COURSE: Keyboarding

UNIT: B Word Processing

COMPETENCY: 04.00 Apply formatting skills in document processing.

OBJECTIVE: 04.04 Apply correct table format.

ACTIVITIES RESOURCES

Slide ShowUse the PowerPoint presentation, to discuss formatting rules for tables. This can be shown electronically with a data projector, or you may choose to print each slide on a transparency. It is recommended that you give the students a copy of the PowerPoint as a handout for their notes.

04.04 PPT

PowerPointActivity

Distribute 04.04 PPT ACT. Students will use this activity to review or introduce the PowerPoint slide show (04.04PPT). This assignment will also allow students to review the formatting rules and guidelines for tables.

04.04 PPT ACT

VocabularyProvide students with a copy of the vocabulary and discuss the terms.

04.04 VOC

Model ActivityTable

Distribute 04.04 ACT1 entitled “Formatting Tables”. Using a LCD projector or transparency, guide students through the process of formatting and spacing the table. Monitor students closely to ensure accuracy. Students will create the table as the teacher demonstrates using the LCD projector.

04.04 ACT1

Teacher TipThe main title and secondary title may be keyed inside a row in the table or above the table. If students are instructed to include the main title and secondary title inside the table, the teacher should demonstrate how to merge cells and define cell borders.

Teacher TipThe source note may be keyed directly under the table or inside the table in the last row. If students are instructed to include the source in the table, the teacher should demonstrate how to merge cells and define cell borders.

Teacher TipAfter students print their table, instruct students to use a pencil/pen to label the parts, spacing, and margins of the table on the hardcopy to reinforce guidelines.

6511 Keyboarding UNIT B 04.04 Page 1

ACTIVITIES RESOURCES

Activity

Review formatting and spacing rules for tables. Distribute 04.04 ACT2 entitled “Label the Table”. Students will label and key the table. Have students staple the handout to their printout for assessment.

04.04 ACT2

Activity

Distribute 04.04 ACT3 entitled “Input, Output, or Storage”. Students will review hardware devices as they format and key this table. Remind students to use appropriate table formatting and spacing guidelines. Answers will vary.

04.04 ACT3

ActivityDistribute 04.04 ACT4 entitled “Inserting a Table within a Document”. As students key this assignment, they will review formatting rules and guidelines for tables.

04.04 ACT4

ActivityDistribute 04.04 ACT5 entitled “Special Letter Parts”. As students key this assignment, they will review formatting rules for special letter parts including: typist initials, attachment/enclosure notation, and copy notation.

04.04 ACT5

TableQuiz

Distribute 04.04 Quiz to assess students’ knowledge of formatting tables.

04.04 Quiz

Textbook Resource

Keyboarding with Computer Applications, (G)—Unit 4 “Word Processing”, Lesson 65 “Tables: Creating”, Lesson 66 “Tables: Column Size and Position”, Lesson 67 “Tables: Column Headings”, Lesson 68 “Tables: Number Columns”, Lesson 69 “Tables: Reinforcement”, Lesson 70 “Tables: Titles, Subtitles, and Braced Column Headings”, Lesson 71 “Tables: Review”

Glencoe: Keyboarding with Computer Applications

Textook Resource

Century 21 Computer Keyboarding, (SW)—Unit 10 “Learn to Format Tables”, Lesson 31 “Format Two-Column Tables”, Lesson 32 “Format Two-Column

South Western:Century 21 Computer Keyboarding

6511 Keyboarding UNIT B 04.04 Page 2

ACTIVITIES RESOURCES

Tables with Main, Secondary, and Column Headings”, Lesson 33 “Format Three-Column Tables”, Lesson 34 “Format Four-Column Tables”

Websites

www.portical.org/creating_tables.doc

http://www.dur.ac.uk/its/info/guides/115Tables2000.pdf

http://ali.apple.com/als/2ndlang/steps/aw6tables.pdf

http://www.buddyproject.org/resources/family/word/tables.asp

http://www.rochester.edu/its/edtech/documentation/GeneralComputing/Word/Tables2000_2001.PDF

http://www.gre.ac.uk/itcourses/downloads/manuals_pdf/officeXP/Word_XP_Tables.pdf

Creating tables in MS Word

Creating tables using tabs in MS Word

Creating tables with AppleWorks

Creating tables in MS Word Tutorial

Creating tables in MS Word-Handout

Introduction to tables in MS Word-Guidelines

6511 Keyboarding UNIT B 04.04 Page 3

Slide 1 ___________________________________

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Slide 2 ___________________________________

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Slide 3 ___________________________________

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Slide 4 ___________________________________

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6511 Keyboarding UNIT B 04.04 Page 4

Slide 5 ___________________________________

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Slide 6 ___________________________________

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Slide 7 ___________________________________

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Slide 8 ___________________________________

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6511 Keyboarding UNIT B 04.04 Page 5

04.04 PPT ACTApply Correct Table Format

PowerPoint AssignmentDirections

Use the PowerPoint presentation on table formatting to find the answers to the following questions.

Create a word processing document to respond to the assignment questions. Key your heading in the header Type each question in bold and unbold your answers DS between questions.

Assignment Questions1. What is a table?

2. What type of line spacing should be used after the main title?

3. What type of line spacing should be used between entries?

4. What type of line spacing should be used after the secondary title?

5. What is the source?

6. How should column headings be aligned in a table?

7. How should the main titled be keyed in a table (list 3 rules)?

8. What is the horizontal arrangement of information in a table?

9. What is the vertical arrangement of information in a table?

10. Create a bulleted list of the key pieces of information found in a table.

11. How should secondary titles be keyed in a table (list 3 rules)?

12. How should text entries be aligned in a table?

13. How should numerical entries be aligned in a table?

14. If the table were positioned in the middle of a paragraph, what would be the line spacing above and below the table?

15. If a table were the only object on the page, what would be the vertical alignment of the document?

16. Where should the source be positioned when keying a table?

6511 Keyboarding UNIT B 04.04 Page 6

04.04 VOC

4.04 Objective VocabularyApply correct table format.

Term Definition

Body/Entry Information keyed into a table/cell.Cell The intersection of a row and a column.Center align Information/text arranged in the middle of a cell or

page.Column headings Headings that are centered directly above each column

in a table. Column headings are keyed in initial caps, bold, and centered.

Columns The vertical arrangement of information in a table.Gridlines The vertical and horizontal lines in a table.Left align Information lined up on the left side of a cell or page.Main title The main heading for the table, which is keyed in the

center, bold, and all capital letters.Numerical entry Information entered into a cell that contains only

numbers.Right align Information lined up on the right side of a cell or page.Rows The horizontal arrangement of information in a table.Secondary title The secondary level heading keyed a double space

below the main title. Secondary headings are keyed in initial caps, bold, and centered.

Source Note of reference that is left aligned under the last row or in the last row of a table, identifying the source of the information shown in the table.

Table A grid of rows and columns used to display and organize information.

Text entry Information entered into a cell that contains alphanumeric information.

6511 Keyboarding UNIT B 04.04 Page 7

04.04 ACT1FORMATTING TABLES

Directions: Key the table below following the rules listed.

Center the main title in all capital letters, bold, and followed by a double space. Center the secondary title in initial caps, bold, and followed by a double space. Center and bold column headings in initial caps. Left align all text entries. Right align all numerical entries. Single or double space between rows entries (body). Left align the source note under the table. Center the table vertically and horizontally using the automatic feature of word

processing software. Save and print the document.

AVERY MIDDLE SCHOOL

(DS)Athletics Department

(DS)Sport Coach Number on Team

Basketball Ray Smith 32

Football Jacob Johnson 48

Hockey Mac Hall 28Cheerleading Velvet Jones 25Volleyball Janice Newkirk 24

Source: AMS Student Handbook

6511 Keyboarding UNIT B 04.04 Page 8

Main Title

Secondary TitleColumn Headings

Body

Source Note

04.04 ACT2

Name______________Date_______________Class Period_________

LABEL THE TABLEDirections:

Label the parts of the table using the word bank. Key the table using word processing software with appropriate format and spacing rules. Answer questions 1 through 10.

Main Title Column Headings BodySecondary Title Source

MADISON MIDDLE SCHOOL

Class Schedule

Course Teacher TimeScience Mr. Sawyer 8:14 a.m.Math Mrs. Jones 9:25 a.m.

Social Studies Mr. Johnson 10:35 a.m. Language Arts Mrs. Smith 12:15 p.m.Computer Keyboarding Mrs. Austin 1:30 p.m.Art Mrs. King 2:30 p.m.Source: MMS Data Management System

6. What is the line spacing below the main title?

7. What is the line spacing below the secondary title?

8. What is the alignment of column headings?

9. What is the line spacing in the body of the table?

10. What is the purpose of the source?

6511 Keyboarding UNIT B 04.04 Page 9

4.

1.

3.

2.

5.

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04.04 ACT3

INPUT, OUTPUT, OR STORAGEDirections:

Create a table using the diagram below. Identify and key at least five hardware devices that meet the criteria under the column

headings. Use appropriate formatting and spacing rules. Center the table vertically and horizontally on the page.

HARDWARE

Physical Parts of the Computer System

Input Output Storage

Source: (Key your name)

6511 Keyboarding UNIT B 04.04 Page 11

Center the main title in all capital letters and bold Double space after the main title Center secondary titles in initial caps, and bold Double space after the secondary title Center align and bold column headings Single or Double space is appropriate between entries Text entries may be aligned on the left or centered Numerical entries are usually right aligned The source note should be left aligned under the table

Check your table before your print.

04.04 ACT4

INSERTING A TABLE WITHIN A DOCUMENT

Directions: The document below is not formatted correctly. It contains a table inserted between two paragraphs. Key the document using word processing software, following the bulleted guidelines:

Left align your name, date, and class period in the header.

Set the top margin at 2”. Set the left, right, and bottom margins at 1”.

Center the title in all capital letters. Quadruple space after the title.

Insert the table below the second paragraph. Center the table horizontally. Double space above and below the table Apply correct table formatting rules. Double space each paragraph.

WHAT IS A TABLE?A table is a grid of rows and columns used to display and organize information. Tables

are created by defining the number of rows and columns needed to enter information. Rows represent the horizontal arrangement of information and columns represent the vertical arrangement of information. A cell is created at the intersection of the row and column. Gridlines are the vertical and horizontal lines in a table. The table below identifies five major parts of a table and their formatting rules.

WHAT IS A TABLE

Formatting Rules

Parts of a Table Formatting RulesMain Title All caps, centered, bold, and followed by a DSSecondary Title Initial caps, centered, bold, and followed by a DSColumn Headings Initial caps, centered, and boldBody/Entries SS or DS between rows in a table, left align or

center text, right align numbersSource Left align the source under the table

The table should be centered vertically and horizontally if the table is the only object on the page. As in this document, if the table is inserted between text, the table should be positioned a double space below and a double space above text.

6511 Keyboarding UNIT B 04.04 Page 12

4.04 ACT 5

Special Letter PartsTypist Initials, Enclosure Notation, Attachment Notation, Copy

Notation

DIRECTIONS1. Create the table below entitled “SPECIAL LETTER PARTS” with appropriate

formatting and spacing rules using word processing software.2. Complete the placement column by identifying where each special letter part is located

in the letter. Include the spacing rules before and after each part.3. Complete use column by explaining the use/purpose of each letter part.4. Add a source note with your name as the source.

SPECIAL LETTER PARTS

Formatting Rules

Letter Part Placement Use

Typist Initials

Enclosure Notation

Attachment Notation

Copy NotationSource: (Student Name)

04.04 Quiz

Name________________________Date_________________________

Class Period_________________TABLE QUIZ

Directions: Circle the answer for each question.

1. What type of spacing should be used after the main title?a. Singleb. Doublec. Tripled. Quadruple

2. What type of line spacing should be used between data entry rows? a. Single or Doubleb. Double or Quadruplec. Single or Quadrupled. Triple or Double

3. What type of spacing should be used below the secondary title in a table?a. Singleb. Doublec. Tripled. Quadruple

4. How should the column headings be aligned in the table?a. Centerb. Leftc. Right d. Top Left

5. How should the main titled be keyed in a table?a. All capital letters, bold, and centeredb. Initial capital letters, bold, and centeredc. All lower case letters, bold, and left alignedd. Initial capital letters, underlined, and right aligned

6. What is the horizontal arrangement information in a table?a. Columnsb. Rowsc. Cellsd. Source note

7. What is the vertical arrangement of information in a table?a. Columnsb. Rowsc. Cellsd. Source note

8. What is the heading that is keyed below the main title in bold print, centered, and initial cap?a. Main titleb. Secondary titlec. Column headingsd. Body

9. What are headings that are bold, centered in initial cap, and keyed directly above each column?a. Main titleb. Secondary titlec. Column headingsd. Body

10. What are the vertical and horizontal lines?a. Source notesb. Gridlinesc. Columnsd. Entries

11. If a table were positioned in the middle of a paragraph, what would be the line spacing above and below the table?

a. Singleb. Doublec. Tripled. Quadruple

12. If a table were the only object on the page, what would be the vertical alignment of the document?a. Centered with equal top and bottom marginsb. Positioned 1 inch from the top of the pagec. Positioned 1 and ½ inches from the top of the paged. Positioned 3 inches from the top of the page

13. Where should the source be positioned?a. Last row and centeredb. Last row and right alignedc. Last row and left alignedd. First row and left aligned

14. What is the purpose of the source note?a. Identify the source of table informationb. Identify the author of the document containing the tablec. Provide additional comments by the authord. Provide a location for the typist to sign

15. Where should the dollar symbol be positioned in a column?a. First entry of the columnb. All entries in a column c. Every other entry in column threed. Only the last entry in a column