Creating the Self-Sufficient Student: Providing Students With Advising Information at Any Time

INTO Oregon State University

Undergraduate Pathway Student Demographics

●Not all INTO OSU students are international students. Some hold green cards, have dual citizenship, or are in the process of applying.

●Older than average students●Veterans●Student Parents●Major Exploration●First Generation

http://international.oregonstate.edu/sites/international.oregonstate.edu/files/OIS/Student/Documents/2017-spring-enrollment-report.pdf

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Where Did We Start?

Pathway Advising Guide

How can we help students progress as students that are able to navigate and succeed at OSU?

●Targeted specific learning goals and outcomes for successful transition from INTO OSU to their Degree Program at OSU.

●Was given to all pathway students that started in Fall of 2016. Most were eligible to progress at the end of spring 2017.

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Pathway Advising Guide Results

• Well received• Paper Versions were lost• Needed a more conversational advising tool• Needed a larger database that considered needs of students:

• First Term• Second Term• Third Term

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Discussion

How do you or your department communicate important information to students?

Does this work for your office?

What barriers might students face when obtaining this information?

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What is CANVAS?

Online Course Management Tool

Driving force in online learning management throughout higher education.●Addresses concerns of “Will it Get Used”

• https://www.canvaslms.com/higher-education/• Openess• Customizable• Pedagogically Flexible• Reliable

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Motivation and Benefits of moving to Canvas

Image: http://www.hercampus.com/school/uc-berkeley/5-apps-every-uc-berkeley-student-should-have

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Cons of Using Canvas

●Students already have many classes on Canvas, so it can get

lost

●Analytics don’t provide information about which pages

students use

●When students use the phone app to access Canvas, their

time spent on Canvas is not tracked

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Providing Support: Scaling Student Self-Service

From the Education Advisory Board Brief Leveraging Technology to Scale Student Self-Service: Insights Brief on Applying Population Health Management to Support Low and Rising Risk StudentsPublished by the Advisory Board Company, 2015

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Providing Support: When & How We Use Canvas

Orientation: Send the Invite and introduce briefly

The main take-away is that students need to come to the required

First Term Group Advising Meeting

Weekly Checklist Emails: Link to the Canvas site as often as

possible

First Term Group Advising Meeting: Show students where they

can find information on the Canvas site.

Individual Advising Meetings: Ask students to review information

before meeting, use the page as an advising tool and a visual aid

during meetings 10

Discussion

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How do students prepare for meetings with you?

Or how do you wish students would prepare for meetings with you?

Blended Advising

• Enhancing student engagement and deepening conversations by providing students with with online tools to reinforce and support face-to-face meetings

• Asynchronous online tools -• Emails, Canvas pages, GPA calculator, Schedule Builder, Social

Media, Online Surveys

Resource to look into: Ambrose, Laura, & Ambrose, G. Alex. “The Blended Advising Model: Transforming Advising With ePortfolios.” International Journal of ePortfolio. (2013). 12

Pre-Engage Engage Re-Engage

Our Blended Advising with Canvas

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Integrated

Calendar

Referral

based

tutoring

Canvas

Webpage

Weekly

emails

Academic

Success

Workshops

Face-to-Face

Advising

Meetings

Empowering Students

● 24/7 Accessibility

● Additional Visual Aid/Reference

● Recall information from previous meetings

● Reduce information overload

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Results

Spring 2017 Academic Standing Survey

• 57% felt lost and confused in classes or have a hard time with the education style in the U.S.

• 44% of students had issues with personal problems, physical health, or mental health

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Results

• Students that were eligible to progress at the end of summer 2017.

• Used Qualtrics to pull data. • 84 Students totalled were polled.

Did you use the INTO OSU Undergraduate Pathway Advising Canvas Website?

Answer Percentage Count

Yes 73.81% 62

No 26.19% 22

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Results Continued

What page did you find the most helpful?

Pathway Basics 35.48%

Majors and Registration 19.35%

Study Skills 11.29%

How Can I get to OSU? 4.84%

Tutoring 14.52%

Calculate Your GPA 11.29%

Ways to Get Involved 0.00%

Resources 3.23%19

Results ContinuedHow often did you visit the INTO OSU Undergraduate Pathway Advising Canvas Website?

Answer % Count

Daily 25.81% 16

Once a Week 22.58% 14

2-3 times a week 20.97% 13

Once a Month 30.65% 19

Total 100% 62

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Results Continued

Why did you not use the INTO OSU Undergraduate Pathway Advising Canvas Website?

Answer % Count

I already knew the

information31.82% 7

The information

was not clear4.55% 1

It did not apply to

me13.64% 3

I forgot about it 50.00% 11

Total 100% 2221

https://oregonstate.instructure.com/courses/1643158

Future Directions

• Collaboration with Care and Conduct Coordinator, teachers, Student Services and the Academic Success Center.

• More interactive modules and worksheets• Academic Dishonesty module• Major and career choices

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Questions?