Your Efforts
Convey the required reaffirmation documentation in a complete, accurate and straightforward format.
Use a high level of technology-based systems and resources.
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Agenda
• The Goals
• The Plan
• SACS/COC Requirements• The Tools
• The Product
• Lessons Learned
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The Goals
• To produce electronic documentation to support the College’s SACS/COC Reaffirmation process.
• To produce electronic documentation using such tools that are both common and relatively straightforward to use, so that a high level of technical expertise is not required.
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The Plan
• Simplistic Design
• Straightforward Implementation
• Clear Communication• Integrated Information
• Quality Document Production
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SACS/COC Guidelines
• “Guidelines for Communicating Information Electronically”, SACS/COC, 2005.– www.sacscoc.org/techguidelines.asp
• The Columbus Technical College Template falls in line with these guidelines.
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Quality Matters
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IE
IE Proof
ReaderIE
LeadershipTeam
The ProcessCollege
Divisions
DocumentPreparation
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Implementation
• Create Compliance website.– Password protected from off-campus– http://coc.columbustech.edu
• Develop site organizational structure.
• Publish all documents in HTML or PDF format for universal viewing.
• Copy website to self-booting CD at the last possible moment.
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Physical Document Submission
• Technical Preface• CD with website login instructions• Compliance Certification signed by
Liaison and CEO• Summary Form• Executive Summary of Quality
Enhancement Plan• Listing of Requirements and Responsible
Departments• Organization Charts
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The Tools
• Hardware
- HP Scanjet 5590 Digital Flatbed Scanner Scanner: 2400 dpi Color, flatbed and sheet-fed
Automatic document feeder: Standard, 50 sheets
MSRP: $300
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The Tools
• Software– Adobe Acrobat 8.0 (Standard) ($90)
• www.academicsuperstore.com
– HTMLstarter Premium Edition ($7)• www.graficalicus.com
– MS Office/OpenOffice
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Lessons Learned
• Pick the IE/Proof/Document Prep Team wisely.• Be prepared to reformat compliance information.• Proof….proof….proof
• Use short filenames when creating e-docs. • Convert/upload as soon as possible.• Do not be influenced by the pressure of “tech
envy”.
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Some Screen Shots
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Sample Template and Presentation
http://www.columbustech.edu/virtual/coctemplate
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Questions?