CREATING YOUR ANNUAL STUDIO PLANNING CALENDAR · Thank you! • Download the ... template.cfm •...
Transcript of CREATING YOUR ANNUAL STUDIO PLANNING CALENDAR · Thank you! • Download the ... template.cfm •...
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CREATING YOUR ANNUAL STUDIO PLANNING CALENDARWith Suzanne Blake Gerety & Jill Tirone
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Here’s what you’ll learn:• An easy way to create your
strategic plan to organize your studio calendar and goals
• The simple tools you can use to manage all of your projects and related tasks
• How to stay on track, focused, and confident in what is possible for you and your team to achieve from one year to the next
• DOWNLOAD the Recital planning master task list and calendar template
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What is in a strategic plan? • Your dance studio mission & vision
• Your goals for 1 to 3 years
• The actions needed to reach those goals
• The resources and people needed to achieve the goals
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Need a starting point for your mission & vision?
• What is your purpose for being in business?
• What do you want to be known for?
• What can people count on from you?
• What are you committed to creating at your studio?
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Keep your mission statement at the heart of your planning
Example Mission Statement
We support and nurture the love and joy of dance.
We provide quality education through a team of professional teachers
committed to inspire, train, and develop
students of all ages and experience.
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Create your goals out of your mission and vision
Four questions to ask yourself: • Where are we now? • Where are we going? • How do we get there? • Who is coming with us?
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Example of goals createdSCHEDULE & PROGRAMS – FOCUS ON QUALITY EDUCATION • Create a class schedule that
supports our mission • Offer varied and relevant summer
dance programs • Offer classes and curriculum to
foster student development and track progress
GROW THE STUDIO – DANCERS OF ALL AGES • Increase student enrollment • Build student retention and loyalty • Provide ongoing customer
satisfaction • Cultivate positive word-of-mouth
referrals
BUILD OUR TEAM OF PROFESSIONAL TEACHERS • Find and retain quality staff • Create staff training and
development • Develop an effective and unified
management team
BE KNOWN FOR INNOVATION • Innovative and cutting edge
technology and systems to run the business
• Provide high quality dancewear and costumes
• Performances that leave the audience delighted
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The goals create the projects• Projects
• Create a better class schedule to attract recreational/beginner through advanced dancers
• Create new summer offerings: Intensives, Camps, • Develop an advancement track for ballet, modern, tap, etc • Implement a faculty/staff communication process • Make better costume decisions – attend UDMA • Revise our website and marketing to reflect our goals
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Create a process for your projects• Projects have ‘mini goals’, some call these deliverables • Ex: Faculty
communication process • Set up a dedicated
Facebook Group • Set a schedule for
conference calls • Establish regular email
communications – monthly • Create a faculty important
date calendar
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Turn your deliverables into tasks• Tasks are what you should put on your to-do list, the make
big projects more manageable • You can easily delegate tasks • Example – Deliverable: Set a schedule for conference
calls • Tasks
• Get a freeconferencecall.com account and phone number • Set dates in the faculty calendar, email and ask teachers to schedule
them in • Send agenda items out early and ask teachers to give their input on
topics
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The best planning tools are the ones you use!• If you prefer paper and pen, go with that
• If you prefer digital, go with that
• Or do a combination of both.
• Just be consistent, it will keep you on track
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Suggested planning, project, task tools
What we use at our studio: • Google docs • Podio: is a web-based platform for organizing team communication, business processes, data and content in project management workspaces
• Smartsheet: for our Absentee Notification
• Year at a glance wall calendar
• Other ideas include • Excel spreadsheets • Other online resources
such as Basecamp • Additional tips?
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Recital Planning Year At A Glance Calendar • Start with the big
projects and note the month that you want them started or completed or both
• Put all of what has to get done out of your head and into a central place so that you can have people on your team help
• This gives you a track to follow each year and you don’t have to reinvent the wheel
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Create Your Recital Planning Master Task List
• List all of the deliverables and the tasks associated with each area
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Stay on track, be confident, focus on the positive • You have to create the time for strategic planning, otherwise everything is an urgent fire to put out
• Each week, write down the 5 to 10 things that were positive and that you’ve accomplished
• Be confident with your plan, don’t let one or two problems derail your focus
• Don’t try to fix or change everything at once, pick the top three things you want to work on this year
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Thank you! • Download the Recital planning calendar and task list: http://www.dancestudioowner.com/members/Recital-planning-master-task-list-and-calendar-template.cfm
• Model this for all areas: costumes, dancewear, dance teams, music and more