Created: 3/22/2006 Revised: 1/17/2012Office of Information, Technology and Accountability 1 SPS...

Created: 3/22/2006 Revised: 1/17/2012 Office of Information, Technology and Accountability1

SPS Email SystemMS Outlook 2010Desktop & Web App

Office of Information, Technology and Accountability2

Created: 3/22/2006 Revised: 1/17/2012

While waiting (Do Now)Access your Web-based SPS email account

Go to SPS homepage

www.sps.springfield.ma.us

Click on Access Email at bottom of page

Sign in

http://www.sps.springfield.ma.us/


Nine Elements of Digital Citizenship Student Learning and Academic Performance

1. Digital Access: full electronic participation in society2. Digital Literacy: the process of teaching and learning about technology and the use of technology3. Digital Communication: electronic exchange of information

School Environment and Student Behavior

4. Digital Security & Safety: electronic precautions to guarantee safety/physical well-being in a digital technology world5. Digital Etiquette: electronic standards of conduct or procedure6. Digital Rights and Responsibilities: those freedoms extended to everyone in a digital world

Student Life Outside the School Environment

7. Digital Commerce: electronic buying and selling of goods8. Digital Health and Wellness: physical and psychological well-being9. Digital Law: rights and restrictionsCreated: 3/22/2006

Revised: 1/17/2012


Digital Citizenship Links

www.digitalcitizenship.net www.digitalcitizenshiped.com/Curriculum.aspx www.netsmartz.org http://cybersmart.org/ www.bpscybersafety.org/index.html www.staysafeonline.info/

Created: 3/22/2006 Revised: 1/17/2012

http://www.digitalcitizenship.net/

http://www.digitalcitizenshiped.com/Curriculum.aspx

http://www.netsmartz.org/

http://cybersmart.org/

http://www.bpscybersafety.org/index.html

http://www.staysafeonline.info/


Standard 1: Demonstrate proficiency in the use of computers and applications as well as an understanding of concepts underlying hardware, software, and connectivity.

Standard 3: Demonstrate the ability to use technology for research, critical thinking, problem solving, decision-making, communication, collaboration, creativity and innovation.

Standard Addressed

Created: 3/22/2006 Revised: 1/17/2012


Created: 3/22/2006 Revised: 1/17/2012

SPS E-mail

By the end of this session you will know and be Create a new message

Find a contact Use cc and bcc Understand e-mail etiquette

Sort emails by: from, subject and received Locate emails with attachments Flag important emails

Send, open and save an attachment Create a signature line Add a contact

Create a distribution list Create folders Create Events

Schedule meetings and appointments Respond to meeting notices

View by fields


Created: 3/22/2006 Revised: 1/17/2012

You will demonstrate this by~

Add three people to your contacts Create an e-mail and send an email with an

attachment Create a distribution list for your department and

send them an email with a file attach. Create and invite three individuals to a meeting Create a folder where important emails can be

stored.

Software vs. Web App

MS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Create a new messageMS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Enter in an email addressMS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Find contacts using “Check Names” feature



Created: 3/22/2006 Revised: 1/17/2012

Find Name and email address



Created: 3/22/2006 Revised: 1/17/2012

Highlight name and click



Created: 3/22/2006 Revised: 1/17/2012

Same for CC and BCC



Created: 3/22/2006 Revised: 1/17/2012

Subject Line create meaningful subject lines



Created: 3/22/2006 Revised: 1/17/2012

Type MessageMS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Type desired message here



Created: 3/22/2006 Revised: 1/17/2012

Proper E-Mail etiquette Be formal – follow standard writing

protocol… proper spelling, grammar, and punctuation.

Use proper sentence case. ALL CAPS is the same a yelling

Keep messages brief and to the point. Remember … Email isn’t private.

Send MessageMS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012



Returned to inbox after sending



Created: 3/22/2006 Revised: 1/17/2012

Flagging Important Emails


Created: 3/22/2006 Revised: 1/17/2012

Click on Flag


Sorting Emailsby date, from, subject



Created: 3/22/2006 Revised: 1/17/2012

Sorting Emailseven by attachment and flags



Created: 3/22/2006 Revised: 1/17/2012

Sending AttachmentsMS Office 2010 - Outlook

Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Finding the attachment to sendMS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Make sure file is attached



Created: 3/22/2006 Revised: 1/17/2012

Send the email with attachment



Created: 3/22/2006 Revised: 1/17/2012

Fill in Subject, write Message, Fill in To, and Send

Receive and save attachments



Created: 3/22/2006 Revised: 1/17/2012

Receive attachments


Created: 3/22/2006 Revised: 1/17/2012

MS Office 2010

Outlook

Outlook Web App

Save attachmentsMS Office 2010 - Outlook


Created: 3/22/2006 Revised: 1/17/2012

Save attachmentsOutlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Signature LineWhat should be included

Complete name Your official title Name of your organization Location of office Street, City, State, Zip Code Phone number with area code Fax number with area code Email address

Mr. John J. Jones, Jr. Director of Public Relations Springfield Public Schools Central Office – 1550 Main Street

– 2nd floor Springfield, MA 01103 413.555.5551 Phone 413.555.5555 Fax [email protected]


Created: 3/22/2006 Revised: 1/17/2012

mailto:[email protected]

Creating a Signature LineMS Office 2010 –

Outlook OptionsOutlook Web App

See All Options…..


Created: 3/22/2006 Revised: 1/17/2012

Creating a Signature LineMS Office 2010 - Outlook


Created: 3/22/2006 Revised: 1/17/2012

Creating a Signature LineOutlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Creating a Signature LineMS Office 2010 - Outlook


Created: 3/22/2006 Revised: 1/17/2012

Adding a ContactMS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Adding a ContactMS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Be sure to save and close when finished

Creating a Contact GroupMS Office 2010 - Outlook Outlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Creating a Contact ListMS Office 2010 - Outlook


Created: 3/22/2006 Revised: 1/17/2012


Creating a Contact ListOutlook Web App


Created: 3/22/2006 Revised: 1/17/2012


Creating a FolderMS Office 2010 - Outlook


Created: 3/22/2006 Revised: 1/17/2012

Create a New FolderOutlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Right-click the folder in which you want to create a new folder. For example, to create a subfolder in your Inbox, right-click Inbox. To create a new folder at the same level as your Inbox, right-click your name at the top of the folder list.

Click Create New Folder.

Type a name for your new folder.

Press ENTER to save your changes.

Move an Email into a Folder

Open Up Email Click Move icon on toolbar Select Folder where you

wish to move the email


Created: 3/22/2006 Revised: 1/17/2012

MS Office 2010 - Outlook

Move an email to a FolderOutlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Open up Email Click Move Icon on toolbar Select Folder where you wish

to move the email Click Move

Outlook Calendar ViewsMS Office 2010 - Outlook Outlook Web Apps


Created: 3/22/2006 Revised: 1/17/2012

Views - Daily, Weekly, Monthly

Adding a new AppointmentMS Office 2010 - Outlook


Created: 3/22/2006 Revised: 1/17/2012

1. Schedule appointment/meeting, subject, location, date, time, All day event2. Recurrence of appointment/meeting3. Invite Attendees and send4. Save and Close

Adding a new AppointmentOutlook Web App


Created: 3/22/2006 Revised: 1/17/2012

1. Schedule appointment/meeting, subject, location, date, time, All day event

2. Recurrence of appointment/meeting3. Invite Attendees and send4. Save and Close

Responding to an invitationMS Office 2010 - Outlook


Created: 3/22/2006 Revised: 1/17/2012

Responding to an invitationOutlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Arrange Inbox by FieldsMS Office 2010 - Outlook


Created: 3/22/2006 Revised: 1/17/2012

Arrange Inbox by FieldsOutlook Web App


Created: 3/22/2006 Revised: 1/17/2012

Looking for something that you knew where it was on the desktop version MS Outlook 2003 and now cannot find it in 2010? http://office.microsoft.com/en-us/outlook-h

elp/make-the-switch-to-outlook-2010-RZ101809884.aspx

http://www.lynda.com/Outlook-2010-tutorials/essential-training/63143-2.html


Created: 3/22/2006 Revised: 1/17/2012

http://office.microsoft.com/en-us/outlook-help/make-the-switch-to-outlook-2010-RZ101809884.aspx






Created: 3/22/2006 Revised: 1/17/2012

Your turn-

Add three people to your contacts Create an e-mail and insert a file, a clipart and

send to a set of people Create a distribution list for your department and

send them an email with a file attach. Create an event to three people in the room

using the calendar in outlook


Created: 3/22/2006 Revised: 1/17/2012

CATEGORY 3 2 1

Use email to communicate within and across organizations.

Create e-mail messages in accordance with established business standards (e.g., grammar, word usage, spelling, sentence structure, clarity)Manage mailboxes by deleting and organizing messages. Use e-mail features such as reply requested, return receipt, out-of-office notices.

Create entry in address book. Use address book to send e-mail.Forward and redirect an e-mail.Demonstrate knowledge e-mail etiquette (do not flame people, no all caps, reply all when only appropriate).Use find and sort functions.

Create an e-mail account. Access e-mail system using login and password. Send, receive, and reply to an e-mail. Save, delete, and print e-mail.

Use email to share files and documents.

Open (or detach) and save attachments to the intended location.Select appropriate strategy (attachment vs. link) for sharing information.Use appropriate e-mail security measures. (e.g., use virus scan to check virus, do not download attachments from unknown sources.)

Access (open or detach) attached files and documents from e-mail messageAttach files, documents, and links to messages

• Open attachments for available applications.

Rubric


Created: 3/22/2006 Revised: 1/17/2012 55

Resources ISTE Publications, Digital Citizenship in Schools

by Mike Ribble and Gerald Bailey, copyright 2007, ISBN No: 978-1-56484-232-9.

Created: 3/22/2006 Revised: 1/17/2012Office of Information, Technology and Accountability 1 SPS...

Documents

Transcript of Created: 3/22/2006 Revised: 1/17/2012Office of Information, Technology and Accountability 1 SPS...