COVID-19 Recovery Task Force Meeting
Transcript of COVID-19 Recovery Task Force Meeting
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COVID-19 Recovery Task Force Membership
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African American Community Service Agency
Alum Rock Santa Clara Street Business Association
Asian Americans for Community Involvement (AACI)
Bill Wilson Center
Billy De Frank Center
Black Leadership Kitchen Cabinet of Silicon Valley
Catholic Charities of Santa Clara County
Community Health Partnership
Destination: Home
Eastside San Jose PEACE Partnership
Evergreen Islamic Center
First 5 Santa Clara County
Gardner Health Clinic
Goodwill of Silicon Valley
Grail Family Services
Greenbelt Alliance
Healing Grove Health Center
The Health Trust
Indian Health Center of Silicon Valley
Joint Venture Silicon Valley, Building Back Better
Latino Business Foundation Silicon Valley
Laborers’ International Union of North America, Local Union 270
MACLA (Movimiento de Arte y Cultura Latino Americana)
Minority Business Consortium
Multicultural Arts Leadership Institute
PACT (People Acting in Community Together)
Prosperity Lab
Racial Equity Action Leadership Coalition
COVID-19 Recovery Task Force Membership
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Roots Community Health Center
Sacred Heart Community Service
San José Chamber of Commerce
San José Downtown Association
San José-Evergreen Community College District
San José Jazz
San José Museum of Art
San José State University
Santa Clara and San Benito Building and Construction
Trades Council
Santa Clara County Office of Education
Santa Clara County Division of Equity and Social Justice
Second Harvest of Silicon Valley
Service Employees International Union (SEIU) United
Service Workers West (USWW)
Sí Se Puede Collective
Silicon Valley Council of Nonprofits
Silicon Valley Independent Living Center
Small Business Advisory Task Force
SOMOS Mayfair
South Bay Labor Council
SV@Home
Team San José
UNITE HERE Local 19
United Food and Commercial Workers (UFCW) Local 5
Vietnamese American Roundtable
work2future
Working Partnerships USA
YWCA
Today’s Meeting Agenda
❑ Welcome & Acknowledgments
❑ Task Force Background and Purpose
❑ Breakout Groups: Introductions, Initial ideas on Recovery
initiatives/topics, How to Engage Community
❑ Task Force Overview: How we will work together?
❑ Public Comment
❑ Next Steps
❑ Adjourn
Enterprise Priority
Foundational
Strategic Fiscal Positioning
+ Resource Deployment
Powered by People
PolicyStrategy
Budgeting for
Equity
City Roadmap
Budgeting,
Accountability, +
Performance
City Workforce
Diversity + Skill
Building
Project
Federal + State
Recovery
Advocacy
Secure City
Cybersecurity
Procurement
Improvement
Pension
Obligation Bond
Analysis
Continuity of
City ServicesSafe Workplace
Employee
Health
+ Wellness
Drive to Digital Effective Teams
San José City Roadmap | FY 2021-2022Enterprise Priority
COVID-19 Pandemic:
Community + Economic
Recovery
Emergency Management +
Preparedness
Creating Housing +
Preventing Homelessness
Safe, Vibrant, + Inclusive
Neighborhoods +
Public Life
Building the San José of
Tomorrow with a Downtown
for Everyone
Smart, Sustainable, +
Reliable City: 21st Century
Infrastructure
Project
Housing
Stabilization
Re-Employment
+ Workforce
Development
Small Business
Recovery
Food +
Necessities
Distribution
Digital Equity Child Care
Vaccination Task
Force
Emergency
Housing
Construction +
Operation
Sheltering +
Enhanced
Encampment
Services
Police Reforms
Work Plan
San José 311 +
Service Delivery
Encampment
Waste
Pick-Up
BeautifySJ
Vision Zero
Traffic Safety
Align Zoning
with General
Plan
Development
Services
Transformation
Development
Major Real
Estate
Development
Projects
Pavement, Fire,
EOC, Transit
Capital
Improvements
Regional
Wastewater
Facility Capital
Improvements
Electrical Service
for Major
Development
Climate Smart
American Cities
Climate
Challenge
Strategy
North San José
Strategy
Equity Strategy
Development
Neighborhood
Services Access
Strategy
BART + High-
Speed Rail
Strategy
Lowering PG&E
Above Market
Costs for Clean
Energy
Policy
Build Back
Better +
Recovery Task
Force
Soft-Story
Building
Earthquake
Retrofit Policy
Encampment
Management +
Safe Relocation
Policy
Approved by Council on March 16, 2021
PolicyStrategy
Budgeting for
Equity
City Roadmap
Budgeting,
Accountability, +
Performance
City Workforce
Diversity + Skill
Building
Project
Federal + State
Recovery
Advocacy
Secure City
Cybersecurity
Procurement
Improvement
Pension
Obligation Bond
Analysis
Continuity of
City ServicesSafe Workplace
Employee
Health
+ Wellness
Drive to Digital Effective Teams
San José City Roadmap | FY 2021-2022 Legend
:
COVID-19
Response
Enterprise
Initiatives
Enterprise Priority
COVID-19 Pandemic:
Community + Economic
Recovery
Emergency Management +
Preparedness
Creating Housing +
Preventing Homelessness
Safe, Vibrant, + Inclusive
Neighborhoods +
Public Life
Building the San José of
Tomorrow with a Downtown
for Everyone
Smart, Sustainable, +
Reliable City: 21st Century
Infrastructure
Project
Housing
Stabilization
Re-Employment
+ Workforce
Development
Small Business
Recovery
Food +
Necessities
Distribution
Digital Equity Child Care
Vaccination Task
Force
Emergency
Housing
Construction +
Operation
Sheltering +
Enhanced
Encampment
Services
Police Reforms
Work Plan
San José 311 +
Service Delivery
Encampment
Waste
Pick-Up
BeautifySJ
Vision Zero
Traffic Safety
Align Zoning
with General
Plan
Development
Services
Transformation
Development
Major Real
Estate
Development
Projects
Pavement, Fire,
EOC, Transit
Capital
Improvements
Regional
Wastewater
Facility Capital
Improvements
Electrical Service
for Major
Development
Climate Smart
American Cities
Climate
Challenge
Strategy
North San José
Strategy
Equity Strategy
Development
Neighborhood
Services Access
Strategy
BART + High-
Speed Rail
Strategy
Lowering PG&E
Above Market
Costs for Clean
Energy
Policy
Build Back
Better +
Recovery Task
Force
Soft-Story
Building
Earthquake
Retrofit Policy
Encampment
Management +
Safe Relocation
Policy
Enterprise PriorityFoundational
Strategic Fiscal Positioning
+ Resource Deployment
Powered by People
Approved by Council on March 16, 2021
Principles for Recovery
Recovery is not for us to do alone, rather
this work must be done WITH the whole
community, for the benefit of those most
burdened by the crisis, guided by their
wisdom, tapping into their potential, and building on their deep enduring strength.
Guiding Principles Embodied in Existing Efforts
• Silicon Valley Recovery
Roundtable
• Greater Downtown San Jose
Economic Recovery Task Force
• Health & Racial Equity Task Force
• Race Equity Action Leadership
(REAL) Coalition
The American Rescue Plan (ARP) Act
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❑ The single largest and most flexible
recovery funding source for the City.
❑ $212.3 million in direct local recovery
assistance to the City of San José.
❑ The Adopted Budget for 2021-2022
allocated $133.9 million of these funds to
resolve budgetary shortfalls and to
support the COVID-19 Recovery
Initiatives.
Impact on the American Rescue Plan Fund
American Rescue Plan Fund ($ in millions)
Revenue from the Federal Government 212.3
Transfer to the General Fund (45.0)
Transfer to the Convention and Cultural Affairs Fund (2.5)
(3.0)
(83.4)
78.4
(28.3)
Remaining Available Funds 50.1
28.3
3.6
0.5
82.5Revised Remaining Available Funds
Reallocation of a portion of Food Distribution to Coronavirus
Relief Fund
Receipt of grant funding for San José Abierto
2020-2021 Food Distribution Expsenses
2021-2022 Community and Economic Recovery Budget
Amount set aside to address preliminarily estimated 2022-
2023 General Fund shortfall
Impact of establishing the 2022-2023 Future Deficit Reserve
in the General Fund
Funds Available for Programming in 2021-2022
and Future Years
2021-2022
Adopted
Budget
2020-2021
Annual
Report
Resident Relief$39.7 47.6%
Small Business, Non-Profits, + Arts
$16.6 19.9%
Child Care + Education$5.6 6.7%
Emergency Housing$5.5 6.6%
Encampment Services: BeautifySJ
$12.3 14.7%
Recovery Foundation$2.6 3.1%
Other$1.1 1.3%
2021-2022 Community & Economic Recovery BudgetUses by Group ($ in millions)
COVID-19 Recovery Task Force: Scope
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❑ Focus Areas:
1) Stabilizing & Strengthening
Families
2) Supporting Small
Businesses
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❑ Potential Topics/Interest Areas:
• Health
• Housing Stabilization
• Childcare & Education
• Arts & Culture
• Re-Employment/Workforce Development
• Small Business Resources
• Others...
❑ Committees / Solution Groups
❑ Leverage Other Efforts
COVID-19 Recovery Task Force: Scope
COVID-19 Recovery Task Force: Role & Responsibilities of Members
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❑ Advise and monitor progress on Roadmap Recovery Initiatives
❑ Disseminate information to constituencies –Connect people to services
❑ Develop a community engagement and communications strategy for an equitable recovery
❑ Develop potential new recommended actions for Council consideration
Breakout Exercise
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‘Do Now’ Instructions (25 minutes)
❑ Brief introduction: Name, organization, and
one hobby you have outside of work.
❑ Which Recovery initiative are you most
interested in working on and why?
❑ How should the Task Force engage our
community in this work and share information about the existing initiatives?
Take a Picture of this Slide
‘Then Next’ Sharing (10 minutes)
❑ Report out: Select one member who will
share out key takeaway from your group
Breakout Agreement
❑ Take space and make space for others
❑ One person sharing at a time
❑ Right to pass
Brown Act
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❑ General Rule: All meetings must be open to the public.
❑ The Ralph M. Brown Act, Government Code Sections 54950 -
54963, was enacted in 1953 to ensure local government
meetings were open and public.
❑ Scope:
❑ Applies to any “legislative body”, decision-making or advisory,
including the Task Force
❑ Exception: single purpose temporary (“ad-hoc”)
subcommittees formed solely of less than a quorum of the
legislative body. Sunshine Resolution § 2.3.1.2 limits an ad
hoc committee term to less than 6 months.
Brown Act – Advisory or Decision-Making Body?
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❑ An advisory body makes recommendations, not final
decisions
❑ A decision-making body receives evidence, makes
factual findings, and makes decisions that are not
appealable to another City body.
❑ SJMC 2.08 and Political Reform Act do not apply to
advisory bodies
❑ Brown Act, Sunshine Resolution, and Public Records
Act do apply to advisory bodies
Brown Act – Meeting
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❑ Any congregation
❑ Of a majority of the members of a legislative body
❑ At the same time and location
❑ To hear, discuss, deliberate, or take action
❑ On any item within the subject matter jurisdiction of
the legislative body or the local agency to which it
pertains
Brown Act – Not a Meeting
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❑ Individual contacts by members of the public
❑ Attending a conference
❑ Attending an open & publicized community meeting
(e.g., an election debate)
❑ Attending an open and noticed meeting of another
body (but, cf. serial meetings), or
❑ Attending a social function (e.g., a holiday party)
Brown Act – Prohibited Meetings
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❑ Serial Meetings – Examples:
❑ “Daisy Chain” [ A → B → C ]
❑ Member A talks to Member B, who then texts to Member C about the same topic. B D
❑ “Hub And Spoke” A
❑ Member A talks to Member B and then talks to Member D about the same topic
❑ Email Reply to All
Brown Act – Prohibited Meetings
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❑ Staff Briefings are allowed
❑ Staff may contact a Task Force member to answer questions or provide information if the Staff member does not communicate the comments or position of any other Task Force member.
Public Records Act
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❑ Applies to members of the COVID19 Recovery Task Force
❑ Requirements stem from:
❑ California Government Code § 6250 et seq.
❑ City Sunshine Resolution No. 77135, § 4
❑ City Policy 6.1.1, Public Records Policy and Protocol
❑ Public Records can be requested by the public
❑ Public Record: Any writing containing information relating to City business
❑ Includes documents or communications regarding official City business that is sent
or received by Board members or commissioners, including personal emails and
texts
❑ On City email/network or on personal devices
❑ *Personal texts are public records if they relate to City business
❑ “City officials…are required to disclose all records they can locate with reasonable
effort. This includes searching their own personal files, accounts, and devices for
responsive material.” (City Policy 6.1.1)
Meeting Procedures
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❑ Meeting agendas will be published in advance of each
meeting (7 days)
❑ All meetings are open to the public; public comments will be taken at the end of every meeting
❑ In collaboration with Task Force, meetings will be organized
and facilitated by City staff and consultant team
❑ Task Force members are responsible for communicating
their ideas and position on topics at each meeting
❑ Summary notes from each meeting will be provided prior to the next meeting
Group Agreements
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A starting point for group agreements….
❑ Listen to understand, not respond
❑ Respect diverse individuals and opinions
❑ Share the floor
❑ One person speaks at a time – use raise hand feature
❑ Turn cell phones off
❑…..what else?
Meeting Schedule
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❑ Proposal: Second Thursday of each
month
➢Does this work for most?
➢Suggested next meeting
date: Thursday, December 9, 6pm
❑ 12-month duration
Next Steps
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❑ Next meeting:
❑ Review Brown Act video, take quiz
❑ Provide Staff with Alternate Representatives
❑ Website: www.sanjoseca.gov/covid19recovery
❑ Email: [email protected]
❑ Staff: Aurelia Bailey
Katerina Tubera
Carlos Velazquez
Rosalynn Hughey