Councillor Information Bulletin...Page 3 COUNCILLOR INFORMATION BULLETIN 22 November 2016 - Issue...

Councillor Information Bulletin

Tuesday 22 November 2016

- Issue 46/16

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN 22 November 2016 - Issue 46/16

Tuesday 22 November 2016

- Issue 46/16 COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page

1 CALENDAR OF EVENTS ................................................................................. 2 2 CITY OF RYDE PROCUREMENT .................................................................... 4 3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............. 10 4 HOLDOVER OF LICENCES AT WEST RYDE COMMUNITY CENTRE ........ 15 5 EXTENSION OF NOTIFICATION PERIODS FOR DEVELOPMENT

APPLICATIONS OVER THE CHRISTMAS NEW YEAR PERIOD 2016/2017 ....................................................................................................... 16

6 REPORT ON SHEPHERDS BAY MODIFICATION APPLICATION -

PUBLIC MEETING OF THE THE PLANNING ASSESSMENT COMMISSION ................................................................................................ 17

7 REDISCOVER WEST RYDE PROMOTION ................................................... 61


1 CALENDAR OF EVENTS

TUESDAY, 22 NOVEMBER 2016 5.00pm Workshop: Macquarie Park

Strategic Investigation Meeting Room, Level 1A, 1 Pope Street Ryde

Contact: Liz Coad, Acting Director – City Strategy and Planning – 9952 8190

5.30pm Workshop: Organisation Structure

Meeting Room, Level 1A, 1 Pope Street Ryde

Contact: Roy Newsome, Acting General Manager – 9952 8052

6.00pm Social Inclusion - Film Screenings

and Conversations Ryde Library, 1 Pope Street, Ryde

6.00pm Briefing prior to Council Meeting

Meeting Room, Level 1A, 1 Pope Street Ryde NB. Working dinner during Briefing

7.00pm Council Meeting

Council Chambers, Level 1A, 1 Pope Street, Ryde

WEDNESDAY, 23 NOVEMBER 2016 7.30am Macquarie Park: Destination

Innovation Macquarie Graduate School of Management (MGSM)

Contact: Jan Bouhali, Economic Development Coordinator – 9952 8229

10.30am One Thousand Wishes – Public

Event to Celebrate Social Inclusion Week West Ryde Community Hall, 3-5 Anthony Road, West Ryde

6.00pm Ryde Business Forum: West Ryde

Chamber of Commerce Networking Event Denistone Bowling Club

THURSDAY, 24 NOVEMBER 2016 2.30pm Social Inclusion Afternoon Tea

Common Outdoor Space, Binary Centre, 3 Richardson Place, North Ryde

Contact: Cemile Yuksel, Community Project Officer – Social Inclusion – 9952 8302

6.00pm Status of Women Advisory

Committee Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Jonathan Nanlohy, Community Projects Coordinator (Sector Development) – 9952 8300 Chairperson: Councillor Maggio

TUESDAY, 29 NOVEMBER 2016 NO MEETINGS WEDNESDAY, 30 NOVEMBER 2016 7.30am Innovation Driven Advanced

Manufacturing Breakfast CSIRO - Riverside Corporate Park, Building 53, 11 Julius Avenue North Ryde

Contact: Jan Bouhali, Economic Development Coordinator – 9952 8229

6.00pm Ryde Youth Council Meeting

Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Michael Paine, Community Project Officer, Young People – 9952 8248

THURSDAY, 1 DECEMBER 2016 6.00pm Community Harmony Reference

Group Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Jonathan Nanlohy, Community Projects Coordinator (Sector Development) – 9952 8300 Chairperson: Councillor Yedelian


FRIDAY, 2 DECEMBER 2016 2.00pm Celebrating International Day of

People with Disability Civic Hall, 1 Devlin Street, Ryde

Contact: Cemile Yuksel, Community Project Officer – Social Inclusion - 9952 8302

SATURDAY, 3 DECEMBER 2016 10.00am Greater Sydndy Commission –

Community Drop In Session – North District Dougherty Centre, 7 Victor Street, Chatswood

MONDAY, 5 DECEMBER 2016 3.00pm Public Planning Assessment

Commission Meeting – Shepherds Bay Foreshore, Meadowbank Concept Plan Ryde-Eastwood Leagues Club, 117 Ryedale Road, West Ryde

Contact: Liz Coad, Acting Director - City Strategy and Planning - 9952 8190

6.00pm Bicycle Advisory Committee

Meeting Landmark Meeting Room, Level 1 Binary Centre, 3 Richardson Place, North Ryde

Contact: Harry Muker, Senior Coordinator – Traffic, Transport and Development – 9952 8116 Chairperson: Councillor Maggio

TUESDAY, 6 DECEMBER 2016 5.00pm Planning and Environment

Committee Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

6.00pm Ryde Civic Hub Committee

Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

6.30pm Code of Conduct Training

Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: John Schanz, Manager – Risk, Audit and Governance – 9952 8022

WEDNESDAY, 7 DECEMBER 2016 5.00pm Access Advisory Committee

Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Cemile Yuksel, Community Project Officer – Social Inclusion – 9952 8302 Chairperson: Councillor Stott

THURSDAY, 8 DECEMBER 2016 10.00am Macquarie Ryde Futures Project

Meeting Macquarie University Chancellery Building E11A

Contact: Richie Howitt, Macquarie University SATURDAY, 10 DECEMBER 2016 9.30am Gladesville Library Reopening

Community Celebration 6 Pittwater Road, Gladesville

Contact: Kathleen Allen, Senior Coordinator – Library Programs – 9952 8368

SUNDAY, 11 DECEMBER 2016 3.00pm City of Ryde Community Christmas

Celebration Ryde Park

Contact: Michelle Carter, Acting Team Leader – Event Development – 9952 8331

TUESDAY, 13 DECEMBER 2016 5.00pm Works and Community Committee

Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

6.00pm Finance and Governance

Committee Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

7.00pm Sit down dinner

Meeting Room, Level 1A, 1 Pope Street Ryde

8.00pm Council Meeting

Council Chambers, Level 1A, 1 Pope Street, Ryde

Councillor Information Bulletin Page 4


2 CITY OF RYDE PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact: Name: John Schanz

Position: Manager - Risk, Audit and Governance

Contact No: 9952 8022

Attachments 1 Formal Procurement - 22 November 2016

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3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 3 November 2016 to 9 November 2016.

A list of development applications determined during the period 3 November 2016 to 9 November 2016.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact: Name: Liz Coad

Position: Acting Director - City Strategy and Planning


Attachments 1 Development Applications Received by Ward - 3 November 2016 to 9

November 2016

2 Development Applications Determined by Ward - 3 November 2016 to 9 November 2016

http://eservice.ryde.nsw.gov.au/DATracking/Modules/Common/Default.aspx?page=disclaimer

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4 HOLDOVER OF LICENCES AT WEST RYDE COMMUNITY CENTRE

There are a number of licences that expired at the West Ryde Community Centre (WRCC) in the months of September and October 2016. Prior to expiry of these licences, Council entered into discussions with affected service providers who indicated their reluctance to enter into long term arrangement on the basis that the Department of Family and Community Services (FACs) was in the process of undertaking reform and that those proposed reforms would impact on their future funding and how FACs expected the service providers to deliver their programs in the community in the future. The affected service providers indicated to Council, that until such a time that they are made aware of all the details and implications of the proposed FACs reform, that they would prefer to enter into a short term arrangement. Council has had discussions with FACs on this issue and has been advised that there will be changes to how funded organisations deliver services and that at this stage FACs is not in a position to release the exact detail of the reforms, as the reforms are still a work in progress and more likely to be made public towards the middle of 2017. In line with Council’s commitment and in discussions with the affected service providers and FACs, and in an effort to ensure continuity of services operating out of the WRCC, Council has opted to allow the affected service providers to continue occupation of the WRCC on a month to month holdover basis, this is in line with the provision of Clause 2.2 of the expired Licence agreement and will be for a further period of twelve months. During this period, Council’s Community Services will continue to work through the issues with both the affected service providers and FACs to ensure the best possible outcome. The affected licensees are:

1. Korean Life 2. Ryde Family Services 3. Good Beginnings Australia Ltd ( Known as Save the Children ) 4. Relationship Australia

Contact: Name: Paul Chidzero

Position: Manager - Community Services




5 EXTENSION OF NOTIFICATION PERIODS FOR DEVELOPMENT APPLICATIONS OVER THE CHRISTMAS NEW YEAR PERIOD 2016/2017

This report has been prepared to advise Councillors of the extended notification period for development applications during the Christmas/New Year holiday period 2016/17. Council’s Development Control Plan (DCP) “Part 2.1-Notification of Development Application” outlines the public exhibition and notification procedures for development applications. This Part of the DCP also outlines the extended notification period of these applications during December and January compensating for the Christmas and New Year holiday period as follows: “During December and January Council will modify the notification periods to take account the public holidays in the following manner:

Any development application received and notified in the period from first week of December to 24 December and during first and second weeks of January will be subject to a double notification period, e.g.., notification requiring 14 days will be extended to 28 days and notifications requiring 21 days will be extended to 42 days;

Any development application received in December that would be of significant public

interest will not be notified until the first week of January in the following year;

Any development application received in December that would require Newspaper notification will not be notified until the first available publication date in January the following year.”

This year, the extended notification period will commence on 28 November 2016 and conclude on 23 January 2017. The last advertisement of 2016 will be published on 23 November and any applications received in December that require newspaper notification will then be advertised and notified from 25 January 2017. This will allow extended time for the community to be notified of significant development after the holiday period. All other DAs received from 28 November until 23 January 2017 that require notification of neighbours only will be at least double time – 28 days excluding public holidays and the period when CoR is closed from 23 December until business resumes on 3 January 2017. Council will be placing a note in the Weekly City News and on Council’s website of the above for community information.






6 REPORT ON SHEPHERDS BAY MODIFICATION APPLICATION - PUBLIC MEETING OF THE THE PLANNING ASSESSMENT COMMISSION

The Shepherds Bay Redevelopment Concept Plan (MP09_219) was approved as a Part 3A Major Project by the NSW State Government in March 2013 with a later Modification Application being approved in October 2014. The Department of Planning and Environment (DPE) publically exhibited a further request to modify the Shepherds Bay Concept Approval from 8 July to 8 August 2016. The modification application included:

Increases in building heights in Stages 3,9 and A being:

an increase of one storey in portions of the Stage 3 building (up to 9 storeys)

an increase of one storey in a portion of the Stage 9 building (from 1 to 2 storeys) an increase of 14 storeys in the maximum height of the Stage A building (from 10

to 24 storeys).

Relocation of the community facility from Stage 3 to Stage 9 building envelope and a reduction in its size from 1,000m2 to 500m2.

Exclusion of future development within the Stage A building envelope from the maximum dwelling and parking caps across the Concept Plan site.

The DPE received a total of 325 submissions, including 320 submissions from the community and 5 submission from public authorities (including Council). Council forwarded its submission to the DPE on 8 August 2016.

The DPE has now released its Assessment Report (ATTACHMENT 1) and the recommended Instrument of Modification (ATTACHMENT 2). The Assessment Report addresses a number of issues raised in Council’s submission in particular:

Objections to the 14 storey increase in height from 10 to 24 storeys for the Stage A building adjacent to Church Street and Ryde Bridge on the basis of visual impacts on the heritage listed bridge and foreshore area and overshadowing impacts on nearby residents.

Objections to the proposal for the community centre being located over the Crude Oil Pipeline, the consequential design requirements and unsuitability as a community hall and impacts on neighbours.

Provision for Affordable Housing.

Maximum dwellings and parking caps.

The proposed modification instrument includes the following:

Stage A is to be a maximum of 15 storeys

Councillor Information Bulletin Page 18 ITEM 6 (continued)


The developer shall enter into a VPA with Council for the payment of $3.5 million in lieu of a community centre or provide a 500m2 community centre predominantly on the ground level of Stage A building

Provision of 8% of any increase in dwellings numbers as a result of this modification as Affordable (Key Worker) Housing

The maximum number of dwellings across the site is up to 2,140 (The existing cap is 2,005 dwellings)

Parking shall be in accordance with Council’s Parking Development Control Plan (DCP) up to a maximum of 2,976 spaces across the site. (There is no increase in the cap. However, there is a proposed requirement to comply with Council’s DCP which may limit the parking quantum and assist to manage traffic generation.)

Next steps

The Assessment Report and Draft Instrument will be considered by the Planning Assessment Commission (PAC).

The Commission Panel who will determine the application comprises Mr Joe Woodward PSM (chair), Mr Stephen O’Connor and a third Commissioner to be advised.

Due to the level of public interest, PAC has scheduled a public meeting to hear views on the proposed amendments:

3:00pm – Monday, 5 December 2016 Ryde-Eastwood Leagues Club, 117 Ryedale Road, West Ryde

If Councillors wish to address PAC at the meeting, registration is required and can be undertaken by contacting Philippa Vale on 9383 2115. Registrations must be made before 1:00pm, Friday 2 December 2016.

Details including Plans and the Assessment Report can be found on the Planning Assessment Commissions’ website:

http://www.pac.nsw.gov.au/projects/2016/11/modification-2-concept-plan-shepherds-bay-foreshore--meadowbank




Attachments 1 MP09_0216 MOD2 Shepherds Bay Foreshore Assessment Report (3) 2 MP09_0216 MOD2 Shepherds Bay Foreshore Recommended Instrument



Councillor Information Bulletin Page 19 ITEM 6 (continued) ATTACHMENT 1




7 REDISCOVER WEST RYDE PROMOTION

The West Ryde Urban Village Development associated with Coles is now complete and residents, shoppers and businesses alike are enjoying the benefits of the town centre renewal. While the project has not been without delays, the benefits delivered to the community are considerable. They include:

West Ryde Community Centre (Opened in 2012)

Public carpark – 170 spaces located under Coles (level B2)

Upgraded stormwater drainage in Anthony Road and Reserve Street

Road reconstruction

Pedestrian crossings on Anthony Road and Chatham Road

Traffic facilities such as speed humps, refuges and roundabouts

New streetlighing with banners (16 multi-function poles)

New granite paving and footpaths

Public plaza with street trees, seating and public art (horses).

To celebrate this project milestone, Council is working closely with the West Ryde Chamber of Commerce to promote the improvements to the community and attract visitors and shoppers back to West Ryde. Called ‘Rediscover West Ryde’, and promoted via street pole banners, video screen messages, directional signs and various Council communication channels, the reactivation of the new urban village is in perfect time to take advantage of the holiday/Christmas season.



Above: Street pole banners promoting West Ryde and available parking Future initiatives for West Ryde include a review of on street parking in consultation with local businesses and residents as well as a Pedestrian Access and Mobility Plan for the surrounding streets.

Above: Video screen and directional signs promoting the Council owned carpark First in a number of planned community events is the finale of the ‘One Thousand Wishes’ project celebrating Social Inclusion Week which will take place on Wednesday 23 November at the West Ryde Community Hall. A celebratory artwork created by Artisans Ryde from 1,000 origami horses, each one containing a personal wish and made by members of the community, will be unveiled.



If you would like to attend this special event, please register at www.ryde.nsw.gov.au/onethousandwishes

Contact: Name: George Dedes

Position: Director - City Works and Infrastructure


http://www.ryde.nsw.gov.au/onethousandwishes

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