COUNCIL ON HIGHER COUNCIL ON HIGHER EDUCATIONEDUCATION

QA Forum: PHEIsQA Forum: PHEIs

Data on PHEIsData on PHEIs

6 March 20126 March 2012

Tamara BezuidenhoutTamara Bezuidenhout

Data Systems

• 3 data collecting systems:HEQC-OnlineHEQF-OnlineHEQCIS• Different purpose, structure, process of

collecting data

HEQC-Online

• Purpose: Programme Accreditation• Applications for Candidacy Phase and Re-

accreditation (PHEIs only)• Two-part application: Institutional Profile and

Programme Application• IP Data incl: Mission and Vision, Contact details

(Institutional Administrator, Head of Institution, Sites of Delivery), Student numbers, Policy documents, CVs, MIS, Infrastructural information (libraries, computers, laboratories), Registration information – should be updated regularly

HEQC-Online (cont)

• Application incl: Response to questions relating to Criteria for Programme Accreditation (1-9), supporting docs, contact and distance info, postgraduate details

• Processing applications: submission, evaluation, AC, HEQC, Outcomes

• Reporting: per CESM, NQF level, HEI• Data available: Programme data (July 2005 and some

2002 –), Student numbers (U/grad +P/Grad), staffing information, ‘space’ (lecture venues, libraries, laboratories), policies, outcomes and docs

HEQC-Online (cont)

• Currently…. 590 registered users on HEQC-Online (not Public or

Agric) But 117 Registered and Accredited PHEIs Total submitted progs : 967 Provisionally Accredited: 613 Not Accredited: 212 Not yet processed: 144 (AC Feb + April 2012)• Planned that outcomes of HEQC-Online will soon

articulate with the HEQF-Online

HEQF-Online

• Purpose: Gather data re HEQF alignment• Submission of Category A, B and C programmes (All

institutions)• Two-part submission process: complete and upload

offline excel template, edit and submit individual qual applications

• Two-part submission: S1 (Existing qual info): Qual name, abbreviation, ref,

NQF level, credits, duration, SAQA reqs, min admission reqs

HEQF-Online (cont)

S2 (Amended qual info): Qual name, abbreviation, ref, NQF level, credits, duration, SAQA reqs, designator, CESM, WIL credits, research credits, Professional reqs, min admission reqs, sites of delivery (PHEIs)

• Process: Submission, Checklisting, Evaluation, Review, Return for correction, Resubmit, HEQC

• Reporting: per Qual, Category, Qual Type, Subm Date, User, HEI, Outcomes (Summary, per Qual, per Inst), Total Offerings

HEQF-Online (cont)

• Currently… Category A: 4529 (Nov 1297, Feb 2693, Mar 539) Category B: 1568 Category C: 2527• Total 8624 submitted

• 26 PHEIs not submitted of 113 registered institutions • 459 Programmes submitted in total• In future will need to ensure all Category A and B

quals are registered on HEQCIS

HEQCIS

• Purpose: Collecting student enrolment and achievement data

• Submission of data from PHEIs used to populate NLRD

• HEQCIS maintained by SAQA on behalf of CHE• Three-part application / submission Edu.Dex License Complete Qualification Template / inform HEQCIS Upload Student Data according to specifications

HEQCIS (cont)

• PHEIs = required to submit to HEQCIS biannually 15 June and 15 December• CHE reports annually to DHET – which institutions

have submitted during each submission cycle (as per req of NQF and HE Acts)

• Current cycle 16 June 2011 – 15 December 2011

HEQCIS (cont)

• Currently…• 109 institutions are registered to use Edu.Dex• 93 institutions have submitted qualification

templates• 76 institutions have made one full data load,

whereas only 24 institutions have successfully loaded for a second time

• 74 075 learners with 76 282 qualification uptake results (18 862 achievements +50 431 enrolments) (a further 6 989 were shown as de-enrolled)

HEQCIS (cont)

• Current cycle…(as of 19 December 2011)• 32 institutions (i.e. 29% of all unique PHEIs) had

successfully submitted at least one full data load• 30 864 learners with 31 897 qualification uptake

results (8 834 achievements + 21 189 enrolments) (a further 1 874 were shown as de-enrolled).

Every time an institution loads any data to the HEQCIS, it submits its entire dataset.

Questions and comments?

Tamara Bezuidenhout

012 349 3934

bezuidenhout.t@che.ac.za or heqfonline@che.ac.za