Webinar for Covenant Territorial Coordinators: your role in the SEAP

analysis process

Covenant of Mayors

Webinar

21st March 2013

Paolo Zancanella and Giulia Melica European Commission Joint Research Centre

Agenda

• The role of the Covenant Territorial Coordinator (CTC)

• Further activities of the CTC

• The analysis of SEAPs with the CTC grouped approach

• The grouped approach: the “pilot” phase

• How the grouped approach analysis works

• Next steps

• Q&A

The role of Covenant Territorial Coordinator (CTC)

The Covenant Territorial Coordinator (CTC)

…is a local supporting structure for the CoM signatories (publicadministration e.g.: region, province, group of local authorities)that:

Join the CoM and commit to offer direct support to the signatorieswhich do not have the necessary internal resources.

Promote the adhesion to the CoM amongst the municipalitieslinked to the same area.

Provide technical, administrative, political and financial supportrequired by the municipalities in order to accomplish thecommitments taken by signing the CoM.

Further activities of CTC:

Development of the emissions' inventory and/or SEAPs.

Adaptation of the methodology for preparing the SEAPs, by

taking into account the national or regional context.

Identification of financial opportunities for the implementation of

SEAPs (e.g. apply for loans financed by the EIB, access to the

ELENA’s facility, etc…).

Training of local managers who will look after their SEAPs.

Liaising with JRC and CoMO on behalf of the signatories.

Some figures on Submitted SEAPs

No. of SEAPs submitted by signatories

with/without CTC

1560

700

Share of population covered with/without CTC

29%

71%

With CTC

Without CTC

The analysis of SEAPs with the CTC grouped approach

SEAPs developed by CTCs often have common characteristics…

BEIs are established and based on common data sources and approach.

Common key areas of action.

The estimates on forecasted energy savings related to the actions are calculated in a consistent way.

SEAP documents are structured in a very similar way.

…sometimes direct communication with small municipalities is not easy

The feedback report sent by the JRC is often not received by the municipality.

The language used in the report is not always understood by the recipient.

The CTC ensures the correct transmission of anycommunication to the municipality and liaises directly withJRC/CoMO.

Therefore

The grouped approach: the “pilot” phase

The JRC identified a first group of 5 “pilot” CTCs and proposed to group their SEAPs for the analysis.

•Province of Foggia•Province of Barcelona•Junta de Andalucía•Province of Girona•Province of Chieti

The CTCs’ grouped approach: the “pilot” phase

Advantages of the approach:

� Better knowledge of the national/local conditions (CTC).

� Faster and more detailed analysis (JRC).

� Easier identification of any criticalities for the methodology adapted (JRC).

� Detailed feedback received in shorter time (CTC).

� Subsequent easier solution, applicable to future SEAPs under preparation (CTC).

How the grouped approach analysis works

…5 eligibility criteria to be followed when developing the SEAP

1. SEAP must be approved by the municipal council or equivalent body.

2. SEAP must contain a clear reference to the CO2 reduction target by 2020 (min. 20%).

3. The results of BEI must be provided.

4. SEAP must include a credible set of actions in the key sectors of activity.

5. SEAP template must be correctly filled in.

•

Sectors / Fields of action

Municipal √

Residential √

Tertiary √

Transport √

Local energy production Recommended

Land use planning Recommended

Public procurement Recommended

Working with the citizens and stakeholders

Recommended

Industries (excl. ETS sector)

Optional

Other sectors See SEAP guidebook

4 KEY SECTORS whose inclusion is highly recommended

To be eligible, SEAPs must include:

�BEI, covering at least 3 out of 4 key sectors

�A list of concrete measures, covering at least the municipal sector and one or more other key sectors

2/2More on the eligibility criteria

How the grouped approach analysis works

1.The CTC has entirely prepared the SEAPs for thesignatories taking into account the 5 eligibility criteria.

2.The CTC has not directly developed the SEAPs, but itconfirms that the plans can be analyzed following a groupedapproach (because they have been drafted by a local energyagency or private consultants).

In case 2, the CTC performs first an eligibility checkon each SEAP (i.e.: document approved in themunicipal Council AND online template) and itcommunicates the outcome to JRC.

How the grouped approach analysis works

For the municipalities >50000 people the SEAP will beanalysed on a one to one basis by JRC.CTCs will group their SEAPs based on the followingpopulation’s thresholds:10001÷÷÷÷500003001÷÷÷÷10000<3000 ..but they will also take into account other characteristics, such as:• geographical and territorial conditions• existence of industrial, agricultural, protected green areas

etc…For each group, the CTC identifies and communicates a representative plan to JRC.

CTC

How the grouped approach analysis works

The CTC provides JRC with a detailed description of themethodology adopted to develop the SEAPs:

• Description of the regional context.• Identification of the local data sources (energy

consumption and energy production).• Approach used for BEI elaboration.• Description of the strategic measures and key

actions to be implemented in order to achieve thetarget.

• Description of how the CTC will support and coordinatethe signatories.

CTC

How the grouped approach analysis works

• JRC analyses in details the methodology and therepresentative SEAP and provides the feedback report toCTC.

• In order to support the CTC, JRC performs an automaticanalysis of the data inserted in the on-line template inorder to identify any possible errors occurred whilstfilling in the template.

• Based on the outcome of the analysis performed on themethodology and the representative SEAP, JRC willaccept/reject all the related SEAPs.

JRC

How the grouped approach analysis works

• CTC will distribute and follow-up the feedback on therepresentative SEAP and the methodology to all the SEAPsit coordinates.

• Subsequently, JRC will organize a follow-up meeting(preferably in Video Conference) with some of the CTCs’representatives to discuss the issues raised in thefeedback report and the solutions identified by theCoordinator.

Follow-up: JRC/CTC

Next steps?

Interested CTCs are invited to reply directly to JRC, providing therequested documents. Should they need any clarification, they cancontact JRC.

JRC will publish a document on the Covenant of Mayors officialwebsite, to present detailed information on this process as well ason the role and responsibilities of the CTCs.

JRC/CoMO will send a letter to all the CTCs, proposing them togroup their SEAPs for the analysis.

Q&A: 1. Can a CTC liaise with JRC even before

starting to develop their SEAPs/methodology?

Yes, CTCs can contact JRC at any stage of the SEAP and/ormethodology’s development process to discuss any technical issuesthey may have.

Q&A: 2. What happens with subsequent submissions under the same CTC?

2 possible cases…

1. CTC confirms that subsequent submissions arecompliant with the representative SEAP and with themethodology previously analysed � The JRC canaccept them without any further analysis.

2. CTC has revised the methodology � The CTC will haveto provide a new relevant description and identify anew representative SEAP for each population’sthreshold.

Q&A: 3. Among the SEAPs of a groupcoordinated by a CTC, one city has specificcharacteristics, i.e.: district heating, permanenttransport line. What kind of approach will beadopted by JRC?

In such cases, this should be communicated by the CTC to JRC, which will perform a separate analysis of the SEAP.

Any further questions…?

Thank you for your attention

Paolo Zancanella

+39 0332 78 5904

Paolo.Zancanella@ec.europa.eu

Giulia Melica

+39 0332 78 3587

Giulia.Melica@ec.europa.eu

DG JRC

IET - Institute for Energy and Transport

Ispra - Italy

http://iet.jrc.ec.europa.eu/http://www.jrc.ec.europa.eu