Creating a Daily Work Report (DWR) DWRs document the work that is performed DAILY on a Contract. The information recorded in a DWR is based on actual activity, not planned activity, and is essential for the administration of a Contract.

Multiple DWRs may be created per day. Each DWR must be approved before the information recorded can be submitted on a Daily Diary. DWRs with postings (records for payment) must be approved before the value of the work will appear on a payment estimate.

All information in this example is fictional and only used for demonstration purposes.

Access the DWR (see Accessing DWRs document) for your contract.

To see DWRs already on contract, click in the search box, then click Enter: all DWRs for the Contract will show.

To Add a DWR, click the Add button.

DWR screen will appear (partial screen shot above.) Note, the date is auto populated with current date, and User logged in will show as Inspector.

You can create a DWR for a past date, but not a future date. Creation date is recorded. Additional tabs will be available after clicking Save. Note the screen shot above shows that there are unsaved changes. After clicking Save, a new screen (shown below) will appear and let you know that the DWR was successfully saved.

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General tab – complete the following information:

Weather, most is self-explanatory.

• Rain – No NPDES on Contract = it rained, there is no NPDES on Contract. • Rain 1 – Rain less than ½ inch = it rained less than ½ inch, there is an NPDES on Contract

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• Rain 2 – Rain greater than ½ inch = it rained more than ½ inch, there is an NPDES on Contract, and inspection indicator will indicate “Yes” after save. (Currently shown as SECIR report on General Tab.)

Enter rainfall amount, if applicable. Enter Low Temperature and High Temperature Enter Remarks. These are required.

o Optional Remark types:

o Type and actual remark must be entered. If one is selected and the other field is blank, you will get an error

message.

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Note: remarks field does spell check. To delete a comment, click on red X next to comment for deletion. To delete after “save” click on trash can.

When satisfied, click on Save. Edits are allowed when DWR is in draft status.

Notes tab - The Notes tab on the Contract Daily Work Report Summary contains a list of all the notes recorded for the Daily Work Report (DWR). Notes may contain any type of information related to the DWR and can be added or deleted at any time, regardless of the DWR status. Unlike remarks, you have the option to include or not include notes as part of the permanent DWR record.

Contract Time tab – the subject contract for this demo is a completion date contract, so no time is chargeable. So information below is from user manual.

Contract times are records of time-related information that are important to the contract. There are five types of contract time records: Available Time, Calendar Time, Completion Date, Informational, and Recurring. Examples of contract times include the notice to proceed date (informational), the number of available days for contract completion (available time), and the schedule for inspections (recurring).

The Contract Times tab on the Contract Daily Work Report Summary contains an accordion list of all the contract times currently recorded in the DWR. Each row in the list displays an Actions button and current values for these fields:

Time ID Time Description Time Type Total Diary Time Charge Time Unit

Expand a row to view or change the following additional information in the contract time record:

Contractor Working Hours Available Hours Worked Time Charged Work Start Time Work Stop Time Controlling Operation Delay Reason Comments

Click in a field and add, change, or delete information as required.

Note – the actual time charges for a contract are assessed on the Daily Diary, so in essence, the information entered on the DWR is for information only, and is the opinion of the DWR creator.

Contractor on Site tab:

The Contractors on Site tab on the Contract Daily Work Report Summary contains a list of all the contractors that were observed on the construction site on the DWR date by the DWR creator. Contractors must be added to the DWR on this

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tab before their equipment, personnel, and staff can be recorded on the DWR and before postings can be made attributed to individual contractors.

Only Contractors that are the Prime, or that have had subcontracts entered will be available on the selection list.

Click on Select Contractors, a modal will pop up with contractors for selection, click on each Contractor that you want to add, a green check mark will appear near each selected Contractor, link in upper right corner will show how many have been selected, then click on Add to DWR Contractors.

As with any instances of the link showing how many items were selected from list, if you click on the link, list will show only those list items selected. (So if clicked, Antigo Construction would not show in list.)

After clicking on Add to DWR Contractors, you will have unsaved changes, and the following information on the screen.

It’s your option, either enter start time/end time (might be helpful for shift work, or days where Contractor doesn’t work full schedule) or enter the number of hours worked. Enter desired information, then Save.

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Contractor Equipment, Contractor Personnel, and Contractor Staff tab –

After entering Contractors on Site, the same contractors become available on the Contractor Equipment, Contractor Personnel, and Contractor Staff tabs. If contractor specific information has been entered into the system reference data, you can select their specific equipment, personnel, and staff. Otherwise, you may select generic equipment.

On respective tab, select Contractor and Action dropdown, then click on Select Equipment.

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A selection modal will appear, select desired equipment for DWR date, green check marks will appear by each selection, then click on Add to DWR Contractor Equipment.

The following fields will appear below the contractor, enter information as needed, then click save:

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Follow the same process for Contractor Personnel and Contractor Staff tabs.

Agency Staff, we will not be using this at this time. RCA is our official record of time.

Postings - The Postings tab on the Contract Daily Work Report Summary contains a list of all the items posted on this DWR for each contractor on site. Item postings are grouped by Item ID in accordion rows.

To add a new item for posting to this DWR, click the Select Items button. The selection modal will appear. This is a good place to create filters, especially if you have multiple groups (see creating filters guidance document.)

The selection modal also has a handy feature where you can filter on Project, Category, and/or Contractor (item must be assigned in subcontracts for Contractor filter to work.)

Click on the drop down for selection options:

These two filters (Project and Catgories) work best when used together, unless.

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After making appropriate filters (if desired), or using search, select items to add, click save.

The item will be added to the DWR. Now you need to add detail.

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The Contractor field is required. Only Contractors added to site, that have this item assigned to them through the subcontract process will be available for selection.

While the green boxed items do not have an * by them, you have to fill out one of them or you will get the following error message.

Quantity is not a required field, but if not filled in, there will be no payment. Why would you do this? Possibly for subgrade exc, you want to record where they worked, but you might make one quantity entry at the end of the week. If doing this, you still need to fill out required fields. I would also make a comment as to why there is no quantity entered.

Location field – you can enter lane, station to/from here if desired. If using the left side of screen for station to/from, you might still want to enter lane designation in location field.

Comments – state how quantity was achieved and verified (same as you used to do in FieldOps) and state location of documentation, or Source (if appropriate.)

While the system isn’t a document management system, you can still make attachments to your postings. You can add the attachment to the Item (click the Action arrow on item, red item below), or to the actual posting (click the posting action arrow, green item below.)

Be cognizant of which action arrow you are selecting.

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I will show adding it to the posting, other than selecting the correct action dropdown, the process is the same. After selecting Attachment, the following modal will appear:

Click on Select file, navigate to where file is stored, select desired file and click on open in selection window. Fill in Description field, then click save.

Navigate back to DWR (use recent drop-down – select proper recently viewed tab) and posting.

The comps for the DAR that I attached, so I am going to make an attention flag noting that. Click on the 0 link.

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The following modal will appear, make appropriate comments and click save.

The individual posting will now have a flag indicator:

The attention flag will also throw an exception when an estimate is generated. This exception will be thrown as long as there are flags, so once issue is resolved, remove flag.

To remove flag, click on the flag icon, select the desired flag (if there are multiple flags) that you want to delete, then click on the action drop down, then Delete.

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You can add an additional posting to an item (think of making multiple entries to the same item/group in FOS.) Click on Item action dropdown, then new posting. Make sure you are not clicking on the action dropdown for posting. Then follow previous directions for posting.

Make sure there isn’t an unsaved changes warning, if there is click save:

Your DWR is complete, now what? You need to submit it for approval.

Click on DWR action drop down, then submit for approval.

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A user can’t approve their own DWR. A Project Engineer can approve all DWRs, a chief inspector can approve an inspector’s DWR. The DWR must be approved prior to Daily Diary incorporation and before items can be accounted for on estimate.

In Contract Progress Summary – Daily Work reports, when DWRs are shown, user can discern DWR status, if it who created it, if it has attachments or notes, work items installed, and if approved, when.

Q: How do I get a DWR back if I want to edit it and I’ve already submitted it for approval?

A: First, contact approving person, tell them you need to edit your DWR (just in case they are already in approval mode.)

1. Click on Desired DWR’s action drop down 2. Select Change to Draft

You will then see a processing message and the refreshed screen will once again show the DWR in Draft status.

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