CREATING CHARTSCREATING CHARTS

By:By:

Dr. Ennis - ColeDr. Ennis - Cole

OBJECTIVESOBJECTIVES

Identify the elements of an Excel chartIdentify the elements of an Excel chart Identify the type of chart represents your Identify the type of chart represents your

data most effectivelydata most effectively

Create an embedded chartCreate an embedded chart Move and resize a chartMove and resize a chart Edit a chartEdit a chart Change the chart’s appearanceChange the chart’s appearance

OBJECTIVESOBJECTIVES

Place a chart in a chart sheetPlace a chart in a chart sheet Select nonadjacent rangesSelect nonadjacent ranges Work with 3-D chart typesWork with 3-D chart types Add a picture to a chartAdd a picture to a chart

Starting Excel and Starting Excel and Renaming a FileRenaming a File

Start ExcelStart Excel Open the workbookOpen the workbook Documentation appears as the first sheet in Documentation appears as the first sheet in

the workbookthe workbook

Type your name and date in the cellsType your name and date in the cells Save the workbookSave the workbook The new filename appears in the title barThe new filename appears in the title bar

EXCEL CHART TYPESEXCEL CHART TYPES

Refer to figure 4-2 for Excel chart typesRefer to figure 4-2 for Excel chart types Refer to figure 4-3 for chart subtypes for Refer to figure 4-3 for chart subtypes for

column chart typecolumn chart type

Refer to Figure 4-4 for the following Excel Refer to Figure 4-4 for the following Excel chart elements:chart elements:• Chart area - is the entire chartChart area - is the entire chart• X-axis - horizontal axisX-axis - horizontal axis• Y-axis - vertical axisY-axis - vertical axis

EXCEL CHART TYPESEXCEL CHART TYPES

A A tick mark labeltick mark label - identifies the categories, - identifies the categories, values or series in the chartvalues or series in the chart

A A tick marktick mark - small line that intersects an - small line that intersects an axisaxis

Grid linesGrid lines - extend the tick marks to make it - extend the tick marks to make it easier to see the values of data markerseasier to see the values of data markers

EXCEL CHART TYPESEXCEL CHART TYPES

• Data pointData point - is a single value originating from a - is a single value originating from a worksheet cellworksheet cell

• Data markerData marker - a graphic representing a data - a graphic representing a data point in a chartpoint in a chart

• Data seriesData series - a group of related data points - a group of related data points

PLANNING A CHARTPLANNING A CHART

Identify the data points to be plottedIdentify the data points to be plotted

Choose an appropriate chart typeChoose an appropriate chart type Sketch the chartSketch the chart

Decide on the chart’s locationDecide on the chart’s location Refer to Figure 4-5Refer to Figure 4-5

CREATING A COLUMN CREATING A COLUMN CHARTCHART

Select the dataSelect the data Click the Chart Wizard ButtonClick the Chart Wizard Button

Follow the series of steps Follow the series of steps

Click the Column chart typeClick the Column chart type Press and Hold to View Sample buttonPress and Hold to View Sample button

Click Next ButtonClick Next Button Follow the steps to to change data seriesFollow the steps to to change data series

Moving and Resizing a Moving and Resizing a ChartChart

Select the chartSelect the chart Position the pointer, click and hold down Position the pointer, click and hold down

the mouse and drag the chartthe mouse and drag the chart

Release the mouse to view the chart in the Release the mouse to view the chart in the new positionnew position

Hold and drag the mouse button to resizeHold and drag the mouse button to resize Refer to Figure 4-14 Refer to Figure 4-14

Update and Modify a Update and Modify a ChartChart

Click the cell that needs correctionClick the cell that needs correction Type the content and press EnterType the content and press Enter Select the chartSelect the chart

Click the data marker within the series you Click the data marker within the series you want to deletewant to delete

Press the Delete KeyPress the Delete Key Refer to Figures 4-16 and 4-17Refer to Figures 4-16 and 4-17

Editing Chart TextEditing Chart Text

Three categories of text:Three categories of text:• Label Label • Attached Attached • Unattached Unattached

Select the chart titleSelect the chart title Press the space bar and type the new titlePress the space bar and type the new title Similarly, change the Y-axis titleSimilarly, change the Y-axis title

Adding Data LabelsAdding Data Labels

Select the chartSelect the chart Select a single data markerSelect a single data marker Click Chart, chart Options and then click Click Chart, chart Options and then click

data labelsdata labels

Click the option for the type of labelClick the option for the type of label Click OKClick OK Refer to Figures 4-19 and 4-20Refer to Figures 4-19 and 4-20

Enhancing the Chart’s Enhancing the Chart’s AppearanceAppearance

Select a pattern for a data marker:Select a pattern for a data marker:• Select the chartSelect the chart• Select the data markerSelect the data marker• Click the format data series buttonClick the format data series button• Click the Pattern tab, click Fill Effects button Click the Pattern tab, click Fill Effects button

and then click the Pattern tab to display a list of and then click the Pattern tab to display a list of patternspatterns

• Click the pattern you want and click OKClick the pattern you want and click OK

Previewing and Previewing and Printing the ChartPrinting the Chart

Save the workbookSave the workbook Click the Print Preview buttonClick the Print Preview button Click the Print buttonClick the Print button Refer to Figure 4-23Refer to Figure 4-23

CREATING A PIE CHARTCREATING A PIE CHART

Click and select the first rangeClick and select the first range Press and hold the Ctrl Key while you select Press and hold the Ctrl Key while you select

additional cellsadditional cells After selection, release the Ctrl KeyAfter selection, release the Ctrl Key

Click the Chart Wizard ButtonClick the Chart Wizard Button Click the Pie chart typeClick the Pie chart type

Click Press and Hold to view SampleClick Press and Hold to view Sample

CREATING A PIE CHARTCREATING A PIE CHART

Click the Next buttonClick the Next button Click the Titles tab, click chart title, and Click the Titles tab, click chart title, and

type the titletype the title Click the data Labels and then click Show Click the data Labels and then click Show

Label and Percent optionLabel and Percent option

Click Legend and then click Show LegendClick Legend and then click Show Legend Click next and place the chart As new sheetClick next and place the chart As new sheet Click Finish Click Finish

EXPLODING A SLICE OF EXPLODING A SLICE OF A PIE CHARTA PIE CHART

Click the chart type and click 3-D pie chartClick the chart type and click 3-D pie chart Click the slice you want to explodeClick the slice you want to explode Drag the selected slice away from the center Drag the selected slice away from the center

of the chartof the chart

Click Chart, 3-D view, Clockwise rotation Click Chart, 3-D view, Clockwise rotation arrow buttonarrow button

Click OK to apply changesClick OK to apply changes Refer to Figures 4-27, 4-28, and 4-30Refer to Figures 4-27, 4-28, and 4-30

Applying Texture - Fill Applying Texture - Fill EffectEffect

Select the chart areaSelect the chart area Click Format, Chart AreaClick Format, Chart Area

Click Patterns, Fill Effects, and then Click Patterns, Fill Effects, and then Texture Texture

Click Blue tissue paperClick Blue tissue paper Click OK - Figures 4-32 and 4-33Click OK - Figures 4-32 and 4-33

Click Save Click Save Click Print to print the chartClick Print to print the chart

Creating a Bar ChartCreating a Bar Chart

Select any two non-adjacent rangesSelect any two non-adjacent ranges Click the Chart Wizard ButtonClick the Chart Wizard Button Click the Bar chart typeClick the Bar chart type

Click the Press and Hold to View Sample Click the Press and Hold to View Sample Button to preview the chart Button to preview the chart

Click Next twiceClick Next twice Click the Titles tabClick the Titles tab

Creating a Bar ChartCreating a Bar Chart

Click the Chart title text boxClick the Chart title text box Type the text for the X and Y axesType the text for the X and Y axes Click the Legend tab and click show Click the Legend tab and click show

LegendLegend Click NextClick Next Click As new sheet optionClick As new sheet option Type Bar ChartType Bar Chart Click FinishClick Finish

Using Pictures in a Bar Using Pictures in a Bar ChartChart

Create the bar ChartCreate the bar Chart Select the bars to be replaced with picturesSelect the bars to be replaced with pictures Click Insert, Point to Picture and then click Click Insert, Point to Picture and then click

From File to display the picture dialog boxFrom File to display the picture dialog box Select the image fileSelect the image file Click InsertClick Insert Refer to Figure 4-35Refer to Figure 4-35

Stretching and Stretching and Stacking PicturesStacking Pictures

Click the Format Data Series ButtonClick the Format Data Series Button Click the Patterns TabClick the Patterns Tab Click Fill Effects, click the Picture TabClick Fill Effects, click the Picture Tab

Click the Stack and Scale Option ButtonClick the Stack and Scale Option Button Click OK twice ( Figure 4-36)Click OK twice ( Figure 4-36) Click Documentation, Save Click Documentation, Save Close the workbook and Exit ExcelClose the workbook and Exit Excel