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COUNSELLING CENTRE, SJC, TRICHY.

5.1.1 Student Support

1. Psychological Counselling

Counselling…is a process that opens the doors of one’s mind to talk to a Professional helper

leading to the emergence of self-knowledge, truth, freedom and self-actualization

Objectives

Professional Counselling in St.Joseph’s College is an innovative initiative with the objectives of

1) Helping the students to manage their psychological problems more effectively and develop

unused and underused opportunities more fully

2) Helping the clients to become independent and manage their lives well

3) Capacity building of Mind in Higher Education for Human development through the various

programmes offered.

Counselling centre is committed to help, boys and girls who in their youth, go through an

emotional roller coaster during their developmental stages of life. College boys and girls, in

their anxiety to grabble with problematic situations, more often than not oscillate between

healthy and unhealthy behaviors. In these untraveled terrains, students, staff and parents-

both voluntary and involuntary are given both individual and group counseling on a regular

basis.

Focus Areas: Problems Faced by the Clients

Lack of concentration in studies

Conflict with parents and friends

Lack of motivation, Mood disorders, Depression, Anxiety, Phobia

Emotional issues, Fear, Anger, Inadequacy, Low Self-esteem issues,

Interpersonal Living, Peer pressure, Friendships and

Problems related to Alcohol, Sexuality, Sleep disorders,

Career guidance, Study Skills

Psychosomatic symptoms and Stress management, Time Management etc.

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Counselling Centre, SJC, Trichy

Client Intake-form

1.Identifying Information

Name: ------------------------------------------------D.No:----------------------------- Age------------

Gender--------M/F Father------------------Mother----------------------------------------------

Day Scholar/Hosteller Address:

Contact No:-------------------------------Email-------------------------------------------

Vocational Skills/Interests-------------------------------------------------------------------

Educational History------------------------------------------------------------------------

Voluntary/Referred by……………………………………………………………………………………

Health History…………………………………………………………………………………………

2. Presenting Problem (Brief History)

3. Diagnosis

4. Interventions

5. Future Goals

6. Referral

Name of the Counsellor Signature of the Counsellor Date:

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Theoretical Orientation of the Counsellors

REBT- Rational Emotive Behaviour Therapy- Albert Ellis

Cognitive Behavioral Therapy – Aron Beck

Integrative Approach to Counselling

Techniques Employed

Micro & Macro Techniques of Psychological Counselling- G.Egan

MSE ( Mental Status Examination-Robert J Waldinger)

REBT Techniques

Psychotherapy- Ivy

Guided Imagery

Cognitive Restructuring

Psychological Homework

Meditation (Combined with Regression)

Behavioral Activation

Thought Recording

Exposure Therapies

Positive Asset Search

Behavior Modification

Mirroring

Genogram

Progressive Relaxation Techniques

Tension Relaxation Techniques

Role Play Techniques

Stress Management Exercises

Questionnaires on Self Esteem, Interpersonal Relations, Moral Anxiety etc.

Total Number of Clients: Individual & Group = 400 - 450 clients (Yearly)

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Referrals

Referrals are made by the Principal, Deputy Principal, and Heads of the Departments,

Hostel Wardens, Mentors and teachers and parents.

Valued Outcome

Nurturing psychological healing, health and development in personal/ professional/

social life.

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Figure 1: Group Counselling and Dynamics

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II. Basic Skills in Counselling for College Teachers

It’s been a long felt need that some selected Professors from each department are given some

Training in Basic Skills in Counselling. To this effect the Counselling Center in consultation

with the management selected the professors from each department to attend this Five Phase

Programme.

Objectives:

1. To get trained in Basic Skills in Counselling

2. To strengthen the mentoring system and to identify the needy students for

Professional Counselling

3. To address the day today difficulties of the students

4. To remain a link between departments and the Counselling Center

5. To nurture the students in their development

6. To deal with difficult emotions

7. To establish interdepartmental rapport among the staff and students

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Figure 1: Plan

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Figure 2: Sample Invitation

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Figure 3: List of Participants

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Figure 4: Picture of Counselling Activity

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Figure 5: Certificates given to the Participants of Basic Skills in Counselling for College

Teachers

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III. Mentoring

Mentoring…

is a structured and trusting relationship that brings young people together with caring

individuals who offer guidance, support and encouragement aimed at developing the

competence and character of the mentee. A mentor is an adult who, along with parents,

provides a young person with support, counsel, friendship, reinforcement and constructive

example. Mentors are good listeners, people who care, people who want to help young people

bring out strengths that are already there. A mentor is not a foster parent, therapist, parole

officer, or cool peer.

A Mentor…

Mentor is a teacher, guide, advocate, counsellor, friend, colleague who shares the mission of

molding responsible citizens who can be good human beings and good leaders. It is a social

responsibility to accompany the students closely and help them to grow as mature and happy

persons in the society. Mentoring Program is an off shoot of counseling. The catchword of

Mentoring is ‘CARE”- Caring, Accompanying, Reflecting and Experiencing.

Structure of Mentoring System

It is based on a Psychological Model ‘Multimodal Behaviour Therapy’ of Arnold Lazarus that

focuses on developing BASIC ID.

B-Behaviour

A - Affective

S - Social & Spiritual

I - Integrative

C- Cognitive

I - Imaginative

D - Dependent Tendencies /Health issues

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Matrix of Mentoring

Mentoring for all the Students

Profile of All the students in the Mentoring Book

Selection of Mentors

1: 20- One Mentor for 20 students

Structured Meetings 4- During the Class hours with a staggered timing

Informal Meeting: At least once in a month

Structured Mentoring

Fixing the date

Preparing the agenda

Circulating the Agenda & the Feedback Sheet

Distribution of agenda 3 days prior to Mentoring

Mentoring from 11.00 am – 12.00 Noon for Shift I and 3.15 pm- 4.15 pm for Shift II

Consolidation of the Feedbacks by the Counselling centre

Reporting and follow up by the Management and the Departments

Some Sample Topics Covered

Profile In-take, Behavioral issues, CIA, Payment of fees, Midday meals and

Scholarships, Mentoring Hour exams and various study methods Semester Result Analysis Study Skills Time Management Stress Reducers Memory Healthy Behaviors Career Opportunities

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Impact of Counselling & Mentoring

Evidence of success is determined by the value outcome of the clients’ positive

thinking

Changing the maladaptive behaviors, developing self help techniques, improvement in

the academic results

Developing healthy personalities and assuming individual, family and social

responsibilities.

Clients have reported Catharsis

Behavior Modification, Attitude Change, Better approach to life

Generate interest towards studies, More focused, Motivated

Stress Relief, Better concentration

Achieving realistic and sustainable change

Implementing better coping strategies and Resolution of underlying issues.

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Format of Mentoring Book Model

Figure 1: Mentoring Book (Front) Figure 2: Mentoring Book (Back)

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Figure 3: Profile Page

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Figure 4: Mentoring Feedback Form

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Figure 5: Mentoring in progress

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IV. Open Forum

Figure 1: Open Forum Invitation to the Departments 2012

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Figure 2: Open Forum Invitation to the Departments 2015

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Figure 3: Open Form Feedback Form

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Figure 4: Open Forum Registration Form

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V. Leadership Training for Students Representatives

After the students representatives election it is customary that every year the Counselling

Center organizes A Leadership Training Programme for the all the elected Students

Representatives.

Figure 1: Invitation

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Figure 2: Certificates for Student Representatives

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VI. Training Programmes attended by the Counsellors

Dr.John Balaiah & Ms.Jasmine W

Figure 1: Mentoring and Counselling state-level workshop in Arul Ananadar College,

Karumattur, Madurai.

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Figure 2: Induction Programme into Jesuit Higher Education - Organizing Induction

Programme with Jesuit Higher Education Commission, Madurai province for Newly Recruited

Staff 2016-2017

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5.1.3 Soft Skills & Career Counselling

Brief History

Joseph’s Academy of Soft Skills (JASS)-JASS - Founded in the year 2007-2008

Objectives of the Academy

To provide a focused training on soft skills for students in colleges for better job

prospects

To reach out other institutions to train faculty and students on soft skills

To create an interface between industries and educational institutions in order to

match the expectations of employers and abilities of the employees

Figure1: Newspaper Clipping

A. JASS Activities in the year 2008-09

Mass marketing:

Visiting 29 colleges

Covering a span of 70Kms

For a period of 2 weeks

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With 10 faculty members & 2 persons from e2e

Distribution of brochures and handbills

Press meet – August 12th, 2008

With daily newspapers

With local television channels

Figure 1: Press Meet

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Mega Live Talk Show – August 17th, 2008

A unique event for students with corporate

An interactive session with the follow resource persons:

Mrs. Yeshasvini – Managing Director – e2e People Practices

Mr. Ravi Raman – Chief Operations Officer – Oracle Technologies

Mr. Sam Swaminathan – Founder – Centre for Creative Thinking

Mr. Vivek Saxena – Head HR – Valdel Technologies

More than 1800 students participated from different colleges from in and around

Trichy

Figure 2: Mega Live Talk Show

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Training Delivery

Inauguration on November 19th, 2008

Successful completion of 3 batches of students totaling 77 in number

Sessions covered for 264 hours [Monday – Friday from 02:30pm – 04:30pm]

Valedictory held on April 7th, 2009

B. Soft Skills Training For Faculty 2012-2013

56 Faculty Members from all the Departments were selected and given training

10 days outdoor Training under the initiative of Dr. S. Lazar SJ, Founder & Director;

Dr. A. John Balaiah, Coordinator.

C. Soft Skill Training as IDC for I PG students from 2012

4 credit hr highly interactive training modules in Smart Class rooms include:

Basics of Communication & Effective communication

Resume writing

Facing Interviews

GD & Team building

Personal Effectiveness

Aptitude test

Numerical Ability

Evaluation pattern- Fully Internal- No MID, No End and No Semester Examinations

CIA – 60

CIA- Online – 40

Pass Mark: 50

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Semester Plan for I PG Students

Week

-->week 1 week 2 week 3 Week 4 Week 5 Week 6 W7 W7 Week 9 Week 10 Week 11 Week 12 Week 13

Week 14 W15

Dates 16/11 19/11 24/11 27/11 2/12 7/12 14/12 17/12 21/12 5/1 8/1 12/1 19/1MD

22/1 3/2 8/2 11/2 16/2 19/2 24/2 29/2 3/3 8/3 11/3

16/3 21/3 28/3

Hours

-->A1 D1 A2 D2 A3 D3 A4 D4 A5 D5 A6 D6 A7

MD

D8 A9 D9 A10 D10 A11 D11 A12 D12 A13 D13

A14 D14 A15

Class

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Biochem + Com + HRM

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Class

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Students Trained in Soft Skills from the year 2012- 2016

2800 I PG students from Shift I and Shift II received training in Soft Skills

Soft Skills Certificate Programme for III UG Students in 2014, 2015, 2016

Certificate Programme for III UG

No of Training days – 4 x3= 12 days

Number of students trained -2900

Number of Certificates issued -2900

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Figure 3: Sample of the Certificated Issued to Students

Soft Skills Programme as IDC for III UG Students from 2016

From the academic year 2016-2017, JASS offers a 2 credit hr Soft Skills Programme for

III UG Students as part of the Curriculum

2016 Shift I = 980

2016 Shift II= 766

Total number of students - 1746

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Modules

Basics of Communication

Resume Writing and Interview Skills

Group Discussion

Personal effectiveness

Numerical Ability

Test of Reasoning

Evaluation pattern- Fully Internal

CIA-50

CIA- Online-50. Pass Mark 40.

Publications of Soft Skills Book for I PG Students

First Print: Melchias G, Balaiah John., John Love Joy., Eds (2012). Winners in the Making: An

Introduction to Soft skills, St.Joseph’s College, Trichy

Reprint: 2013

Revised Edition: 2014

Publication of Soft Skills Book for III UG Students

Mechias G., Balaiah John., John Love Joy. Eds (2016). Straight from the Traits: Securing Soft

Skills. St.Joseph’s College, Trichy.

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Figure 4: Soft Skills Training in progress

Figure 5: Soft Skills Faculty members

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Figure 6: Demonstration of Soft Skills – Interview

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Figure 7: Demonstration of Soft skills – Video Shooting of Group Discussion

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Figure 8: Soft skills Book Release

Figure 9: Distribution of Certificates to the Soft Skill Faculty

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Figure 10: Publication of Soft Skills book for III UG

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Figure 11: Publication of Soft Skills book for I PG – First Edition

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Figure 12: Publication of Soft Skills book for I PG – Revised Edition

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PROGRAMMES ORGANIZED AND CONDUCTED BY

“THE COUNSELLING CENTRE”

Yearly Regular Programmes

1. Training Programme for the newly Recruited staff on Mentoring

2. Leadership Training for students representatives

3. Open Forums

4. Awareness Programme on Health and Hygiene

5. Top- up Programme on Soft Skills (2 Programmes yearly)

Plan for the Academic Year 2016-2017

1. Counselling Individuals, groups and conducting workshops for students, staff and parents

2. Visiting Departments and addressing the students on Psychological issues-Need based

3. Mentoring Seminar for Newly recruited staff

4. Issuing work book for mentoring to all the I UG and I PG students

5. Formulating mentoring plan based on the theme “ Self-Development”

6. Identifying the needy students for Counselling by the mentors

7. Leadership Programme to be arranged for the Students Representatives

8. 2 Open Forum with the Administrators will be arranged

9. Addressing during the Orientation Programme for I UG and I PG – Inauguration Day

10. JASS – III UG – Publication of the book – Syllabus, Orientation for the Teaching Faculty

11. JASS – I PG - Publication of the book – Syllabus, Orientation for the Teaching Faculty

12. Coordinating I PG Soft Skills Programme for 4 Credits each in shift I and Shift II

13. Coordinating III UG Soft Skills Programme for 2 Credits each in Shift I and Shift II

14. Attending Parent’s Teachers Meeting

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15. Review of Training Program in “Basic Skills in Counselling for college teachers”

16. Updating the Notice board on several relevant Psychological, developmental, Educational

and social themes

Dr.John Balaiah

Ms.Jasmine W