Councillor Information Bulletin · 1 Development Applications Received by Ward - 27 October 2016 to...

Councillor Information Bulletin

Tuesday 15 November 2016

- Issue 45/16

Any feedback or queries?

Contact the Councillor HelpDesk on 9952 8200 or [email protected]

COUNCILLOR INFORMATION BULLETIN

15 November 2016 - Issue 45/16

Tuesday 15 November 2016

- Issue 45/16

COUNCILLOR INFORMATION BULLETIN IN THIS ISSUE Item Page

1 CALENDAR OF EVENTS ................................................................................. 2

2 CITY OF RYDE PROCUREMENT .................................................................... 4

3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS ............... 9

4 COUNCILLOR HELPDESK PERFORMANCE - OCTOBER 2016 .................. 14

5 SPRING GARDEN COMPETITION - WINNERS ANNOUNCED .................... 16

6 SOCIAL INCLUSION WEEK 2016 .................................................................. 19

7 GET THE SITE RIGHT - JOINT INITIATIVE ENFORCING SEDIMENT AND EROSION CONTROL ............................................................................ 26

8 WHITE RIBBON CITY OF RYDE .................................................................... 28

9 DESIGN OUR RYDE - CIVIC SITE NAMING CAMPAIGN - WINNER ............ 29

10 GLADESVILLE LIBRARY TEMPORARY CLOSURE ..................................... 30

11 CITY OF RYDE COMMUNITY CHRISTMAS CELEBRATION........................ 31

12 2017/18 BUDGET PROCESS - WORKSHOP AND MEETING TIMETABLE .................................................................................................... 32



1 CALENDAR OF EVENTS

TUESDAY, 15 NOVEMBER 2016 8.45am Ryde Library Services one day

closure - Staff Development Day 5.00pm Works and Community Committee

Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

6.00pm Finance and Governance

Committee Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

THURSDAY, 17 NOVEMBER 2016 10.00am Ryde Traffic Committee Meeting

Woolwich Meeting Room, North Ryde Office, Level 1, Binary Centre, 3 Richardson Place, North Ryde

Contact: Harry Muker, Senior Coordinator – Traffic, Transport and Development – 9952 8116

6.30pm Citizenship Ceremony

Ryde Civic Hall, 1 Devlin Street, Ryde

TUESDAY, 22 NOVEMBER 2016 5.00pm Workshop: Macquarie Park

Strategic Investigation Meeting Room, Level 1A, 1 Pope Street Ryde

Contact: Liz Coad, Acting Director – City Strategy and Planning – 9952 8190

6.00pm Social Inclusion - Film Screenings

and Conversations Ryde Library, 1 Pope Street, Ryde

6.00pm Briefing prior to Council Meeting

Meeting Room, Level 1A, 1 Pope Street Ryde NB. Working dinner during Briefing

7.00pm Council Meeting Council Chambers, Level 1A, 1 Pope Street Ryde

WEDNESDAY, 23 NOVEMBER 2016 7.30am Macquarie Park: Destination

Innovation Macquarie Graduate School of Management (MGSM)

Contact: Jan Bouhali, Economic Development Coordinator – 9952 8229

10.30am One Thousand Wishes – Public

Event to Celebrate Social Inclusion Week West Ryde Community Hall, 3-5 Anthony Road, West Ryde

6.00pm Ryde Business Forum: West Ryde

Chamber of Commerce Networking Event Denistone Bowling Club

THURSDAY, 24 NOVEMBER 2016 2.30pm Social Inclusion Afternoon Tea

Common Outdoor Space, Binary Centre, 3 Richardson Place, North Ryde

Contact: Cemile Yuksel, Community Project Officer – Social Inclusion – 9952 8302

6.00pm Status of Women Advisory

Committee Meeting Meeting Room, Level 1A, 1 Pope Street Ryde

Contact: Jonathan Nanlohy, Community Projects Coordinator (Sector Development) – 9952 8300 Chairperson: Councillor Maggio

MONDAY, 28 NOVEMBER 2016 6.00pm Eastwood / West Ryde Events and

Promotions Committee Eastwood Women’s Rest Centre, Hillview Road, Eastwood

Contact: Michael Daly, Senior Coordinator - Events – 9952 8328 Chairperson: Councillor Etmekdjian



TUESDAY, 29 NOVEMBER 2016 NO MEETINGS WEDNESDAY, 30 NOVEMBER 2016 7.30am Innovation Driven Advanced

Manufacturing Breakfast CSIRO - Riverside Corporate Park, Building 53, 11 Julius Avenue North Ryde

Contact: Jan Bouhali, Economic Development Coordinator – 9952 8229

6.00pm Ryde Youth Council Meeting

Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Michael Paine, Community Project Officer, Young People – 9952 8248

THURSDAY, 1 DECEMBER 2016 6.00pm Community Harmony Reference

Group Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Jonathan Nanlohy, Community Projects Coordinator (Sector Development) – 9952 8300 Chairperson: Councillor Yedelian

FRIDAY, 2 DECEMBER 2016 2.00pm Celebrating International Day of

People with Disability Civic Hall, 1 Devlin Street, Ryde

Contact: Cemile Yuksel, Community Project Officer – Social Inclusion - 9952 8302

MONDAY, 5 DECEMBER 2016 6.00pm Bicycle Advisory Committee

Meeting Landmark Meeting Room, Level 1 Binary Centre, 3 Richardson Place, North Ryde

Contact: Harry Muker, Senior Coordinator – Traffic, Transport and Development – 9952 8116 Chairperson: Councillor Maggio

TUESDAY, 6 DECEMBER 2016 5.00pm Planning and Environment

Committee Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

6.00pm Ryde Civic Hub Committee

Meeting Council Chambers, Level 1A, 1 Pope Street, Ryde

6.30pm Code of Conduct Training

Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: John Schanz, Manager – Risk, Audit and Governance – 9952 8022

WEDNESDAY, 7 DECEMBER 2016 5.00pm Access Advisory Committee

Meeting Meeting Room, Level 1A, 1 Pope Street, Ryde

Contact: Cemile Yuksel, Community Project Officer – Social Inclusion – 9952 8302 Chairperson: Councillor Stott

THURSDAY, 8 DECEMBER 2016 10.00am Macquarie Ryde Futures Project

Meeting Macquarie University Chancellery Building E11A

Contact: Richie Howitt, Macquarie University SATURDAY, 10 DECEMBER 2016 9.30am Gladesville Library Reopening

Community Celebration 6 Pittwater Road, Gladesville

Contact: Kathleen Allen, Senior Coordinator – Library Programs – 9952 8368

SUNDAY, 11 DECEMBER 2016 3.00pm City of Ryde Community Christmas

Celebration Ryde Park

Contact: Michelle Carter, Acting Team Leader – Event Development – 9952 8331

Councillor Information Bulletin Page 4



2 CITY OF RYDE PROCUREMENT

The ATTACHED report on formal procurement at the City of Ryde provides information as to Requests for Tender or Requests for Quotation that are currently in the market. The report also outlines those items of procurement (if any) that are to be reported to the next meeting of Council in accordance with the requirements of the Local Government Act and Regulations. This includes all procurement in the bracket of $50k - $150k in value (Request for Quotation) or exceeding $150k inc GST (Request for Tenders).

Some of these processes may be marked as being limited to selective respondents. Where this is the case, there has been a publicly advertised Expression of Interest process to establish select respondents or a panel of select respondents that are prequalified to undertake the required works.

Contact:

Name: John Schanz

Position: Manager - Risk, Audit and Governance

Contact No: 9952 8022

Attachments

1 Formal Procurement - 15 November 2016

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3 RECEIVED AND DETERMINED DEVELOPMENT APPLICATIONS

ATTACHED for your information are the following documents:

A list of development applications received during the period 27 October 2016 to 2 November 2016.

A list of development applications determined during the period 27 October 2016 to 2 November 2016.

Searchable lists of received and determined development applications are also available on Council’s website using the following link: Development Application Tracking

Contact:

Name: Liz Coad

Position: Acting Director - City Strategy and Planning


Attachments

1 Development Applications Received by Ward - 27 October 2016 to 2 November 2016

2 Development Applications Determined by Ward - 27 October 2016 to 2 November 2016

http://eservice.ryde.nsw.gov.au/DATracking/Modules/Common/Default.aspx?page=disclaimer

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4 COUNCILLOR HELPDESK PERFORMANCE - OCTOBER 2016

The following information is provided to Councillors with regard to HelpDesk requests received in October 2016:

Total Total Number of Requests 62

By Ward Number Percentage

Central Ward 14 22.58%

East Ward 20 32.26%

West Ward 28 45.16%

62 100%

Days to complete Number Percentage

Completed within 5 days 49 79.03%

Completed outside of 5 days 13 20.97%

62 100%

Councillor requests Number Percentage

Laxale 18 29.03%

Maggio 13 20.97%

Pendleton 6 9.68%

Stott 6 9.68%

Perram 5 8.06%

Pickering 5 8.06%

Li 4 6.45%

Etmekdjian 2 3.23%

Salvestro-Martin 2 3.23%

Yedelian 1 1.61%

Simon 0 0.00%


ITEM 4 (continued)



Category Total Percentage

Development Applications 17 27.42%

Councillor Service Requests 9 14.52%

Roads and Traffic 8 12.90%

Parking 6 9.68%

Council Buildings/Land 4 6.45%

Trees-Private 3 4.84%

Planning Controls 3 4.84%

Parks (Maintenance) 2 3.23%

Trees-Public 2 3.23%

Events 1 1.61%

Fees and Charges 1 1.61%

Information Technology 1 1.61%

Maintenance 1 1.61%

Natural Areas 1 1.61%

Parks (Use) 1 1.61%

Access and Equity 1 1.61%

Waste 1 1.61%

62 100.00%

It is noted that in October 2015, the HelpDesk received 60 requests. When compared to the number of requests made in October 2016, this represents an increased volume of 3%.

Contact:

Name: Councillors HelpDesk





5 SPRING GARDEN COMPETITION - WINNERS ANNOUNCED

The 2016 Spring Garden Competition culminated with the announcement of the winners at the Gala Evening held on Thursday 27 October 2016 at Eden Gardens. Approximately 150 guests were in attendance at this function including entrants, sponsors and Councillors. In additional to the announcement of the category winners, guests received some gardening inspiration and motivation from the Guest Speaker – Judy Horton.

In total there were 239 category entries in this year’s Spring Garden Competition. The addition of the new Children’s Seed Growing categories helped to boost the overall number of entries to record levels.

Entries to the event closed on 31 August and the panel of 9 garden competition judges were faced with the challenging task of assessing each entry during September and October to determine the overall winners.

Award Winners at the 2016 Spring Garden Competition Gala Evening

AWARD NAME SUBURB

Best Large Garden (sponsored by Eden Gardens)

1st place Gary Eaves West Ryde

2nd place Kerri Gallagher Denistone

3rd place Ken Bramwell Ryde

Commended Marion Nichol Denistone

Notable Mention Carol Wood East Ryde

Encouragement Award

Adam Podnar

Denistone

Best Small Garden (sponsored by Ray White North Ryde l Macquarie Park)

1st place Rae and Annalissa Roy Marsfield

2nd place David Heyworth Putney

3rd place Jemma Rollo West Ryde

Highly Commended Greg Pointing Gladesville

Encouragement Award

Margaret Feltham

Ryde


ITEM 5 (continued)



Best Courtyard/Balcony Garden

1st place Annalissa Roy Marsfield

2nd place Adrienne Hick Marsfield

3rd place Angel Pease Macquarie Park

Best Edible Garden (sponsored by Reln Garden)

1st place Catrin Goebel North Ryde

2nd place Cindy Elbourne-Binns Marsfield

3rd place Jeffrey Brown North Ryde

Encouragement Award James Mizens East Ryde

Best Native and Habitat-friendly Garden

1st place Kerri Gallagher Denistone

2nd place Fran Reddacliff Ryde

3rd place Pamela Reeves Gladesville

Highly Commended The Habitat Ryde

Best Children's Garden

1st place (equal) Lily and Sophie Arendse Macquarie Park

1st place (equal) Sarah and Olivia Yep Marsfield

3rd place James Mizens East Ryde

Encouragement Award Charli Simon Gladesville

Best Commercial Garden (sponsored by SUEZ)

1st place Talavera Corporate Centre - 26 Talavera Road (Goodman Property Services) Macquarie Park

2nd place Macquarie Corporate Park - 85 Waterloo Road (Goodman Property Services) Macquarie Park

3rd place Northern Suburbs Memorial Gardens North Ryde

Highly Commended Living Choice - Leisure Lea Gardens Marsfield

Best Community Garden

1st place Royal Rehab Ryde

2nd place The Habitat Ryde

3rd place Riding for the Disabled Marsfield

Special Recognition Award Kel Lai - Riding for the Disabled Eastwood

Best School Garden

1st place Kent Road Public School Eastwood

2nd place West Ryde Public School West Ryde

3rd place Meadowbank Public School Meadowbank

Highly Commended Our Lady Queen of Peace Gladesville

Encouragement award Ryde Secondary College Ryde


ITEM 5 (continued)



Best Pre-School Garden

1st place St Dunstan's Pre-school Kindergarten Eastwood

2nd place West Ryde Neighbourhood Children's Centre West Ryde

3rd place KU Eastwood Preschool Eastwood

Best Bushcare Site

1st place Monash Road Bushcare Group Gladesville

2nd place Ross Street Bushcare Group Gladesville

3rd place Waterloo Park Bushcare Group Marsfield

Children’s Seed Growing Competition – 3 – 7 years

1st place Zoe Hunnikin

2nd place Tobias Aylett

3rd place (equal) Alexander Demetriou

3rd place (equal) Charlotte Hunnikin

Children’s Seed Growing Competition – 8 -11 years

1st place Jenna Aylett

2nd place Tarran McDermid

3rd place Tanisha Chari

Children’s Seed Growing Competition – Best Decorated Pot

1st place Nicholas Demetriou

2nd place Ryan Shi

3rd place Rosalie & Evelyn Tang

Highly Commended Margaret Thompson

Highly Commended Keira Chung

The Spring Garden Competition is an annual event provided to the community by the City of Ryde. The event is strongly supported by the following sponsors:

Gold Sponsors: Eden Gardens, SUEZ, Ray White North Ryde l Macquarie Park, Reln Garden.

Bronze Sponsors: Sam the Paving Man.

Contact:

Name: George Dedes

Position: Director - City Works and Infrastructure





6 SOCIAL INCLUSION WEEK 2016

The City of Ryde along with our NGO partners will be celebrating the Social Inclusion Week (19 – 27 November 2016), with the themes Collaborate, Connect and Celebrate, by hosting a series of events in the community, internally within Council and externally with the business/corporate sector. Councillors are informed and invited to the following events to celebrate Social Inclusion Week:

1. Mondayn 21 November 2016 12:15pm – 2:00pm, Social Inclusion is Good for Business, Optus 1 Lyonpark Road, Macquarie Park NSW 2113 This event targets business/corporate sector senior executives and human resource managers located in the Macquarie Park and North Ryde area. The session will cover why social inclusion is important in creating ‘inclusive communities’, how it’s good for business, tips on inclusive marketing strategies and what the National Disability Insurance Scheme means for business. The session will also showcase Council’s newly developed Social Inclusion and Diversity Checklist, which is an educational awareness raising tool for the business/corporate sector.

2. Tuesdayn 22 November 2016 6:00pm – 8:00pm, Film Screenings and Conversations, Ryde Library, 1 Pope Street, Ryde NSW 2112 The session will explore resident’s experiences of inclusion and feature the films: Unified Ryde, Footprints: Remembering Ivanhoe Estate and Our Space produced in partnership with the City of Ryde, Macquarie University, Salvation Army, and residents of Ivanhoe Estate made possible through Macquarie University’s Professional and Community Engagement (PACE) program.

3. Wednesdayn 23 November 2016 10:30am – 12noon, One Thousand Wishes Community Social Inclusion Celebration, West Ryde Community Hall, 3-5 Anthony Road, West Ryde NSW 2114 During October, a range of community groups and residents participated in making an origami horse consisting of a personal wish. The project promoted discussions around social inclusion and diversity and additionally hosted two public workshops. All origami horses created will be formed into an artwork by Artisans Ryde and unveiled at this community event to celebrate the Social Inclusion Week. To date, the project has been extremely well received by the community and exceeded the target of 1000 origami horses to make up the final artwork.


ITEM 6 (continued)



4. Thursday, 24 November 2016 2:30pm – 3:30pm, Social Inclusion Week

Afternoon Tea, North Ryde Office, 3 Richardson Place (Common Outdoor Space) This is an internal activity aiming to raise awareness on social inclusion and celebrate diversity within Council. We have extended the invitation to our neighbour, Special Olympics Australia to connect and explore the collaboration opportunities in the social inclusion and diversity space. The afternoon tea will be a fun event with live music and activities focusing on social inclusion and diversity messages.

For further information on each of these events please refer to the attached PDF file. Contact:

Name: Liz Coad



Attachments

1 Social Inclusion Week Projects 2016


ITEM 6 (continued) ATTACHMENT 1






7 GET THE SITE RIGHT - JOINT INITIATIVE ENFORCING SEDIMENT AND EROSION CONTROL

The Parramatta River Catchment Group under the Parramatta Swimmable 2025 campaign, have been working to initiate the strategic plan to make Parramatta River swimmable again. On Tuesday 18 October, the City of Ryde and NSW Environment Protection Authority (EPA) joined with eight other local councils for a joint compliance blitz on soil erosion and sediment control at construction sites along the Parramatta River. The blitz was part of the Parramatta River Catchment Group’s ‘Get the Site Right’ initiative, highlighting the important role that developers and building sites play in keeping the river clean and healthy towards making it swimmable again by 2025 and the major environmental threat it poses if not properly managed. A total of 156 sites were inspected across the Parramatta River catchment, including 26 sites within Ryde. This was a very successful collaborative effort with Council’s Rangers, Building Compliance and Environmental Health units. The blitz discovered that almost half (47%) of sites inspected were not being managed adequately. Offences ranged from no controls in place at all and unprotected dirt stockpiles in locations where they could be washed away, to minor offences such as ruptured sediment bags and inadequate sweeping of roads and driveways. Council staff are now following up with investigation of the non-compliant sites. This is an excellent example of City of Ryde collaborative efforts in protecting the environment and waterways.

(A works site demonstrating non-compliance)


ITEM 7 (continued)



(Open spoil piles with no sediment controls in place)

(Same site utilising sedimentation controls after Council inspection and notification of breach)

Contact:

Name: Liz Coad






8 WHITE RIBBON CITY OF RYDE

The City of Ryde is a proud supporter of the White Ribbon campaign for prevention of violence against women and plays a leadership role in highlighting the need for concerted community action to stop violence against women. This year on White Ribbon Day 25 November, and leading up to the day, the City of Ryde is coordinating and supporting a number of White Ribbon and prevention of violence against women activities across the Ryde LGA and surrounding areas in collaboration with the Ryde Hunters Hill Domestic Violence Committee. These activities include:

22 October: Domestic Violence court workshop with Korean women and Burwood

court staff, magistrates, police, prosecutors and domestic violence support services. The workshop is one in a series conducted at Burwood Court that has been nominated for Department Of Justice Staff Excellence Awards in the category of Working Collaboratively.

2 November: Announcement of successful Local Domestic and Family Violence

Committee grants application for the partnership Council has been doing re Domestic Violence court workshops with CALD women and community services. The application was written by Council staff and will be auspiced by Ryde Family Services who are based in the West Ryde Community Centre.

25 November to 10 December: Selling White Ribbons merchandise at CoR

Customer Service outlets, Libraries and the RALC

24, 25, 26 November: White Ribbon and Relationship Australia community information stall at Macquarie Centre near Big W.

Ryde Police DV Awareness Community talks with local high schools:

Cheltenham Girls High - 8 November, Ryde Secondary College High - 15 November, Pacific Hills Christian School - 1 December.

Development of information collateral about Domestic Violence support services in community languages.

Further information about the White Ribbon campaign can be found at the White Ribbon website http://www.whiteribbon.org.au/

Contact:

Name: Liz Coad Position: Acting Director - City Strategy and Planning Contact No: 9952 8190

http://www.whiteribbon.org.au/




9 DESIGN OUR RYDE - CIVIC SITE NAMING CAMPAIGN - WINNER

The Design Our Ryde Naming Campaign was open to public voting from 5 to 28 October inclusive.

We received 310 votes which became 295 after validation and duplication checks.

The public’s votes for a new name for the Civic Hub site were as follows;

Devlins Corner 9%

Blaxlands Rise 12%

Wallumetta Green 17%

Bennelong Place 22%

Ryde Central 40%

“Ryde Central” was announced as the winning name on Council’s website on 9 November, with the names of ten members of the public who had each won a $50 gift voucher for participating in the vote.

Contact:

Name: Malcolm Harrild

Position: Executive Officer - Ryde Civic Hub





10 GLADESVILLE LIBRARY TEMPORARY CLOSURE

Gladesville Library will be closed for 3 weeks, 14 November – 3 December for refurbishment. Arrangements are in place for returns and reservations during the closure. The library will reopen on Monday 4 December and a community celebration will take place on Saturday 10

December.

Contact:

Name: Jill Webb

Position: Manager - Library Service





11 CITY OF RYDE COMMUNITY CHRISTMAS CELEBRATION

The City of Ryde Community Christmas Celebration will take place on Sunday, 11 December 2016 between 3-7pm in Ryde Park. The event is a great opportunity for City of Ryde residents to get together to celebrate the Christmas season and has traditionally been popular with locals. Patrons are encouraged to participate in the unlimited water slides and summer rides for $10 per person. Entertainment will include The Taylor Swift and Katy Perry Tribute Show as well as a Magician Show. There will also be a gold coin donation sausage sizzle and drinks as well as free snow cones (limited quantities available). Christmas activities will include a Photobooth with Santa and Christmas craft activities as well as Hula Hoop workshops and live sand sculpting artist.

Contact:

Name: Michael Daly

Position: Senior Coordinator - Events





12 2017/18 BUDGET PROCESS - WORKSHOP AND MEETING TIMETABLE

Councillors are advised that the Executive Team met on Wednesday, 19 October 2016 to consider the 2017/2018 budget process timetable.

As part of that process, it is proposed to have two Councillor Workshops for Councillors to consider the different aspects of the budget and to determine what should be included in the budget and the Four Year Delivery Plan.

The following dates have been set aside for the Councillor Workshops:

1. Base Budget - 14 February 2017 (eWorkshop)

(including fees and charges and Rating structure)

2. Projects (all) - 28 February 2017 (face to face)

Should an additional workshop be required, then a date will be set and arranged at that time.

The following dates have been set for Finance and Governance Committee meetings:

1. Draft Plans - 18 April 2017

2. Final Plan - 20 June 2017

The Committee will then make a recommendation to the following Council meeting on 27 June, 2017.

Exhibition of the Draft Delivery Plan and Operational Plan will be during the period from 2 May, 2017 to 30 May, 2017.

Councillors are requested to submit any projects they would like considered as part of the budget process.

The project request form will be uploaded to Boardvantage and requests can be returned via Helpdesk by Friday, 25 November 2016.

Contact:

Name: Christine Joyce

Position: Acting Chief Financial Officer


Councillor Information Bulletin · 1 Development Applications Received by Ward - 27 October 2016 to...

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