Creating an Effective HR Portal in SharePoint ©
-
Upload
enwisen-software -
Category
Business
-
view
6.585 -
download
0
description
Transcript of Creating an Effective HR Portal in SharePoint ©
Creating an Effective HR Portal in SharePoint©
Use a Pre-Built HR Portal to Accelerate your SharePoint© Portal Strategy
Copyright © Enwisen, Inc. All rights reserved.
Presentation distilled from a previously presented Human Resources Portal webinar sponsored by Enwisen/Infor.
SharePoint© is a copyright of The Microsoft Corporation
Better HR Service Delivery. Fewer Resources. Lower Costs.
Why Most Corporate Portals Have Not Fulfilled Promise
• Communications – fragmented or missing Not searchable Not personalized Not on-demand
• Not in context to transactions
Think about popular websites … info vs. transaction
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
A Knowledgebase with Any Portal Strategy – Best of Both Worlds
Personalization
Benefits, Policies, Life Events, Manager
Information
Links to transaction
Search – 2 clicks or less
Integration with other apps/links to other portals
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
SharePoint© Strengths and Challenges • Strengths
Flexible tools to meet wide variety of corporate portal needs consistently and across the enterprise
• Challenges for HR Portal Component Content is difficult to create, maintain and organize Challenges building integration to HR Apps Difficult to find pertinent content in relation to transactions Difficult to get relevant search results Difficult to personalize content for employee groups Typically created within a firewall so not available 24/7 when most employees
need it High up-front and ongoing effort
Do your HR and IT departments have these resources?
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
SharePoint© Advantages – How an Integrated Knowledgebase Complements Your Strategy
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
How the Integration Works to Complement SharePoint©
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
How Integration Complements SharePoint©
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Copyright © Enwisen, Inc. All rights reserved.
How Integration Complements SharePoint©
Better HR Service Delivery. Fewer Resources. Lower Costs.
Up-to-Date, Personalized Content Creating HR portal content, and making it relevant/searchable, significantly impacts IT/HR resources. Beyond initial “cleaning and loading,” ongoing resources are required to maintain. •SaaS – requires fewer IT/HR resources because we:
Configure and maintain all your content Deliver extensive pre-built HR content – i.e., regulatory, life events Provide highly-configurable, HR-specific platform – pre-built templates,
information architecture, search optimization Invest in ongoing R&D and leverage best practices from our extensive
user community Have partnerships with all major HRMS and self-service vendors Use adapters for dynamic passing of indicative data and hundreds of
pre-mapped touchpoints
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
BenefitsBenefits
Benefits
PoliciesPolicies
Policies
Training
Training
Pay
Pay
PerformancePay
Performance
Other
Other
Many Subjects
HR Communication spans a variety of interrelated subjectsHR Communication spans a variety of interrelated subjects
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Benefits Policies Training Pay Performance
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay Performance
Benefits Policies Training Pay Performance Other
Multiple Roles
The subjects must cover the needs of specific roles in the organizationThe subjects must cover the needs of specific roles in the organization
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Benefits Policies Training Pay Performance
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay Performance
Benefits Policies Training Pay Performance Other
Benefits Policies Training Pay Performance
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay Performance
Benefits Policies Training Pay Performance Other
Benefits Policies Training Pay Performance
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay Performance
Benefits Policies Training Pay Performance Other
Benefits Policies Training Pay Performance
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay Performance
Benefits Policies Training Pay Performance Other
Regi
ons
Regi
ons
US
South
Am
erica
Europ
eAsia
RegionsIn a global organization, communications must be tailored for different languages, regions, customs, laws, etc. In a global organization, communications must be tailored for different languages, regions, customs, laws, etc.
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Organize
Contextualize
Personalize
Core Content Block
Three Layers of Context
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Organize
Easily access core information.
•Fluid Navigation•Integrated Search Tools•Meta Data-Driven Navigation•Robust Population-Based Filtering•Pre-built Content Taxonomy with Integrated Best Practices
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay Performance
Benefits Policies Training Pay Performance Other
Organize
Organize
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Contextualize
Turn content into contextual knowledge by tying it to events relevant to end users.
•Assemble Information Across Content Silos•Provide Overview and Guidance Content•Provide Value-Added Support Tools•Integrated to Transactional Systems
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay PerformanceBy
EventsBy
StagesBy
“How to”By
RoleDecision Support Other
Contextualize
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Personalize
Assemble the information most relevant to user into a single consolidated view.
•Optimized by Roles•Configurable by End Users•Extensible via Widgets
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay PerformanceMy
PlansMy
FavoritesMy
PrioritiesMy
TasksMy
Analytics Other
Personalize
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Group-Based Access Control
My GroupsCaliforniaPolicies Manager Western
DivisionMed Plan 7
Dental 66
Benefits Policies Training Pay Performance
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay Performance
Benefits Policies Training Pay Performance Other
Groups manage access to all resources in the portal.Groups manage access to all resources in the portal.
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Policy-Driven Rules EngineFirst: JoeLast: Enwisen
State: CAUnion: Local 105Job Code: 34HR Status: ExemptLocation: San FranciscoDivision: WesternRole1: ManagerRegion: USLanguage: ENElections: Med7, Den66
Eligible: (PlanID=Med7)(PlanID=Med8)(PlanID=Den66)(PlanID=Den67)
My GroupsCaliforniaPolicies Manager Western
DivisionMed Plan 7
Dental 99
PlanID = ‘Den99’Med Plan 7
PlanID = ‘Med7’California Policies
State = ‘CA’Western Division
Division=‘Western’Manager
(Role1 = ‘Manager’)And(Region = ‘US’Or Region = ‘Canada’)
The Group Rules Engine Evaluates Membership Based on User Profile
and Group Policy Rules
The Group Rules Engine Evaluates Membership Based on User Profile
and Group Policy Rules
Rules Engine
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Benefits Policies Training Pay Performance
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay Performance
Benefits Policies Training Pay Performance Other
Contextualize
Benefits Policies Training Pay Performance OtherBenefits Policies Training Pay PerformanceBy
EventsBy
StagesBy
“How to”By
RoleDecision Support Other
Intuitive Interlinks Drive Contextualization
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Onboarding
The CedarCrestone Model
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
It’s Now Possible: Better HR Portal with Fewer IT/HR Resources, Lower Costs
What Employers Want• Portal employees will use• Easy to maintain• Leverage SharePoint
investment• Timely HR information
What Employees Want• Searchable in 2-clicks or less• Available outside firewall• In context to transactions• Searchable• Personalized information
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
• HR experts today: 70-80% time administrative/responding to inquiries• Organizations with multi-tier HR service delivery spend average 20% less per
employee; high performers in this area 50% less
Better HR Service Delivery. Fewer Resources. Lower Costs … via the Multi-Tiered Approach
HighPerformers
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
HR-Focused Multi-Tier SaaS Solution
Copyright © Enwisen, Inc. All rights reserved.
Better HR Service Delivery. Fewer Resources. Lower Costs.
Additional HR Portal Learning Resources:
Copyright © Enwisen, Inc. All rights reserved.
Video: The Pre-built HR Portal Knowledgebase + SharePoint Advantage
Resource for HR Portals Information – including additional Human Resources Portal articles, videos and case studies
Upcoming HR Portal Webinars – learn from peer and SME presenters covering real-life experiences. Gain insight from peer Qs in the Q & A session afterwards.