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COVID 19 RISK ASSESSMENT – SMB GROUP Date of Assessment. Version 1: 20/05/2020 Version 2: 21/05/2020 Version 3: 26/05/2020 Version 4: 28/05/2020

Version 5: 02/06/2020 Version 6: 04/06/2020 Date of next assessment. 30/07/2020 or if Government guidance or current legislation changes Covid-19 is a new illness that can affect your lungs and airways. It is caused by a virus called Coronavirus. Symptoms can be mild, moderate, severe, or fatal. The virus seems to be transmitted mainly via small respiratory droplets through sneezing, coughing or when people interact each other for some time in close proximity. Droplets can be inhaled, or they can land on surfaces that others may come into contact with, or who can get infected when they touch their nose, mouth or eyes. This is a generic Risk Assessment for dealing with the current Covid-19 situation in the workplace. It is not likely to cover all scenarios and each employee should consider their own unique circumstances. The control measures and actions listed are based on the appropriate Government guidance and current Health and Safety legislation. https://www.gov.uk/government/collections/coronavirus-covid-19-guidance-for-schools-and-other-educational-settings https://www.gov.uk/government/publications/coronavirus-covid-19-maintaining-further-education-provision/maintaining-education-and-skills-training-provision-further-education-providers https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings

What are the hazards?

Who might be harmed and how

Control Measures already in place Further action required?

The most effective method for control of the Covid 19 virus involves the preventing the spread of the disease by dealing with direct transmission (for instance, when in close contact with those sneezing and coughing). This is best achieved by maintaining separation (Social Distancing) from individuals, isolation of infected individuals (Stay at Home) and isolation of vulnerable individuals (Shielding).

Spread of Covid-19 Coronavirus due to Personal Vulnerability.

Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions

The Vice Principal Human Resources & Organisational Development is responsible for ensuring that a survey and assessment of all employees is carried out prior to re-opening and at regular intervals depending on changes in guidance to determine each individual’s vulnerability and personal risk. Those assessed as clinically extremely vulnerable due to pre-existing medical conditions (as advised by their clinician or through a

Survey to be sent to all staff prior to re-opening and monitored to ensure all staff have responded

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letter from PHE) should rigorously follow shielding measures in order to keep themselves safe. This group will not be required to come to College but will be provided with alternate duties and facilities so they can work from home. Those assessed as clinically vulnerable (but not clinically extremely vulnerable) are also encouraged to work from home if this is possible. Return to work will be staged in such a way that the least vulnerable employees will return to work first and the most vulnerable employees return to work at a campus-based office only when safe to do so. The assessment will take into consideration:

• Age of the employee. • Is the employee or family member shielding? • Does the employee have a pre-existing medical condition that

is identified to make a person more susceptible to a critical outcome to a Covid 19 infection?

• Is the employee a carer or share a home with a High-Risk family member?

• Does the employee suffer from high anxiety? • Is the employee an expectant mother?

Individual vulnerability may need to be assessed by a qualified person such as occupational health nurse or doctor. The Vice Principal Curriculum and Quality is responsible is responsible for ensuring that a survey and assessment of all Learners is carried out prior to them re-commencing on-site learning and at regular intervals depending on changes in guidance to determine each individual’s vulnerability and personal risk. Those learners assessed as clinically extremely vulnerable due to pre-existing medical conditions (as advised by their clinician or through a letter from PHE) should rigorously follow shielding measures in order to keep themselves safe. This group will not be required to come to College but will be provided with facilities so they can

Survey to be sent to all applicable Learners prior to re-opening and monitored to ensure all Learners due to attend College have responded

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continue to learn remotely at home. Those learners assessed as clinically vulnerable (but not clinically extremely vulnerable) are also encouraged to learn remotely from home if this is possible. Return to learning will be staged in such a way that the least vulnerable learners will return first where possible. The assessment will take into consideration:

• Age of the learner. • Is the learner or family member shielding? • Does the learner have a pre-existing medical condition that is

identified to make a person more susceptible to a critical outcome to a Covid 19 infection?

• Is the learner a carer or share a home with a High-Risk family member?

• Does the learner suffer from high anxiety? • Is the learner an expectant mother?

Individual vulnerability may need to be assessed by a qualified person such as occupational nurse or doctor.

Spread of Covid-19 Coronavirus due to contact with infected persons.

Staff, students, Governors, Visitors, cleaners and contractors. Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions Anyone else who

Symptoms of Covid-19 - if anyone becomes unwell with a new continuous cough or a high temperature they or loss of taste and change to smell they must stay at home and self-isolate in accordance with Government guidance, currently 7 days If they have symptoms themselves or 14 days if someone in their household becomes unwell

• if anyone becomes unwell with a new continuous cough or a high temperature a loss of, or change in, your normal sense of taste or smell (anosmia)

• in the workplace, they will be sent home and advised to follow

Internal communication channels and cascading of messages through Line Managers will be carried out regularly to reassure and support employees in a fast-changing situation. Action: Exec Team To help reduce the spread of coronavirus (COVID-19) by reminding everyone of the public health advice.

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physically comes in contact with you in relation to your business.

the stay at home guidance. Line Managers will maintain regular contact with employees during this time. If an employees or member of the public has developed Covid-19 and were recently on our premises (including where an employee has visited other work place premises such as domestic premises), a member of the Health and Safety Team will contact PHE to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken. PHE advice may include closing the campus, area or workshop.

Line Managers will offer support to staff that is affected by Coronavirus or has a family member affected. Report concerns as required. Action: Report to line manager

Spread of Covid-19 Coronavirus due to close contact in classrooms, open cluster areas, learning resource centre

Staff & students Social Distancing - reducing the number of persons in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health England (PHE). Each classroom will be assessed by the Faculty Heads or Programme Area Managers/Section Heads

• Classrooms are to be reconfigured so that only enough seats are provided and in line with current guidance the 2 metre social distancing is applied

• Cleansing wipes will be available for users to wipe down keyboards and work surface prior to and after use.

• Additional chairs must not be brought into classrooms. • Posters and other materials advising on social distancing are

available for display. Classroom teachers are responsible for ensuring that students comply with Social Distancing rules. Vice Principal Curriculum and Quality is responsible for the redesign processes as required to ensure social distancing is in place.

• Remote learning to be used instead of face to face lessons were possible.

• Extended teaching times and schedule lessons to allow for

Staff to be reminded daily of the importance of social distancing both in the campus and outside of it. Staff responsible ensure learners are marinating social distances Action: Line Managers Management checks to ensure social distancing is adhered to in the workplace. Report concerns as required. Action: Report to line manager

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room availability • Students to stay within a group throughout the day & use the

same classroom/workshop. Teachers to change rooms only if necessary.

• Students will only attend College when they have scheduled lessons

Social distancing rules also apply outside and in the designated smoking area etc.

Spread of Covid-19 Coronavirus due to close contact in salons, workshops & studios.

Staff & students.

Currently hair and beauty salons are classed as high risk area and are closed under government guidance This curriculum provision will therefore not re-open until the Government guidance permits it. Social Distancing - reducing the number of persons in any work area to comply with the 2-metre gap recommended by the Public Health England (PHE). Faculty Heads and Programme Area managers/Section Heads are to review all practical exercises to ensure separation of workspaces.

• Perspex desk screens installed to technicians’ storerooms serving windows.

• Covid delineation marked on workshop floors. • Cleansing wipes will be available for users to wipe down

keyboards and work surface prior to and after use. • Limit class sizes in line with 2mts separation requirement. • Industry best practice will be adopted when close working is

unavoidable, this may include the wearing of face masks wearing i.e. Hairdressing.

• Shared tools and equipment to be cleaned after each use. • Sharing PPE is not permitted

Classroom teachers are responsible to ensure students comply with Social Distancing rules. Update existing Risk Assessments for specific locations and tasks.

Staff to be reminded daily of the importance of social distancing both in the campus and outside of it. Staff responsible ensure learners are marinating social distances Action: Line Manager Management checks to ensure social distancing is adhered to in the workplace. Report concerns as required. Action: Report to line manager Encourage everyone to regularly wash hands or use hand sanitiser from Hand Sanitiser stations that are located in a number of common areas.

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Action: All staff

Spread of Covid-19 Coronavirus due to close contact while providing Learning Assistance or Personal Care.

LSA staff & students.

Employees are required to work closely with SEND Students that may have little understanding of Social Distancing. The Vice Principal Curriculum and Quality and SEND curriculum managers will:

• Ensure that any student classified as ‘Clinically extremely vulnerable’ does not attend College, as per Government guidance

• Update each student’s personal risk assessment. Ensure the Education Health Care Plan is reviewed with reference to Covid19 hazard.

LSA required to work closely with disabled and wheelchair bound students.

• Update each student’s personal risk assessment, and PEEP.

Spread of Covid-19 Coronavirus due to close contact during large on-site activities. e.g. Graduations, Marketing activities, Information and Open Days, Student performances etc.

Staff, students, governors & Visitors. Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions

Large gatherings are generally high-risk activities regarding the spread of communicable disease and are strongly discouraged in Government guidance. As a rule, the Marketing Manager/s will not approve traditional open college type activities. But, considering that some of these activities are important for the commercial survival of the business, each will need to be evaluated and risk assessed individually. Managers will need to consider redesigning processes as required to ensure social distancing.

The activity is not permitted.

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Spread of Covid-19 Coronavirus due to close contact in Open Access Areas.

Staff & students.

Social Distancing - reducing the number of persons in any work area to comply with the 2-metre gap recommended by the Public Health England (PHE). The Vice Principal of Resources will ensure

• Queues to be separated with barriers and floor marking in place to separate enrolees.

• Perspex desk screens installed on reception desks. • Each open access area will be assessed by the Director of IT

and Estates Head. A max occupancy rate will be determined, and seating areas will be reconfigured so that only enough seats are provided to allow max Covid occupancy of the space.

• Cleansing wipes will be available for users to wipe down keyboards and work surface prior to use.

Redesigning processes as required to ensure social distancing in place.

• Students who do not have scheduled lessons must not attend college.

• Open Access areas will be closed as they cannot be supervised.

Staff to be reminded daily of the importance of social distancing both in the campus and outside of it. Staff responsible ensure learners are marinating social distances Action: Line Manager Management checks to ensure social distancing is adhered to in the workplace. Encourage everyone to regularly wash hands or use hand sanitiser from Hand Sanitiser stations that are located in a number of common areas. Action: All Staff

Spread of Covid-19 Coronavirus due to close contact during enrolment.

Staff, students & Visitors. Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions

Social Distancing - reducing the number of persons in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health England (PHE). The College’s Information Systems Managers will ensure:

• Queues are to be separated with barriers and floor marking in place to separate enrolees.

• Perspex desk screens installed on enrolment staff desks. • Interview desks to be spaced at least 2 meters from each

other. • Employees appointed to advise enrolees and monitor social

distancing compliance. • Posters and other materials advising on social distancing are

available for display.

Staff to be reminded daily of the importance of social distancing both in the campus and outside of it. Staff responsible ensure learners are marinating social distances Action: Line Manager Management checks to ensure social distancing is adhered to in the workplace. Action: Line Manager

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The College’s Information Systems Managers will review work schedules including start & finish times.

• Extend enrolment time and number of enrolment days. • Staff that are not on duty are to work from home. i.e.

reduction in number of workers on site at any one time. The College’s Information Systems Managers are required to redesign processes as required to ensure social distancing is in place.

• Online enrolment. Make provision for prospective students to enrol / re-enrol in courses online and avoid coming to college or minimise time spent at college.

• Enrolee interviews by Zoom, Microsoft teams or equivalent. • Face to Face interviews by appointment only • Spread Enrolment period and opening hours. • Vulnerable enrolees or visitors should be identified and fast

tracked through enrolment process or offered 1:1 enrolment by appointment at a low occupancy time.

Encourage everyone to regularly wash hands or use hand sanitiser from Hand Sanitiser stations that are located in a number of common areas. Action: All Staff

Spread of Covid-19 Coronavirus due to close contact in office or staffroom.

Staff. In line with government guidance if possible employees should work from home, where this is not possible the following should be adopted; Social Distancing - reducing the number of persons in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health England (PHE). Line Managers must assess all office spaces to ensure:

• Adjacent desks are not to be occupied at the same time. • Opposite desks are not to be occupied at the same time. • A max occupancy rate will be determined, and additional

office chairs will be removed. • Workstations to be covered when not in use. • Cleansing wipes will be available for users to wipe down

Staff to be reminded daily of the importance of social distancing both in the campus and outside of it. Staff responsible ensure learners are marinating social distances Action: Line Manager Posters and other

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keyboards and work surface prior to and after use. • Each employee is responsible for cleaning his/her own

workstation. Cleaners will clean floors, touch points and empty waste bins. If a confirmed case of Covid 19 is reported the entire office will be sealed for 48 Hrs and deep cleaned.

All employees must cooperate with office re-arrangement and planning to ensure social distancing. Line Managers are to review work schedules including start & finish times to reduce the number of workers on site at any one time.

• Academic staff are permitted to use all their preparation/departmental duty time as working from home

• Support staff permitted to use as much time as practical as working from home.

Social distancing will be adhered to in designated smoking areas. Smoking shelters will be closely monitored or patrolled to ensure social distancing is maintained.) Food & refreshment Preparation. Shared kitchen facilities should not be used during the Covid crisis.

• Staff are advised not to share food and not to handle other people’s cutlery & cups.

• Shared kettles and micro waves, fridges and toasters will not be allowed

• Filling of personal water bottles from water dispensers will not be allowed

Employees are to be encouraged to provide their own food and drink in personal cool packs or thermos, and allowed to eat and drink at their workstation as a temporary measure.

materials are available for display. Report concerns as required. Action: Report to line manager Encourage everyone to regularly wash hands or use hand sanitiser from Hand Sanitiser stations that are located in a number of common areas. Action: All staff

Director of Estates & IT to review current cleaning regime. Action: Director of Estates & IT

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Spread of Covid-19 Coronavirus due to close contact in hallways, corridors, or lifts.

Staff, students, Governors, Visitors and contractors.

Social Distancing - reducing the number of persons in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health England (PHE). The Director of IT and Estates will review all internal pedestrian movements to minimise close contact: Lifts – Only one person at a time can use lifts although carers would be permitted as required Halls & Stairways – One-way travel will be instituted. Markings (arrows) on floors or walls will indicate the direction of travel. Classroom and office doors may be held back in the open position to minimise touching handles but must be closed whenever the room is vacated. Classrooms/office areas will only be opened via authorised request through line managers, areas should be risk assessed prior to any activity taking place Classroom teachers are responsible for ensuring students comply with Social Distancing rules when entering & leaving classrooms.

Posters and other materials are available for display. Management checks to ensure social distancing is adhered to in the workplace. Report concerns as required. Action: Report to line manager

Spread of Covid-19 Coronavirus due to close contact in Gordons, Georges, Villiers, Stable Bar, Café Creative, RCC, Hives, Cafe or social areas.

Staff, students, Governors and Visitors. Catering contract staff.

Social Distancing – reducing the number of persons in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health England (PHE). Students will be advised to provide their own food and drink in personal cool packs or thermos, where possible. Students’ lunch times will be staggered and catering will be in the form of packed lunches only The Vice Principal Business Development is responsible for the following;

• Queues to be separated with barriers and floor marking in place to separate customers

• Perspex desk screens installed on service counters. • Staff will monitor social distancing compliance.

Staff to be reminded daily of the importance of social distancing both in the campus and outside of it. Staff responsible ensure learners are marinating social distances Report concerns as required. Action: Report to line manager Encourage everyone to regularly wash hands or

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• Posters and other materials advising on social distancing are available for display.

Redesigning processes as required to ensure social distancing in place.

• The seating density and number of tables will be reduced and spaced accordingly.

• Sufficient seating will be available for the reduced number of students and staff on site.

use hand sanitiser from Hand Sanitiser stations that are located in several common areas. Action: All staff

Spread of Covid-19 Coronavirus due to close contact during an emergency evacuation.

Staff, students & Visitors. Vulnerable groups – Elderly, Pregnant workers, those with physical disabilities.

The Director of IT and Estates will be responsible for the following: Fire Drills.

• No Fire Drills to be conducted until further notice.

Fire Alarm tests. • Fire alarm test to continue as normal. Advise all employees of

test time. Fire Alarm – real event.

• Estates/security staff to check location and only confirm evacuation if a genuine fire is evident or suspected

• All employees to act as fire wardens and ensure evacuees maintains social distancing while leaving building and gathering in Fire Assembly Point.

PEEP Managers are to review all PEEPs and make any necessary

changes.

The activity is to be avoided. Updating all staff on new fire procedures Action: Health and Safety Team

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Spread of Covid-19 Coronavirus due to close contact while providing First Aid.

Staff, students, Visitors and contractors. Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions

Symptoms of Covid-19 – if anyone becomes unwell with a new continuous cough, loss of taste or a high temperature in the workplace, they will be sent home (parents to collect if under 18 years of age) and advised to follow the stay at home guidance. If the patient is not able to travel home by themselves, they are to be relocated to the campus First Aid Room immediately. Always maintain social distancing. Following the incident the first aid room will be deep cleaned Do not contact First Aid in the first instance. The incident is to be managed by the section & the first point of contact (unless a vulnerable person) will escort the patient to the isolation room collecting the Covid 19 First Aid bag from reception on the way. The Covid 19 First Aid bag will contain:

1. Infrared thermometer. 2. Disposable face masks. 3. Bottle of water 4. Hand sanitiser. 5. Disposable gloves

Covid First Aid bag will be thoroughly cleaned following any incident The First Aider will complete First aid report for the incident as soon as possible. If confirmed that a member of staff or public has developed Covid-19 and were recently on our premises (including where a member of staff has visited other work place premises such as domestic premises), a member of the Health and Safety Team will contact PHE to discuss the case, identify people who have been in contact with them and will take advice on any actions or precautions that should be taken. First Aid Minor injuries

Updating all staff on new first aid procedures Action: Health and Safety Team

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Were possible these injuries will be treated by the injured party (minor cuts) under the supervision of the first aider

Major injuries In the first instance the first aider will apply the following PPE - Eye protection - Disposable aprons - Gloves - Face mask

Before treatment commences

Spread of Covid-19 Coronavirus due to close contact while using changing rooms and toilet facilities.

Staff, students & visitors.

Currently all gym facilities are suspended – Government Guidance Be aware of Social Distancing in places that are known to be congested spaces– reducing the number of persons in any area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health England (PHE).

• If there are too many people in the bathroom/change room, on entering – wait in the corridor outside.

• Floor markings in the corridor will guide on social distancing.

Report concerns as required. Action: Report to line manager Sports Teaching staff to monitor number of persons in changing room’s asper social distancing guidelines. Action: Sport staff

Spread of Covid-19 Coronavirus due to close contact while attending meetings or conferences.

Staff, students, Visitors,

Meeting conveners are responsible for redesigning processes as required to ensure social distancing in place.

Microsoft Teams is the SMB Group preferred method for facilitating meetings

• Employees will not be given consent to travel to external conferences for the duration of the crisis.

• College organised meeting should use video conferencing. • The established max occupation capacity of meeting rooms

will not be exceeded. • The meeting chair will be responsible for ensuring etiquette

for participants while entering or leaving and ensure distancing.

• Home workers or employees from other campuses will be given the opportunity to attend the meeting via video

Staff to be reminded daily of the importance of social distancing both in the workplace and outside of it. Action: Line Manager Management checks to ensure social distancing is adhered to in the workplace. Posters and other materials are available

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conferencing technologies.

for display. Report concerns as required. Action: Report to line manager

Spread of Covid-19 Coronavirus due to close contact while attending off site activities

Staff, students, Visitors,

Redesigning of processes as required to ensure social distancing is in place. Due to the high level of possible risk, off-site visits or trips of any kind and for any purpose, either locally or oversees will not be approved by management. Faculty Heads, Programme Area Managers/Section Heads and Student Service Managers are to review all scheduled or usual off-site activities and find alternate processes to achieve academic or commercial goals.

• Persons should not share vehicles, trains, buses or planes, for journeys where suitable distancing cannot be achieved.

• Conference calls or virtual tours can be used instead of face to face meetings.

The activity is not permitted.

Spread of Covid-19 Coronavirus due to the use of residential blocks, hotels, host families

Staff Students Host families

In line with government advice all accommodation used for commercial use is now closed

• Vice Principal Business Development and Student Services Managers to review any new Government guidance in line with SMB Group activities

Use of accommodation is not permitted as per Government guidance

Spread of Covid-19 Coronavirus due to close contact while commuting to work or for learning.

Staff. Students Vulnerable groups – Elderly, Pregnant workers, those

Everyone is responsible for their personal travel choices.

Wash your hands thoroughly as soon as possible after arriving at college or home. Use hand sanitiser on

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with existing underlying health conditions Anyone else who physically comes in contact with you in relation to your journey.

Social Distancing – the journey to work could possibly pose the greatest risk to your contracting Covid 19.

• Group mini buses will be cleaned between each journey with occupancy of mini buses in line with social distancing guidelines

• External transport contactors – copies of Covid 19 risk assessment will be obtained from contractors

• Corporate Services will ensure that all tender documents and processes require confirmation of Covid19 safe working practices

• Do not share vehicles or cabs, where suitable distancing cannot be achieved.

• If using public transport, travel outside the busier times. • Plan your journey to have minimal contact with others. If

possible, travel alone (car, bike). • Do not travel to other campuses for meetings - use video

conference calls instead of face to face meetings. • Do not make long journeys in public transport. Use private

vehicles if possible. • When using public transport, personal face masks must be

worn during the journey.

arrival on campus Action:

• Staff, • Students, • Visitors, • Contractors, • Sub-contactors

Action: Student Services Manager to obtain copies of external bus companies risk assessments

A secondary method for control of the Covid 19 virus involves the preventing the spread of the disease by dealing with indirect transmission via touching contaminated surfaces. This is best achieved by good personal hygiene, avoiding touching surfaces in public spaces, regular & thorough hand washing, avoid touching your mouth or eyes, regular thorough cleaning. Spread of Covid-19 Coronavirus due to poor hygiene. See hand washing guidance: https://www.nhs.uk/live-well/healthy-body/best-

Staff, students, Governors, Visitors, cleaners and contractors.

On arrival at college – All staff, students and visitors will be asked to wash their hands or sanitise as soon as possible after arriving at college. This will be by direct intervention and posters/signs at the entrance. Hand Washing - hand washing facilities with soap and hot water are in place. Also paper towels/hand dyers for drying of hands.

Employees reminded to catch coughs and sneezes in tissues – Follow Catch it, Bin it, Kill it and to avoid touching face, eyes, nose or mouth with unclean hands Tissues are available

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way-to-wash-your-hands/

Gel Hand Sanitiser stations that are located in several common areas or where washing facilities not readily available. Employees and students are reminded on a regular basis to wash their hands for 20 seconds with warm water and soap and the importance of proper drying. Posters and other materials advising on hand washing are available for display in washrooms.

throughout the workplace Report concerns as required Action: Report to Line Manager

Spread of Covid-19 Coronavirus due to contact with touch points on doors and equipment.

Staff, students, Visitors, cleaners and contractors.

The Director of Estates and IT will ensure that cleaners regularly clean all frequently used touch points (door handles, door push bars, lift buttons, counter tops & washrooms) throughout the day with bleach based cleaner.

Spread of Covid-19 Coronavirus due to poor or recycling ventilation.

Staff, students, Governors, Visitors, cleaners and contractors.

Covid 19 virus becomes infectious when a person breathes in numerous live virus cells suspended in the air. Recycling ventilation can spread live virus cell to neighbouring rooms. Poor air flow in enclosed spaces can contribute to a build-up of live virus cells in the air. Wherever possible staff should:

• Open windows and doors to facilitate frequent and rapid air exchange and cross flow ventilation.

The Director of Estates and IT will ensure where mechanical ventilation is in use, the following will apply

• Turn off recirculating ventilation in areas with access to outside air

• Do not switch off ventilation at night & weekends but keep running at low speed.

• Switch air handling units to 100% outside air were possible. Where there is no adequate ventilation, the room must not be used.

Director Estates & IT to assess all internal areas for ventilation and air circulation in conjunction with external contractors.

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Spread of Covid-19 Coronavirus due to contact with college contractors and subcontractors.

Social Distancing - reducing the number of persons in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health England (PHE). The Director of Estates and IT will ensure:

• All contractors are to provide the college with updated Risk Assessments and Safe Work Method Statements that will outline their companies Covid 19 safe work practices.

Redesigning processes as required to ensure social distancing is in place.

• Wherever possible principal contractors will schedule maintenance and project works outside of normal class times.

Stress & depression due to the fear of Covid-19 Coronavirus.

Staff, students. Vulnerable groups – Elderly, Pregnant workers, those with existing underlying health conditions

Mental Health - The Vice Principal Human Resources & Organisational Development will promote mental health and wellbeing awareness to staff during the Coronavirus outbreak and will offer whatever support they can to help.

• Support, advice and guidance available via Line Managers and HR.

• Information can also be found on the Health, Safety & Welfare site.

Support available 24/7 from Health Assured – Confidential Employee Support Line.

Internal communication channels and cascading of messages will be carried out regularly to reassure and support to employees in a fast-changing situation. Action: Vice Principal Human Resources & Organisational Development Report concerns as required. Action: Report to Line Manager

Spread of Covid-19 Coronavirus due to failure to Test, Track and Trace.

Staff, students, Visitors, cleaners and contractors.

Test, track, and trace means testing people for coronavirus, tracking the spread of the virus, then tracing the people an infected person has come into contact with. Test, Track and Trace – the SMB Group will follow any Government Guidance where applicable

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Spread of Covid-19 Coronavirus due to failure to comply Social Distancing and other safety obligations.

Staff, students, Visitors, cleaners and contractors. Anyone else who physically comes in contact with you in relation to your business.

Social Distancing is the primary method of controlling the spread of Covid 19 in the workplace. All persons in any work area MUST to comply with the 2-metre (6.5 foot) gap recommended by the Public Health England (PHE). Any person, whether student, visitor, contractor, or staff, that fails to cooperate with the social distancing guidance will be appropriately sanctioned. Staff or students will be reported for disciplinary action. Contractors and visitors will be escorted from site. All staff (not just security) have a responsibility to enforce and report social distancing breaches. Failure to comply may/could lead to disciplinary action being taken

Management checks to ensure social distancing is adhered to in the workplace. Report concerns as required. Action: Report to Line Manager

Prosecution by HSE because a confirmed case of Covid-19, attributed to HCUC site, is not reported.

CEO – Principal, Board of Governors.

All instances of possible Covid 19 infection to be reported as First Aid incidents on the college incidents are reviewed by the Health and Safety Team. The Health and Safety Team notify The Vice Principal Human Resources & Organisational Development and Director of Estates and IT and report the infection to HSE via RIDDOR.

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