CP-99 Did you know..?? Fun facts and Features of Costpoint Did you know... · Deltek Insight 2018....
Transcript of CP-99 Did you know..?? Fun facts and Features of Costpoint Did you know... · Deltek Insight 2018....
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Susan Pucciano: Partner, Lexell BluePaul Whiteman: Partner, Lexell Blue
Deltek Insight 2018
CP-99 Did you know..?? Fun facts and Features of Costpoint
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Deltek Insight 2018Dallas, Texas
Agenda• Introductions• Navigating Costpoint - incl the new User Interface• Application Configuration• New/Under-utilized Features• Importing/Exporting Data• Job Management• Security• Workflow• Useful System Reports• Managing Enhancement Releases
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Deltek Insight 2018Dallas, Texas
Introductions – Lexell Blue• Lexell Blue, LLC, founded in 2013, headquartered in Northern
Virginia• Comprised of four partners and a team of over 30 consultants
with extensive experience with the Deltek GovCon suite of products
• Joint Business Relationship (JBR) with PwC• Costpoint consulting services
• CP / TESS Implementations including Project Manufacturing• Data Migration and Restructures• M&A Integration and Divestitures• Costpoint Health Check / Process Review• Costpoint Training• Cognos Report Development • Web Services, Extensibility & Interfaces
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Deltek Insight 2018Dallas, Texas
Introductions
Susan Pucciano• Partner, Lexell Blue• Experience:
• 22 years at Deltek• Over 29 years of
Costpoint / GovCon experience
• Contact Info:• [email protected]• Ph: 703-608-9483
Paul Whiteman• Partner, Lexell Blue• Experience:
• 10 years at Deltek• Over 17 years of
Costpoint / GovCon experience
• Contact Info:• [email protected]• Ph: 571-214-9613
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Deltek Insight 2018Dallas, Texas
• GCS screen
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Deltek Insight 2018Dallas, Texas
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Deltek Insight 2018Dallas, Texas
• CP7 traditional
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Deltek Insight 2018Dallas, Texas
• CP7 new UI
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Deltek Insight 2018Dallas, Texas
New User Interface
• Available in SYSJAR 43
• Old/New UI toggle feature
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Deltek Insight 2018Dallas, Texas
New User Interface
Costpoint auto-sizes to fit your browser window
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Deltek Insight 2018Dallas, Texas
New User Interface
Subtasks can be ‘stacked’
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Deltek Insight 2018Dallas, Texas
User PreferencesDefault Report
Delivery (Download
recommended)
My Menu setup
Default Company / Application
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Deltek Insight 2018Dallas, Texas
My MenuClick on My
Menu for quick access to your
favorite screens
Manage My Menu in User Preferences
Manage My Menu in User Preferences
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Deltek Insight 2018Dallas, Texas
Key Word SearchKeyword browse for applications
Type in keyword and applicable
applications appear
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Deltek Insight 2018Dallas, Texas
Queries
Type in keyword and applicable
applications appear
Use Query to find existing records
(Keyboard Shortcut F11)
Use Find tab for a quick
search
Did you know? The % symbol
produces a ‘Wildcard’
contains search
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Deltek Insight 2018Dallas, Texas
QueriesUse the Query tab for
more advanced searches, and/or logic, and additional fields
Save your Query to re-use
Did you know?You can save
your Query to re-use
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Deltek Insight 2018Dallas, Texas
QueriesClick on the
Query Arrow and select Saved
Query to execute
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Deltek Insight 2018Dallas, Texas
QueriesDid you know:
Query header records based on values in line records (child).
Example: Query PO’s for Items.
Did you know?Query header records based on values in line records (child).Examples: Query PO’s by ItemQuery AP Voucher by Project
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Deltek Insight 2018Dallas, Texas
Lookups
Did you know? You can even apply
all of the Query logic on Lookups!
Did you know? The % ‘Wildcard’ search works in
Lookups too
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Deltek Insight 2018Dallas, Texas
Column Layout
Arrange table column
sequence/size and lock
Arrange table column
sequence/size and lock
Save table configuration
tailored to you
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Deltek Insight 2018Dallas, Texas
Show/Hide Fields
Select Show/Hide
Screen Controls from
Options
Check ‘Always Hide’ box for
fields not needed
Did you know?You can hide
unwanted fields?
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Deltek Insight 2018Dallas, Texas
Mass Updates
Did you know:You can load
data from header to line
by right-click in header
Did you know:Use
Find/Replace function to
mass update data
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Deltek Insight 2018Dallas, Texas
Enhancement Releases
• Continuous Delivery Model• How to find out what is coming?• Latest cool enhancements
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Deltek Insight 2018Dallas, Texas
Leave Adjustments & TEESSDid you know?
New feature to export leave
adjustments to Time
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Deltek Insight 2018Dallas, Texas
Leave Adjustments & TEESS
• Formerly leave adjustment (e.g. leave payout) in CP = Manual update to leave balances in TEESS
• Now…. • Select option to export leave adjustments in CP interface
option• Run interface to Time and employee leave balances
automatically updated
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Deltek Insight 2018Dallas, Texas
Reconcile Leave Balances
• True up the GL liability based on employee’s current rate as well as update employee’s leave records
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Deltek Insight 2018Dallas, Texas
Fixed Assets - It's not just fordepreciation anymore!
• Expense prepaids or accruals• Process works the same as monthly
depreciation• Separate Property Type and Classification• Use Autocreation to pull prepaids/accruals for
review prior to creating "asset"• Leveraging the FA module for this will continue to
post up to the amount of the "asset" so you fully expense your balance sheet entries!
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Deltek Insight 2018Dallas, Texas
Project and Customer Typesas Reporting Tools
• User-defined, required fields that are underutilized• Provide different views of P&L information• Can be easily changed to respond to latest business
strategy – no need to touch the G/L!• Project type – P&L by line of business• Customer type – Market Facing P&L
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Deltek Insight 2018Dallas, Texas
Milestone / % Complete Bills
• The manual invoice that prints!• Use instead of, or with standard billing• Provide more info on the invoice than scheduled
bills• Can show both previous billed amounts and
future/to-be-billed amounts• Combined with Extensibility, can provide cash
forecasting information for fixed price billing
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Deltek Insight 2018Dallas, Texas
Other Automation
• Standard Rate service centers• Useful for automating consolidating entries such as
eliminations and minority interests• Use autocreate (receipts or vouchers) FA function to
minimize manual asset setup• Project Setup
• Use project templates for adding new CLINs or Option Years where things are repeatable
• Use Mass-Add Projects to create new projects or new CLINS/Option Years
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Deltek Insight 2018Dallas, Texas
Importing/Exporting Data
• Importing• Preprocessors (Import utilities)• Copy/Paste from Excel
• Exporting• Print to file• Copy/Paste to Excel• CER/Cognos Queries
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Deltek Insight 2018Dallas, Texas
Copy/Paste from Excel
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Deltek Insight 2018Dallas, Texas
Subcontractor Purchase Order
• The “old” subcontractor purchase order –Subcontract Retainage PO (not the new Subcontractor Agreement POs )
PO Type = Subcontract
Retainage PO
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Deltek Insight 2018Dallas, Texas
Subcontractor Purchase Order• For grant-making non-profit organizations, or anyone
who needs to pay subcontractors based on milestones or deliverables but does not need to collect hours.
• Monitor Subcontractor performance during the Receiving process
• Total Budget by Benchmark• Total Requested by Subcontractor• Total Accepted
• Costpoint auto-creates the P.O Voucher with the correct disbursement amount charged to the correct project/account/orgs as defined in the Subcontractor P.O.
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Deltek Insight 2018Dallas, Texas
Subcontractor Purchase Order
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Deltek Insight 2018Dallas, Texas
Job Management
Schedule multiple jobs to run Daily, Weekly, or Monthly so you don’t
forget
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Deltek Insight 2018Dallas, Texas
Batch Jobs
Did you know? You can submit
jobs/processes to run in Batch Mode while you continue
working
Request to get emailed when
the job/process completes
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Deltek Insight 2018Dallas, Texas
Result Set SecurityExample Use Case: Provide Read-Only access to Manage Parts main screen, but Update access to specified subtasks
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Deltek Insight 2018Dallas, Texas
Result Set SecuritySelect User
Group (or User)
Select Application Click on Result
Set Rights by Application
Control access rights to
applicable result sets (subtasks)
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Deltek Insight 2018Dallas, Texas
Predefined WorkflowsDid you know?
There are predefined
Workflows for Requisitions /
ECNs
Workflows already setup
to trigger based on
Approval setup
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Deltek Insight 2018Dallas, Texas
Requisition Workflows
Did you know? A Buyer can
reject an Approved
Requisition?
In Apply PO Info to
Requisition screen, click on ‘Hdr Approval’
Enter New Line, and complete Rejection info. Save and it will
notify Requester
Enter New Line, and complete Rejection info. Save and it will
notify Requester
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Deltek Insight 2018Dallas, Texas
New WorkflowsCustom
Approval Workflow can be setup on any screen
Multi-level approvals with sequential and concurrent
Conditions and/or Updates throughout approval
Approval Roles
Approval Delegation
Escalation capabilities
Rejection capabilities
Email notification with link to approval screen
Approval workflow history visible
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Deltek Insight 2018Dallas, Texas
Useful System Reports
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Deltek Insight 2018Dallas, Texas
Data Dictionary Report
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Deltek Insight 2018Dallas, Texas
Application Information Report
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Deltek Insight 2018Dallas, Texas
Menu Report
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Susan Pucciano: 703-608-9483Paul Whiteman: 571-214-9613
Deltek Insight 2018
Questions?Contact Us: [email protected]