Creating Presentations with PowerPoint 2003 for the PC

Kristen Dunn-ThomasonMelissa Moore

Division of Customer SupportCIT Training Program301-594-6248

Other PowerPoint Training

824 PowerPoint Topics: Graphs, Links, and More

Class Structure Lecture followed by hands-on Two handouts

Objectives Basics of PowerPoint

Slides and bullet levels Backgrounds Special effects

Slide transitions Animation schemes

Stylistic Issues Bringing in Graphics

Objectives (Cont.) Slide views

Seeing the slideshow in different ways

Change the order of slides in a presentation

Printing Outlines and handouts

Presentations in the field

What is PowerPoint 2003? Very similar to PowerPoint

XP/2002 Many people are upgraded, many

still using 2000 Task Panes are major difference Free of charge from iSDP

Your own desktop support may have its own schedule

Task Panes Allow easy access to

commonly used functions Arrows on right give

further options Can also access with Right-

Click If missing: View, Task

Pane

Slide Layouts Variety of pre-set layouts

Title slide, Bulleted list, Title only, Blank

Insert, New Slide Chooses default Can change in “Slide

Layout” Task Pane

All templates have 5 levels of bullets Level 1

Level 2 Level 3

Level 4 Level 5

Use the promote or demote buttons to switch between levels Tab and Shift-Tab are keyboard shortcuts

Generally it is not advisable to use more than 3 levels of bullets

Bulleted Lists

Promote Demote

Slides Tab Gives thumbnail of each

slide Hover for larger title Can switch to Outline

view Click and drag to change

slide order

Choose Your Look Do I want a design template or a

custom background? Custom Backgrounds

Allow personal choice Can be individual Offer flexibility Offer more space on the slide Allow for potential errors Require other customization

Fonts, colors, etc.

Custom Backgrounds Format Background Fill Effects

Pulling downthis menu

Leads tomore options

A More Standardized Way Design templates

Offer an integrated set of colors and graphics

Ensure readability Reduce screen space Have probably been seen before but

can be altered

Design Templates Task Pane – Slide Design Can use multiple templates Right-click

Apply to all slides Apply to selected slides

Color Schemes allow variationIn 2000: Format, Apply Design Template – applies to all

In 2000: Format, Apply Design Template – applies to all

Stylistic Issues – Fonts/Colors Make easy to read

Red, Green, and Blue don’t contrast well with each other

Arial, Tahoma, Verdana are good fonts

Monitors vs. Projectors Be consistent

Colors Fonts

1. My text here2. My text here3. My text here4. My text here

Slide Master Use for global changes

Adjust the fonts, colors, and bullets Can have multiple masters

Automatic if multiple design templates

Find in “Slide Design” Task Pane “Used in This Presentation”

View, Master, Slide Master to open View, Normal to close

Slides from Other PresentationsSlides from Other Presentations

Insert, Slides from FilesInsert, Slides from FilesBrowse for the presentationBrowse for the presentationSelect the slidesSelect the slidesLook and feelLook and feel Keep source formatting – brings other slide Keep source formatting – brings other slide

mastermaster Otherwise takes existing slide masterOtherwise takes existing slide master To reapply master styles – choose the slide To reapply master styles – choose the slide

layout, right-click, “reapply layout”layout, right-click, “reapply layout”

Slide Transitions Task Pane - Slide Transition Select transition for preview

To remove - “No Transition” To change - select another transition

“Apply to All Slides” affects all slides

“Apply to Master” affects all slides using the current Slide Master

Animation Schemes Task Pane – “Slide Design -

Animation Schemes” Grouped by subtle, moderate, and

exciting “Play” allows to see in current slide Often come with transitions, can

select other transition to override

Stylistic Issues – Clutter Limit text – particularly with video Animations

One bullet/concept at a time – good for many learning styles

Too much movement – distracting Transitions – may want one

throughout If using animation schemes, choose

a transition at end of process

Screen Shots “Alt & Print Screen” saves active

image to clipboard Once back into PowerPoint “Ctrl &

V” pastes screen shot in The Picture toolbar includes

options for cropping the image If you lose the toolbar, go to View,

Toolbars, Picture

Clip Art Task Pane – “Clip Art” Search in: allows computer and web Results should be

Clip Art Photographs Movies Sounds

Automatic layout - undo

Smart Tags Context sensitive set of options Show up when possible conflict

perceived or suggestion available Formatting – when paste, do you

want to keep original or go with current

Auto Correction – can undo Auto Layouts – can undo

Import Graphics from the Web

Right-click image Select Save Image

As Insert Saved Picture

with PowerPoint Select Insert,

Picture, From File

Add or edit a special text effect

Add 3-D Effects and Textured Fills

Insert, Picture, WordArt

Views Switching between Views can help

with seeing the presentation from different perspectives

There is an easy menu for switching at the bottom left of the PowerPoint Window

Printing There are a

variety of printing options Slides Notes Handouts Outlines

Pure Black and White is often a good idea

Presentation Navigation To move forward in a presentation

Click the mouse Press the right or down keyboard

arrows To move backward

Press the left or up keyboard arrows For greater options

Right-click – “Go to Slide” Pointer options allows drawing

PowerPoint 2000 Differences Only one Slide Master Design Template applies to all

slides Many things are found in pop-up

windows Slide formats Clip art Custom animation

Compatibility Will not work in 2000

New animations Multiple masters Password protection

To prevent problems Tools, Options, Edit,

Disable new features File, Package for CD

(retains new features in 2003)

Presentations in the Field Getting it there

Storage Floppy disks, CDs, USB keychains, and

Zips Make sure have proper drives

Email as an attachment Laptop – will it work with the

projector? Arrive in enough time to test your

presentation onsite Consider printing transparencies as

a backup