Letter SamplesCAREER SERVICES

Useful Examples

This packet contains sample cover letters for you to use in producing your own letter. The examples included in this collection show formatting, layout and design, placement of text, content, and actual verbiage. By using these exhibits as a general guideline, you can gain some insight as to the general look and language of an effective cover letter.

Cover Letters

Your resume should always be accompanied by a well-written one-page cover letter. Your cover letter should be written in standard professional business letter format. Produce each letter individually. It should be a personal letter, addressed to a specific individual, at a specific company or organization, and making reference to a specific job. Never send a form letter. It is best to use a more exploratory, open-ended, introductory tone in your cover letter, rather than a more assertive, application-oriented tone. Think of it as a letter of introduction instead of a letter of application.

Header

The header on your cover letter should match the header on your resume and it should contain your name, mailing address, telephone number, and e-mail address.

Paragraphs

The first paragraph contains your objective. Tell the reason why you are writing the letter. Short, simple, and direct. Include the name of the company in the description of objective.

Your second paragraph contains a summary of your qualifications for the job. Provide a brief description of your education, experience, and skills as they relate to the job.

Your third paragraph is the action statement. Express your desire for a meeting to learn more about the job and the company. Ask for the interview. Indicate that you will follow up.

Details

The letter should be single spaced. Use active rather than passive voice.

In the address block of the employer, include the name and title of the person. Avoid salutations that sound too impersonal or too general, like Dear Sir or Dear Sir/Madam or To Whom It May Concern. The salutation should begin… Dear Mr., Ms., or Dr., followed by the person’s last name.

If you are mailing your letter, don't forget to include a handwritten signature.

William J. AnybodyMailing Address

Telephone Number and E-Mail Address____________________________________________________________________________

Date

Name of Contact, TitleCompanyAddressCity, State, Zip Code

Dear (Mr./Ms.) (Last Name of Contact):

I am writing to express my interest in exploring career opportunities in (Area of Interest, Job Function, Name of Department) with (Name of Company).

I will be graduating in (Month and Year) from Birmingham-Southern College with a Bachelor of Science degree in (Major Concentration). I have comprehensive training in and a thorough academic knowledge of (Coursework, Curriculum, Academic Focus). I have extensive experience in (Job Functions, Specific Industry, Area of Specialty). I possess strong (Relevant Skills and Competencies) skills and excellent (Relevant Skills and Competencies) abilities.

I would like to meet with you at your convenience to learn more about (Name of Company) and opportunities in (Area of Interest, Job Function, Name of Department). I will contact you next week. Thank you for your consideration.

Sincerely,

Your Signature

Your Name

Tom T. Tuttle123 Main Street, Birmingham, Alabama 35123

(205) 123-4567 tttuttle@yahoo.com____________________________________________________________________________

March 19, 2012

Alan W. SmithDirector of Marketing DepartmentSuperior Products Company123 Downtown AvenueBirmingham, Alabama 35555

Dear Mr. Smith:

I am writing to express my interest in exploring career opportunities in marketing with Superior Products Company.

I will be graduating in May 2012 from Birmingham-Southern College with a Bachelor of Science degree in Business Administration. I have comprehensive training in and a thorough academic knowledge of marketing principles, brand management, advertising and promotions, market research, consumer behavior, and professional sales. I have extensive experience in sales, event planning, public relations, and customer service. I possess strong planning and organizational abilities and excellent administrative and interpersonal skills.

I would like to meet with you at your convenience to learn more about Superior Products Company and opportunities in marketing. I will contact you next week. Thank you for your consideration.

Sincerely,

Tom T. Tuttle

Tom. T. Tuttle

Alice B. Wonder123 Main Street, Birmingham, Alabama 35123

(205) 123-4567 abwonder@yahoo.com____________________________________________________________________________

March 22, 2013

Judy R. ThomasManaging EditorDeep South Magazine123 Downtown AvenueBirmingham, Alabama 35555

Dear Ms. Thomas:

I am writing to express my interest in exploring career opportunities in journalism with Deep South Magazine.

I will be graduating in May 2013 from Birmingham-Southern College with a Bachelor of Arts degree in English. I have comprehensive training in and a thorough academic knowledge of English language, literature, and grammar. I have extensive experience in writing, editing, and researching. I possess strong creative abilities and excellent writing and editing skills. I have strong research and information gathering skills.

I would like to meet with you at your convenience to learn more about Deep South Magazine and opportunities in journalism. I will contact you next week. Thank you for your consideration.

Sincerely,

Alice B. Wonder

Alice B. Wonder

Linda Q. Friendly123 Main Street, Birmingham, Alabama 35123

(205) 123-4567 lqfriend@yahoo.com____________________________________________________________________________

March 15, 2012

Bobby K. JonesDirector of OncologySt. Vincent’s Hospital123 Downtown AvenueBirmingham, Alabama 35555

Dear Dr. Jones:

I am writing to express my interest in exploring career opportunities in health care with St. Vincent’s Hospital.

I will be graduating in May 2012 from Birmingham-Southern College with a Bachelor of Science degree in Biology. I have comprehensive training in and a thorough academic knowledge of biology, chemistry, and health-related concepts. I have extensive medical, research, and community service experience. I possess strong science and research abilities and excellent technical and analytical skills.

I would like to meet with you at your convenience to learn more about St. Vincent’s Hospital and opportunities in health care. I will contact you next week. Thank you for your consideration.

Sincerely,

Linda Q. Friendly

Linda Q. Friendly

David L. Stellar 123 Main Street, Birmingham, Alabama 35123

(205) 123-4567 dlstellar@yahoo.com____________________________________________________________________________

March 10, 2013

Sally W. KingDirector of EventsAcme Public Relations Firm123 Downtown AvenueBirmingham, Alabama 35555

Dear Ms. King:

I am writing to express my interest in exploring career opportunities in public relations and event planning with Acme Public Relations Firm.

I will be graduating in May 2013 from Birmingham-Southern College with a Bachelor of Arts degree in Psychology. I have comprehensive training in and a thorough academic knowledge of psychological concepts and principles of human behavior. I have extensive managerial, administrative, fund raising, customer service, and event planning experience. I possess strong planning and organizing abilities and excellent interpersonal communication skills.

I would like to meet with you at your convenience to learn more about Acme Public Relations Firm and opportunities in public relations and event planning. I will contact you next week. Thank you for your consideration.

Sincerely,

David L. Stellar

David L. Stellar