Credit for Prior Credit for Prior Experiential Learning Experiential Learning

(CPEL) (CPEL) Proposed Policy Draft Proposed Policy Draft

Highlights Highlights

College Recognition for College Recognition for Existing PracticeExisting Practice

• ““The College recognizes that students may The College recognizes that students may learn college-level knowledge and skills in a learn college-level knowledge and skills in a variety of situations: employment, military variety of situations: employment, military experiences, internships, externships, experiences, internships, externships, independent research, volunteer or civic independent research, volunteer or civic work, certifications, licensure experiences work, certifications, licensure experiences and training, and college courses not and training, and college courses not previously transcripted. To minimize the loss previously transcripted. To minimize the loss of credit to students and repeated of credit to students and repeated coursework, the College has created a coursework, the College has created a process for the awarding of credit for prior process for the awarding of credit for prior experiential learning.” experiential learning.”

Required Parameters of CPELRequired Parameters of CPEL

• CPEL is awarded only for college-level learning CPEL is awarded only for college-level learning and must be related to the theories, practices, and must be related to the theories, practices, and content of the academic field. Assessed and content of the academic field. Assessed learning must take place after high school. learning must take place after high school. Faculty members in the discipline/program in Faculty members in the discipline/program in consultation with the program chair and consultation with the program chair and division dean will determine which courses are division dean will determine which courses are eligible. Only faculty who are Subject Matter eligible. Only faculty who are Subject Matter Experts (SMEs) will determine when CPEL is Experts (SMEs) will determine when CPEL is granted. Comprehensive, verifiable, authentic, granted. Comprehensive, verifiable, authentic, up-to-date documentation of learning req. up-to-date documentation of learning req. Assessment processes will be consistent with Assessment processes will be consistent with contemporary methodologies in the respective contemporary methodologies in the respective fields.fields.

Student Eligibility Student Eligibility Requirements for Applying Requirements for Applying

for CPELfor CPEL• Current enrollment (may be waived Current enrollment (may be waived

with instructor permission)with instructor permission)• Good academic standing (cumulative Good academic standing (cumulative

2.0 GPA) (may be waived with 2.0 GPA) (may be waived with instructor permission)instructor permission)

• CPEL credits apply towards a degree CPEL credits apply towards a degree or certificateor certificate

ProcessProcess• A Student considering CPEL will meet A Student considering CPEL will meet

with an advisor to discuss the feasibility, with an advisor to discuss the feasibility, all available options, and the application all available options, and the application process.process.

• Before the student applies for any type Before the student applies for any type of CPEL, he/she must first meet with the of CPEL, he/she must first meet with the appropriate faculty member(s) or the appropriate faculty member(s) or the program chair to determine the optimal program chair to determine the optimal approach for demonstrating knowledge, approach for demonstrating knowledge, skills and abilities in the program.skills and abilities in the program.

CPEL RestrictionsCPEL Restrictions• Not for prior failed or audited coursesNot for prior failed or audited courses• Transfer as restricted elective credits Transfer as restricted elective credits

(except C-by-E)(except C-by-E)• Non-duplication of course credits earned in Non-duplication of course credits earned in

the U.S. or abroadthe U.S. or abroad• Official documentation of learning required Official documentation of learning required • Credits limited to 25% of those required for Credits limited to 25% of those required for

program, certificate or degreeprogram, certificate or degree• One-time petitionOne-time petition

CPEL Restrictions (cont.)CPEL Restrictions (cont.)• No vertical credit (prerequisite or lower level No vertical credit (prerequisite or lower level

course credits) for courses already taken course credits) for courses already taken • No partial creditNo partial credit• Unavailability of CPEL in some courses Unavailability of CPEL in some courses • No statute of limitations but a focus on No statute of limitations but a focus on

current knowledge and skillscurrent knowledge and skills• Credits for college-level learningCredits for college-level learning• No other CPEL options available for courses No other CPEL options available for courses

with challenge examswith challenge exams

OversightOversight• Division or department and faculty Division or department and faculty

responsibility to set criteria responsibility to set criteria (congruent with guidelines of the (congruent with guidelines of the Washington State Community and Washington State Community and Technical College Guidelines for Technical College Guidelines for Prior Learning Assessment and the Prior Learning Assessment and the Northwest Commission on Colleges Northwest Commission on Colleges and Universities’ Policy on Credit for and Universities’ Policy on Credit for Prior Experiential Learning).Prior Experiential Learning).

Oversight cont.Oversight cont.• The VPAA’s Office, in consultation with The VPAA’s Office, in consultation with

faculty, staff, and learners, will review, faculty, staff, and learners, will review, monitor and re-evaluate the CPEL policy monitor and re-evaluate the CPEL policy annually to ensure the quality of CPEL annually to ensure the quality of CPEL credits awarded to students.credits awarded to students.

• The College will continue to streamline the The College will continue to streamline the process and improve accessibility over time.process and improve accessibility over time.

• The College will monitor, review, reevaluate The College will monitor, review, reevaluate and revise the program, including the policy and revise the program, including the policy and procedures, to reflect faculty and and procedures, to reflect faculty and learner needs. learner needs.

Record-keepingRecord-keeping• Enrollment Services will maintain Enrollment Services will maintain

the relevant records for all the relevant records for all applications for CPEL and for applications for CPEL and for granted credits for at least a year granted credits for at least a year after the last quarter the student after the last quarter the student would be attending Shoreline would be attending Shoreline Community College Community College

Available Courses and Who Available Courses and Who May Conduct PLAMay Conduct PLA

• CPEL petitions may only be done for CPEL petitions may only be done for preexisting courses with up-to-date MCOs and preexisting courses with up-to-date MCOs and syllabi syllabi

• A faculty member with expertise in a particular A faculty member with expertise in a particular course and field may serve as a Subject Matter course and field may serve as a Subject Matter Expert (SME) for a particular CPEL application Expert (SME) for a particular CPEL application

• The faculty must maintain a regular The faculty must maintain a regular appointment with the college on a continuing appointment with the college on a continuing basisbasis

• Off-campus evaluators may be brought in as Off-campus evaluators may be brought in as requested by the faculty member requested by the faculty member

• All faculty assessors must be trained to All faculty assessors must be trained to evaluate portfoliosevaluate portfolios

Two CPEL MethodsTwo CPEL Methods• Individual advisementIndividual advisement: setup of : setup of

assessments including possibly assessments including possibly standardized testing, competency exams, standardized testing, competency exams, role plays, demonstrations, product role plays, demonstrations, product creation, interviews, or otherscreation, interviews, or others

• Portfolio developmentPortfolio development: summary : summary letter, comprehensive resume, list of letter, comprehensive resume, list of official courses taken, verification of official courses taken, verification of learning and skills, job descriptions, learning and skills, job descriptions, personal essays, official documentation of personal essays, official documentation of competencies competencies

CPEL CostsCPEL Costs• Processing feeProcessing fee• Faculty evaluation feeFaculty evaluation fee• Portfolio course tuition, textbooks, Portfolio course tuition, textbooks,

and related costsand related costs• Formalized testing fees and Formalized testing fees and

proctoring costs proctoring costs

Scheduling and Scheduling and CancellationsCancellations

• Required submittal of portfolio or performance Required submittal of portfolio or performance thru individual assessment process must be thru individual assessment process must be complete by 7complete by 7thth week of the quarter week of the quarter

• Decision by the end of the quarter, or with a Decision by the end of the quarter, or with a possible one-quarter extension based on possible one-quarter extension based on faculty need to verify portfolio contents, attain faculty need to verify portfolio contents, attain translation services, request an addendum, or translation services, request an addendum, or other reasons. Students granted an extension other reasons. Students granted an extension must submit materials by the 7must submit materials by the 7thth week of the week of the following quarter. following quarter.

• No-shows must reapply. Advance notification No-shows must reapply. Advance notification of cancellations requiredof cancellations required

Academic DishonestyAcademic Dishonesty• Disqualification based on fraud:Disqualification based on fraud: Any Any

dishonesty will disqualify a portfolio or dishonesty will disqualify a portfolio or examination from consideration and examination from consideration and result in transcription of the failure to result in transcription of the failure to attain credit through CPEL. attain credit through CPEL.

• Retraction of CPEL credits:Retraction of CPEL credits: Credits Credits found to have been gained fraudulently found to have been gained fraudulently may be retracted by the College at any may be retracted by the College at any time. time.

GradingGrading• Pass (performance level of at least 2.0 Pass (performance level of at least 2.0

in the course) in the course) • No credit (performance level below a No credit (performance level below a

2.0 in the course)2.0 in the course)• Numeric grades will be given for Numeric grades will be given for

credit through examinations as credit through examinations as recommended for transfer courses recommended for transfer courses (except when P/NC grades are (except when P/NC grades are allowed) allowed)

What May be Appealed?What May be Appealed?• Students may appeal grade given.Students may appeal grade given.• Students may appeal amount of Students may appeal amount of

credit given. credit given.

CPEL Awarded Credit CPEL Awarded Credit DecisionDecision

and/or Grade Appeals and/or Grade Appeals ProcessProcess1.1. Student and faculty member meet. Student and faculty member meet.

2.2. The division dean strives to work out a mutually The division dean strives to work out a mutually satisfactory resolution of the issue. The applicant satisfactory resolution of the issue. The applicant must write out the grievance for this step.must write out the grievance for this step.

3.3. Within 10 days of end of discussion, a meeting is Within 10 days of end of discussion, a meeting is held with a rep of the student body association held with a rep of the student body association and the student and faculty member (who may and the student and faculty member (who may bring a member of the bargaining unit). bring a member of the bargaining unit).

4.4. A committee of 1-2 faculty members from the A committee of 1-2 faculty members from the course-relevant division will evaluate the course-relevant division will evaluate the portfolio blind for a final judgment…OR the CRAG portfolio blind for a final judgment…OR the CRAG Option (Committee for Resolution of Academic Option (Committee for Resolution of Academic Grievances) per Policy 5035 will be activated. Grievances) per Policy 5035 will be activated.

College Credit College Credit Transcription and Transcription and

TransferabilityTransferability• Unique transcription as demonstrated Unique transcription as demonstrated

competency credit or vertical credit competency credit or vertical credit (albeit not for courses for which (albeit not for courses for which higher level courses have been taken) higher level courses have been taken) or course petition creditsor course petition credits

• Transferability limitations made Transferability limitations made known through clear advising, known through clear advising, publicity and articulation workpublicity and articulation work

Remuneration for Remuneration for FacultyFaculty

• In accordance with the negotiated In accordance with the negotiated Faculty Agreement, assessors will be Faculty Agreement, assessors will be paid a fee for assessing and evaluating paid a fee for assessing and evaluating the petitioner’s portfolio, presentation, the petitioner’s portfolio, presentation, examination or any other process for examination or any other process for demonstrating knowledge, skills and demonstrating knowledge, skills and abilities in a program or discipline. The abilities in a program or discipline. The rate of pay for this work will be rate of pay for this work will be determined by the Joint Union determined by the Joint Union Management Committee. Management Committee.

Roles and Roles and ResponsibilitiesResponsibilities

• Instructor of the portfolio courseInstructor of the portfolio course• CPEL Advisor—Faculty, Counselor, CPEL Advisor—Faculty, Counselor,

or Librarianor Librarian• CPEL AdministratorCPEL Administrator• CPEL Assessor/Subject Matter CPEL Assessor/Subject Matter

Expert (SMEs) faculty members Expert (SMEs) faculty members

Where is the Process Where is the Process Now?Now?

• Trial Run in Fall 2004: Trial Run in Fall 2004: Professor Betty Peace-Professor Betty Peace-Gladstone worked with several students who took Gladstone worked with several students who took the portfolio course created by Professor Bonnie the portfolio course created by Professor Bonnie Frunz (with consultation and advisement from Frunz (with consultation and advisement from CAEL) CAEL)

• Support Materials: Support Materials: Creation of draft materials Creation of draft materials and formsand forms

• Draft Policy: Draft Policy: Honing of the proposed draft Honing of the proposed draft CPEL policy CPEL policy

• Publicity: Publicity: Publicizing policy to campus (since Publicizing policy to campus (since 2003) 2003)

• Faculty Handbook: Faculty Handbook: Developing a Faculty Developing a Faculty Handbook for CPEL with Professor Janet Colvin Handbook for CPEL with Professor Janet Colvin (CAEL consult.)(CAEL consult.)

CPEL Committee CPEL Committee MembersMembers

Chair: Andrea RyeChair: Andrea RyeMembers: Clarita Bhat, Becky Collord, Members: Clarita Bhat, Becky Collord,

Bonnie Frunz, Shalin Hai-Jew, Mark Bonnie Frunz, Shalin Hai-Jew, Mark Hankins, Susan Kolwitz, Berta Lloyd, Hankins, Susan Kolwitz, Berta Lloyd, Stephen Mihalick, Marty Olsen, Tim Stephen Mihalick, Marty Olsen, Tim Payne, Betty Peace-Gladstone, Cindi Payne, Betty Peace-Gladstone, Cindi Price, Donald Schultz, Cecily Sherritt, Price, Donald Schultz, Cecily Sherritt, Susan Sparks, and Alicia ZweifachSusan Sparks, and Alicia Zweifach

ConclusionConclusion• What questions do you have about What questions do you have about

this proposal? this proposal?