COVID-19RETURN TO WORK GUIDE

April 30, 2020Version 1

Proprietary and Confidential

Note to Clients

The information provided represents our

current recommendations for use in all

EmployBridge client sites and can be

adapted to fit your specific needs, as

long all adaptations comply with

applicable laws and re-opening plans

outlined by local, state and federal

municipalities.

Now, more than ever, EmployBridge is focused on keeping our clients and associates safe.

Our Health and Safety, Legal and Operations leaders have developed a resource for our clients aimed at helping you achieve a smooth transition as you re-open your business.

And while there is not a one-size-fits-all approach, the Return to Work Guide includes practical recommendations and customizable tools based on guidelines from the Centers for Disease Control, NIOSH, OSHA and the World Health Organization. We stand ready to assist you in the re-opening of your business. In the meantime, stay healthy and stay safe.

Michael Miles President & CEOEmployBridge

CEOMESSAGE

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TABLEOF CONTENTSThe Return to Work Guide is broken into

three categories: 1.)Opening Protocols,

2.) Associate Readiness, and 3.)Incident

Response. It provides general

recommendations for use in all

EmployBridge client facilities and can

be adapted to fit your specific needs.

Facilities should comply with all

applicable laws; if there is a conflict

between the recommendations in the

Return to Work Guide and the

applicable law, the facility should follow

the applicable law.

Incident Response

• Isolation Protocol• Deep-cleaning Protocol• Self-quarantine• Return to Work

Opening Protocols

• Pandemic Response Team

• PPE Inventory Checklist• Disinfection Measures• Disinfection: Inbound

Parts, Materials and Packages

• Social Distancing Protocol

• Visitor Health Screening• On-site Health Screening• Return to Work Training

Plans• Facility Signage

Associate Readiness

• At Home Daily Self-Screening

• Personal Hygiene Tips• First Day Back Training• Toolbox Trainings• Work Readiness

Recommendations

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NAVIGATION INSTRUCTIONS Click an item to navigate directly to that section. Click the brand logo at the top of each page to return to

the table of contents. Click here for the COVID-19 Resources Page

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1.) OPENING PROTOCOLSCOVID-19

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PANDEMIC RESPONSE TEAM

Manager who has overall responsibility for the site’s pandemic preparedness & response plan

MANAGER

• Manages social distancing logistics

• Establish plant entry protocols

• Support the Virus Prevention & Protocol leader by providing site-specific options

EMPLOYEE ACCESS CONTROL LEAD

• Works to develop protocols to ensure the wellness of all employees

• Ensures alignment with the Safety Manager and the COVID-19 Crisis Team

VIRUS PREVENTION & PROTOCOLS

LEAD• Works to manage

daily and periodic disinfection logistics

• Drives continuous improvement with processes

SANITIZATION & DISINFECTION

LEAD • Works to manage

all pandemic-related communications

• Manages the training function across the site

COMMUNICATION & TRAINING LEAD

• Works to secure all necessary supplies

• Coordinates with procurement team related to accessing centrally located supplies or leveraging supplies

PPE & MATERIALS LEAD

It is recommended that you set up a Pandemic Response Team (PRT). This will be a cross-functional team led by a site manager. The following are suggested roles and responsibilities:TIPS

ISOLATION COORDINATOR

• Volunteer responsible for assisting employees and visitors who are experiencing symptoms

EmployBridge Health & Safety, Legal and Field Leaders are ready to assist you across each facet of your pandemic response

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PPE INVENTORY CHECKLIST

• The company should consider protection for its workforce through support of:

• Personal hygiene• Social distancing protocols• Frequent disinfection of common

surfaces.

• Team leads for sanitation and PPE are responsible for ensuring there are adequate supplies per your company’s plan.

Confirm an adequate supply of preventative materials are on-site and on order with enough lead time.TIPS

* Please consult with your risk and legal advisors to determine if this PPE is necessary in your workspace.

Download

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• Keep adequate supply of soap, disinfection spray, hand gel, paper towels, tissue

• Disinfection stations are recommended near work stations, wherever possible

DISINFECTANT SUPPLIES

• Worn as precautionary measure when working within 3 feet of co-workers

FACE SHIELDS *

• Pandemic Response Team• Medical/isolation team • Shift health screeners• Disinfection team • Those with broad exposure to

colleagues (cafeteria, security guard)

FACE MASKS

• Based on CDC findings, companies are not required to, nor is it recommended that employees wear gloves, unless they are:

• Isolation team members• Those involved in

sanitation/disinfection

GLOVES *

Review and understand protocol

30+ day supply recommended

BEST PRACTICES FOR CLIENT-PROVIDED PPE

TIPS

* Please consult with your risk and legal advisors to determine if this PPE is necessary in your workspace. 7

• The COVID-19 virus does not harm your hands, so gloves provide no protection, and touching your face with contaminated hands, whether gloved or not, poses a significant risk of infection.

• Gloves often create a false sense of security for the individuals wearing them. People are more likely to touch contaminated surfaces because they feel they are protected from the virus.

• Proper removal of gloves takes training; if contaminated gloves are not removed properly, employees are exposed to greater risk.

• When wearing gloves, people are less inclined to wash their hands. Washing hands is the number-one defense against any virus.

FOR PROTECTION AGAINST COVID-19GLOVES ARE NOT RECOMMENDED BY CDC

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DISINFECTIONMEASURES

Consider hiring professional firm for reopen disinfection baseline

Clean or replace HVAC air filters

Implement disinfection checklist

Pay special care in the following areas: Tools, workstations, equipment, restrooms, cafeteria, lockers, common surfaces, computers and keyboards

TIPS

The site should be 100% disinfected prior to anyone returning to work. Carefully consider who enters/exits the site during a cleaning shutdown.

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DISINFECTION: CHECKLISTThis checklist is recommended to be implemented in facilities to reduce the spread of infection.

Consider taking the steps below to protect employees.

TIPS

Provide visible signs where appropriate when a disinfection has been completed, particularly if on a frequent and routine basis

Download

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According to the World Health Organization and Centers for Disease Control, the length of time the virus can survive depends on the type of surface in question. The length of shipment time and other environmental factors may inactivate the virus.

However, if you receive an expedited package from a COVID-19 area and apprehension is high, consider these steps:

DISINFECTION: INBOUND PARTS/MATERIALS/PACKAGES

Evaluate exposure risk with inbound parts & packages to determine if extra precaution should be considered.TIPS

“The likelihood of an infected person contaminating

commercial goods is low, and the risk of catching

the virus that causes COVID-19 from a package that

has been moved, traveled, and exposed to different

conditions and temperature is also low.”

─World Health Organization

Wash your hands or use hand sanitizer

Avoid touching your face, eyes, nose or mouth

Use appropriate PPE and/or disinfect surfaces

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SOCIALDISTANCING

• A simple yet very effective mechanism to prevent potential infection that relies on simple distance from others

TIPS

WHAT

HOW

WHERE

• Stay 6 feet away from others• Eliminate contact with others such as

handshakes, especially with those who appear sick

• Where feasible, avoid touching common surfaces

• Workstations• Offices• Community• Home

• Production Lines• Cafeterias• Common Areas• Entrances & Exits

The company should consider restricting gatherings to 10 persons or fewer. Even when the meeting area is large enough to accommodate, appropriate social distancing protocols should be followed.

Review, understand and practice social distancing protocols. If not possible, consider PPE or other measures to limit exposure.

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SOCIAL DISTANCING PROTOCOLS

WORKSTATIONS COMMON AREAS OFFICES• Arrange to allow 6 feet of separation if

possible• Post clear signage about the desired

operator boundaries• Utilize production transfer aids to avoid

social distancing violations• If recommended spacing cannot be

followed, operators should be provided with the appropriate PPE and/or physical barriers should be installed

• Avoid nonessential gatherings• Increase cleaning intervals• Establish and post maximum-capacity

rules for break rooms, bathrooms, locker rooms

• Provide enough supplies for employees to clean up after themselves and disinfect their area

• Place a mark on the floors to ensure proper distance (anywhere where there is a line)

• Reassign lockers to ensure distancing• Provide additional refrigerators and/or

shelving to accommodate distancing

• Organize office functions to allow 6 feet of separation if possible

• Avoid face-to-face desk layouts• Cubicles should have physical dividers

when minimum distance guidelines cannot be met

• Remove chairs from meeting rooms, allowing for appropriate separation

• Assign remote work where possible to reduce the number of employees in the facility

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SOCIAL DISTANCING PROTOCOLS

SHIFT CHANGES LUNCH/BREAK TIMES• Allow a gap of time between designated start times for

optimal disinfection of the workplace• Assign designated entrances and exits with proper signage to

avoid bottlenecks • Ask workers to avoid gathering at entrances and exits• Proactively prop doors open during a shift change• Consider alternative methods for punching in and out to

reduce touching timeclocks and congregating• Place a mark on the floors to ensure proper distance while in

lines if necessary

• Manage employee breaks to provide social distancing and proper hygiene

• Consider staggering start and end times by at least 10 minutes to allow for disinfecting of workstations and common areas

• For facilities with more than 200 employees on a shift, increase frequency of start and end times

• Example for facilities with less than 200 on a shift:

Break Schedule*• Ex. Row 1 Teams 1 to 4 – 1st break (8:00 to 8:10 a.m.) 2nd break (1:00 to 1:10 p.m.)• Ex. Row 2 Teams 5 to 8 – 1st break (8:20 to 8:30 a.m.) 2nd break (1:20 to 1:30 p.m.)• Ex. Row 3 Teams 9 to 13 – 1st break (8:40 to 8:50 a.m.) 2nd break (1:40 to 1:50 p.m.)

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Visitor work is not recommended if there has been any YES response to the COVID-19 Self-Screening Checklist.

• If YES is checked for any response, please advise the visitor to leave the premises.

• Notify appropriate site personnel to disinfect any common surfaces touched by the visitor.

• Report incident to Isolation Coordinator.

In cases where visitor work is approved, clients should take the following precautions:• Ensuring visitors take a direct route to meeting or

work areas.• Practicing social distancing protocols.• Practicing expected hygiene regarding washing

hands and covering coughs/sneezes. • Utilizing dedicated meeting rooms where

possible, which should have common surfaces disinfected between meetings.

VISITOR HEALTH SCREENING

TIPS

The company may consider developing Visitor Guidelines.

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ON-SITE HEALTHSCREENING

Health Screening Procedure Summary1. Temperature reading2. Observation for apparent symptoms3. Confirmation of daily at home self-screening

TIPS

Perform screenings at facility entrances. Ensure barriers are in place to prevent anyone from missing screening protocol. Possibly develop a vehicle drive-thru at the parking lot

entrance for employee in-vehicle screening where applicable and safe.

Enforce social distancing protocols while in line for screening.

Utilize a touchless thermometer if possible. Site personnel conducting the screening should follow

requirements for PPE and temperature protocols.Reference the Self-Quarantine and Return to Work Protocol for

employees that are confirmed positive for COVID-19.

To help prevent the spread of COVID-19 and reduce the potential risk of exposure to our employees and visitors, temperature and health screenings should be considered.

If the individual’s temperature is 100.4ºF (38ºC) or higher, or if the individual exhibits visible symptoms of illness consistent with COVID-19, they should report to the Isolation Coordinator for further direction and guidance.

Create protocol for health screening prior to site entry and ensure barriers are in place to prevent anyone from missing screening protocol.

Download Symptoms ReportDownload Health Screening

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• Remote training for management team to ensure understanding of their roles in the Health and Safety Guide

• Training for Isolation Coordinators (volunteers who aid employees who become ill at work and initiate protocol)

• Training for Disinfection Team• Training for HR

It is important that ALL facility employees understand the safety requirements, protocols, and expectations to ensure everyone stays safe and prevents the spread of COVID-19. Reinforce awareness with signage (customizable signs included at the end of guide).

• Make training materials site-specific • Be consistent with facility environment changes (one-way

aisles, staggered shifts and breaks, etc.)• Hold first-day training for all employees, to include COVID-19

signs/symptoms, isolation protocol, social distancing, personal hygiene & disinfection procedures

• Review of general site safety orientation

RETURN TO WORK TRAINING PLANS

TIPS

• Host pre-return to work trainings

• Host first-day trainings

• Continuing education and awareness through Toolbox Talks

Pre-Return to Work Trainings

First-Day Trainings

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FACILITY SIGNAGE

DISINFECTION CHECK POINTS REMINDERS• Outside bathroom doors

• Exterior of entrance doors

• Entrance of cafeteria area

• Cafeteria: food trays area

• Inside of restrooms

• After employee entrance area

• Exterior of entrance doors

• Exterior of dedicated area

• Indoors at exit doors

• Exterior of existing first aid room

• Repetitively placed in multiple areas of choice

Download Signage Templates

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Incident

2.) ASSOCIATE READINESSCOVID-19

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If the employee does not recognize symptoms in their at home daily self-screening, orThe employee is not symptomatic upon reporting to work (reference On-Site Health Screening Protocol), thenThe employee is cleared to go to work.

The At Home Daily Self-Screening is suggested to help prevent sick or symptomatic employees from leaving their homes and decrease the likelihood of spreading infection.

If symptoms are present during at home daily self-screening or the on-site health screening, employees should contact the Isolation Coordinator or HR.Reference the self-quarantine and return to Work protocol for employees who are confirmed positive for COVID-19.

AT HOME DAILY SELF-SCREENING

TIPS

At Home Daily Self-Screening protocol can be distributed to all employees. HR team or designee should be prepared to receive inquiries or reports of symptomatic employees prior to shift.

No COVID-19 Symptoms

COVID-19 SymptomsDownload Self-Screening Checklist

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PERSONAL HYGIENE TIPSTo help stop cross-contamination

Wash your hands frequently with soap and water for at least 20 seconds

If you are unable to wash your hands with soap and water, use antibacterial gel with 60% alcohol

When sneezing or coughing, cover your nose and mouth with the inner angle of your arm or with disposable tissue

Avoid touching your face, includingyour mouth, ears,eyes and nose

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FIRST DAY BACK TRAININGS TIPS

All-Employee Training Program:

Recommended topics for first day or orientations:

• Company's COVID-19 response

• Signs & symptoms of COVID-19

• At-Home Daily Self-Screening for symptoms

• Isolation Protocol for symptomatic

employees

• Social distancing measures

• Personal hygiene

• Disinfection measures

Training Timing/Suggestions:

• Provide training before the initial shift

• Include all full-time and temporary employees

• All employees and temporary workers should

clock in for training

• Consider dividing training by shifts or

departments to adhere to social distancing

protocol

Consider delivering training on all topics described on this page to all employees, on first day back.

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TOOLBOX TALKS TRAININGS

Toolbox talks are coming soon!

Click the Toolbox Talks logo for updates!

The downloadable ‘talks’ will focus on continuing awareness of new health and safety considerations facing your operation

Each topic includes key talking points and facilitator instructions

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Empower the employee to speak up. Ask for feedback about the employee’s comfort level returning to the job.

Discuss ways to prevent injuries during the return time. Toolbox Talks, presented at start of shift, are a good idea.

Check in with the employee regularly during the shift. Performing the same tasks an employee did before may aggravate muscles that have not been used in the past several weeks.

Promote work readiness by encouraging activities such as yoga or stretching exercises.

Make proper lifting techniques a priority. Have supervisors demonstrate proper lifting techniques or review training videos.

While companies have always had a concern for injured workers returning to work, COVID-19 presents a new challenge, bringing back a workforce that may have been sedentary for multiple weeks. These workers could be more susceptible to injury.

WORK READINESS RECOMMENDATIONS

Avoid injury after returning to work! Provide employees tips to help prevent injury after extended time off.

TIPS

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Incident

3.) INCIDENT RESPONSECOVID-19

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Advise employees that if a person feels ill, or if someone observes another person exhibiting symptoms of COVID-19 at work, they are to contact an Isolation Coordinator.

ISOLATION PROTOCOL

• Isolation Coordinator identified and trained on protocols

• Protocol in place is to isolate employees if they are symptomatic on site

• Isolation protocol should include: a room to isolate the employee, PPE, communication with local health authorities and transport based on their instructions, disinfection of the room

TIPS

Download

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IDENTIFY COORDINATE PPE DISPOSALIdentify a professional cleaning company that meets these minimum requirements:

• Trained personnel to execute the process of cleaning, disinfection and disposal of hazardous waste

• Proper equipment and PPE to perform the task

• All necessary procedures, local authorizations or permits to perform disinfection services and manage disposal of waste generated

• Use of approved COVID-19 disinfectant chemicals to perform this activity

The site’s PRT should coordinate and supervise the cleaning and disinfection process. The team should ensure that they:

• Follow established Visitor Health Screening Guidelines

• Implement a specific plan to clean all site, machinery/equipment, common areas, offices and any areas where employees typically interact

• Limit access to the site or the work area during the cleaning operation

• Employees are informed that the work areas have been disinfected

Personal Protective equipment (PPE) for the Deep Cleaning team:

• The use of PPE is to be determined by the cleaning contractor based on the chemicals used to conduct the disinfecting process, including proper wearing, storage, cleaning, decontamination and disposal of PPE as biohazardous waste

At the end of the process, the cleaning company should follow local regulations to dispose of all the PPE and cleaning materials used in the proper manner.

Reference www.epa.gov

DEEP-CLEANING PROTOCOLCOVID-19 “deep-cleaning” is triggered when an active employee has tested positive for COVID-19. If an active employee is confirmed to have tested

positive for COVID-19, sites may opt to shut down the work area or the plant for a period of at least 72 hours to allow for natural deactivation of the virus and then have site personnel perform a comprehensive disinfection of all common surfaces.

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SELFQUARANTINE

The World Health Organization/Centers for Disease Control recommends that employees remain at home for 14 days if COVID-19 symptoms are present, if they are directly exposed to COVID-19 or if a test shows positive results. Employees should avoid leaving the home if possible, but if necessary, they should practice exceedingly good hygiene and social distancing.

TIPS

Review best practices and make adjusts based upon WHO and CDC recommendations. Download

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Without a test to determine if you are still contagious, WHO/CDC recommends you can leave home after these three things have happened:

You have had no fever for at least 72 hours (that is three full days of no fever and without the use medicine that reduces fevers), AND

WHO/CDC guidelines recommend that those who have had COVID-19 or have been directly exposed to isolated/quarantined COVID-19 patients may return to work under the following conditions:

With a test to determine if you are still contagious, WHO/CDC recommends you can leave home after these three things have happened:

Other symptoms have improved (for example, when your cough or shortness of breath have improved), AND

At least 7 days have passed since your symptoms first appeared

You no longer have a fever (without the use medicine that reduces fevers), AND

Other symptoms have improved (for example, when your cough or shortness of breath has improved) AND

You received two negative tests in a row, 24 hours apart. Your doctor will follow local health authority or CDC guidelines

RETURN TO WORK

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DISCLAIMER – LEGAL STATEMENT: Please be advised that the statements contained in this document are not intended to be, and should not be construed as, legal advice. The statements may not be applicable to some businesses or places of work. We strongly recommend that before implementing any of the ideas contained herein you consult with your legal and safety advisors, as appropriate, to

discuss the applicability and potential efficacy of this information in your place of business, if any. Please also note that the landscape is changing frequently, so this guidance may be updated.

This resource guide is provided to our valued clients by:

Click Here for Additional Health & Safety Resources

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