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Nuclear Regulatory Commission Revision 3Criminal History User Guide June 2015

Table of Contents

1. INTRODUCTION ................................................................................................ 3

2. FIRST TIME USER REQUIRED ACTIONS ........................................................ 3

2.1 OBTAINING CERTIFICATE ................................................................................ 3

3. SUBMISSIONS ................................................................................................... 3

3.1 ACCESS THE CRIMINAL HISTORY APPLICATION ................................................. 4 3.2 CONSENT TO MONITORING .............................................................................. 5

3.2.1 First Time Users - Request Access to Criminal History ............................ 6 3.3 WELCOME TO THE NRC CRIMINAL HISTORY “HOME” PAGE ............................... 7 3.4 MY PROFILE .................................................................................................. 8

3.4.1 Updating My Profile ................................................................................ 10 3.4.2 Facilities: Request Additional Access.................................................... 11

3.5 NEW SUBMISSION ........................................................................................ 12 3.5.1 Submission Identification Section .......................................................... 14 3.5.2 Attachments and Payment Section ........................................................ 14

3.5.2.1 Attaching Files ................................................................................ 14 3.5.2.2 Payment .......................................................................................... 16

3.5.3 Comments Section ................................................................................. 17 3.5.4 Sign and Submit Form Section .............................................................. 17 3.5.5 Complete Online Pay.Gov Payment....................................................... 19

3.5.5.1 Step 1: Enter Payment Information ................................................. 19 3.5.5.2 Step 2: Authorize Payment ............................................................. 20 3.5.5.3 Step 3: Confirm Payment ............................................................... 21 3.5.5.4 Payment Received .......................................................................... 21

3.5.6 Email Acknowledgements ...................................................................... 22 3.6 SUBMISSION HISTORY .................................................................................. 22

3.6.1 Refine Submission List ........................................................................... 24 3.6.2 Resubmit Submission ............................................................................ 25 3.6.3 Retrieving Responses ............................................................................ 27

3.7 CONTACT NRC ............................................................................................ 30 3.8 LOGOUT ...................................................................................................... 31 3.9 HELP........................................................................................................... 31


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1. Introduction

This document outlines step-by-step instructions for successful electronic transmittal of background check information (e.g., fingerprints) to the Nuclear Regulatory Commission (NRC), as required by 10 CFR Part 73.57, via the Electronic Information Exchange (EIE) process, which is available on the NRC's “Electronic Submittals Application” Web page (http://www.nrc.gov/site-help/e-submittals.html).

2. First Time User Required Actions

To submit background check information to the NRC, first-time users must complete the instructions in Section 2.1. These actions are performed one time only.

2.1 Obtaining Certificate

If you need a new certificate go to this link: and select the https://pki.nrc.gov/ecs/Electronic Submittals – Criminal History option, then select the Apply Now! link. The site will walk you through the process. After you complete the process the NRC system manager will review and approve your request and you’ll receive an e-mail with instruction on the steps necessary to install your certificate. Note: Installation of the certificate on Apple MAC machines requires use of a Firefox

browser and we recommend that users work directly with the NRC's Electronic Submittals Help Desk at 866-672-7640 to complete the installation.

3. Submissions

Note: Use one of the following recommended supported browsers: Internet Explorer 8,

Firefox 10, Safari 5.1 (Mac OS X/iPad), Chrome 18, Android 3.2.


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3.1 Access the Criminal History Application

Navigate to the NRC’s Website (www.nrc.gov). Scroll to the bottom of the page and select the Electronic Submittals Application link (within the “Popular Documents” section).

From the “Electronic Submittals Application” Web page (http://www.nrc.gov/site-help/e-submittals.html ), select: Criminal History

A certificate dialogue box will

appear. Enter the certificate password, and then select the applicable Allow or OK button.


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3.2 Consent to Monitoring

The user must recognize that the use of a federal computer system constitutes consent to monitoring and is for official or authorized use only. Should monitoring reveal possible evidence of violation of criminal statues or Public Law, your identification may be provided to the appropriate law enforcement officials and subjects you to criminal prosecution, fine, imprisonment, or other disciplinary action.

Note: When selecting “I do not consent to monitoring”, the only option offered is to select

the Exit button:

Continue as follows:

First Time Users - Request Access to Criminal History (Section 3.2.1):

Returning Users: Welcome to the NRC Criminal History Page (Section 3.3)

The following options are provided to the user:

To acknowledge and proceed, select the radio button for I consent to monitoring.

Select the Continue button.

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Fill out all required fields (annotated with a red asterisk [*]) and attached one or more file. You must electronically sign the form and then submit the form, to complete your submission. The fee to process background checks is $26.00 per item. Note: This amount is subject to change.

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