COUNCIL MINUTES - City of Perth · 591/12 city planning scheme no. 2 – final adoption ... 606/12...

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M:\COUNCIL MINUTES 2012-13\MN121211.DOC Ord Con Mins 11 December 2012 COUNCIL MINUTES 11 DECEMBER 2012 THESE MINUTES ARE HEREBY CERTIFIED AS CONFIRMED PRESIDING MEMBER’S SIGNATURE ----------------------------------- DATE:----------------------------

Transcript of COUNCIL MINUTES - City of Perth · 591/12 city planning scheme no. 2 – final adoption ... 606/12...

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Ord Con Mins 11 December 2012

COUNCIL MINUTES

11 DECEMBER 2012

THESE MINUTES ARE HEREBY CERTIFIED AS CONFIRMED

PRESIDING MEMBER’S

SIGNATURE

-----------------------------------

DATE:----------------------------

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COUNCIL MINUTES 11 DECEMBER 2012

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INDEX

Item Description Page

571/12 PRAYER 1

572/12 DECLARATION OF OPENING 1

573/12 APOLOGIES 1

574/12 QUESTION TIME FOR THE PUBLIC 1

575/12 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE 2

576/12 CONFIRMATION OF MINUTES 2

577/12 ANNOUNCEMENTS BY THE LORD MAYOR 2

578/12 DISCLOSURE OF MEMBERS’ INTERESTS 2

579/12 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN 5

580/12 CORRESPONDENCE 5

581/12 PETITIONS 5

582/12 MATTERS FOR WHICH THE MEETING MAY BE CLOSED 5

DESIGN ADVISORY COMMITTEE REPORTS

583/12 DESIGN ADVISORY COMMITTEE RECOMMENDATIONS - 130B (LOT 100) MOUNTS BAY ROAD, CORNER CLIFF STREET, PERTH 6

584/12 DESIGN ADVISORY COMMITTEE RECOMMENDATION – 4 (LOT 70) WALKER AVENUE, WEST PERTH 10

585/12 DESIGN ADVISORY COMMITTEE RECOMMENDATION – 140 (LOT 700) WILLIAM STREET, PERTH 12

PLANNING COMMITTEE REPORTS

586/12 3 (LOT 24) PIER STREET, PERTH AND 38A (LOT 25) ST GEORGES TERRACE, PERTH – PROPOSED CONSTRUCTION OF A TWO-LEVEL SONG SCHOOL BUILDING 15

587/12 130B (LOT 100) MOUNTS BAY ROAD, CORNER CLIFF STREET, PERTH – PROPOSED SEVEN LEVEL

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COUNCIL MINUTES 11 DECEMBER 2012

Item Description Page

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BOUTIQUE HOTEL INCLUDING A CAFÉ AND ASSOCIATED ALFRESCO AREA AND 71 ROOMS WITH NIL PARKING BAYS 22

588/12 4 (LOT 70) WALKER AVENUE, WEST PERTH – PROPOSED SEVEN LEVEL SPECIAL RESIDENTIAL DEVELOPMENT CONTAINING 51 SERVICED APARTMENTS AND 7 CAR PARKING BAYS 37

589/12 140 (LOT 700) WILLIAM STREET, PERTH – PROPOSED MODIFICATIONS TO THE GROUND AND FIRST FLOOR PODIUM LEVELS OF THE EXISTING ‘140 WILLIAM’ BUILDING 46

590/12 REGISTRATION (PERMANENT) PERTH CHEST CLINIC IN THE STATE REGISTER OF HERITAGE PLACES 53

591/12 CITY PLANNING SCHEME NO. 2 – FINAL ADOPTION OF AMENDMENT NO. 25 (PLOT RATIO AND BONUS PLOT RATIO) AND REVISED PRECINCT PLANS AND PLANNING POLICIES 56

MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE REPORTS

592/12 EVENT SPONSORSHIP – 2013 HBF RUN FOR A REASON 76

593/12 CORPORATE SPONSORSHIP – THE FOUNDER INSTITUTE 81

594/12 CORPORATE SPONSORSHIP – GLOBAL IRON ORE AND STEEL FORECAST CONFERENCE 2013 88

595/12 CORPORATE SPONSORSHIP – MINING SECTOR SPONSORSHIP REQUESTS 93

596/12 REQUEST FOR SPONSORSHIP – SOCIAL ENTERPRISE FOUNDATION 97

597/12 ARTS AND CULTURAL SPONSORSHIP – ARTS PARTNERSHIP – ARTRAGE INCORPORATED – FRINGE WORLD FESTIVAL 2013 101

598/12 ARTS AND CULTURAL SPONSORSHIP 2012/13 – ROUND TWO ASSESSMENT 107

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COUNCIL MINUTES 11 DECEMBER 2012

Item Description Page

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FINANCE AND BUDGET COMMITTEE REPORTS

599/12 FINANCIAL STATEMENTS AND FINANCIAL ACTIVITY STATEMENT FOR THE PERIOD ENDED 31 OCTOBER 2012 112

600/12 WRITE-OFF OF UNRECOVERABLE PARKING FINES AND COSTS 113

601/12 VARIATION OF LEASE – LOT 306 NEWCASTLE STREET, NORTHBRIDGE – WOMEN’S HEALTH CARE ASSOCIATION INCORPORATED 116

602/12 PERTH ART FOUNDATION INCORPORATED – FUNDING TO EMPLOY AN EXECUTIVE OFFICER 118

603/12 TENDER 043-12/13 – PROVISION OF WI-FI INFRASTRUCTURE AND ASSOCIATED SERVICES 121

604/12 NOVEMBER 2012 BUDGET REVIEW – FORECAST OF THE OPERATING AND CAPITAL BUDGET FOR THE YEAR TO 30 JUNE 2013 127

GENERAL PURPOSES COMMITTEE REPORTS

605/12 REVOCATION OF VARIOUS POLICIES 132

WORKS AND URBAN DEVELOPMENT COMMITTEE REPORTS

606/12 GREEN CAT ROUTE AND BUS STOPS 137

607/12 TENDER 037-012/13 – BLACK GRANITE KERBS 141

PARKING COMMITTEE REPORTS

608/12 TENDER 033-12/13 CARBON OFF-SET TREE PLANTING PROGRAM STAGE THREE – PARKING ACTIVITIES 144

609/12 TENDER 040-12/13 – PROVISION OF BATTERIES FOR UNINTERRUPTIBLE POWER SUPPLY UNITS (UPS) AND PARKING EQUIPMENT 148

610/12 TENDER 045-12/13 – CITY OF PERTH LIBRARY – PUBLIC ART COMMISSION 151

611/12 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN 154

612/12 URGENT BUSINESS 155

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COUNCIL MINUTES 11 DECEMBER 2012

Item Description Page

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613/12 CLOSE OF MEETING 156

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Minutes of the Ordinary Meeting of the Council of the City of Perth held in the Council Chamber, Ninth Floor, Council House, 27 St George’s Terrace, Perth, on Tuesday, 11 December 2012. Presiding: The Rt Hon Lord Mayor, Ms Lisa-M. Scaffidi Councillors Present: Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers In Attendance: Robert Mianich - Acting Chief Executive Officer Doug Forster - Director Business Units Martin Mileham - Director Planning and Development Garry Dunne - Director Service Units Margaret Smith - Manager Approval Services Grant Bradbrook - Manager Corporate Support Robert Farley - Manager Sustainable City Development Louise Scott - Manager Marketing, Communications and

Events Natasha Farrell - Communications and Public Relations

Coordinator Lyn Fogg - Governance Coordinator Peter Jackson - Media Liaison Coordinator Paul Anastas - Personal Aid to the Lord Mayor Observers: Seven members of the public. One member of the press.

571/12 PRAYER

The Lord Mayor took the Chair and the prayer was read by the Acting Chief Executive Officer.

572/12 DECLARATION OF OPENING

The Lord Mayor declared the meeting open at 6.12 pm.

573/12 APOLOGIES

Nil

574/12 QUESTION TIME FOR THE PUBLIC

Nil

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575/12 MEMBERS ON LEAVE OF ABSENCE AND APPLICATIONS FOR LEAVE OF ABSENCE

Nil

576/12 CONFIRMATION OF MINUTES

The minutes of the Ordinary Meeting of the Council held on 20 November 2012 were submitted for consideration. Moved by Cr Davidson, seconded by Cr McEvoy That the minutes of the Ordinary Meeting of the Council held on 20 November 2012, be confirmed as a true and correct record. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

577/12 ANNOUNCEMENTS BY THE LORD MAYOR

Nil

578/12 DISCLOSURE OF MEMBERS’ INTERESTS

The Acting Chief Executive Officer advised that disclosures of interest had been received from the Lord Mayor, Cr Davidson, Cr Adamos, Cr Butler, Cr Chen, Cr Evangel, Cr McEvoy and Cr Rodgers in relation to Item 591/12 “City Planning Scheme No. 2 - Final Adoption of Amendment No. 25 (Plot Ratio and Bonus Plot Ratio) and Revised Precinct Plans and Planning Policies”. In accordance with section 5.69 of the Local Government Act 1995, the Minister for Local Government granted approval dated 4 December 2012, for the above listed Elected Members to participate in discussion and to vote at this meeting relevant to Item 591/12, subject to the following conditions: 1. The approval is only for this meeting of Council;

2. A copy of the Department’s approval letter has been provided to the disclosing Elected Members present tonight;

3. The disclosing Elected Members having declared the nature and extent of their interests at this meeting;

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4. This approval and its conditions along with the disclosed interests being recorded in the minutes of this meeting; and

5. This approval relates only to the interests declared by Elected Members on their Declaration Forms provided with the application for Ministerial approval and that should any other interests be relevant, these will not be covered by the participation approval and the Financial Interest provisions of the (Local Government) Act would apply.

Elected Member disclosures relevant to the Ministerial approval to participate are as follows: Elected Member

Item No. & Page No.

Nature of Interest Extent of Interest

Lord Mayor

Item 591/12

Financial and Proximity Interests relevant to:

36 Henry Lawson Walk, East Perth

148/138 Barrack Street, Perth

138 Barrack Street, Perth

379 Wellington Street, Perth

Unit 3 (Lot 16) 2 Duoro Place, West Perth

Owner of 36 Henry Lawson Walk, East Perth Sole Director of All Park Pty Ltd which owns 148/138 Barrack Street, Perth Holds a beneficial trust which has 50% ownership of 138 Barrack Street and 379 Wellington Street, Perth

Cr Davidson Item 591/12

Financial and Proximity Interests relevant to:

11/60 Terrace Road, East Perth

5/44 Kings Park Road, West Perth

Owner of 11/60 Terrace Road, East Perth and 5/44 Kings Park Road, West Perth

Cr Adamos Item 591/12

Financial and Proximity Interests relevant to:

8 Henry Lawson Walk, East Perth

Shop 25, 60 Royal Street, East Perth

Joint owner of 8 Henry Lawson Walk, East Perth and Shop 25, 60 Royal Street, East Perth

Cr Butler Item 591/12

Financial and Proximity Interests relevant o:

84-86 Beaufort Street, Perth

Lessee of 84-86 Beaufort Street, Perth

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Elected Member

Item No. & Page No.

Nature of Interest Extent of Interest

Cr Chen Item 591/12

Financial and Proximity Interest relevant to 26/8 James Street, Perth

Owner of 26/8 James Street, Perth

Cr Evangel Item 591/12

Financial and Proximity Interests relevant to:

Unit 7, Level 5, 326 Hay Street, Perth

87-89 James Street, Northbridge

Owner of Unit 7, Level 5, 326 Hay Street, Perth and 87-89 James Street, Northbridge

Cr McEvoy Item 591/12

Financial and Proximity Interests relevant to 21/5 Delhi Street, West Perth

Owner of 21/5 Delhi Street, West Perth

Cr Rodgers Item 591/12

Financial and Proximity Interests relevant to 31B Trafalgar Road, East Perth

Owner of 31B Trafalgar Road, East Perth

In addition, Cr Limnios provided a disclosure of financial interest relevant to Item 591/12 “City Planning Scheme No. 2 - Final Adoption of Amendment No. 25 (Plot Ratio and Bonus Plot Ratio) and Revised Precinct Plans and Planning Policies”, which was not included in the application for Ministerial approval to participate. Cr Limnios’ disclosure was included in the Agenda for this meeting, however prior to the meeting Councillor Limnios provided an updated disclosure, with the details of the disclosure provided in the table below.

Member/Officer Minute No.

Page No. Nature of Interest

Cr Limnios 591/12

Page No.54

Financial and Proximity Interests: Owner of Unit 82, 154 Newcastle Street,

Perth Closely Associated with the Owners of:

o 279 and 300 Newcastle Street, o 190 Aberdeen Street o 11/228 James Street o Units 2 and 69, 154 Newcastle

Street

The Lord Mayor 587/12 21 Financial Interest

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579/12 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN

Nil

580/12 CORRESPONDENCE

Nil

581/12 PETITIONS

Nil

582/12 MATTERS FOR WHICH THE MEETING MAY BE CLOSED

The Acting Chief Executive Officer advised that Item 597/12 “Arts and Cultural Sponsorship – Arts Partnership Artrage Incorporated – Fringe World Festival 2013”, includes a Confidential Schedule, which is determined as Confidential in accordance with Section 5.23(2)(e)(ii) of the Local Government Act 1995 as it contains information that has commercial value to a person. Therefore, should a Member wish to discuss the content of the Confidential Schedule relevant to Item 597/12 then it is recommended that Council resolves to close the meeting to members of the public before discussion of this Item. If, however, Members do not wish to discuss the content of the Confidential Schedule relevant to Item 597/12, the meeting and consideration of the Item’s recommendations, may continue with members of the public present. At this point in the meeting and in accordance with Section 9.2 of the City of Perth Standing Orders Local Law 2009, Items 583/12 to 585/12 inclusive, were moved en bloc.

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I T E M N O :

DESIGN ADVISORY COMMITTEE REPORTS

583/12 DESIGN ADVISORY COMMITTEE RECOMMENDATIONS - 130B (LOT 100) MOUNTS BAY ROAD, CORNER CLIFF STREET, PERTH

BACKGROUND:

FILE REFERENCE: 2012/2244 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 6 December 2012 MAP / SCHEDULE: N/A

DETAILS:

The Design Advisory Committee at its meeting held on 25 October 2012 considered the design issues relating to the proposed seven level boutique hotel including a café and associated alfresco area and 71 rooms with nil parking bays and resolved to recommend the following: “That the Design Advisory Committee, having considered the design of the proposed seven level hotel containing 71 hotel rooms and a café with an associated alfresco dining area at 130B (Lot 100) Mounts Bay Road, Perth: 1. supports the development of a boutique hotel on the site and provides ‘in

principle’ support for the scale, height and form of the proposed building, however, considers that the proposal is not yet fully developed and that the level of detail is inadequate for the Committee to support the design at this stage;

2. requests that amended plans be submitted to the Committee providing greater

refinement and resolution of the following design details:

2.1 the design and materials of the roof, including details of lift overruns and any additional roof plant, with consideration being given to a roof garden treatment, given the visual prominence of the roof as viewed from Jacobs Ladder and neighbouring residential properties;

2.2 the design and layout of the ground plane of the building, having particular

regard for the location and access to bin storage and back of house areas and the need for adequate separation between the lobby entry and the vehicle circulation and access area;

2.3 further consideration being given to providing some on-site staff parking

with the design providing adequate space for vehicle servicing and access,

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particularly in circumstances when multiple vehicles, including taxis, will need to access the site at any one time;

2.4 additional details of the cladding finishes and of the materials and design of

the awnings to ensure the development is of a high architectural quality; 2.5 consideration to improving the way in which the building can engage with

Jacob’s Ladder, including revising the way in which the ‘skirt treatment’ of the lower levels of the development touches the ground.”

The Design Advisory Committee again considered the application at its meeting held on 15 November 2012 and resolved to recommend the following: “That the Design Advisory Committee, having considered the revised design of the proposed seven level hotel containing 71 hotel rooms and a café with an associated alfresco dining area at 130B (Lot 100) Mounts Bay Road, Perth: 1. reiterates its support for the development of a boutique hotel on the site; 2. acknowledges the improvements made to the design and layout of the ground

floor and the detail provided in regard to the materials and design of the building and generally supports the design of the building subject to:

2.1 additional details being submitted of the proprietary system the applicant is

proposing to use for the construction of the hotel, to confirm that a high level of design refinement and high quality external finishes can be achieved;

2.2 notes that significant variations are being applied to the on-site parking

requirements for the development and that the applicant should demonstrate that vehicle access and circulation has been fully investigated, including the options of providing a turning circle incorporating the on-site drop off area and the Cliff Street road reserve; and the content of management plans to address pedestrian and vehicle conflict within Cliff Street;

2.3 further details of the roof design being submitted to address issues of the

metal roof acting as a heat sink and creating heat haze and glare issues as viewed from Jacobs Ladder and surrounding properties.”

The development application for the Council’s consideration is listed as Item 5 in the Council Notice Paper for the meeting of 11 December 2012.

COMMENTS:

Role of the Design Advisory Committee: The Design Advisory Committee is required to provide independent technical advice and recommendations to the Council in respect to applications requesting a Plot Ratio Bonus in the Central Area and design issues on other applications referred to it for consideration.

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Moved by Cr Davidson, seconded by Cr Butler That the Council notes the recommendations of the Design Advisory Committee: at its meeting held on 25 October 2012 as follows: “That the Design Advisory Committee, having considered the design of the proposed seven level hotel containing 71 hotel rooms and a café with an associated alfresco dining area at 130B (Lot 100) Mounts Bay Road, Perth: 1. supports the development of a boutique hotel on the site and

provides ‘in principle’ support for the scale, height and form of the proposed building, however, considers that the proposal is not yet fully developed and that the level of detail is inadequate for the Committee to support the design at this stage;

2. requests that amended plans be submitted to the Committee providing greater refinement and resolution of the following design details:

2.1 the design and materials of the roof, including details of lift

overruns and any additional roof plant, with consideration being given to a roof garden treatment, given the visual prominence of the roof as viewed from Jacobs Ladder and neighbouring residential properties;

2.2 the design and layout of the ground plane of the building,

having particular regard for the location and access to bin storage and back of house areas and the need for adequate separation between the lobby entry and the vehicle circulation and access area;

2.3 further consideration being given to providing some on-site

staff parking with the design providing adequate space for vehicle servicing and access, particularly in circumstances when multiple vehicles, including taxis, will need to access the site at any one time;

2.4 additional details of the cladding finishes and of the materials

and design of the awnings to ensure the development is of a high architectural quality;

(Cont’d)

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2.5 consideration to improving the way in which the building can engage with Jacob’s Ladder, including revising the way in which the ‘skirt treatment’ of the lower levels of the development touches the ground.”

And at its meeting held on 15 November 2012 as follows: “That the Design Advisory Committee, having considered the revised design of the proposed seven level hotel containing 71 hotel rooms and a café with an associated alfresco dining area at 130B (Lot 100) Mounts Bay Road, Perth: 1. reiterates its support for the development of a boutique hotel on the

site; 2. acknowledges the improvements made to the design and layout of

the ground floor and the detail provided in regard to the materials and design of the building and generally supports the design of the building subject to:

2.1 additional details being submitted of the proprietary system the

applicant is proposing to use for the construction of the hotel, to confirm that a high level of design refinement and high quality external finishes can be achieved;

2.2 notes that significant variations are being applied to the on-site

parking requirements for the development and that the applicant should demonstrate that vehicle access and circulation has been fully investigated, including the options of providing a turning circle incorporating the on-site drop off area and the Cliff Street road reserve; and the content of management plans to address pedestrian and vehicle conflict within Cliff Street;

2.3 further details of the roof design being submitted to address

issues of the metal roof acting as a heat sink and creating heat haze and glare issues as viewed from Jacobs Ladder and surrounding properties.”

The motion was put and carried

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The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

584/12 DESIGN ADVISORY COMMITTEE RECOMMENDATION – 4 (LOT 70) WALKER AVENUE, WEST PERTH

BACKGROUND:

FILE REFERENCE: 2012/2288 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 6 December 2012 MAP / SCHEDULE: N/A

DETAILS:

The Design Advisory Committee at its meeting held on 15 November 2012 considered the design of the proposed seven level special residential development containing 51 serviced apartments and 7 car parking bays and resolved to recommend the following: “That the Design Advisory Committee, having considered the design of the proposed seven level special residential development containing 51 multiple dwellings and seven car parking bays: 1. considers that the design is an appropriate response to the adjacent site, given

the development potential of the site; 2. supports the design of the building subject to:

2.1 translucent balustrades being installed to the Juliet balconies on the side elevations to improve the privacy of the adjacent residents and for the occupants of the proposed serviced apartments;

2.2 the ground level parking being redesigned to improve sight lines within the

right of way and to improve vehicle access to the development; 2.3 the applicant investigating increasing the depth of the balconies on the

front elevation to enable them to be of useable dimensions, or to provide openings that enable the adjacent internal living spaces to incorporate the balconies to create options for indoor / outdoor living spaces.”

The development application for the Council’s consideration is listed as Item 6 in the Council Agenda.

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COMMENTS:

Role of the Design Advisory Committee: The Design Advisory Committee is required to provide independent technical advice and recommendations to the Council in respect to applications requesting a Plot Ratio Bonus in the Central Area and design issues on other applications referred to it for consideration. Moved by Cr Davidson, seconded by Cr Butler That the Council notes the recommendation of the Design Advisory Committee at its meeting held on 15 November 2012 as follows: “That the Design Advisory Committee, having considered the design of the proposed seven level special residential development containing 51 multiple dwellings and seven car parking bays: 1. considers that the design is an appropriate response to the adjacent

site, given the development potential of the site;

2. supports the design of the building subject to:

2.1 translucent balustrades being installed to the Juliet balconies on the side elevations to improve the privacy of the adjacent residents and for the occupants of the proposed serviced apartments;

2.2 the ground level parking being redesigned to improve sight

lines within the right of way and to improve vehicle access to the development;

2.3 the applicant investigating increasing the depth of the

balconies on the front elevation to enable them to be of useable dimensions, or to provide openings that enable the adjacent internal living spaces to incorporate the balconies to create options for indoor / outdoor living spaces.”

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

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585/12 DESIGN ADVISORY COMMITTEE RECOMMENDATION – 140 (LOT 700) WILLIAM STREET, PERTH

BACKGROUND:

FILE REFERENCE: 2012/2260 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 6 December 2012 MAP / SCHEDULE: N/A

DETAILS:

The Design Advisory Committee at its meeting held on 25 October 2012 considered the design of the proposed modifications to the ground and first floor podium levels of the existing ‘140 William’ building and resolved to recommend the following: “That the Design Advisory Committee, having considered the design of the proposed refurbishment and modifications to the ground and first floor podium levels of the mixed-use building at 140 (Lot 700) William Street, Perth: 1. recognises that the design of the ground level has been unsuccessful in terms of

its legibility and its mixed identity as both a retail facility and an entry to a significant government office building and that lighting levels and the environmental conditions of the ‘lanes’ need to be addressed;

2. considers that the proposal to install art works and to focus on high quality food

outlets could be positive, but considers that the applicant is addressing the commercial failure of the ground floor with too narrow a view, relying on a profusion of surface treatments rather than a more fundamental review of the design and building identity problems;

3. in terms of the proposed modifications, the Committee does not support:

3.1 the dog leg treatment of Mitchell Lane which will remove a pedestrian desire line through the site and will further reduce legibility in terms of locating the existing public lift lobby;

3.2 the bifurcation of the main entry from Murray Street Mall through the

installation of the new glazed tenancy, as this will dissipate critical pedestrian flows through the retail ‘lanes’ and presents on-going management issues with regard to maintaining the transparency of the new tenancy;

3.3 the removal of all escalators as a direct means of access to the first floor,

particularly in terms of way finding for the public trying to access the City of Perth Library;

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4. considers that the proposal needs to better illustrate how the various access points to the ground level are going to be managed particularly after business hours;

5. questions the value of redesigning the open space onto William Street, as

existing problems might be better resolved by constructing a building in this space as originally proposed;

6. notes that a failure of the ground plane is that the office entry lacks an identity

and fails to be an effective and visible interface between the public and the government agencies that occupy this major civic building. In order to better address the issues raised by the Committee it is considered that the refurbishment should take the opportunity to provide the building with a proper front door so that the existing secure lobby becomes a public lobby as an urban design principle. It is noted that the secure lobby has not been identified in the application as a pedestrian route despite the significant number of staff moving through the lobby throughout the day. More needs to be done to encourage greater interaction between the office levels and the retail ground level.”

The development application for the Council’s consideration is listed as Item 7 in the Council Agenda.

COMMENTS:

Role of the Design Advisory Committee: The Design Advisory Committee is required to provide independent technical advice and recommendations to the Council in respect to applications requesting a Plot Ratio Bonus in the Central Area and design issues on other applications referred to it for consideration. Moved by Cr Davidson, seconded by Cr Butler That the Council notes the recommendation of the Design Advisory Committee at its meeting held on 25 October 2012 as follows: “That the Design Advisory Committee, having considered the design of the proposed refurbishment and modifications to the ground and first floor podium levels of the mixed-use building at 140 (Lot 700) William Street, Perth: 1. recognises that the design of the ground level has been unsuccessful

in terms of its legibility and its mixed identity as both a retail facility and an entry to a significant government office building and that lighting levels and the environmental conditions of the ‘lanes’ need to be addressed;

(Cont’d)

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2. considers that the proposal to install art works and to focus on high quality food outlets could be positive, but considers that the applicant is addressing the commercial failure of the ground floor with too narrow a view, relying on a profusion of surface treatments rather than a more fundamental review of the design and building identity problems;

3. in terms of the proposed modifications, the Committee does not

support:

3.1 the dog leg treatment of Mitchell Lane which will remove a pedestrian desire line through the site and will further reduce legibility in terms of locating the existing public lift lobby;

3.2 the bifurcation of the main entry from Murray Street Mall through the installation of the new glazed tenancy, as this will dissipate critical pedestrian flows through the retail ‘lanes’ and presents on-going management issues with regard to maintaining the transparency of the new tenancy;

3.3 the removal of all escalators as a direct means of access to the

first floor, particularly in terms of way finding for the public trying to access the City of Perth Library;

4. considers that the proposal needs to better illustrate how the various

access points to the ground level are going to be managed particularly after business hours;

5. questions the value of redesigning the open space onto William Street, as existing problems might be better resolved by constructing a building in this space as originally proposed;

(Cont’d)

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6. notes that a failure of the ground plane is that the office entry lacks an identity and fails to be an effective and visible interface between the public and the government agencies that occupy this major civic building. In order to better address the issues raised by the Committee it is considered that the refurbishment should take the opportunity to provide the building with a proper front door so that the existing secure lobby becomes a public lobby as an urban design principle. It is noted that the secure lobby has not been identified in the application as a pedestrian route despite the significant number of staff moving through the lobby throughout the day. More needs to be done to encourage greater interaction between the office levels and the retail ground level.”

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

I T E M N O :

PLANNING COMMITTEE REPORTS

586/12 3 (LOT 24) PIER STREET, PERTH AND 38A (LOT 25) ST GEORGES TERRACE, PERTH – PROPOSED CONSTRUCTION OF A TWO-LEVEL SONG SCHOOL BUILDING

BACKGROUND:

SUBURB/LOCATION: 3 Pier Street and 38A St Georges Terrace, Perth FILE REFERENCE: 2012/2228 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 20 November 2012 MAP / SCHEDULE: Map and colour perspectives for 3 Pier Street and

38A St Georges Terrace, Perth LANDOWNER: Anglican Diocese of Perth APPLICANT: Palassis Architects ZONING: (MRS Zone) Central City Area (City Planning Scheme Precinct) Civic (P7)

(City Planning Scheme Use Area) City Centre APPROXIMATE COST: $2 million

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The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration.

SITE HISTORY:

The subject site is located on the north side of St Georges Terrace between Cathedral Avenue and Pier Street. The subject lots are currently occupied by State Heritage listed buildings St Georges Cathedral, The Deanery and Burt Memorial Hall. At its meeting held on 22 February 2011, Council granted conditional approval for the demolition of the existing Play House Theatre located on Lot 24 and the construction of an eight level office building, a two level Song School building, associated support buildings, a pedestrian plaza, and the addition of the St Georges Cathedral Spire at the subject sites. The Play House Theatre building was demolished in 2012, however, the City has not received an application for a building permit for the subsequent construction on the site. The existing approval is due to lapse on 22 February 2013 and the demolition of the existing building will not achieve substantial commencement on the site.

DETAILS:

Approval is sought to construct a two-level Song School building constructed at the rear of the existing Burt Memorial Hall building adjacent to the St Georges Cathedral. This is a substantially revised proposal from that approved in 2011. The ground floor level, accessible via Pier Street, St Georges Terrace and directly from within the Burt Memorial Hall building, will accommodate the Song School, a library and activities room, locker facilities and associated storage spaces. The facility will have direct access to amenities within the Burt Memorial Hall including toilet facilities. The upper level will provide an open, partially covered space, linking to the ground floor level of St Georges Cathedral. The upper level is accessible via a copper clad circular stair at the entrance to the Song School building and also from the walkway surrounding the St Georges Cathedral. The upper plaza is partially covered by a white concrete roof structure forming a series of arches that continue its form to the ground floor level of the building. The roof also features a translucent white glass light well that provides light to the Song School below and a translucent white glass spire at the entrance of the building. The external structure will be partially enclosed by full height glazing on the ground floor level and a glass balustrade to the upper plaza level. The proposal also includes a new opening in the eastern elevation of the Burt Memorial Hall building providing access from the landscaped area surrounding The Deanery.

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Sections of the proposed building will be visible from St Georges Terrace, between the existing Burt Memorial Hall and The Deanery buildings and from Pier Street at the rear of The Deanery building. The applicant has also submitted an indicative landscaping plan illustrating the treatment of the remainder of the site including the location of the former Play House Theatre building should the development of the rest of the site not occur in the near future.

COMPLIANCE WITH PLANNING SCHEME:

Land Use The Civic Precinct will maintain its present functions as the focal point of the city’s open space and parkland system, an area of heritage interest and the principal centre for civic and judicial activities. Office development will be permitted in the north eastern section of the Precinct, however, use of office buildings at street level should stimulate pedestrian interest and activity. The proposed Song School building falls into the ‘Community and Cultural’ use group of City Planning Scheme No. 2 which is a ‘Preferred’ (‘P’) use within the City Centre use area of the Civic Precinct. It is considered that the proposed use is appropriate on the subject site, being compatible with the existing uses associated with the St Georges Cathedral building. Development Requirements The Statement of Intent for the Civic Precinct states that the restoration and maintenance of buildings, groups of buildings and other objects which have substantial historical or other significance will be encouraged. New buildings must be designed to be in close harmony with the style and character of the surrounding buildings. In particular, the area immediately around Cathedral Avenue is to be further enhanced as a historic area and improvements to the Cathedral Square as a public space encouraged. Better visual links between Hay Street and the Cathedral Square are to be developed and landscaping refurbished to respect the heritage significance of the Precinct. The proposal has been assessed against City Planning Scheme No. 2 plot ratio and building height requirements as summarised below:-

Development Standard Proposed Required / Permitted

Maximum Plot Ratio:

0.39:1 (2,282.3m²) 5.0:1 (29,060m²)

Building Height: - Pier Street

Height contained within permitted plane

1:1 (16 metres) at building frontage plus additional height contained within a 45º angle height plane

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Development Standard Proposed Required / Permitted

- St Georges Terrace

Height contained

within permitted plane

1:1 (35 metres) at building frontage plus additional

height contained within a 45º angle height plane

COMMENTS: Consultation As the proposal complies with City Planning Scheme No. 2 requirements for the subject site it is considered that the development will not have an adverse impact on the amenity of the adjacent sites and no public consultation is required in this instance. Heritage As the subject sites contain the St Georges Cathedral, the Burt Memorial Hall and The Deanery buildings, which are listed on the State Register of Cultural Heritage Places, the subject proposal was referred to the State Heritage Office for its recommendation. The State Heritage Office has advised the City that “the revised proposal represents a positive outcome for the St Georges Cathedral Group. It has less visual impact than the previous proposal and does not impact adversely on the cultural significance of the registered places”. The State Heritage Office stated that it “supports the proposal subject to: 1. further information to be provided for consideration of the Executive Director of

the State Heritage Office prior to the application for a Building Permit, and is to include:

(a) a landscaping plan for the Deanery; (b) a site plan and elevations showing the location of associated services for

the Song School; (c) detailed design and methodology of excavation for the Song School,

including the approach to managing impacts to the St Georges Cathedral and Burt Memorial Hall, and any associated conservation works;

(d) further details on the proposed new door opening to the east elevation of

Burt Memorial Hall; (e) further details regarding the materials for the proposed Song School.

2. a dilapidation survey of affected buildings shall be undertaken prior to the

commencement of excavation. 3. a program of vibration monitoring shall be implemented during construction.”

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Any approval should be conditioned to be consistent with the conditions of the State Heritage Office’s recommendation with details of the development’s compliance being submitted to the City prior to the submission of an application for a building permit. Built Form and Building Materials The proposed development complies with the built form provisions of City Planning Scheme No. 2 and is considered to be located appropriately for the purposes of its function and association with St Georges Cathedral. As stated by the State Heritage Office, the subject proposal represents a positive outcome for the heritage precinct as it does not have an adverse impact on the cultural significance of the registered places and has a reduced visual impact on the site in comparison to the proposal approved by the State Heritage Office and Council at its meeting held on 22 February 2011. As required by City Planning Scheme No. 2, the proposed form and design of the building is sympathetic to the surrounding heritage buildings and is an unobtrusive addition to the buildings in this precinct. The proposed materials and transparency of the design contribute to the aesthetics of the development and is integral to minimising its impact on the cultural significance of the registered places. Any approval should be conditioned to require the submission of final details of the proposed materials and finishes to the satisfaction of the City and the State Heritage Office prior to the submission of an application for a building permit. Landscaping and Levels At its meeting held on 22 February 2011 Council granted approval for the demolition of the Play House Theatre and the subsequent redevelopment of the site. Given that the existing approval is due to lapse on 22 February 2013 and the City has not issued a Building Permit for the proposed works and substantial commencement will not be achieved, the applicant has submitted a landscaping plan to show the temporary landscaping of, and public access to the remainder of the site should no future development occur following the construction of the proposed Song School building. There is a significant change in ground levels from Pier Street to the ground floor level of the St Georges Cathedral and from Burt Memorial Hall to the plaza to the north of St Georges Cathedral. The proposed Song School building will be accessible from both the lower and upper levels, providing a transition between these levels. The ancillary rooms and amenities located below the ground floor level of the St Georges Cathedral will be partially visible until the Pier Street frontage of the site is redeveloped. The landscaping plan illustrates the landscaped treatment of the site including grassed areas that will be accessible to the public and ensure that the remainder of the site is not fenced off for a long period of time awaiting redevelopment. It is considered that further details be required to demonstrate how the change in levels, including any retaining, will be managed to provide public access through the site to the adjacent public plaza and effectively screen the black wall elevation of the new addition.

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Given the above, it is considered that any approval should be conditioned to require the landscaping be installed within three months of the completion of the construction of the Song School building to the satisfaction of the City to enhance the amenity of the locality whilst the remainder of the site awaits redevelopment. Conclusion The proposed Song School building is considered to be appropriately designed and detailed to be sympathetic to the function and design of the existing heritage buildings on the subject sites. The proposal complies with the requirements of City Planning Scheme No. 2 and is considered appropriate in regards to the site’s heritage significance and ceremonial functions. Given the above, it is considered that the proposed development will not have an adverse impact on the amenity of the locality and can be supported subject to relevant conditions. Moved by Cr McEvoy, seconded by Cr Evangel That, in accordance with the provisions of City Planning Scheme No. 2 and Metropolitan Region Scheme, Council APPROVES the application for the construction of a two-level Song School building at 3 (Lot 24) Pier Street, Perth, and 38A (Lot 25) St Georges Terrace, Perth, as detailed on the Metropolitan Region Scheme Form One dated 16 August 2012, and as shown on the plans received 5 September 2012, subject to: 1. final details and a sample board of the materials, colours and finishes

of the proposed building being submitted and approved by the City and the State Heritage Office prior to the submission of an application for a building permit;

2. final details of the proposed opening in the eastern elevation of the

Burt Memorial Hall building being submitted and approved by the City and the State Heritage Office prior to the submission of an application for a building permit;

3. any proposed external building plant, including air conditioning units,

piping, ducting, water tanks, transformers, fire hydrant and booster cabinets being located so as to minimise any visual and noise impact on the adjacent registered properties and being screened from view of the street, with details of the location and screening of such plant and services being submitted and approved by the City and the State Heritage Office prior to the submission of an application for a building permit;

(Cont’d)

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4. a final landscaping and reticulation plan including details of the transition between the different levels on the subject site in order to create public access to the public plaza to the north and screen any retaining walls, being submitted for approval prior to the submission of an application for an occupancy permit, with the approved landscaping being installed within three months of the building’s completion and maintained thereafter to the satisfaction of the City;

5. a landscaping and reticulation plan for The Deanery being submitted

and approved by the City and the State Heritage Office prior to the submission of an application for a building permit, with the approved landscaping being installed prior to the submission of an application for an occupancy permit and maintained thereafter to the satisfaction of the City;

6. a dilapidation survey of affected buildings within the area, as

determined by the State Heritage Office, being submitted to the City and the State Heritage Office prior to the commencement of any excavation works on the site;

7. details of the design and methodology of the excavation works

associated with the proposed building including how it is proposed to manage any impacts to The Deanery, St Georges Cathedral and Burt Memorial Hall buildings and any associated conservation works being submitted and approved by the City and the State Heritage Office prior to the submission of an application for a building permit;

8. the submission of a construction management plan for the proposal detailing how it is proposed to manage the potential impacts of construction, including: 8.1 vibration monitoring;

8.2 delivery of materials and equipment to the site;

8.3 storage of materials and equipment on the site;

8.4 parking arrangements for contractors and subcontractors;

8.5 dust and noise management; and

8.6 other matters likely to impact on surrounding properties, particularly measures to protect the heritage listed buildings during construction.

The motion was put and carried

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The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil The Lord Mayor declared a financial interest in Item 587/12 and departed the chamber at 6.17pm. The Deputy Lord Mayor, Cr Davidson, assumed the Chair.

587/12 130B (LOT 100) MOUNTS BAY ROAD, CORNER CLIFF STREET, PERTH – PROPOSED SEVEN LEVEL BOUTIQUE HOTEL INCLUDING A CAFÉ AND ASSOCIATED ALFRESCO AREA AND 71 ROOMS WITH NIL PARKING BAYS

BACKGROUND:

SUBURB/LOCATION: 130B Mounts Bay Road, Perth DA/BA REFERENCE: 2012/2244 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 23 November 2012 MAP / SCHEDULE: Map and coloured perspectives for 130B Mounts

Bay Road, Perth LANDOWNER: Swanhill Enterprises Pty Ltd APPLICANT: Greg Rowe and Associates and Lawrence J Scanlan

and Associates Pty Ltd ZONING: (MRS Zone) Urban (City Planning Scheme Precinct) P10 West Perth

(City Planning Scheme Use Area) Residential/Commercial

APPROXIMATE COST: $8 million The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration.

SITE HISTORY:

The vacant site has an area of 1,862m² and is located between Jacob's Ladder (Cliff Street) and the Adelphi Centre residential apartments. The lot has a frontage to Cliff Street of 29.4 metres and a depth of 72.4 metres on the south west boundary to the continuation of Cliff Street. It rises steeply towards the top of the Mount Eliza escarpment. The site was originally part of a larger lot occupied by the Adelphi Centre building which was approved in 1966. The lot was later subdivided to create the

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subject vacant portion. Land use on the south west side of Cliff Street comprises of residential apartments with access via Cliff Street. At its meeting held on 14 March 2000, Council approved a ten-storey residential tower subject to the building height being a maximum of 28 metres above the Australian Height Datum (AHD). At its meeting held on 13 February 2001, Council approved a nine-storey mixed- use building containing a retail tenancy, a consulting room, offices and 13 multiple dwellings, and provision of 71 basement car parking bays. A condition of approval stated that the maximum building height, including all roof plant and other structures, was not to exceed 28 metres AHD. At its meeting held on 19 February 2008, Council approved a nine level commercial development containing a retail tenancy, office tenancies and 65 tenant car parking bays subject to 24 conditions. The application lapsed in February 2010. A fresh development application was submitted to the City for approval of a development which was not materially different to the one approved previously. At its meeting held on 3 August 2010, Council refused to grant approval for this development application and the applicant appealed the decision to the State Administrative Tribunal (SAT). SAT referred the application back to the City for reconsideration at its meeting held on 16 November 2010. Council upheld its previous determination. On 18 April 2011, SAT affirmed Council’s decision to refuse development approval for the construction of an eight level above basement commercial building at 130B Mounts Bay Road, Perth. Subsequently, the landowner made the land available for sale and after some consideration to making an offer to purchase the land, the City decided not to make an offer. The applicant has now submitted a new development application for a proposed hotel development.

DETAILS:

Approval is sought for the construction of a seven level boutique hotel development consisting of 71 hotel rooms and containing a café tenancy and associated alfresco dining area. The architect advised that the design parameters of the development was to provide a boutique hotel with a high standard of materials, incorporating modular construction technology enabling minimum impact on the escarpment.

The ground level of the building is set back from Cliff Street providing a double width vehicle crossover allowing for two vehicles to enter, wait and exit the covered forecourt. No permanent parking is provided on site. An alfresco dining area is located at the southern corner of the site alongside the Jacob’s Ladder landing with the building being set back from the corner to accommodate a large existing Moreton Bay Fig tree. Due to the gradient of Cliff Street, the alfresco dining area is located on level one of the building as an external area to a cafe tenancy.

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The building is set back three metres from the boundary with Jacob’s ladder. The natural embankment below Jacob’s Ladder drops down further towards the building and will be landscaped to soften the interface between the stairs and the building. More than 50% of the site to the rear of the building will remain open with the existing landscaping on the escarpment remaining unaffected. The levels of the building consist of the following: Ground Level This level contains a landscaped vehicle forecourt, double

volume entrance lobby with two lifts, a reception and office. Back of house facilities including a communal store room, a staff room, cleaning and linen stores, and bin area located to the rear of the lifts and the stairs.

Level One This level provides a cafe tenancy with an alfresco dining area with external at-grade access from the base of Jacob’s Ladder, a gymnasium for residents, female and male bathroom facilities and staff facilities, a guest laundry room, and service and plant rooms.

Level Two This level consists of eight standard units of approximately 30m² and one larger unit of 42m².

Level Three This level contains eleven standard units and one larger unit.

Level Four This level contains thirteen standard and two larger units.

Level Five This level contains fifteen standard and two larger units.

Level Six This level contains fifteen standard and three larger units.

The first three levels of the building are located forward of an existing retaining wall on the front portion of the site with the floor plates of the upper levels increasing in size and extending towards the rear of the site supported by columns (as a screw pile engineered solution) which will, according to the architect, ‘tread lightly’ on the escarpment and contribute to retaining its stability. The building’s elevation is modulated both vertically and horizontally and of concrete construction with floor to ceiling height windows. The building will be clad in alucobond with the flat butterfly roof being constructed of steel, including chipstone sections, and the plant room / lift overrun of white stone and alucobond. The awnings proposed to the southern elevation fronting Jacob’s Ladder will be green powder coated perforated steel, fixed to the modular units with stainless steel brackets.

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COMPLIANCE WITH PLANNING SCHEME:

Land Use The subject property is located within the Residential / Commercial area of the West Perth Precinct (P10) of City Planning Scheme No. 2. The Precinct will continue to develop as a working and living environment set in spacious landscaped surrounds, reflecting the original concept for this area of a garden office / residential district. The amenity, character and general environmental quality of the precinct should be maintained. Under the Use Group Table for the West Perth Precinct, Special Residential uses are preferred (‘P’) uses within the Residential / Commercial Use area. The applicant has advised that a first floor tenancy is proposed to be used for a café and alfresco area. In this regard, 'Dining' is a preferred ('P') use. Development Requirements The Mount Street / Mounts Bay Road area shall predominantly remain and be consolidated as an inner city residential area with the Mount Eliza escarpment being the principal natural feature. This area, adjoining Kings Park, is highly visible from the Swan River, the foreshore and surrounding areas and, therefore, its natural form will be protected and enhanced. Overall there will be a predominance of landscaping in the Precinct on both private and public land to reduce the impact of buildings and ensure a close harmony between the well vegetated escarpment, Kings Park and the Precinct. Existing vegetation should be preserved as much as possible. New buildings will be compatible with the character and scale of existing buildings and all new development will comply with the Mount Street Design Policy. Uses on the ground floor should encourage pedestrian activity and add interest to the street. The proposal’s compliance with City Planning Scheme No. 2 development standards is summarised below:

Development Standard Proposed Required / Permitted

Maximum Plot Ratio: Site area = 1,862m²

0.86 :1.0 (1,586m²)

2.0:1.0 (3,724m²)

Building Height: 26.1 metres AHD to lift overrun and 24.6

metres AHD to the rest of the roof

20.6 metres AHD

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Development Standard Proposed Required / Permitted

Minimum Setbacks: - Front (south) – Cliff Street - West side – Jacob’s Ladder - East side – Adelphi Apartments - Rear (north) – Scarp

Nil to 13 metres

3 metres (with minor projections into the

setback area by some window screens)

1.7 metres to the front portion, 1.2 metres to the lift core and stairs and 3 to 4.36 metres to the rear portion of the

building

Existing 5.5 metres high retaining wall

(building projecting a further 11 metres

minimum over and beyond the retaining wall to approximately

34 metres from the rear boundary)

Nil

3 metres

3 metres

The maximum height of retaining walls against

the scarp shall be 4 metres above natural

ground level measured from the centre of the front boundary of the site (which thereby

determines the position of the setback)

Landscaping: 65% (1,210m²) 25% (465.5m²)

Car Parking: - Commercial tenant car bays under the Perth Parking Policy 2012 - Special Residential car bays under the Scheme

Nil

Nil

28 bays maximum

36 bays minimum and 71 bays maximum

Bicycle Parking: Nil (minor storage

space)

24 bicycle bays

Variations to the building height, setbacks, car parking and bicycle parking provisions applicable to the development can be granted by an absolute majority decision of the Council, in accordance with Clause 47 of City Planning Scheme No. 2 and provided Council is satisfied that:-

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“47(3)(d)(i) if approval were to be granted, the development would be consistent with:- (A) the orderly and proper planning of the locality; (B) the conservation of the amenities of the locality; and (C) the statement of intent set out in the relevant precinct plan; and

(ii) the non-compliance would not have any undue adverse effect on:-

(A) the occupiers or users of the development; (B) the property in, or the inhabitants of, the locality; or (C) the likely future development of the locality.”

Design Advisory Committee At its meeting held on 25 October 2012, the Design Advisory Committee (DAC) considered the application and advised that it supported the hotel use and the scale and form of the development, however, raised a number of design issues and requested that further details be provided. These were addressed by the applicant and considered by the DAC at its meeting held on 15 November 2012. Having considered the revised design, the DAC advised that it: “1. reiterates it supports the development of a boutique hotel on the site; 2. acknowledges the improvements made to the design and layout of the ground

floor and the detail provided in regard to the materials and design of the building and generally supports the design of the building subject to:-

2.1 additional details being submitted of the proprietary system the applicant is

proposing to use for the construction of the hotel, to confirm that a high level of design refinement and high quality external finishes can be achieved;

2.2 notes that significant variations are being applied to the on-site parking

requirements for the development and that the applicant should demonstrate that vehicle access and circulation has been fully investigated, including the options of providing a turning circle incorporating the on-site drop off area and the Cliff Street road reserve; and the content of management plans to address pedestrian and vehicle conflict within Cliff Street;

2.3 further details of the roof design being submitted to address issues of the

metal roof acting as a heat sink and creating heat haze and glare issues as viewed from Jacobs Ladder and surrounding properties.”

Extracts from the applicant’s response to the DAC’s advice follows: “2.1 ...the exact construction methodology is not guaranteed at this juncture, as there are a selection of methods to undertake the development of the hotel, the architect has provided steadfast comment that the development will be constructed and finished to ensure the development is aesthetically appealing as the current artist impressions indicate. In any event, should the final design result in aesthetic differences to the

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current plans, this will produce a requirement to seek alternative or an amended planning approval from the City.” “2.2 ...Perth Parking Policy (2012) was amended and formally Gazetted on 9 October 2012 to make specific amendments to the category of some roads, the car parking rates applicable to tenant parking, and with the most relevance to this Application the land use ‘Special Residential’ was amended to be classified as a ‘commercial’ development and therefore is subject to the maximum tenant car parking allowances. Given the proposal is subject to the tenant parking provisions of the PPP, we confirm there is no variation proposed as part of this Application. ...inclusion of a smaller planting area … will enable a turning circle to be established to the front of the site’s lobby area. This turning circle plan has been developed to provide Council with the research that has been undertaken to indicate that a more typical “hotel circular car entry” can occur to the front of the subject site. Although the proposed tenant for the site has indicated they only require the two ‘service bay pickup / drop off’ as was lodged with the City, this plan is provided to the City to show that a typical car can turn in the road reserve, enter the subject site and exit in forward gear. To ensure as little traffic conflict between cars, service vehicles and pedestrians can be maintained, it is proposed to mandate through the provision of a ‘Transport and Servicing Management Plan’. This Management Plan would ensure all deliveries, cleaners, waste collection, washing vans etc are to ensure delivery outside the peak pedestrian periods…it is expected this will be addressed via an appropriate condition of Approval, to which our Client can then engage the prospective tenant during the Design and Documentation phase to draft the Management Plan and liaise directly with the City regarding its details. It is believed that limiting the servicing of the proposed hotel to be outside the pedestrian peak periods is an appropriate response to the site specific issue that relates to the proposal.” “2.3…this consideration is best addressed via a specific condition of planning approval which will ensure that all materials and finishes to the roof will not result in any significant ‘heat haze’. The provision of specific materials aimed at overcoming this issue can be developed during the Design and Documentation of the building. Comments within the DAC suggested that a ‘green roof’ would be an option to address this issue. We take this opportunity to again reiterate to the City the difficulty in engineering an appropriate outcome on this site given the surrounding escarpment. The design has ensured a minimal retaining to the rear of the site as possible. Should a green roof be contemplated, then greater retaining into the escarpment would be required and as the City is aware, history on this site suggests that limiting the retaining and reinforcement of the escarpment is the preferred option by the City. In any event, the additional green roof would result in a reduced natural vegetation at the rear of the site, an outcome not believed to be the best outcome for the City.” The issues raised under 2.1 and 2.3 can be addressed as a condition of any approval. With regard to 2.2, the applicant’s consultant is incorrect as the City Planning Scheme has not been amended to reflect the new Perth Parking Policy and therefore, the City

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needs to consider and apply the current Scheme parking provisions. Parking considerations are addressed later in the report.

COMMENTS: Consultation The application was advertised to surrounding land owners for comment for a period of 14 days due to the proposed variations to the height, parking and setback requirements of City Planning Scheme No. 2. The public comment period closed on 24 October 2012 and six submissions were received in total. One submission offered qualified support for the proposal, another submission expressed concerns with the location of the air conditioning plant. Four submissions objected to the proposed development. Details of the submissions are provided below. 1. Qualified support was given in one submission subject to:

a. the roof being redesigned or of material which would reduce glare and present a pleasant aspect when viewed from the viewing platform; and

b. dilapidation reports being conducted on surrounding properties prior to development in consideration of the fragility of the escarpment.

2. Another submission expressed concerns that the air conditioning plant which

faces the Adelphi Apartments building could be noisy and unattractive and therefore requested that the plant be modified to face south towards Jacob’s Ladder and away from the residential apartments.

The remaining four objections noted the following issues: 3. As no parking is proposed and only limited vehicle access will be available,

concerns were raised regarding traffic problems and congestion during peak hours and the impact on the pedestrian users of Jacob’s Ladder;

4. The proposed variation to building height is considered to have an adverse

impact on the amenity and the value of adjoining properties; 5. Due to the physical restrictions presented by the site, extreme difficulties are

expected during construction which will negatively impact on residents and pedestrians for an extended period of time;

6. Concerns for the stability of the escarpment and the impact of any development

with reference to the ‘land slide’ of March 2010; and 7. Concerns in regards to the negative impact on Jacob’s Ladder and the loss of the

City’s opportunity to create an improved recreational facility as suggested. Points 2, 3 and 4 are addressed in later sections of this report. The remaining points are addressed as follows:

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In regard to point 1a, the City generally advises that this is a civil matter to be addressed by the property owner however, in this instance, due to the concerns in regards to the stability of the escarpment and the associated geotechnical and hydrological issues, it is considered prudent to impose a condition on any approval requiring dilapidation reports to be undertaken for at least the two properties located adjoining and to the top of the escarpment and the property directly northeast (Adelphi apartments). Regarding point 5, any approval should be made subject to a condition requiring a construction management plan to be approved by the City prior to any construction being undertaken. This plan should make specific reference to issues including access arrangements and traffic management, off-loading of materials, storage, dealing with pedestrians, security and noise. In regards to point 6, any approval should be conditional upon geotechnical and hydrological certification as pointed out in previous considerations for the development of the site. Regarding point 7, the City’s “What If” Project identified Jacob’s Ladder and its surrounds as having potential for development in the future, enhancing it as a public facility. The City did consider acquiring this site after the previous application was unsuccessful, however, did not elect to take that opportunity. The proposed development addresses some aspects regarding Jacob’s Ladder including the landscaped interface of the setback area lighting and the provision of a café and alfresco area at the base of the ladder which would result in a positive outcome from a public point of view. Building Height and Overshadowing Policy 6.8 – Mount Street Design Policy of City Planning Scheme No. 2 recognises the importance of preserving the integrity of the Mount Eliza escarpment which is one of the most significant natural features of Perth. To protect views to the escarpment, the Mount Street Design Policy applies a height limit of 20.6 metres AHD to all properties fronting Mounts Bay Road (Area 5), with the exception of the rear of the ‘FAI site’ at 126 Mounts Bay Road (Area 4) which has a maximum height of 32.0 metres AHD. The policy further states that roof level plant and lift overruns shall not exceed these height constraints. The roof of the proposed building has a maximum height of 24.6 metres AHD whilst the lift overrun is a further 1.5 metres above the roof. Therefore, the building height is a maximum 26.1 metres AHD which is 5.5 metres above the 20.6 metres requirement. It is noted that at its meetings held on 14 March 2000 and 13 February 2001, Council approved developments on the subject site at a maximum height of 28 metres AHD. It is considered that any height variation considered for the development of the subject site should consider the 20.55 metre high Adelphi apartments adjoining the site and the 20.6 metre high Parklane apartments located to the south of Jacob’s Ladder.

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Consideration could be given to the height of the buildings on the ‘FAI site’ located directly north east of the Adelphi apartments. The lift overrun and plant room is six by eight metres and 1.5 metres above the roof and set back more than ten metres from the Cliff Street boundary. It is considered that it will generally not be visible when viewed from Cliff Street or the immediate vicinity of Mounts Bay Road. Any overshadowing of buildings located to the south is very limited as the Parklane apartments are located more that 20 metres to the southeast on the opposite side of Cliff Street. Some overshadowing of the lower part of Jacob’s Ladder (located in the Cliff Street reserve) will occur. Noting the general adverse impact and the negative value that the height variation will have on the properties, the objection is questionable. In general terms, the proposed building will be one level higher than the adjoining two apartment buildings (not considering the roof plant and lift overrun). Noting that the building will only utilise 0.86:1 (43%) of the potential 2.0:1 plot ratio and that the building is significantly setback from Mounts Bay Road compared to both of the adjoining apartments, the height variation will have a low impact in terms of bulk and scale. Considering the above and the policy intent that the subject site is intended to be part of a transitional lowering of the building height and scale along Mounts Bay Road from the ‘FAI site’ to the northeast, to the buildings located south of Jacob’s Ladder, the height variation can be supported. Building Design, Materials and Finishes Minor setback variations are proposed to the southern side boundary, however, these are to an irregular boundary with non-residential portions of the Adelphi Apartments. To the rear, the separation between the proposed development and the existing Adelphi Apartments is acceptable at more than seven metres. The setback from the rear boundary is approximately 34 metres and although this is still a variation to the scheme provisions (which in this instance refers to the height of retaining walls required to address the grade of the escarpment), the building is generally in accordance and in-line with the buildings located along this portion of the escarpment to the northeast and therefore, can be supported. As the roof of the building will be very visible from above and specifically the public viewing platform located above Jacob’s Ladder, any approval should be made subject to a condition requiring details to be submitted for approval addressing design, heat glare and reflection as well as screening of plant as required by the DAC. Further details of the external finishes to the cladding of the modular units and of the windows and awnings will be required to be submitted as a condition of approval to ensure a quality finish to the elevations of the building. Any concern raised in the submissions regarding the air conditioning plant which faces the Adelphi Building can be addressed by making any approval subject to a standard condition requiring it to be appropriately screened and located to minimise noise and visual impacts.

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Any approval should further be subject to a condition requiring landscaping details, including reticulation, to be provided. The building has been set back to accommodate the overhanging canopy of the large Moreton Bay Fig tree located near the base of Jacob’s Ladder whilst the natural vegetation on the rear portion of the site will remain unaffected. Car Parking Under City Planning Scheme No. 2 Policy 5.1 Parking and Access, the parking requirement for the Special Residential Use Group in this instance requires a minimum of 36 car bays for the 71 rooms. No parking is required for staff or servicing of the building under the policy. The new Perth Parking Policy (gazetted on 9 October 2012) under the Perth Parking Management Act requires parking for Special Residential to be licensed, though stipulates a maximum of 28 car bays (but requires no minimum parking). No parking is provided for the proposed development and the applicant has advised that suits the model of the operator who is being considered to be involved in the project. It is further based on considerations such as the convenient location in close proximity to the City Centre with direct access to public transport and sufficient provision for taxi services. The DAC questioned the absence of any on-site parking, including staff parking, and also expressed some concerns with the design of the crossover and its capacity and technical design to adequately and safely deal with taxis and service vehicles, considering other vehicular traffic and the stream of pedestrian users of the Cliff Street footpath which provides access to Jacob’s Ladder. In response to DAC’s advice the applicant has submitted a traffic technical note provided by the consulting traffic engineer Shawmac further advising that the site will only generate 155 vehicle trips per day with 15 vehicles (maximum) expected in the peak hours. Furthermore, it is stated that it is unlikely that vehicles not being able to use the forecourt for parking will exceed more than two at any one time. DAC questioned some of the assumptions made in this review which drew figures from non-specific standards rather than modelling based on the proposed hotel. The applicant has the nature of the site with the steep gradient providing a very limited usable space on the ground level and the extreme difficulties to excavate and construct into the escarpment as reasons for not considering any on-site parking. It is considered for this ‘boutique’ scale hotel, the variation to parking provisions can be supported subject to an appropriate condition addressing the servicing of the hotel. A management plan should be prepared, as suggested by the applicant to ensure servicing of the building and café tenancy is limited to out of peak times, advising customers upfront of limitations in parking and arranging for courtesy vehicles to deliver customers to the city at pre-determined times. It is considered that improvements to the proposed crossover could be made through a modified design which considers the other traffic movements to the Parklane

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apartments as well as the pedestrian issues. It may be that the most appropriate solution involves some works in Cliff Street. This could improve the capacity of Cliff Street to safely accommodate vehicles entering, waiting and leaving Cliff Street allowing safer access through an improved crossover to the site for vehicles to exit the site in a forward motion. As the applicant has not been able to resolve this matter at this stage, details can be required as a condition of any approval. Bicycle Bays and End-of-Trip Facilities The applicant advised that storage and bicycle parking for hotel patrons has been provided within the building. Policy 5.4 Bicycle Parking and End-of-Journey Facilities requires 24 bike bays, however, considering other similar size hotels more recently, Council has been prepared to reduce this requirement to a minimum of ten bicycle bays on the assumption that hotel residents requirements may be less than other Special Residential uses. However, some bicycle parking provision needs to be made for staff. It is considered that a minimum of one male and one female shower located in separate change rooms be required (for hotel staff) as residents would be utilising their room facilities. Conclusion Compared to previous development proposals, this proposal is of a significantly reduced scale and height and considered a realistic proposal in terms of the physical constraints presented by the site’s dimensions and contours. Although minor variations to the Scheme provisions are sought, notably in regards to the height, bulk and scale of the building, is not out of scale with the surrounding developments. The building will not have any adverse impact on the visual amenity of the site and represents an appropriate land use and built form for the location. The boutique hotel will partially address the short-stay accommodation needs in the city centre and having regard for the provisions of Clause 47 of City Planning Scheme No. 2, the application can be recommended for approval subject to conditions as discussed. Meeting Note: During debate Cr Rodgers requested that his concerns be recorded

regarding the stability of the escarpment at the proposed development site and the impact of any development with particular reference to the objection noted at point 6 in the Comments section of this report.

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Moved by Cr McEvoy, seconded by Cr Evangel That, in accordance with the provisions of City Planning Scheme No. 2 and Metropolitan Region Scheme, Council APPROVES BY AN ABSOLUTE MAJORITY the application for a proposed seven level boutique hotel development consisting of 71 hotel rooms and containing a café tenancy and associated alfresco dining area at 130B (Lot 100) Mounts Bay Road, Perth, as detailed on the Metropolitan Region Scheme Form One dated 2 August 2012, and on the amended plans received on 7 November 2012, subject to the following conditions: 1. final details of the design and a sample board of the materials,

colours and finishes for the proposed building being submitted and approved prior to the submission of an application for the relevant building permit;

2. all of the existing trees on the portion of the escarpment between the

rear of the proposed building and the rear boundary of the site being retained, with a detailed landscaping and reticulation plan being submitted and approved prior to the submission of an application for the relevant building permit, with the approved landscaping within the side setbacks and to the front of the building being installed prior to the occupation of the building and thereafter maintained to a high standard;

3. an arborculturist report being prepared and submitted for approval

prior to the issue of the relevant building licence to ensure the protection of the adjacent Moreton Bay Fig tree and of the trees that are to be retained on the rear portion of the site during construction;

4. the roof being of high architectural quality to enhance the views and outlook from Jacob’s Ladder and nearby residential properties with all roof plant and the lift overrun being incorporated into the roof design and screened from view. The roof design and materials shall be selected to limit heat reflection and roof glare with details of the design and materials of the roof being submitted and approved prior to the submission of an application for the relevant building permit;

5. the height of the building not exceeding 24.6 metres AHD with the lift overrun and plant room and screens not exceeding an additional 1.5 metres;

(Cont’d)

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6. ten secure tenant bicycle parking bays and one female and one male shower in separate change rooms being provided, designed and located in accordance with the requirements of City Planning Scheme No. 2 Policy 5.4 Bicycle Parking and End-of-Journey Facilities, with details of the design and location of these facilities being submitted for approval prior to the submission of an application for the relevant building permit;

7. a Hotel Management Plan to address the operation of the Special Residential Use, in accordance with the provisions of the City’s Special Residential (Serviced and Short Term Accommodation) Policy, being submitted for approval prior to the occupation of the building;

8. a Waste Management Plan identifying a permanent facility for bins (including compactor and waste treatment facilities if applicable) and a hard stand area within the property boundary and accessible for normal waste collection (readily accessible from the street) or details of a private collection service, being submitted and approved prior to the submission of an application for the relevant building permit;

9. the proposed crossover being redesigned to reduce potential vehicle and pedestrian conflict in Cliff Street and to reduce traffic congestion in the vicinity of the site, with details of the modified design being submitted and approved prior to the submission of an application for the relevant building permit;

10. any works required to the upgrading of Cliff Street as a result of the outcome of condition 9 above shall be the subject of a separate application to and agreement with the City and these works shall be completed to the City’s satisfaction prior to the building being occupied;

11. a Vehicular, Service and Delivery Access Plan outlining the management strategies to deal with the absence of on-site parking for guests and staff, addressing the dropping off and picking up of hotel guests by taxi or other transport and including servicing strategies for the hotel and café tenancy, being submitted and approved prior to the submission of an application for the relevant building permit;

(Cont’d)

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12. the proposed development being designed and constructed in such a manner so that existing and possible future noise levels associated with the recreational use of Jacobs Ladder, in addition to noise generated from within the development that could potentially affect adjacent residents, can be successfully attenuated. Details of such noise attenuation measures shall be prepared by a qualified acoustic consultant and be submitted for approval prior to the submission of an application for the relevant building permit;

13. the proposed external air conditioning units being located so as to

minimise any visual and noise impact on the adjoining Adelphi apartments, with details of the location and direction of extraction being submitted for approval prior to the submission of an application for the relevant building permit;

14 any signage integrated with the design of the building with details of

the signage being subject to a separate application for approval; 15. the methods of excavation, retaining and construction being

appropriate to ensure the stability and integrity of the Mount Eliza escarpment and of the surrounding structures with detailed geotechnical, hydrological, engineering, and quantitative risk assessment reports being undertaken by suitably qualified consultants to fully address the impact of the development on the locality with these reports being submitted prior to the submission of an application for a building permit. The design and construction of the development shall comply with any recommendations contained within the technical reports and any significant design modifications resulting in changes to the design of the building shall be the subject of a separate application for approval;

16. the developer, at its own cost, undertaking dilapidation surveys of the

surrounding and nearby properties that could reasonably be affected by the construction of the development, prior to the submission of an application for a building permit;

17. the construction methods for the development of the site being such

that no portion of the adjacent public stairway (Jacob's Ladder) will be required to be altered, obstructed or closed to the public at any time during the construction period, with full details of the measures to be taken to protect the stairs and the users of the facility being submitted and approved prior to the submission of an application for a building permit;

(Cont’d)

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18. the submission of a construction management plan for the proposal detailing how it is proposed to manage: 18.1 delivery of materials and equipment to the site; 18.2 storage of materials and equipment on the site; 18.3 parking arrangements for contractors and subcontractors; 18.4 other matters likely to impact on surrounding residents and

users of Jacob’s Ladder. The motion was put and carried by an absolute majority The votes were recorded as follows:- For: Crs Adamos, Butler, Chen, Davidson, Evangel, Limnios, McEvoy and

Rodgers Against: Nil The Lord Mayor returned to the Chamber at 6.23pm and resumed the Chair.

588/12 4 (LOT 70) WALKER AVENUE, WEST PERTH – PROPOSED SEVEN LEVEL SPECIAL RESIDENTIAL DEVELOPMENT CONTAINING 51 SERVICED APARTMENTS AND 7 CAR PARKING BAYS

BACKGROUND:

SUBURB/LOCATION: 4 Walker Avenue, West Perth FILE REFERENCE: 2012/2288 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 20 November 2012 MAP / SCHEDULE: Map and colour perspective for 4 Walker Avenue,

West Perth LANDOWNER: Po Shing Kan APPLICANT: Bollig Design Group ZONING: (MRS Zone) Urban (City Planning Scheme Precinct) West Perth (P10)

(City Planning Scheme Use Area) Office / Residential APPROXIMATE COST: $8.5 million The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 4 December 2012.

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The Committee recommendation to the Council is the same as that recommended by the administration.

SITE HISTORY:

The 706m2 site is located on the eastern side of Walker Avenue between Rheola Street and Kings Park Road in West Perth. The site is occupied by a single storey residential dwelling and is bounded by a Right-of-Way to the east and south providing access to the site from Walker Avenue and Ventnor Avenue.

DETAILS:

Approval is sought for the demolition of the existing single storey building and the construction of a seven level serviced apartment development consisting of 51 units as follows: Lower Ground Accessed from Walker Avenue, it consists of a lobby, reception,

office and back of house areas.

Upper Ground The car park is accessed from the rear Right of Way comprising seven car bays including one disabled bay and 17 secure bicycle parking bays.

Six Levels Above Comprises 51 serviced apartments consisting of 14, one bed apartments and 37 studio apartments. The materials to the exterior of the building consist of aluminium cladding, glass, decorated formed precast concrete, and stone cladding. The front façade incorporates glazing with a high level of transparency whilst the lobby set back from the street is accentuated with a colour canopy. The roof plant is screened with aluminium louvers.

COMPLIANCE WITH PLANNING SCHEME:

Land Use The subject site is located within the Office / Residential Area of the West Perth Precinct (P10) under City Planning Scheme No. 2. The Statement of Intent for the West Perth Precinct states ‘that it will be developed as one of several residential quarters, accommodating a range of housing types along with support facilities, and also provide a secondary business area adjacent to the city centre”. The proposed development satisfies the Statement of Intent for the West Perth Precinct. Special Residential is a Contemplated ‘C’ use in the Office / Residential use area of the West Perth Precinct under City Planning Scheme No. 2. It is considered that the proposed use will contribute to the special residential accommodation within the Precinct, being compatible with existing uses in the locality and the Precinct.

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Development Requirements The West Perth Precinct will continue to develop as a living and working environment set in spacious landscaped surrounds, reflecting the original concept for this area of a garden office / residential district. Buildings shall be set in landscaped surrounds to create an open spacious character distinct from the continuous built edge of the primary office district in the city centre. Buildings shall be well set back from boundaries and evoke a sense of prestige which should be further enhanced by permanent, in-ground landscaping. Car parking areas or car parking bays shall not visibly detract from the public environment and should not be visible from streets and public spaces. The proposal’s compliance with City Planning Scheme No. 2 development requirements is summarised below:

Development Standard Proposed Required / Permitted Maximum Plot Ratio:

1.9:1 (1,341m²) 2.0:1 (1,412m²)

Building Height: 26.1 metres 29 metres (maximum)

Setbacks: Walker Avenue - Lower Ground Floor - Upper Ground Floor and 2nd to 7th Floor Level Side (North) - Lower Ground Floor Level - Upper Ground Floor Level - 2nd to 7th Floor Level Side (South) - Lower, Upper Ground Floor Levels and 2nd to 7th Floor Level Rear (East) - Upper Ground Floor Level

2.6 metres to canopy 6.4 metres to main

building

4.5 metres

3.11 metres

Nil to 3 metres

2.5 metres

Nil

Nil

4.5 metres

4.5 metres

4 metres

4 metres

4 metres

4 metres

3 metres

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Development Standard Proposed Required / Permitted - 2nd to 6th Floor Level - 7th Floor Level

1 metre

13.5 metres

3 metres

3 metres

Car Parking: - Special Residential (CPS2) - Perth Parking Policy

7 bays

26 bays (minimum) 51 bays (maximum)

18 bays (maximum)

Bicycle Parking:

17 bays 17 bays (minimum)

Landscaping: 26% (186m²)

25% (176.5m²)

Variations to the setback and car parking provisions applicable to the development can be granted by an absolute majority decision of Council, in accordance with Clause 47 of City Planning Scheme No. 2 and provided Council is satisfied that:- ‘47(3)(d)(i)if approval were to be granted, the development would be consistent with:

(A) the orderly and proper planning of the locality; (B) the conservation of the amenities of the locality; and (C) the statement of intent set out in the relevant precinct plan; and

(iii) the non-compliance would not have any undue adverse effect on:

(A) the occupiers or users of the development; (B) the property in, or the inhabitants of, the locality; or (C) the likely future development of the locality’.

COMMENTS: Consultation The application was advertised to surrounding land owners for comment for a period of 14 days due to the proposed variations to the setback requirements of City Planning Scheme No. 2. One submission was received which raised concerns that the proposed development may negatively impact on an adjoining single storey residential property. The main concerns raised in the submission are summarised as follows: 1. concerns with potential vibration caused during the construction process and the

potential damage this may have on adjoining buildings (ie. cracking of ceilings and cornices);

2. potential for overlooking from north facing balconies into the habitable areas of the adjoining residential dwelling;

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3. the reduction in natural light into the adjoining residence as a result of the proposed development;

4. the appearance of the open car park to the rear of the proposed development and the potential smell from car fumes; and

5. concerns with the sharp turn from the laneway into the proposed car park and the potential traffic hazard this may pose.

In response to the concerns raised, the applicant has agreed to the following modifications to the proposed development to help mitigate the potential impact on the adjoining residence: Introducing a two metre high decorative perforated metal screen or similar to the

northern side of the proposed car park to help reduce the visual impact of the cars from the adjoining property; and

Providing translucent glass to the north facing Juliet balconies to diminish overlooking potential from balconies into the adjoining property.

The above amendments to the building design are considered to be an appropriate response to the concerns raised by the owner of the adjacent property and can be imposed as a condition of any approval. In relation to the potential damage to adjoining properties during the construction process, a dilapidation report can be requested as a condition of any approval. With respect to point three of the adjoining landowner’s comments, the subject property is located to the south of the adjoining residence and therefore, will not over shadow the adjoining property or significantly reduce access to natural light. Design Advisory Committee The application was referred to the Design Advisory Committee (DAC) at its meeting held on 15 November 2012 for comment in regards to the design of the proposed special residential development. The DAC advised that it: “1. considers that the design is an appropriate response to the adjacent site, given

the development potential of the site;

2. supports the design of the building subject to: 2.1 translucent balustrading being installed to the Juliet balconies on the side

elevations to improve the privacy of the adjacent residents and for the occupants of the proposed serviced apartments;

2.2 the ground level parking being redesigned to improve sight lines within the

ROW and to improve vehicle access to the development;

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2.3 the applicant investigating increasing the depth of the balconies on the front elevation to enable them to be of useable dimensions, or to provide openings that enable the adjacent internal living spaces to incorporate the balconies to create options for indoor/outdoor living spaces.”

The applicant has advised that they accept items 2.1 and 2.2 of the DAC advice. In response to item 2.3, the applicant has advised that the building size and balconies are dimensionally restricted by the boundary location (truncation to the rear of the property) and the required front setback of 4.5 metres. Large sliding doors up to 50% of the room frontage will create a usable indoor / outdoor living space. The applicant’s response is considered to address item 2.3 of the DAC’s recommendation. Setbacks There are a number of variations proposed to the setback requirements of City Planning Scheme No. 2. The required 4.5 metre setback is generally maintained to the Walker Avenue boundary with the exception of the canopy over the ground floor entry. The canopy is of lightweight construction with no supporting structures located in the setback area. Therefore, the encroachment is considered a minor variation that will not be detrimental to the streetscape and can be supported. The proposed development does not comply with the four metre side setback requirement for the northern and southern side boundaries and three metre required setback for the rear eastern side boundary of the subject site. The subject site is separated from the site to the south by a 3.6 metre wide Right-of-Way, as well as a car park for the adjoining building. The internal stairwell and lift core has been designed with a nil setback to the southern lot boundary with the remainder of the building varying in setback between 800mm and 1.2 metres. The southern elevation of the building is well articulated with windows providing light to the lobby on each of the floor levels as well as decorative metal screening to the car park area. It is noted that there were no objections to this reduced setback and given that the adjoining Right-of-Way and car park provide additional separation between the proposed development and adjoining buildings, and that the southern elevation of the proposed building is well articulated, the proposed setback variation to the southern boundary is supported. A nil setback is proposed to a portion of the bin store on the upper ground floor level along the northern side boundary of the site. The majority of the proposed building is setback 2.5 to three metres from the northern lot boundary and in ground landscaping is proposed within the setback area. The applicant has agreed to provide additional screening of the car park with decorative, perforated metal screens to improve the appearance of the car park from the adjoining residence. Translucent glass will also be incorporated into the Juliet balconies on all side elevations to reduce overlooking from the apartments and improve privacy between the adjoining properties and the subject property. Given the aforesaid and the fact that the building will not overshadow the northern property, the proposed variation is supported.

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A nil setback is proposed to the rear bin store area adjacent to the rear Right-of-Way and a one metre setback is proposed to the levels two to six balconies fronting the eastern rear Right-of-Way. The adjoining property to the east also has a rear car parking area which once again provides additional separation between the proposed building and the adjoining property to the east. Given that the subject property is adjacent to a Right-of-Way on two sides, a physical separation will always exist between the proposed building and any future developments on adjoining properties to the south and east. Therefore, the proposed variation to the rear setback is supported. The proposed variations to the southern and eastern side setbacks will not have an adverse impact on the amenity and / or privacy of adjacent occupants and the future occupants of the proposed development. The applicant has addressed the concerns of the adjoining residence in terms of providing additional screening measures for balconies and the car park on the northern side of the proposed development. Given the narrow width of the property (16 metres) the proposed variations to the setbacks are considered appropriate and therefore can be supported in accordance with Clause 47 of City Planning Scheme No. 2. Car Parking A significant variation to the minimum number of car parking bays required under the City of Perth Parking Policy 5.1 is sought for the proposed development rather than the required minimum of 26 bays. A total of seven on site car parking bays are proposed for the special residential development. The applicant has justified the proposed variation stating that the serviced apartments will have a very low vehicle demand. The target market for the serviced apartment is business travellers. The site is close to Kings Park Road which is serviced by the CAT bus as well as being close to the West Perth town centre. The applicant has also provided examples of other serviced apartments and hotel businesses in the city with limited car parking available for guests. While on-street parking in West Perth is in high demand, it is recognised that short-stay accommodation does not usually generate high parking demand. Based on the justification provided, it is recommended that the variation to the number of car parking bays be supported. Conclusion The proposed special residential development will contribute to the availability of short stay accommodation in West Perth and the city. The proposal generally complies with City Planning Scheme No. 2 requirements with the variations proposed to the setback requirements being mitigated by the adjoining Right-of-Way and additional measures being undertaken to reduce the impact of the proposed development on adjoining properties. The proposed design, materials and finishes of the development contribute to the articulation of the building by breaking up its perceived bulk. Given the above, it is considered that the proposed development be supported subject to relevant conditions.

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Moved by Cr McEvoy, seconded by Cr Evangel That, in accordance with the provisions of City Planning Scheme No. 2 and Metropolitan Region Scheme, Council APPROVES BY AN ABSOLUTE MAJORITY the application for demolition of the existing building and the construction of a seven level special residential development containing 51 serviced apartments and seven car parking bays at 4 (Lot 70) Walker Avenue, West Perth, as detailed on the Metropolitan Region Scheme Form One dated 12 October 2012, and as shown on the plans received 18 October 2012, subject to: 1. final details and a sample board of the materials, colours and finishes

for the proposed building, with particular attention to the design of the proposed screening treatment to the car parking on the upper ground floor, being submitted and approved prior to the submission of an application for a building permit;

2. translucent balustrading being installed to the Juliet balconies on the

north side elevation to improve the privacy of the adjacent residents and for the occupants of the proposed serviced apartments, with details being submitted and approved prior to the submission of an application for a building permit;

3. the upper ground floor parking being redesigned to improve sight

lines within the Right-of-Way and to improve vehicle access to the development to the City’s satisfaction, with details being submitted and approved prior to the submission of an application for a building permit;

4. all walls being proposed within the 4.5 metre setback area on Walker

Street not exceeding 600mm in height;

5. a dilapidation report for the adjacent building to the north, being submitted prior to the submission of an application for a demolition permit;

6. final details of the proposed landscaping and reticulation being

submitted and approved prior to the submission of an application for a building permit, with the approved landscaping being installed prior to the occupation of the building and thereafter maintained to a high standard;

(Cont’d)

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7. seven car parking bays including one disabled bay being provided on-site, with all bays being for the exclusive use of tenants or occupants of the development and not being leased or otherwise reserved for use by tenants or occupants of other buildings or sites;

8. the dimensions of all car parking bays, aisle widths and circulation

areas complying with the Australian Standard AS/NZS 2890.1/2004; 9. the existing vehicle crossover not required to provide access to this

development being removed and the verge areas being reinstated by the developer to the City’s specifications and at the owner’s expense prior to occupation of the building;

10. the proposed vehicle and pedestrian entry levels being consistent

with the existing footpath and Right-of-Way levels with final details of the existing and proposed levels being submitted and approved prior to the submission of an application for a building permit;

11. a minimum of 17 secure bicycle parking bays being provided within

the development in accordance with the requirements of City Planning Scheme No. 2 Policy 5.4 Bicycle Parking and End-of-Journey Facilities, with details of the design and location of these facilities being submitted and approved prior to the submission of an application for a building permit;

12. any proposed external building plant, including air conditioning units,

lift overruns, piping, ducting, water tanks, gas metres, transformers, fire hydrant and booster cabinets being located so as to minimise any visual and noise impact on the adjacent developments and being setback and screened from view of the street, with details of the location and screening of such plant and services being submitted for approval prior to the submission of an application for a building permit;

13. any signage being designed as an integral part of the development

with details of all signage being subject to a separate application for approval;

14. in the event of the development not proceeding within six months of

the demolition of the existing buildings on the site, the site is to be grassed and landscaped in order to preserve the amenity of the area and to prevent dust and sand being blown from the site, and maintained in a clean and tidy state;

(Cont’d)

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15. the submission of a construction management plan for the proposal detailing how it is proposed to manage:

15.1 delivery of materials and equipment to the site; 15.2 storage of materials and equipment on the site; 15.3 parking arrangements for contractors and subcontractors; 15.4 impact on traffic movement, including the Right-of-Way; 15.5 other matters likely to impact on surrounding properties and

the adjacent Right-of-Way. The motion was put and carried by an absolute majority The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Davidson, Limnios and

Rodgers Against: Evangel, McEvoy and Chen

589/12 140 (LOT 700) WILLIAM STREET, PERTH – PROPOSED MODIFICATIONS TO THE GROUND AND FIRST FLOOR PODIUM LEVELS OF THE EXISTING ‘140 WILLIAM’ BUILDING

BACKGROUND:

SUBURB/LOCATION: 140 William Street, Perth DA/BA REFERENCE: 2012/2260 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 22 November 2012 MAP / SCHEDULE: Map and coloured perspectives for 140 William

Street, Perth Schedule 1 – Applicant’s response to DAC Recommendations

LANDOWNER: CBUS Property 140 William Pty Ltd APPLICANT: Hassell – Scott Davies ZONING: (MRS Zone) Central City Area Zone (City Planning Scheme Precinct) P5 Citiplace

(City Planning Scheme Use Area) City Centre APPROXIMATE COST: $9 million The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 4 December 2012.

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The Committee recommendation to the Council is the same as that recommended by the administration.

SITE HISTORY:

At its meeting held on 13 March 2007, Council approved a 24 level commercial development on the subject site (known as ‘140 William’ or Gorden Stephenson House) comprising two levels of retail, 19 levels of office space, bar facilities and 171 tenant car bays. The development also included the restoration and adaptive re-use of a number of heritage buildings on the site. Further applications have been made since the completion of the development proposing minor alterations and changes of use considered under delegated authority. The most recent approval issued on 29 May 2012 was for a change the use of the existing Government Service Centre, shop and food court on level one of the building to an office use. The applicant has acknowledged the difficulties in retaining tenants and improving the commercial viability of tenancies at ground and first floor levels since the building’s completion and therefore proposes large scale modifications to address the current issues.

DETAILS:

The application proposes extensive modifications to the ground floor and minor alterations to the first floor podium levels of the ‘140 William’ development. The works can be summarised as follows: Realignment of the existing pedestrian links through the site, referred to as

Globe, Mitchell, and Railway Lanes to create a more legible and vibrant pedestrian environment;

The indicative intent of themes and works to the lanes and public spaces, subject

to art commissions and to separate development application(s); The removal of the escalator access to the first floor from the Murray Street Mall

and from Postal Place; The rearrangement of the existing tenancy spaces, realignment of shop fronts

and the inclusion of one additional tenancy that divides the access from the Murray Street Mall into two lanes;

An overall increase of plot ratio floor area by 418m²; Modifications to Postal Place and Globe Court to include alfresco eating spaces

and public art elements; and

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A change of use to all tenancies on the ground floor from ‘Retail (General)’ to ‘Dining’ with the exception of the tenancies fronting the Murray Street Mall, which will remain ‘Retail (General)’ uses.

Overall the changes proposed are to change the physical and cultural dynamics of the site at ground level. The pedestrian links are to become more akin to what is expected in laneways. Additionally, the tenancy mix will be focused as a café / restaurant precinct as opposed to a retail precinct. The intention of the project is to create a precinct that becomes a destination in itself rather than relying on the passing pedestrian traffic.

COMPLIANCE WITH PLANNING SCHEME:

Land Use The subject property is located within the City Centre use area of the Citiplace Precinct (P5) of City Planning Scheme No. 2. The intent of the Precinct is to offer a wide range of general and specialised retail uses. With uses at street and pedestrian level being primarily shops, restaurant and taverns. Under the Use Group Table for the Citiplace Precinct ‘Dining’ and ‘Retail’ uses are preferred (‘P’) uses within the City Centre use area. Development Requirements The Citiplace Precinct will be enhanced as the retail focus of the State. The area centered on the Hay and Murray Street Malls, between William and Barrack Streets, will remain the retail focus. As part of the original approval, the site received a plot ratio bonus of 8.2% for the conservation of heritage buildings, and for the provision of public spaces and pedestrian links. This gave the site an approved plot ratio floor area of 5.4:1 (46,474m²). A recalculation of the current plot ratio floor area of the development, totals 41,945m². Therefore, with the proposed addition of 418m², the total plot ratio floor area is well within the approved maximum. The bonus was approved based on the conservation of heritage buildings and the pedestrian links provided across the site. It is considered that the proposed works will further enhance the conservation of the heritage buildings, pedestrian links and public spaces. The proposal complies with the development standards for this site. Design Advisory Committee The proposal was referred to the meeting of the Design Advisory Committee (DAC) held on 25 October 2012 for comment in relation to the design aspects of the application. The DAC advised that it:

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“1. recognises that the design of the ground level has been unsuccessful in terms of its legibility and its mixed identity as both a retail facility and an entry to a significant government office building and that lighting levels and the environmental conditions of the ‘lanes’ need to be addressed;

2. considers that the proposal to install art works and to focus on high quality food

outlets could be positive, but considers that the applicant is addressing the commercial failure of the ground floor with too narrow a view, relying on a profusion of surface treatments rather than a more fundamental review of the design and building identity problems;

3. in terms of the proposed modifications, the Committee does not support:

3.1 the dog leg treatment of Mitchell Lane which will remove a pedestrian desire

line through the site and will further reduce legibility in terms of locating the existing public lift lobby;

3.2 the bifurcation of the main entry from Murray Street Mall through the

installation of the new glazed tenancy, as this will dissipate critical pedestrian flows through the retail ‘lanes’ and presents an on-going management issues with regards to maintaining the transparency of the new tenancy;

3.3 the removal of all escalators as a direct means of access to the first floor,

particularly in terms of way finding for the public trying to access the City of Perth Library;

4. considers that the proposal needs to better illustrate how the various access

points to the ground level are going to be managed, particularly after business hours;

5. questions the value of redesigning the open space onto William St, as existing

problems might be better served by constructing a building in this space as originally proposed;

6. notes that a failure of the ground plane is that the office entry lacks an identity

and fails to be an effective and visible interface between the public and the government agencies that occupy this major civic building. In order to better address the issues raised by the Committee it is considered that the refurbishment should take the opportunity to provide the building with a proper front door so that the existing secure lobby becomes a public lobby as an urban design principle. It is noted that the secure lobby has not been identified in the application as a pedestrian route despite the significant number of staff moving through the lobby throughout the day. More needs to be done to encourage greater interaction between the office levels and the retail ground level.”

The applicant has met with the administration and provided a detailed response (refer Schedule 1) to the DAC’s recommendations. The administration accepts that the core issues of the ground and first floors of the site are:

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the linkage and connections are immature and are not natural ant tracks that have existed for a sustained period of time;

the inhospitable micro climate; and

little or no retail presence coupled with an undifferentiated tenancy mix. The applicant’s study has revealed that to make the site successful the key is to make it a destination in itself. A destination with an improved microclimate and tenancy mix focused on food and beverage that will drive pedestrians to the site as a destination experience. The proposed removal of the escalators and intent to make the Murray Street Mall entrance a retail active shop front helps with the identity of the space as a retail and food destination, and acknowledges that the William Street frontage is the traditional identity for the office component whilst also being the physical address of the building. In agreeing with the above, it is clear that the mandate was to get the ground floor tenancies sustainably occupied and that the changes will go along way to achieving this. However, as pointed out by the DAC, it is also imperative for the identity and function of the building that public access to the office component of the site is accessible through the main William Street entrance and eventually from that lobby space into the retail space. As such, an appropriate condition requiring lift access via the William Street entrance to the first floor should be included with any approval. The alterations to pedestrian links and spaces including Globe Court and Postal Place indicate more vibrant and inviting spaces that, combined with an improved micro climate as shown in the wind impact statement, will add to the amenity of the area. Overall it is accepted that the submission has addressed the general concerns of the DAC and will invigorate the space and tenancies with a vibrant and safe destination that will aim to achieve what the development originally set out to do.

COMMENTS: Heritage The site is listed on the State Register of Heritage Places and included under Register 8.1 ‘Places of Cultural Heritage Significance’ under City Planning Scheme No. 2. The proposal was referred to the State Heritage Office (SHO) for comment. The SHO advised the City that the development proposal is supported on the condition that the proposed treatments to the exterior walls of the Globe Hotel and the Wellington Building facing Globe Lane be revised. The applicant has been in discussions with the SHO since receiving the advice and it has been agreed that the proposed painted art on the side façade of the Globe Hotel is only indicative at this stage and that a separate application for approval will be submitted relating to the works. Additionally, the structure adjacent to the Wellington Building should be conditioned as part of any approval for further design details being provided and approved by the SHO.

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Building Design, Materials and Finishes The fundamental design changes to the building are generally minor and superficial, the changes in design are used to strengthen the retail component of the building on the Murray Street Mall to achieve an identity that is consistent with the Mall. Additionally, the changes will improve the micro climate as identified in the wind impact assessment provided. The materials and finishes are to be of high quality that create the proposed vibrant spaces, making them more appealing than the existing windy, dull spaces that they are now. Overall the proposed changes and uses will enhance the function and design of the building. Given the evidence provided as part of the application it is evident that details of a lighting strategy is essential to the design, night time safety and vibrancy of the spaces and should be made a condition of any approval. It is understood also that the design of the artworks to the spaces and laneways are only indicative at this stage and that final details of the art works and materials will be submitted as separate development applications once the art commissions have been finalised. The design and finishes of the works to the ground and first floors is required for approval to ensure their quality. Conclusion: It is considered that overall the design changes to the ground and first floors will be significant improvements site and taking into account the extensive research conducted, should provide a result overtime that works for the site and ultimately for the city. Given there are no proposed variations to the approved development standards and the uses proposed are Preferred uses, the application can be recommended for conditional approval as detailed throughout the report. Moved by Cr McEvoy, seconded by Cr Evangel That, in accordance with the provisions of City Planning Scheme No. 2 and Metropolitan Region Scheme, Council APPROVES the application for the refurbishment and modifications to the ground and first floor podium levels of the existing ‘140 William’ building located at 140 (Lot 700) William Street, Perth, as detailed on the Metropolitan Region Scheme Form One dated 24 July 2012, and as shown on the plans received 28 September 2012, subject to:

1. the general public being provided with access to the first floor of the

building from the William Street commercial lift lobby prior to the removal of the escalators in ‘Postal Place’;

(Cont’d)

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2. the new glazed retail tenancy fronting the Murray Street Mall retaining a transparent presentation to the Murray Street Mall, with no ‘back of house’ areas being located adjacent to the shop fronts facing the Mall or internal laneways;

3. all new signage being integrated into the design of the ground floor

tenancies, with details being the subject of a separate application for approval;

4. a lighting strategy for the ground floor being submitted and approved

by the City prior to the submission of an application for a building permit;

5. the works to the Globe building not forming part of this application

and being subject to a separate application for approval; 6. details of the final design and treatment of the public spaces and

pedestrian links including landscaping, furniture, public art design and locations, lighting, security (incorporating the City’s Safer Design Guidelines), maintenance and litter control, being the subject of a separate application(s) for development approval.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

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590/12 REGISTRATION (PERMANENT) PERTH CHEST CLINIC IN THE STATE REGISTER OF HERITAGE PLACES

BACKGROUND:

FILE REFERENCE: P1003213-6 RESPONSIBLE DIRECTOR: Martin Mileham Director Planning and Development DATE: 15 November 2012 MAP / SCHEDULE: Schedule 2 – Location Details and Photo The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration. At its meeting held on 29 January 2008, Council resolved that all nominations for properties to be included in the State’s Register of Heritage Places (the Register) were to be referred to the Council for consideration. At its meeting held on 26 June 2012, Council resolved to support interim listing of the Perth Chest Clinic on the State Heritage Register. The Heritage Council of Western Australia (HCWA) has requested comments from the City on the permanent listing of the Perth Chest Clinic, 15-17 Murray Street, Perth, on the State Heritage Register.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Section 46 of the Heritage of Western Australia Act 1990 Strategic Plan Urban and Built Environment Maintain a strong program of heritage incentives and

promote heritage values.

DETAILS:

The Perth Chest Clinic located at 15-17 Murray Street, Perth, is currently interim listed on the State Heritage Register and on the register of places of cultural heritage significance attached to the City of Perth City Planning Scheme. The process for registration of places under the Heritage Act is in two stages. Firstly, places are interim registered then, usually within a year, permanently registered. Interim heritage registration has the same legal implication as permanent heritage registration. The Heritage Council’s assessment has not altered since its inclusion on the State Register on an interim basis.

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FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.

COMMENTS:

At its meeting held on 26 June 2012, Council resolved to support the interim registration of the Perth Chest Clinic as the place demonstrated the following heritage values: 1. Aesthetic Value – Strong visual contribution to streetscape, whilst the hall is a

fine and rare example of a Hibernian Hall. 2. Historic Value:

associated with the Public Health Department and the treatment of suffers of tuberculosis;

associated with the Irish community; associated with the Roman Catholic Church; associated with Cavanagh and Cavanagh; and associated with Dr Linley Henzell and Olive Anstey.

3. Scientific Value – The records generated from 1940 until the present offer an unparallel resource for understanding the history and treatment of tuberculosis.

4. Social Value – For the patients and members of staff. The Site contains two buildings, the Hibernian Hall constructed in 1902, and the purpose built Public Works Department 1956 extension. The extensions are considered representative of other Public Works Department works and therefore not overly significant. The statement of significance states that “…the Post WW II International Style building demonstrates the further development of the precinct and makes a small contribution”. In the assessment documentation supporting the Statement of Significance it is stated that the Aesthetic Value of this building “…makes little contribution to the streetscape.” The use associated to this place however, has historical, scientific and social value and as such, should be appropriately interpreted. It is important to note that the State Government has recently advertised a Registration of Interest for the former FESA site and the Chest Clinic site for the development of a hotel which would provide an excellent opportunity to undertake such interpretation.

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Moved by Cr McEvoy, seconded by Cr Evangel

That Council: 1. advises the Heritage Council of Western Australia that it supports the

permanent listing of the Perth Chest Clinic, 15-17 Murray Street, Perth, in the Register of Heritage Places maintained under the Heritage of Western Australia Act 1990 noting that: 1.1 the Hibernian Hall constructed in 1902 has cultural heritage

significance addressing a range of heritage values including Aesthetic, Historic Scientific and Social Value;

1.2 the 1956 Post WW II International Style building though having

heritage values in relation to Historic Scientific and Social Value only makes a small contribution to the streetscape;

2. recommends that any future use or development of the site includes

a comprehensive interpretation strategy. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil The Lord Mayor and Councillors Davidson, Adamos, Butler, Chen, Evangel, McEvoy and Rodgers have previously made disclosures of Financial and Proximity Interests in relation to Item 591/12 and have been provided with Ministerial approval to participate in discussion and vote on this matter. Cr Limnios declared Financial and Proximity Interests in Item 591/12 and departed the meeting at 6.38pm.

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591/12 CITY PLANNING SCHEME NO. 2 – FINAL ADOPTION OF AMENDMENT NO. 25 (PLOT RATIO AND BONUS PLOT RATIO) AND REVISED PRECINCT PLANS AND PLANNING POLICIES

BACKGROUND:

FILE REFERENCE: P1028236 RESPONSIBLE DIRECTOR: Martin Mileham, Director Development and Planning DATE: 15 November 2012 MAP / SCHEDULE: Schedule 3 – Amendment No. 25 Report

Schedule 4 – Initiated Plot Ratio Plan Schedule 5 – Proposed Final Plot Ratio Plan Schedule 6 – Map of Submissions Schedule 7 – Summary of Submissions

The Committee recommendation to the Council for this report was resolved by the Planning Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration. Amendment No. 25 Amendment No. 25 (Plot Ratio and Bonus Plot Ratio) to City Planning Scheme No. 2 (CPS2) (the Amendment) is the first of two proposed amendments resulting from the City’s Growth Needs for the Future – Plot Ratio and Built Form Study. The Amendment proposes changes to the maximum plot ratio, bonus plot ratio and land use controls of CPS2 as detailed below. At its meeting held on 24 April 2012, Council initiated the Amendment and approved the associated changes to the Precinct Plans and Planning Policies for public comment. Maximum Plot Ratios The Amendment proposes increases to maximum plot ratios across large parts of the city in order to: maintain the prominence of the city’s central business district (CBD) and provide

for additional capacity for development in the CBD; allow for greater development around the city’s train stations and town centres;

and provide for greater residential development in parts of the city.

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Maximum plot ratios are proposed as follows:

Plot Ratio Precincts 6.0:1.0 St Georges 5.0:1.0 St Georges, Citiplace , Civic, Victoria 4.0:1.0 St Georges, Stirling, Victoria, Goderich, Adelaide, Northbridge 3.0:1.0,

0:5/3.0:1.0, 2.0/3.0:1.0

West Perth, Northbridge, Stirling, Goderich

2.0:1.0, 1.33/2.0:1.0

West Perth, Adelaide

The existing Plot Ratio Plan will be replaced with a new Plot Ratio Plan to reflect these increases. Clause 27 of CPS2 (Plot Ratio) is also to be refined to clarify that achievement of the maximum plot ratios is dependent upon the built form objectives of the Scheme, Precinct Plans and Planning Policies being met. Bonus Plot Ratio The CPS2 currently provides for up to a 20% bonus plot ratio for the provision of public spaces, public views, pedestrian links, and specific facilities on private land as well as the conservation of heritage places. The Amendment proposes the following changes to the bonus plot ratio provisions: an expansion of the items eligible for bonus plot ratio to include residential use in

the city core (20%) and special residential use (20% and up to 40% for high quality hotels) in select areas of the city;

refinement of the existing bonus plot ratio provisions to better align with strategic needs, ensure high quality outcomes, remove public view as an item eligible for a plot ratio bonus, and remove the Normalised East Perth Redevelopment Authority Area from the application areas; and

an increase in the overall maximum bonus plot ratio from 20% to 50% in select areas of the city.

The following new bonus plot ratio plans are to be included in the Scheme to delineate the application areas for the bonus plot ratio categories: the Maximum Bonus Plot Ratio Plan;

the Public Facilities Bonus Plot Ratio Plan;

the Heritage Bonus Plot Ratio Plan;

the Residential Bonus Plot Ratio Plan; and

the Special Residential Bonus Plot Ratio Plan.

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Various clauses of the Scheme are proposed to be amended to facilitate the implementation of the proposed changes to bonus plot ratio. Land Uses Changes are proposed to the permitted land uses primarily for residential and special residential use groups in the Use Group Tables in Schedule 3 of the Scheme. These are intended to reflect the proposed incentives for residential and special residential uses, while ensuring street level activation and the protection of residential amenity. Definitions Changes are proposed to the current definition of hotel and new definitions are proposed to be introduced for maximum plot ratio, maximum bonus plot ratio, serviced apartment and short term accommodation. Precinct Plan Amendments Amendments are proposed to the Use Group Tables in the Northbridge, Stirling, Victoria, Citiplace, St Georges, Civic, West Perth, Adelaide and Goderich Precincts to reflect the proposed changes to the Use Group Table in Schedule 3 of the Scheme. Planning Policy Amendments The most significant policy amendments are in regards to Policy 4.6.1 Bonus Plot Ratio, which has been amended to: remove public view considerations as an eligible category for bonus plot ratio;

include residential use and special residential use as categories available for bonus plot ratio;

provide more precise essential criteria and performance requirements which reflect the objectives and principles of the Urban Design Framework (UDF) and which aim to achieve better outcomes for the city; and

incorporate details of the specific information required to be provided at the time a development application seeking bonus plot ratio is submitted.

Minor amendments are also proposed to the following Planning Policies to ensure that they align with the broader changes proposed to the Scheme and Policy 4.6.1 Bonus Plot Ratio as detailed in this report: Policy 2.1 Applications;

Policy 3.9 Special Residential (Serviced and Short Term Accommodation);

Policy 4.6 Plot Ratio;

Policy 4.6.2 Transfer Plot Ratio;

Policy 6.5 James, William, Roe and Lake Street Block Development Guidelines;

Policy 6.7 Terrace Road Design Policy.

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Amendment No. 26 The second amendment arising out of the Growth Needs for the Future – Plot Ratio and Built Form Study, Amendment No. 26 (Built Form Controls) to CPS2, was initiated by Council at its meeting held on 18 September 2012 and will be advertised for public comment from 19 November 2012 until 29 January 2013. Amendment No. 26 proposes changes to the built form controls of CPS2 (heights and setbacks) to reflect the built form aspirations outlined in the UDF. The amendments to CPS2 have been separated to facilitate a request from the Western Australian State Government (State Government) to progress bonus plot ratio provisions for hotels in a timely manner.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Planning and Development Act 2005 City Planning Scheme No. 2 Strategic Plan Four Year Strategic Plan Action Review City Planning Scheme No. 2 and prepare a new

Planning Scheme for the city. Policy Policy No and Name: City Planning Scheme No. 2 Policies:

Policy 2.1 Applications Policy 3.9 Special Residential (Serviced and Short Term Accommodation) Policy 4.6 Plot Ratio Policy 4.6.1 Bonus Plot Ratio Policy 4.6.2 Transfer Plot Ratio Policy 6.5 James, William, Roe and Lake Street Block Development Guidelines Policy 6.7 Terrace Road Design Policy

DETAILS:

Environmental Protection Authority The Amendment was referred to the Environmental Protection Authority (EPA) following initiation. The EPA subsequently advised it considered that the Amendment should not be assessed under the Environment Protection Act 1986. Consultation The public comment period commenced on 11 June 2012 and finished on 13 August 2012. The 64 day comment period was in excess of the statutory 42 day requirement identified in legislation. Advertising of the Amendment included:

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Letters and accompanying material being mailed to:

all landowners (approximately 12,000 letters); Government and service agencies; and major developers, planners, architects, professional associations, and

industry groups.

Notices being placed in The West Australian on two consecutive Wednesdays, and The Voice and The Guardian once.

Information being placed on the City’s website.

Information being made available for viewing at the City’s Customer Service Centre.

In addition, information sessions were held on 5 July 2012 with the following groups: Government / service agencies;

Planners / architects;

General community. A total of 51 submissions were received in relation to the Amendment. Of the 51 submissions received: 18 indicated support for the Amendment;

3 indicated no objection to the Amendment;

17 indicated support for the Amendment subject to requested modifications;

8 requested modifications to the Amendment;

1 indicated opposition to the Amendment and requested modifications;

3 indicated opposition to the Amendment; and

1 sought clarification of an aspect of the Amendment.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: CL 16201000 BUDGET ITEM: Community Amenities – Town Planning and

Regional Development – Other Town Planning BUDGET PAGE NUMBER: 9 BUDGETED AMOUNT: $1,360,300 (this component is $160,104) AMOUNT SPENT TO DATE: $ 326,473 (this component is $11,487) PROPOSED COST: $ 5,000 BALANCE: $1,028,827 (this component is $143,617)

COMMENTS:

The key issues raised in the submissions have been summarised and addressed below on a Precinct or general issue basis. The submissions are numbered, detailed

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and addressed in Schedule 7. A map showing the properties relevant to the submissions received is provided in Schedule 6. The submissions have been assessed in terms of their consistency with: the City’s Strategic Plan and Urban Design Framework (UDF);

the objectives and principles of City Planning Scheme No. 2;

other City strategies, plans or policies; and

orderly and proper planning of the locality. Precinct 1 – Northbridge Three submissions (No.s 42, 44 and 45) were made on behalf of landowners in Northbridge east of Russell Square. They support the Amendment but seek modifications to the application of the proposed land use bonus plot ratio categories in this area, questioning whether the City should be advising the market where uses are required. Submission No.s 44 and 45 raise concerns that not applying bonus plot ratio for residential development within the core of Northbridge will be a disincentive to the continued establishment of a permanent population.

The intent of the Residential bonus plot ratio category was to encourage the provision of residential development in the city’s central core where it is not being delivered by the market. It has generally been applied to the City Centre use area. The area east of Russell Square in Northbridge (with the exception of properties fronting Roe Street) has been excluded from the application area as a result of its unique historic role as an entertainment precinct and potential land use conflicts which may arise. Residential is not a ‘preferred’ use group in the area under CPS2. It is a ‘contemplated’ use group and development applications are considered on a case by case basis. It is therefore not considered appropriate to provide an incentive for residential uses in this area. All three submissions request that the 40% Special Residential bonus plot ratio category be applied in the area east of Russell Square to address the shortage of short stay accommodation in Perth and to enable the market to determine the appropriate locations for these uses. A corresponding increase of the maximum bonus plot ratio in this area to 50% was also requested. A fundamental pillar of the changes to plot ratios, bonus plot ratios and built form controls is that there is a correlation between them. Similarly, it is important that the built form of development in the city is consistent with the aspirations of the City’s strategic vision in the UDF. The proposed bonus plot ratios have only been applied where they generally align with proposed built form objectives and controls. In a number of areas of the city it was found that the application of a 20% or 40% Special Residential bonus plot ratio would result in built form outcomes which would significantly compromise the public amenity of key pedestrian areas/public spaces or

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areas with established character. This is because of the significantly greater building mass of a Special Residential development compared to an office or residential development with an equivalent plot ratio due to greater potential exclusions from plot ratio floor area. In the case of Northbridge east of Russell Square (with the exception of properties fronting Roe Street) it was found, using 3D modelling, that an increase in the maximum plot ratio from 2.0:1.0 to 4.0:1.0 and the 20% Public Facilities and Heritage bonus plot ratio could generally be accommodated within the proposed built form controls. However, a 20% or 40% Special Residential Bonus plot ratio and a 50% maximum bonus plot ratio could not generally be accommodated and would significantly compromise the amenity of James and Francis Streets. No. 2 Parker Street (the subject of submission No. 45) is considered a unique site, because of its position within the street block, where Special Residential bonus plot ratio could be applied without compromising public amenity objectives. However, it would not be appropriate to vary the application of bonus plot ratio for this isolated site in this Amendment which is designed to deliver broad planning controls for the city. Where development is proposed outside the bounds of the Scheme provisions and warrants special consideration, the application of a Special Control Area could potentially be utilised in the future. Precinct 3 – Stirling Submission No. 48 was made on behalf of the owners of 105 Lord Street, Perth. This site is bounded by Aberdeen Street, Lord Street and Newcastle Street. The Amendment proposes a maximum plot ratio of 4.0:1.0 over the portion of the site fronting Aberdeen Street and 3.0:1.0 over the portion of the site fronting Newcastle Street. The submission supports the Amendment but seeks a maximum plot ratio of 4.0:1.0 over the entire site on the basis that the site is: located at the corner of two major roads at the edge of the City of Perth boundary

and has the potential to create a landmark statement and appropriate transition given its prominence;

at a lower ground level than Lord Street which minimises the impact of any additional building bulk on Lord Street and the Freeway;

close to the McIver and Claisebrook train stations where additional development intensity is supported by the UDF; and

large in size and the impacts of additional plot ratio can be contained. The intent of the lower plot ratio along Newcastle Street was to provide a transition along the City’s boundary with the City of Vincent where a plot ratio of 2.0:1.0 applies (historically imposed under the East Perth Redevelopment Scheme). Notwithstanding this, an extension of the 4.0:1.0 maximum plot ratio across the entire site is considered warranted as 3D modelling has confirmed that this could be accommodated within the built form provisions proposed under CPS2 Amendment No. 26 – Built Form Controls. On this basis, the requested modification is supported.

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Precinct 6 – St Georges Four submissions were received which specifically related to land within the St Georges Precinct. A general submission (No. 18) questions the retention of the current maximum 4.0:1.0 plot ratio over the land located south of St Georges Terrace between the Mitchell Freeway and Spring Street (including the former Emu Brewery site) given the increases proposed to other land in the vicinity east of the Mitchell Freeway. It is considered appropriate to retain the maximum of 4.0:1.0 plot ratio in this location to ensure alignment with the built form controls, specifically the State Government’s Parliament House Precinct Policy which imposes height limits in this location. Submission No.s 39, 40 and 47 made on behalf of landowners of three parcels of land in St Georges Terrace all suggest that the maximum plot ratio of 6.0:1.0 proposed in the St Georges Precinct is conservative and that an 8.0:1.0 maximum plot ratio would be consistent with similar locations in other Australian capital cities. This increase would also maintain the significance of this Precinct relative to development proposed at Elizabeth Quay and the Perth City Link and provide appropriate capacity to meet updated projections for office floor area demand. The submissions noted that for significant office developments within the Precinct, the heritage, residential and special residential bonus plot ratio incentives may not enable additional office floor area. Recognising that St Georges Precinct is at 71% utilisation and acknowledging the need to reinforce the prominence of the CBD from the remainder of the city, maximum plot ratios are proposed to be increased in this Precinct from 5.0:1.0 to 6.0:1.0. This will improve development capacity in this Precinct by increasing available floor area from 339,222m2 to 570,459m2 and reducing plot ratio utilisation from 71% to 59%. A plot ratio of 9.0:1.0 could potentially be achieved on sites within the St Georges Precinct if a development maximised the proposed bonus plot ratio options. However, it is acknowledged that this would require a mixed use development. There is a concern that substantial increases to the maximum plot ratio in this Precinct could undermine the proposed maximum plot ratio increases in other Precincts specifically targeted to encourage greater development intensity around the city’s train stations and town centres. It would also likely reduce the take up of bonus plot ratio and reduce the market for transfer plot ratio within this Precinct, both of which are valuable tools to achieve the strategic objectives of the City. It is considered that the general uplift in plot ratios across the city in the Amendment will provide sufficient capacity to meet future growth needs for office floor space. This is based on currently unutilised plot ratio floor area, proposed increases to maximum plot ratios across the city arising from this Amendment and the new floor area proposed as part of the Elizabeth Quay, Perth City Link and Riverside projects. A further submission received on behalf of the owners of London Court requested that a maximum plot ratio of 6.0:1.0 be applied over the entire site. Currently a maximum plot ratio of 6.0:1.0 is proposed to apply to the portion fronting St Georges Terrace and

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5.0:1.0 is proposed to apply to the portion fronting Hay Street Mall (within Precinct 5 – Citiplace). It was suggested that the additional building bulk can be contained on the southern portion of those properties. The additional plot ratio would increase potential transfer plot ratio and improve the financial viability of maintaining London Court to a high standard. As indicated earlier in this report, it is important that the built form of development in the city is consistent with the aspirations of the City’s strategic vision in the UDF. The proposed maximum plot ratios which have been applied achieve this and generally align with proposed built form objectives and controls. In the case of the Malls, the maximum plot ratio is proposed to be retained at 5:1 with a maximum plot ratio bonus of 20% as 3D modelling illustrated that any increases to these would severely compromise the built form outcomes and amenity of the malls. Where maximum plot ratios and bonus plot ratios change within a street block, their application has not been varied for lots extending from street to street. This approach would be inequitable and allow inconsistent built form on select properties without appropriate rationale, and for this reason it is not supported. It is noted that only a limited number of submissions were received in relation to the appropriateness of the maximum plot ratios within the St Georges Precinct. It is therefore considered reasonable to assume that the proposed maximum plot ratios are generally considered appropriate. Precinct 10 – West Perth Four submissions were received in relation to land within the West Perth Precinct, three regarding maximum plot ratios and one regarding bonus plot ratio. Submission No. 29, for 47 Havelock Street, West Perth, requests modification of the current maximum plot ratio of 2.0:1 to 3.0:1.0 which is proposed for the West Perth Town Centre use area. This property is not located within the West Perth Town Centre use area but within the Office/Residential use area of the West Perth Precinct. An ad hoc change to the boundary of the Town Centre use area and an increase to the proposed maximum plot ratio applicable to this property without strategic rationale would not be consistent with orderly and proper planning principles.

Submission No. 38 made by Landcorp requests that the maximum plot ratio along Thomas Street, West Perth, particularly north of Hay Street, be increased from 2.0:1.0 to 3.0:1.0 to reflect what is proposed within the West Perth Town Centre. Landcorp states that this request would capitalise on the importance of this road as an existing and future transport corridor. Similarly, submission No. 51 made on behalf of the owners of 62, 64 and 70 Thomas Street, West Perth, requests that the maximum plot ratio along Thomas Street south of Hay Street, West Perth, be increased from 2.0:1.0 to 3.0:1.0 to reflect what is proposed within the West Perth Town Centre. This modification was requested on the basis that Thomas Street is intended to form part of the route for the light rail system

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proposed by the State Government, widening of the road will be undertaken in the near future and greater development intensity would align with urban design principles and encourage simultaneous redevelopment in this area. In the case of both of these submissions it is considered that changes to development provisions along Thomas Street may warrant consideration in the future. However, this would need to be informed by a thorough study of the implications on this regional transport corridor. This study would need to be done in conjunction with the City of Subiaco and relevant State Government agencies and have regard to the various factors impacting upon this locality. A number of these are yet to be resolved including the route and funding of the future light rail system, possible road widening and the redevelopment of the Princess Margaret Hospital site.

Submission No. 15 requests that the 40% bonus plot ratio category for high quality hotels be applied to Hay Street, West Perth, and across the city generally. As indicated previously in this report, the application of bonus plot ratios has been restricted in key pedestrian areas and established character areas where it would conflict with the City’s built form objectives.

In the case of the West Perth Town Centre, which centres on Hay Street, a maximum 20% plot ratio bonus for Special Residential development (including hotels) was applied to avoid excessive built form and overshadowing of this pedestrian priority area. 3D modelling has confirmed that a 40% bonus for high quality hotels can not be accommodated within the proposed built form provisions for this area.

Precinct 11 – Hamilton Submission No. 46 was made on behalf of the owner of 50 Railway Street (corner Sutherland Street), West Perth, and seeks a number of modifications to the Amendment. The submission requested that a maximum plot ratio be shown on the proposed Plot Ratio Plan for this Precinct rather than reference to Amendment No. 24. It also suggests that a maximum plot ratio for the site of 3.8:1.0 (maximum 2.4:1.0 for use groups other than Residential or Special Residential) be applied to the site in accordance with the submission made for Amendment No. 24. It is agreed that as this Amendment (No. 25) replaces the existing CPS2 Plot Ratio Plan, and as Amendment No. 24 has now been adopted by Council for final approval, the corresponding plot ratio should now be indicated on the proposed new Plot Ratio Plan as part of Amendment No. 25. The Department for Planning has advised that this change is appropriate. The maximum plot ratio adopted by Council under Amendment No. 24 for final approval was 3.0:1.0 (maximum 2.0:1.0 for use groups other than Residential or Special Residential). Amendment No. 24 has now been forwarded to the Western Australian Planning Commission (WAPC) and the Minister for Planning for final approval. Circumstances have not changed since Council adopted Amendment No. 24 for final approval at its meeting held on 18 September 2012, and no new information

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has been provided to warrant an increase of the maximum plot ratio adopted at that time. The submission also seeks application of the Public Facilities, Residential and Special Residential bonus plot ratio categories to the site in order to provide the Council with flexibility in the decision making process. It is argued that limiting the application of the bonuses limits the City’s ability to support innovation and conflicts with the City’s key objectives of increasing inner city residential and special residential development. The adopted Hamilton Precinct Urban Design Study prepared to inform Amendment No. 24 identified the centre of the Precinct as the critical location for public open space and other infrastructure and this led to provisions for a Special Control Area (SCA) under that Amendment. Their provision within the SCA is considered critical to improving the amenity of the Precinct. Conversely, the suitability of the site for public facilities due to its isolated location on the eastern side of Sutherland Street at an entry to the Freeway was considered questionable and unlikely to provide significant public benefit. The Residential and Special Residential bonus plot ratio categories have not been applied to the subject site or the remainder of the Hamilton Precinct to ensure the provisions of the SCA proposed under Amendment No. 24 are not undermined. The split plot ratio proposed for the site and the Precinct generally encourages the provision of Residential and Special Residential development. Notwithstanding the issues raised above regarding the suitability of the site for public facilities, the contention that the site should at least be eligible to apply for Public Facilities bonus plot ratio to enable Council to consider a development proposal on its merits in the future does have some advantage. If such an approach was accepted, to be equitable, the bonus category would need to be applied across the remainder of the Hamilton and West Perth Precincts. However, the implications of this require further investigation including consideration of the impact that this would have on these areas as recipients of transfer plot ratio. It is noted that under Amendment No. 24 plot ratios were indicated over entire lots including Metropolitan Region Scheme (MRS) Reserves as is the case on the existing Plot Ratio Plan in CPS2. Under Amendment No. 25, following legal advice plot ratios were removed from land reserved under the MRS. Accordingly when indicating plot ratio for the Hamilton Precinct under Amendment No. 25, it is appropriate that it be varied from Amendment No. 24, to remove it from the ‘Primary Regional Roads’ and ‘Other Regional Roads’ reserved under the MRS. This is a minor variation which importantly does not impact upon the calculated plot ratios for the relevant lots given the definition of plot ratio under CPS2.

Precinct 13 – Adelaide Two submissions were received specifically in relation to land within the Adelaide Precinct.

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Submission No. 36, made on behalf of the owner of 190 Adelaide Terrace, East Perth, requests an increase to achieve a plot ratio of 7.0:1.0 for a proposed work-office hotel-office development model. The stated issue is that the increase is needed for development feasibility. The submission is silent on whether this is achieved through an increase in maximum plot ratio or bonus plot ratio. The Amendment proposes that the maximum plot ratio along Adelaide Terrace be maintained at 4.0:1.0 with potential for a 40% Special Residential plot ratio bonus and overall maximum plot ratio bonus of 50%. Under the Amendment, a high quality hotel development could potentially achieve a plot ratio of 6.0:1.0 if bonus plot ratio options were maximised. To achieve a plot ratio of 7.0:1.0 either the maximum plot ratio or the bonus plot ratio would need to be increased. On the basis that the 7.0:1.0 plot ratio would be inclusive of a maximum plot ratio bonus of 50%, an increase of the maximum plot ratio from 4.0:1.0 to 5.0:1.0 would need to be agreed. A 5.0:1.0 maximum plot ratio along Adelaide Terrace is considered to be inappropriate on the basis that only 56% of the currently available plot ratio in this area has been utilised, significant development is being undertaken in this area and the form and scale of this development is consistent with the notional built form identified in the UDF. An increase to the maximum bonus plot ratio in excess of 50% is also considered to be inappropriate as it would significantly undermine maximum plot ratios and the notional built form identified in the UDF. A plot ratio of 7.0:1.0 is therefore not supported. Submission No. 5 requests that the Special Residential bonus plot ratio category be applied to Terrace Road, Perth, to increase the viability of short stay accommodation in this location. As previously indicated in this report, the application of bonus plot ratios has been restricted in established character areas where it would conflict with the City’s built form objectives. In the case of Terrace Road, the Special Residential bonus plot ratio has not been applied as it is not likely to be achieved within the built form provisions of CPS2 – Terrace Road Design Policy which apply to this area. Precinct 14 – Goderich Submission No. s 41 and 43 made on behalf of the owners of 51-55 Wittenoom Street and 24-26 Wickham Street, East Perth, both support the proposed maximum plot ratio of 3.0:1.0 for this area, but request that consideration be given to increasing the maximum 0.5:1.0 plot ratio for use groups other than Residential or Special Residential. This request is made on the basis that a number of existing developments in this area have commercial floor areas greater than 0.5:1.0 and this limit will not promote redevelopment. The area bounded by Wellington Square, Wellington Street and Wittenoom Street and the normalised Redevelopment Area currently has a 2.0:1.0 with a maximum plot ratio of 0.5:1.0 for non-residential uses. The Amendment proposes to increase the maximum plot ratio to 3.0:1.0 with a maximum of 0.5:1.0 for use groups other than Residential or Special Residential. The split plot ratio is proposed to be retained in order to encourage predominantly Residential and Special Residential development

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given the area’s close proximity to the Royal Street and Hay Street town centres, Wellington Square and public transport. It is acknowledged that the current and proposed maximum plot ratio of 0.5:1.0 for commercial uses in this area is low, significantly lower than that permitted in other split plot ratio areas within the city, and may impact upon the feasibility of redevelopment. An increased maximum plot ratio of 1.0:1.0 for use groups other than Residential and Special Residential is likely to improve the financial incentive for commercial redevelopment and in turn accelerate the delivery of an increased intensity of Residential and Special Residential development. Therefore, such an increase is supported subject to the overall maximum plot ratio for this area being retained at 3.0:1.0.

Plot Ratio Submission No. 47 states that plot ratio is not considered a contemporary tool and while useful for valuation purposes should only be considered as one component of design. While it is recognised that there are strengths and weaknesses to the use of plot ratio, it is a valuable tool in controlling development intensity and assisting in the achievement of specific strategic objectives through bonus plot ratio and transfer plot ratio. The need to ensure that plot ratio is considered in conjunction with other critical built form controls is recognised in the Amendment. Various provisions are proposed to ensure that the achievement of maximum plot ratios and bonus plot ratio will be dependent upon the achievement of the built form objectives of the Scheme, Precinct Plans and Planning Policies.

Bonus Plot Ratio Percentage of Bonus Plot Ratio Submission No. 14 states that there is a need to increase the Residential and Special Residential bonus plot ratio categories from a minimum of 20% to 30% to provide an adequate incentive to deliver these uses. The determination of appropriate levels of bonus plot ratio and their application across the different parts of the city has reflected the critical need to balance bonus plot ratio incentives against proposed built form objectives. This is particularly the case for Special Residential development which is likely to have a greater building mass than office or Residential development with an equivalent plot ratio, because of the larger number of areas that are excluded in calculating plot ratio. The feasibility of Residential and Special Residential development is significantly enhanced through bonus plot ratio as those uses do not necessarily need to form part of the maximum plot ratio for the site, thus removing the land cost from this component of the development. This level of incentive is considered appropriately calibrated to

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provide sufficient incentive to make a difference, while not impacting built form outcomes. Due to feasibility issues associated with Special Residential development, a 40% bonus plot ratio has been applied to high quality hotels in select areas of the city where its application is generally considered compatible with the built form objectives for those areas. In the case of Special Residential development, however, bonus plot ratio should not be viewed as the only mechanism to increase feasibility. A range of other mechanisms as highlighted in the State Government’s Hotel Incentive Package should be considered. Combination of Public Facilities and Heritage Bonus Plot Ratio

Submission No. 39, made on behalf of the owners of London Court, states that Council should have the discretion to grant bonus plot ratio in excess of 20% up to a maximum of 40% for a combination of heritage and public facility outcomes as there may be instances where this is warranted. The existing bonus plot ratio categories and transfer plot ratio are limited to a combined total of 20%. Since the introduction of the bonus plot ratio provisions, a maximum bonus plot ratio of 20% has been applied for a combination of categories and not for a single category. This combined limit has been effective in providing benefits to both the public and developers and its retention will provide for continued consistency in application of bonus plot ratio for these categories. Any increase in the amount of bonus plot ratio for these categories is likely to dilute the attractiveness and take up of the new Residential and Special Residential bonus plot ratio categories. For these reasons an increase is not supported.

Expansion of Bonus Plot Ratio Categories A number of submissions advocate that bonus plot ratio categories should be further expanded to include categories relating to quality design merit and refurbishments, sustainability performance, public conference facilities and employment generating development close to train stations. Careful consideration has been given to limiting the introduction of new bonus plot ratio categories to ensure that the effectiveness of bonus plot ratio as a tool in meeting strategic objectives is not undermined. By providing too many opportunities to gain bonus plot ratio, the specific public outcomes are likely to be diluted. It is considered that all development in the city should be of a high architectural design quality and this is effectively monitored by the Design Advisory Committee. Design quality is subjective and difficult to quantify. Consideration was given to introducing a plot ratio bonus for best practice energy efficiency. While there was general support by key stakeholders, following further discussions with experts in the field, several issues were raised in relation to how such a bonus could be effectively implemented and maintained for compliance. As a result,

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it was not pursued and it is intended that the environmental sustainability provisions of CPS2 be reviewed as part of a future broader review of the City’s design policies. Uses and alterations to a building which result in commercial benefit to landowners have generally not been granted bonus plot ratio unless there is a strategic public benefit, such as in the case of the Residential and Special Residential development. Conference facilities are commonly provided within and likely to be delivered as part of high quality hotel development arising from the Special Residential bonus plot ratio category. They are not considered to warrant a separate bonus plot ratio category. While maximum plot ratios are proposed to significantly increase around train stations, the introduction of a bonus plot ratio category in these areas for employment generating commercial development is considered to be unnecessary. Commercial development is already a competitive and dominant land use in these areas. Discretion over Maximum Plot Ratio and Bonus Plot Ratio Several submissions advocate that Council should be granted discretion to vary the maximum plot ratio and maximum bonus plot ratio limits where recommended by the City’s Design Advisory Committee or for exceptional developments which demonstrate a commitment to urban design and the best outcomes for the city. Provisions limiting the extent of discretion over plot ratio were incorporated into CPS2 when it was gazetted in 2004 at the request of the State Government, to ensure accountability when awarding bonus plot ratio. Maximum plot ratio bonuses are proposed to be increased from 20 to 50% across large areas of the city. It is important to cap bonuses to ensure general alignment with built form objectives and to ensure maximum plot ratios are not undermined. Also unfettered discretion lacks appropriate checks and balances, and the necessary transparency required in decision making. Both bonus plot ratio and transfer of plot ratio are valuable tools within CPS2. Discretion to vary plot ratios beyond specific limits and outside specific criteria would undermine the effectiveness of both of these tools. As stated earlier, the City considers that all development within the city should be of a high architectural design standard. The identified bonus plot ratio categories are specifically targeted at strategic priorities which provide identified public benefits and which are not being delivered by the market. Where exceptional development is proposed outside the bounds of the Scheme provisions, the application of a Special Control Area could potentially be utilised to realise this development where warranted. Minor Plot Ratio Bonus One submission has been received which suggests that minor bonus plot ratio increases for appropriate uses at ground floor level should be allowed as of right without the need to purchase transfer of plot ratio.

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The intent of Clause 28(3) has been, and is intended to continue to be, to enable existing developments constructed prior to the gazettal of CPS2 which exceed their maximum plot ratio and do not have access to transfer plot ratio to activate their street frontage or undertake minor internal alterations. These developments were constructed prior to the incorporation of provisions to limit discretion over plot ratio. Since gazettal of CPS2, all new development has been required to address the street and incorporate interactive development in accordance with CPS2 Policy 4.1 City Development Design Guidelines. It would be inequitable and inconsistent to require new development to provide activation while allowing existing development bonus plot ratio as of right for comparable public benefit. Transfer plot ratio is considered to be the appropriate mechanism to gain this additional floor area which will have a commercial yield for the landowner. Transfer of Bonus Plot Ratio Submission No. 39, made on behalf of the owners of London Court, requests a modification to the Amendment to enable the transfer of bonus plot ratio. To permit the transfer of bonus plot ratio would directly conflict with the principles of bonus plot ratio and transfer plot ratio. Bonus plot ratio is not awarded ‘as of right’. It is only intended to be awarded to a specific development where it meets identified criteria and where it can be demonstrated that the additional floor area can be used on the site in a way which is consistent with the built form objectives for the locality. Transfer plot ratio is an incentive to conserve cultural heritage places and conservation areas. It allows for the transfer of a proportion of the unused maximum plot ratio where that plot ratio cannot be used on the site due to the adverse affect that this would have on the cultural heritage significance of the place or the conservation area in which the place is located. If maximum plot ratio cannot be used then it follows that bonus plot ratio would not be awarded. The increases to the maximum plot ratios across large parts of the city will provide additional plot ratio for heritage places or places within conservation areas to trade. Traffic and Public Transport The Department of Transport, Main Roads WA and the Public Transport Authority (PTA) each lodged separate submissions (No. 7, 31 and 35) supporting the Amendment while raising a range of traffic and public transport issues. While a number of these issues were outside the scope of the Amendment, the key issues relating to the Amendment are summarised as follows.

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Transport Impact Assessment Main Roads WA recommends that a robust transport assessment is undertaken to ensure that the potential impacts of future development resulting from the Amendment are fully understood. This assessment would also assist in ensuring that the appropriate management plans are developed to achieve the desired objectives in a sustainable manner. The Amendment increases the capacity but not necessarily the demand for development within the city. Currently, approximately 46% of the available plot ratio within the city has been utilised, with the distribution of this plot ratio varying significantly between Precincts. An additional 1,124,238m2 of plot ratio floor area will be available as a result of the Amendment. The timing of the take up of currently available plot ratio and proposed plot ratio increases and the resulting land uses are subject to complex economic factors and are difficult to determine. The Amendment is consistent with State Government land use planning strategies and policies by making more efficient use of land particularly surrounding major transport infrastructure. Despite the complexities outlined above, the need for a robust transport assessment to evaluate the potential impacts of the long term growth of the city and surrounds and to assist with planning for transport infrastructure within and to the city is acknowledged. This assessment needs to be undertaken in a holistic manner and also take into consideration other major development projects currently underway in the city and in the surrounding area. It is not considered necessary to inform the Amendment. Further Increases to Maximum Plot Ratio and Bonus Plot Ratio The PTA advises that it supports the increases in maximum plot ratios but that these should be further increased, particularly in the central core, to provide for greater residential development to meet the WAPC’s WA Tomorrow Projections which estimate that 42,800 to 49,100 people will reside in the city by 2026. The gap analysis undertaken as part of the Growth Needs For The Future – Plot Ratio and Built Form Study indicated that only 46% of available plot ratio across the city has been utilised. An additional 1,124,238m2 of plot ratio floor area will be available as a result of the Amendment. Residential uses are generally a preferred or contemplated use throughout the city and on this basis there is significant plot ratio available for much higher residential development within the city. Significant residential floor space will also be available through the Perth City Link, Elizabeth Quay and Riverside projects being undertaken by the Metropolitan Redevelopment Authority. The delivery of Residential uses is largely influenced by demand, construction costs, the availability of finance and competition for land with commercial office uses, and the impact that this has on land values. To assist in the feasibility of residential development in the central core of the city the Amendment proposes the introduction of a 20% Residential bonus plot ratio.

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The Amendment proposes changes to split plot ratios to further encourage residential development in the West Perth Town Centre and the Goderich Precinct east of Wellington Square. The maximum plot ratio in the Residential use area of the Goderich Precinct is also proposed to be increased from 2.0:1.0 to 3.0:1 provide for increased intensity of residential development in this area. Amendment No. 24 – Hamilton Precinct also proposes split plot ratios to encourage significant residential development. Whilst the PTA supports proposed increases to maximum plot ratios around train stations, it recommends further increases to maximum plot ratios along the central east west spine of the city (currently serviced by buses and potentially light rail), particularly within East and West Perth. Existing and proposed plot ratios are relatively high along the east west spine of the city. The application of TOD principles was applied to existing fixed public transport infrastructure. The light rail system can only be seriously considered once funding is guaranteed and the final route is known. The PTA also recommends the introduction of bonus plot ratio for employment generating development around train stations as the stations predominantly serve commuters to work rather than localised trips by residents. This is addressed earlier in the report and is not considered necessary. General Infrastructure Water and Wastewater The Water Corporation advises that the existing water and wastewater network is generally capable of servicing the additional demands, although there may be some local reticulation upgrades required. In relation to these reticulation upgrades, the Water Corporation has advised that these will need to be funded by developers and has suggested that a developer contribution scheme could be established to facilitate this. Notwithstanding that this is outside the scope of this Amendment, it is not considered appropriate to establish a local development contribution scheme for the funding of State Government infrastructure. It is understood that reticulation upgrades are currently funded through developer head works charges. It is the responsibility of the State Government to investigate and implement any alternative funding mechanisms for State infrastructure. Western Power Western Power advises that it has no objection to the Amendment and that the increase in maximum plot ratios will not have a significant impact on the capacity of the substations that supply the area.

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General Amenity Several submissions (No.s 13, 22 and 26) raised concerns about likely adverse impacts on amenity such as anti-social behaviour, traffic congestion, poor quality development, and overdevelopment within the city as a result of the proposed increases to maximum plot ratios and bonus plot ratios. The Amendment seeks to create a living and vibrant city both during the day and night, consistent with the City’s strategic vision in the UDF. A high standard of development providing quality public and private realms is created through good design and is intended to be facilitated through the built form provisions of the Scheme. Additional Modifications to Plans A number of additional modifications are proposed to the Plot Ratio and Bonus Plot Ratio Plans. These include: clarification of the boundaries of the split plot ratio areas;

applying maximum plot ratio and bonus plot ratio to land at the Barracks Arch; and

minor adjustments to correct the alignment of boundaries with land reserved under the Metropolitan Region Scheme.

Conclusion The Amendment is critical to ensuring that the future floor area needs of the city can be accommodated and to facilitate the strategic aspirations for the city as set out in the UDF. It is considered to be appropriate for final adoption subject to the following modifications: the application of maximum plot ratios to land within the Hamilton Precinct

generally consistent with Amendment No. 24 to CPS2, with the exception of land reserved under the MRS reserves;

an increase of the maximum plot ratio for use groups other than Residential or Special Residential in the area east of Wellington Square, north of Wellington Street and south of Wittenoom Street from 0.5:1.0 to 1.0:1.0;

the application of a maximum plot ratio of 4.0:1.0 over the entire area of 105 Lord Street, Perth;

clarification of the boundaries of the split plot ratio areas;

the application of maximum plot ratio and bonus plot ratio to land at the Barracks Arch; and

minor adjustments to correct the alignment of boundaries with land reserved under the Metropolitan Region Scheme.

Should Council finally adopt the Amendment, it will not come into operation until it is granted final approval by the Minister for Planning and published in the Government

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Gazette. Until this occurs, it is important to note that there is currently no discretion under CPS2 for Council to vary maximum plot ratios beyond the award of 20% bonus plot ratio or transfer of plot ratio. Moved by Cr Butler, seconded by Cr McEvoy That the Council:

1. pursuant to Regulation 17(1) of the Town Planning Regulations 1967,

considers all submissions received relating to City Planning Scheme No. 2 – Amendment No. 25 and endorses the City’s responses as detailed in Schedule 7;

2. pursuant to Regulation 17(2) of the Town Planning Regulations 1967,

adopts Amendment No. 25 to City Planning Scheme No. 2 with modifications as detailed in Schedule 3;

3. pursuant to Regulation 18 of the Town Planning Regulations 1967, forwards Amendment No. 25 to City Planning Scheme No. 2 and associated documents to the Western Australian Planning Commission for final approval;

4. pursuant to Clause 56 of City Planning Scheme No. 2, considers the

submissions received relating to the Precinct Plans and Planning Policies as detailed in Schedule 7 and adopts the amended Precinct Plans and Planning Policies as detailed in Schedule 3, subject to the gazettal of Amendment No. 25 of City Planning Scheme No. 2.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

McEvoy and Rodgers Against: Nil Cr Limnios returned to the Chamber at 6.40pm.

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I T E M N O :

MARKETING, SPONSORSHIP AND INTERNATIONAL RELATIONS COMMITTEE REPORTS

592/12 EVENT SPONSORSHIP – 2013 HBF RUN FOR A REASON

BACKGROUND:

FILE REFERENCE: P1010627-24 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 13 November 2012 MAP / SCHEDULE: Schedule 8 – HBF Run for a Reason Route Map The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 27 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration. HBF Run for a Reason is presented by HBF Health Limited (HBF) in conjunction with TriEvents. TriEvents has successfully presented several events within the City of Perth including the Santos Great Bike Ride and the City of Perth Triathlon. HBF Health Limited is a not-for-profit membership based organisation operating solely in WA. HBF has previously sponsored the City to Surf and Freeway Bike Hike events and has recently partnered with several community initiatives to ensure that its health message is reaching a wide audience.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan City Vibrancy Support tourism, the retail trade and entertainment through

a vibrant program of campaign advertising, sponsorship and promotions and encourage and support initiatives, festivals and events which showcase the diversity of people and lifestyles in Perth.

Policy Policy No and Name: 18.8 – Provision of Sponsorship and Donations Summary of Event: HBF Run for a Reason will be held on Sunday, 26 May 2013 from 7.00am until 12.00 noon in Perth streets.

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The event is a run or walk for charity and will start on William Street. Participants will marshal along Murray Street and Hay Street prior to the event, and can walk or run a course of either 4km or 12km. Event routes are as follows: 12km: Scenic, flat course over sections of three freeways, through the

Northbridge Tunnel and over Windan Bridge concluding by participants running onto Gloucester Park.

4km: Scenic course along St Georges Terrace, Riverside Drive, Hay Street and

Nelson Avenue concluding with participants running onto Gloucester Park. Entrants are supported with training and nutritional information in the eight weeks leading up to the event. This includes free training sessions to be held on Langley Park, as well as at Murdoch University and 30 suburban locations. The event is widely promoted to HBF’s membership base through HBF branches, the HBF website, email marketing and payment summaries. In addition, organisers have developed a marketing plan for the event. Promotion of the event will be in the form of television and radio advertising, press advertising and editorial, outdoor advertising, online advertising, social media and direct mail outs. The inaugural HBF Run for a Reason was held in 2010 with the event village at the WACA Ground and the run taking place in and around the city. The event organiser applied for cash sponsorship for the Family Fun Zone of that event. Cash sponsorship was refused for the following reasons: the event did not take place in a public space; the event organiser requested 100% of the cost of the event component; the event was not held exclusively in the city of Perth; there were insufficient funds in the sport sponsorship budget. In the three years since the event’s conception, attendance numbers have doubled from 10,450 to 20,100. In 2013, the event organiser plans to attract 25,000 participants and 5,000 spectators and to raise over $1 million for charity. In 2011 the City sponsored the HBF Run for a Reason Fitness Sessions with cash sponsorship of $9,990. These sessions were held twice weekly in the lead up to the HBF Run for a Reason. In 2012 the City sponsored HBF Fitness Sessions with cash sponsorship of $2,245. The total cost of the event is $2,225,000. Event organisers are seeking cash sponsorship of $25,000 (1%). Organisers advise that should they be unsuccessful in securing sponsorship from the City, the size and quality of the event will be negatively impacted. Cash sponsorship of $25,000 is recommended.

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Event Sponsorship Comparison

Year / Event Amount Attendance Subsidy HBF Run for a Reason Fitness Sessions

$ 9,990 3,200 $3.12

HBF Fitness Sessions $ 2,245 2,550 $0.88 City to Surf 2012 $25,000 38,000 $0.66 HBF Run for a Reason $25,000 25,000 $1.00 Eligibility for Sponsorship:

Criterion Satisfied The total value of the event exceeds the sponsorship requested. Yes The event takes place within a public space in the City. Yes Assessment of Application (Sporting Event): 1. Contributes towards the achievement of one or more of the City’s

marketing objectives:

to position the city as a city of regional and international significance; to increase visitation to the city; to increase economic investment in the city; to create a vibrant, energetic 24 hour city. The event will increase visitation to the City. The event organiser anticipates that a total attendance at the event of 25,000 people. It is envisaged that some of these people may visit local businesses before or after the event. In the lead up to the event participants will be required to collect registration packs from the event centre located at the Perth Town Hall.

2. Encourages use of public spaces. The majority of the event takes place in public spaces. The event concludes in the grounds of Gloucester Park. 3. Preference will be given to events which provide free attendance. The event will be free for spectators to attend. There will be a registration fee for participants. Participants will have an opportunity to raise money for charity as part of the event. 4. Preference will be given to events which will be held exclusively in the city. The short course will be held exclusively in the City. The long course will also travel through the Town of Victoria Park.

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FINANCIAL IMPLICATIONS:

ACCOUNT NO: CL14745000 BUDGET ITEM: Recreation and Culture – Other Culture – Other

Cultural Activities BUDGET PAGE NUMBER: TBA BUDGET ITEM

BUDGETED AMOUNT: $300,000 AMOUNT SPENT TO DATE: $210,745 PROPOSED COST: $ 25,000 BALANCE: $ 64,255 All figures quoted in this report are exclusive of GST.

COMMENTS:

The HBF Run for a Reason application has come in outside of the City’s established sponsorship rounds. In ordinary circumstances, events are ineligible for sponsorship outside of the rounds. However, due to sufficient remaining funds in the sports sponsorship budget, it is considered that there is scope for the event to be supported. The event will increase visitation to the city and create vibrancy as a result. The event organisers are offering naming rights to the start stage. The event is comparable to the City to Surf event, however, a greater component of this event occurs within the city boundaries. Accordingly, it is recommended that Council approve a cash sponsorship of $25,000 (excluding GST) for the 2013 HBF Run for a Reason event. Moved by Cr Evangel, seconded by Cr Chen That Council: 1. approves cash sponsorship of $25,000 (excluding GST) to HBF Health

Limited to present the HBF Run for a Reason on Sunday, 26 May 2013;

2. notes that the event organiser will provide the following sponsorship

benefits to the City: 2.1 naming rights to the starting area stage as the ‘City of Perth start

stage’; 2.2 the City of Perth crest to appear on all printed promotional

material; 2.3 the City of Perth crest to be displayed on volunteer t-shirts and

participant race bibs;

(Cont’d)

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2.4 City of Perth information included on the sponsors page of the event website;

2.5 a hyperlink from the event website to the Show Me Perth

website; 2.6 public address announcements at the event; 2.7 a quarter page advertisement in the event guide; 2.8 inclusion of a City of Perth promotional message in one e-

newsletter to the event database; 2.9 City of Perth signage to be displayed at the event; 2.10 ten free entries for the City of Perth to participate in the event; 2.11 the City to receive access to post-event research conducted by

event organisers; 2.12 four VIP invitations to attend the event; 2.13 an opportunity for the Lord Mayor, or representative, to address

participants at the start precinct; 2.14 a post-event report.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil Meeting Note: The Lord Mayor requested that it be noted that the Council look

beyond the support from a sponsorship perspective and realise the interface with the operational requirements for capital city and the impact an event like this can have on local residents and visitors to our city. As the event grows there are increasing pressures for the Council to manage the balancing act of that.

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593/12 CORPORATE SPONSORSHIP – THE FOUNDER INSTITUTE

BACKGROUND:

FILE REFERENCE: P1027729 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 13 November 2012 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 27 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration. In 2007 the City of Perth partnered with the WA State Government to undertake a statistical analysis of Perth’s Creative Industries. That report defines Creative Industries (CIs) as “those businesses that turn creative ideas into commercial outcomes”. The analysis found that “the economic, social, industrial and cultural contributions of creative industries are increasingly being recognised as essential elements of an advanced and thriving regional economy. They are vital in determining the image of a region, retaining talent to that region and providing positive, substantial benefits to other industry sectors”.

The ‘Perth’s Creative Industries – An Analysis’ report identified that the vast majority of CI organisations are very small and suffer a lack of scale, leading to significant shortcomings in business capability, financial capacity and an inability to generate intellectual property (IP). Furthermore, the physical dispersal of Perth’s inner metropolitan area often leads to weak physical and virtual connections between CI businesses and significant benefits can be reaped by improving the business capacity of workers and their access to business support networks. The CI analysis identified a need to support the attraction and retention of CI businesses within the city. CI businesses are a focus of the City’s Economic Development Strategy 2010 – 2029 and are identified as a high priority target group. The City has been working to facilitate growth of CI businesses through projects such as Spacecubed, X Media Lab and Perth Start-up Weekend that address the identified needs and barriers to growth for creative industry businesses (as identified in the 2007 CI Analysis report). A sponsorship proposal has been received from The Founders Institute requesting the City’s support for its incubator program to be held in Perth in March 2013.

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Organisers: The Founder Institute is an early-stage start-up accelerator and global launch network that helps entrepreneurs create meaningful and enduring technological companies. Through its part-time four month program, it has helped to launch over 550 companies across 27 cities and five continents in approximately three years. The Founder Institute is based on the philosophy that great companies start with great people. Their philosophy is: “Great people + expert training + aligned incentives = exponentially better chance of success”. The company was founded in 2009 and operates out of an office in Silicon Valley with a long-term goal of “globalising Silicon Valley” by launching 1,000 meaningful and enduring technology companies per year in over 35 cities worldwide. Summary of Event: The Founder Institute incubator is a four month part-time program that helps existing and prospective founders launch their dream company through expert training, feedback, and support from experienced start-up CEOs. The four month program consists of weekly company-building assignments guided by a worldwide network of experienced mentors and covers a range of topics including start-up legal and intellectual property advice, product development, and marketing. Any business that is interested in building a technology company is welcome to apply to the program. The Founder Institute use an objective “Predictive Admissions Test” to find the best participants for their program. This test is used to identify entrepreneurial personality traits and remove any subjective bias from the admissions process. Participants are expected to commit approximately 20 hours per week to the program for four-months, including one night-time session per week and additional work from home. The program is designed to be flexible, allowing participants to keep working their regular jobs. To graduate from The Founder Institute program, participants need to develop an engaging idea for a technology company that is validated by the program mentors, plan out their business, work on an offering, incorporate their company, and complete all of the required assignments. Participants have the opportunity to benefit from: Expert training, objective feedback and peer support from 15 local mentors. Access to a worldwide network of over 550 start-ups and 900 CEO Mentors to

leverage for advice, feedback, best practices and support. A unique Graduate Liquidity Pool where everyone shares equity in the

companies formed each semester.

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Participant costs All participants that are accepted into The Founder Institute program will be required to pay a once-off fee of $1,250 which will be used to cover operational costs. An application fee of $50 is usually charged to every person who wishes to take the admissions test, however, the organisers have waived this fee for the Perth Chapter. Location The Founders Institute Perth chapter is based out of Spacecubed located at 45 St Georges Terrace in the Perth CBD. The development of the space was sponsored by the City of Perth via a $40,000 grant earlier this year. Funding: The Founder Institute organisers are seeking cash sponsorship of $12,000 (excluding GST) which equates to a ‘premium’ level of sponsorship. Relationship with ‘Perth Start-up Weekend’: The Founder Institute plans to work closely with the organisers of Perth Start-up Weekend to provide complementary business development services to local creative industry businesses. Perth Start-up Weekend is an intensive 54 hour event which brings together people with complementary skill sets, including software developers and designers, marketers and entrepreneurs, to build applications and develop credible business models around them. At Start-up Weekend, participants develop fledgling businesses around a product concept. Founder Institute representatives attended the inaugural Perth Start-up Weekend in September 2012 and have accelerated their plans to expand to Perth based on the success of that event. The Founder Institute provides the next step in business development for the top-tier Start-up Weekend participants (although not exclusively for these businesses), by providing a long-term program that offers real market validation of their business concepts and coaching and skills development of entrepreneurs. Crucially, it provides local start-up businesses with access to private funding sources from around the globe. The lack of available local capital has been regularly identified by industry as a major barrier to growth for creative industry businesses in Perth.

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LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan Business Encourage and support new businesses, including small

business and creative industries, to establish a presence in the city in order to bring growth in employment numbers. Based on good economic and market knowledge, develop and implement a comprehensive economic development plan to encourage and support emerging growth industries, innovation and entrepreneurism.

Policy Policy No and Name: 18.8 – Provision of Sponsorship and Donations

DETAILS:

Eligibility for Sponsorship:

Criterion Satisfied Support for activities which award endeavour in community service.

Yes

Support for the activities of organisations or individual which provide positive positioning for the City of Perth.

Yes

Markets / audiences who will be exposed to sponsorship information: The following audiences will be exposed to the sponsorship information: Entrepreneurs; Creative Industry professionals; Local and international mentors; The Founder Institute global community; Potential City business owners; Current City business owners. Promotion of City of Perth to Markets / audiences: The City of Perth will be promoted to markets/audiences as per the recommendation section of this report. Assessment of Application (Corporate): 1. The opportunity the sponsorship provides to enhance the image of the City

of Perth. The City’s role in attracting creative and innovative businesses to the city will be promoted to creative industry target groups.

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2. The value of the increased good will from markets / audiences exposed to the sponsorship by the City of Perth.

The City of Perth will continue to promote its role as a supporter of business, the creative industries and the activation of underutilised spaces in Perth. Creative industries are recognised as integral to the development of a modern economy and sponsorship of this event will help to strengthen industry networks and attract CI businesses to the city. 3. Contributes towards the achievement of one or more of the City’s

marketing objectives. To position the City of Perth as a city of regional and international significance The international market will have access to marketing material for this event via

online resources. The City will be recognised as a contributor to innovative and successful

business. Attract and retain creative industry businesses to the city. Enhances Perth’s growing reputation as a developing digital hub of global

significance. To increase visitation to the City Attendees will visit the central business district location throughout the four month

program. A future outcome of this project will be to encourage innovative new businesses

in the city that will in turn increase visitation to the area.

To increase economic investment in the city The Founder Institute will connect Perth-based entrepreneurs with potential

investors from around the world. To create a vibrant, energetic 24 hour city The program will generate night-time activity in the central business district as its

classes are held after-hours. 4. Benefits to be provided to the City. The sponsorship proposal meets the objectives of the Economic Development Strategy in the following ways: Promote innovation and creativity; Provide a space for the generation and development of business skills; Provide a space for business networking within the creative industries;

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Provide participants with a step-by-step experience in business and idea development with the aim of improving business productivity;

Encourage entrepreneurs to take the next step and evolve a fledgling business concept;

Match creative industry professionals with business development professionals; Promote the City of Perth as a key stakeholder in the development of new and

innovative businesses within the city.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: 43793000 BUDGET ITEM: Economic Services - Other Economic Services –

Economic Development BUDGET PAGE NUMBER: 13 BUDGETED AMOUNT: $67,500 AMOUNT SPENT TO DATE: $ 8,500 PROPOSED COST: $12,000 BALANCE: $47,000 All figures quoted in this report are exclusive of GST.

COMMENTS:

The Founder Institute incubator program meets the identified objectives of the Economic Development Strategy. This program will play a complementary role to other creative industry events that the City sponsors as it addresses the next stage of business start-up and provides entrepreneurs with access to investors, capital and seed-funding – a major identified need for small creative based businesses. Sponsorship of this program will deliver positive outcomes for the City by demonstrating its firm commitment to supporting start-ups and entrepreneurial activity within the creative industries. The Founder Institute provides the next step in business development for Start-up Weekend participants, by providing a long-term program that offers real market validation of these business concepts and crucially, provides local start-up businesses with access to private funding sources not easily accessible from Perth. It is recommended that the Council approves sponsorship of $12,000 (excluding GST) for The Founder Institute 2013 incubator program.

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Moved by Cr Adamos, seconded by Cr Evangel That Council: 1. approves cash sponsorship of $12,000 (excluding GST) to The

Founder Institute to present its incubator program in Perth in March 2013;

2. notes that the event organisers will provide the following

sponsorship benefits to the City:

2.1 the City of Perth named as the Premium Sponsor in all merchandise and marketing materials;

2.2 media opportunities for the Lord Mayor; 2.3 the City logo, web link and organisation description on every

page of the local Founder Institute website; 2.4 five invitations to attend all sessions; 2.5 exposure for the City of Perth on The Founder Institute blog and

Twitter stream; 2.6 the opportunity for promotion at every session through use of

display banners. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

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594/12 CORPORATE SPONSORSHIP – GLOBAL IRON ORE AND STEEL FORECAST CONFERENCE 2013

BACKGROUND:

FILE REFERENCE: P1027727 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 16 November 2012 MAP / SCHEDULE: Schedule 9 – Sponsorship proposal The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 27 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan Leadership Improve communications and promote the city within the

State, nationally and internationally.

Business Continue to focus on the resources sector and the

retention of existing city businesses while encouraging diversification of the business economy.

City Vibrancy Support tourism, the retail trade and entertainment through

a vibrant program of campaign advertising, sponsorship and promotions and encourage and support initiatives, festivals and events which showcase the diversity of people and lifestyles in Perth.

Policy Policy No and Name: 18.8 – Provision of Sponsorship and Donations

DETAILS:

The City of Perth has received a request for corporate sponsorship from Informa Australia to present the 2013 Global Iron Ore and Steel Forecast Conference in March 2013.

The proposal offers significant benefits to the City. However, as no funds have been allocated in the current financial year the Administration is recommending that the proposal be refused and that consideration be given to sponsoring this event in the 2013/14 financial year.

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The City of Perth recognises the importance of support for the resource sector which is reflected in the City of Perth 2029 Four Year Strategic Plan. The plan states under the ‘Business’ category that the City will: “Continue to focus on the resources sector and the retention of existing city businesses while encouraging diversification of the business economy”.

In meeting this goal the City has provided ongoing support and corporate sponsorship for the Australian Oil and Gas Exhibition, which is a major annual event targeting the energy industry. Traditionally the City of Perth has not provided sponsorship to the minerals industry as previous sponsorship requests have not been considered beneficial to the City of Perth or the industry at large.

The Global Iron Ore and Steel Conference has been an annual event for 16 years, indicating its long lasting success and reputation as the premier event for the minerals sector. The conference attracts international delegates from around 10 – 18 different countries and in 2012, international delegates came to Perth from Germany, Indonesia, Japan, Singapore, South Africa, Brazil, United Kingdom, India, China, USA and Hong Kong. This conference attracts sponsorship from major corporations such as Rio Tinto, BHP Billton, VALE, Fortescue Metals Group, Calibre, Price Waterhouse Coopers, Siemens, Platts, Citibank and many more. In 2013 corporate sponsors have been secured from Citibank, Fluor, BHP Billiton, Bis Industries, AME Group, and QR National. The popularity of this event is particularly reflected in its target audience and design. The conference brings together the decision makers and executives of the minerals industry to present, discuss and comment on vital information on the status of the global iron ore and steel sectors, all of which can shift the balance of the market. The opportunities for networking, working with key clients and building relationships are also valued by participants. Demand for exhibition space at the conference has been high with exhibitor spots selling out in 2012. Summary of Event: The Global Iron Ore and Steel Forecast Conference is considered the premier conference of the Western Australian iron ore and steel industry. In 2013 the event is forecast to attract 400 participants and will showcase 30 industry panellists discussing the following topics: The outlook for iron ore and steel prices in the coming quarter; The perspective on iron ore industry from Australia’s major producers; Iron ore pricing and the implications for miners, traders and steel mills; The China factor in iron ore trade; Key drivers of steel demand and outlook; New areas of supply growth: China future production and Africa’s aspirations; A review of Australian operations and projects.

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The confirmed speakers for the 2013 conference represent the top end of the industry and include: Clarke Wilkins, Director, Metals & Mining Research, Citi Investment Research; Paul Brennan, Chief Economist, Citi Investment Research & Analysis, Citigroup

Global Markets; Mark Lyons, Global Head of Iron Ore and Steel, Citigroup; Greg Lilleyman, President Pilbara Operations, Rio Tinto; Jimmy Wilson, President, BHP Billiton Iron Ore; James Harman, Head of Business Development, Iron Ore & Coal, Anglo

American plc; Dong Chaobin, President, China Beijing International Mining Exchange; Francis Browne, Editorial Director – Price Group, Platts; Philip Kirchlechner, Director, Iron Ore Research Pty Ltd, and Senior Advisor -

Mount Gibson Iron Limited; Tim Murray, Managing Partner, J Capital Research Co. Ltd. Beijing; Fazwar Bujang, President Commissioner of PT Krakatau Posco and Chairman of

Indonesian Iron and Steel Industry Association; Yong Cho, B Com/B LLB, Manager, AME; Laura Brooks, Senior Consultant – Steel Raw Materials, CRU Analysis; Simon Price, Director, Azure Capital Limited; Roger Johnston, CEO, Port Hedland Port Authority; Matthew Cobbett, Executive General Manager – Europe, Africa and Australasia,

Fluor Mining & Metals; Magnus Ericsson, Chairman Raw Material Group, Sweden; John Welborn, Managing Director and CEO, Equatorial Resources; Barry Fitzgerald, CEO, Roy Hill Holdings; Tim Netscher, Managing Director, Gindalbie Metals; Ken Brinsden, Managing Director, Atlas Iron Limited; Mike Young, Managing Director, BC Iron Limited; Jim Beyer, Chief Executive Officer, Mount Gibson Iron Limited; Russell Tipper, CEO, Brockman Mining Australia Pty Ltd; Bill Mackenzie, Managing Director, Asia Iron Holdings; Christian Johnstone, CFO, Iron Ore Holdings Limited; Andrew Stocks, Managing Director, Iron Road Limited; Andy Haslam, General Manager Iron Ore, Mineral Resources Limited. The City has been presented with several sponsorship options which include: Platinum sponsor – $40,000 plus GST; Gold sponsor – $20,000 plus GST; Day 2 Lunch sponsor – $15,000 plus GST; Satchel sponsor – $28,000 plus GST; H20 Refreshment sponsor – $15,000 plus GST; Exhibition Trade Display sponsor – $7,000 plus GST.

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In return for sponsorship the City of Perth would be entitled to benefits (dependent on sponsorship option) including: Speaking and chairing opportunities; Recognition and acknowledgement of the City as an event sponsor both verbally

and in printed material; Brand exposure on promotional material, website, presentation slides; Complimentary passes; Exhibition Stand (on for top sponsorship). Benefits of each sponsorship category are indicated in Schedule 9 of this report. Eligibility for Sponsorship: Criterion Satisfied Awards, presentations, acknowledgement for excellence in relevant professional fields.

Yes

Support for the activities of organisations or individual which provide positive positioning for the City of Perth.

Yes

Markets / audiences who will be exposed to sponsorship information: The following international and domestic professionals are expected to attend the conference from the iron ore and steel industry, finance and stock broking firms, engineering and contracting companies, and State and Federal Government:

CEOs; Directors; General Managers; Chief Financial Officers; Business Development Managers; Operations and Project Managers; Senior Analysts; Corporate Affairs Managers; Business Strategists; Marketing Managers; Consultants / Advisers. Promotion of City of Perth to Markets / audiences: The City of Perth brand would be exposed internationally and domestically. It is expected that delegates will attend the conference from 10-18 different countries around the world. In 2012, delegates from 12 different countries attended the conference. The City of Perth brand would also be exposed to top tier multinational companies, major iron ore producers, junior mining companies, law firms, financial institutions and suppliers to the iron ore and steel industry.

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Assessment of Application (Corporate): 1. The opportunity the sponsorship provides to enhance the image of the City

of Perth. Sponsorship would enhance the image of the City of Perth in the resources sector and expose the City of Perth brand to international and domestic executives in the iron ore and steel industry.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: CL 43972000 BUDGET ITEM: Economic Services – Other Economic Services –

Economic Development BUDGET PAGE NUMBER: 13 BUDGETED AMOUNT: $1,423,195 This component is $243,750 AMOUNT SPENT TO DATE: $ 109,051 $63,808 PROPOSED COST: $ 40,000 BALANCE: $1,274,144 All figures quoted in this report are exclusive of GST. It is noted that the unspent funds listed above are already committed to other projects.

COMMENTS:

It is recommended that the Council declines the sponsorship request for the 2013 Global Iron Ore and Steel Forecast Conference as funds have not been allocated within the 2012/13 financial year budget. The sponsorship offers significant benefits to the City of Perth including aligning with the City’s strategic direction, showcasing the City of Perth to international and domestic delegates, promotion and exposure to numerous top tier companies in the minerals sector, and supporting the tourism sector through visitor spend and meeting the City tourism goal to attract international and domestic visitors into the City of Perth. Due to the significant benefits and the reputation of the conference, sponsorship funds for the 2014 conference will be listed for consideration in the 2013/14 budget.

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Moved by Cr Evangel, seconded by Cr Chen That Council declines the cash sponsorship request from Informa Australia to present the 2013 Global Iron and Steel Forecast Conference from 18 until 20 March 2013 due to the relevant budget being fully committed for 2012/13. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

595/12 CORPORATE SPONSORSHIP – MINING SECTOR SPONSORSHIP REQUESTS

BACKGROUND:

FILE REFERENCE: P1027727 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 16 November 2012 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 27 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan City Vibrancy Support tourism, the retail trade and entertainment through

a vibrant program of campaign advertising, sponsorship and promotions and encourage and support initiatives, festivals and events which showcase the diversity of people and lifestyles in Perth.

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Business Continue to focus on the resources sector and the

retention of existing city businesses while encouraging diversification of the business economy.

Policy Policy No and Name: 18.8 – Provision of Sponsorship and Donations

DETAILS:

The City has received two corporate sponsorship requests for mining industry events. The two proposals have been assessed and it is considered that neither requests represent good value for money for the City. Additionally, neither event has been provided for within the current 2012/13 financial year budget. Summary of 2013 Mining Australia Exhibition presented by Swan Exhibitions (Event 1) 2013 will be the fourth year that the Mining Australia Exhibition will be held. In 2012, the total amount of visitors was 3,202. The vast majority of attendees were from Western Australia or the ACT and international exposure for the event was not significant. In 2012 the exhibition was supported by five corporate sponsors: Richards Mining Services, La Mancha, Macmahon, ASB Marketing and Sarens Australia. Media Partners included Red FM, The Australian Mining Review, Win network and Channel 9. At the 2012 event, exhibitors spent close to $1 million. The 2013 exhibition will be held outside the city of Perth at Belmont Park Racecourse from 20 until 22 March 2013. Sponsorship options for the City are: Platinum Sponsor (naming rights) – $27,500 plus GST. Gold Sponsor (awards presentation evening) – $19,995 plus GST. Silver Sponsor (conference) – $18,995 plus GST. Underground Bar Sponsor – $15,000 plus GST. Lanyard Sponsor – $15,000 plus GST. Benefits of sponsorship include City of Perth logo on promotional material, invitations, website and signage. Other benefits include verbal acknowledgement of support, tickets to the conference and awards evening, as well as exhibition space. Benefits in detail for each sponsorship category are included in the schedule of this report. Eligibility for Sponsorship: Criterion Satisfied Events and activities held outside of the city of Perth which will increase awareness of, and goodwill for, the City of Perth.

Yes

Support for the activities of organisations or individual which provide positive positioning for the City of Perth.

Yes

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Markets / audiences who will be exposed to sponsorship information: In 2012 the exhibition attracted only the domestic market (WA and ACT) and not the international market. Swan Exhibitions aims to target the following groups to attend the 2013 exhibition: Mining company, site and project managers – including procurement officers. Decision makers in both engineering and production. Suppliers and buyers in trade and service industries. Construction consultants and organisations involved in new and existing mine

projects and expansions. Education and Training Institutions. Training Managers and HR personnel. Exploration companies. Summary of Event 2: 2013 Australia Mining and Competitiveness (AMPAC) Summit presented by Quest Events (Event 2) 2013 is the inaugural year for the AMPAC Summit. The AMPAC Summit has been created in response to the increase in costs associated with the mining sector as well as low productivity and falling commodity prices. The Summit will bring together mining industry executives, Government and workforce development professionals to share commercial strategy at the summit. The AMPAC summit has not yet secured sponsors for this event. Sponsorship options for the City are: Event Partner (1 only) – $50,000 plus GST; Diamond Sponsor (2 only) – $40,000 plus GST; Gold Sponsor – $25,000 plus GST; Silver Sponsor – $20,000 plus GST; Bronze Sponsor – $15,000 plus GST. Sponsorship benefits include City of Perth logo on website, electronic and print marketing and promotional material. Other benefits include conference passes, a speaking opportunity and verbal acknowledgement of support. Eligibility for Sponsorship: Criterion Satisfied Events and activities held outside of the city of Perth which will increase awareness of, and goodwill for, the City of Perth.

Yes

Support for the activities of organisations or individual which provide positive positioning for the City of Perth.

Yes

Markets / audiences who will be exposed to sponsorship information:

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Quest Events aims to target the following groups to attend the summit: Mining and Mining Contractors. CEOs, Directors and Board Members. Executive General Managers. Project Directors. Commercial, Operation and Strategy Managers. Government Departments and Agencies related to mining, resources,

productivity, employment and trade. Service companies, professional and legal firms. Education institutions. Consultants. The targeted attendees are at a high executive level. The event organisers are expecting about 200 delegates to attend the summit.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: CL 43972000 BUDGET ITEM: Economic Services – Other Economic Services –

Economic Development BUDGET PAGE NUMBER: 13 BUDGETED AMOUNT: $1,423,195 This component is $243,750 AMOUNT SPENT TO DATE: $ 109,051 $63,808 PROPOSED COST: $ 0

(combined)

BALANCE: $ 109,051 All figures quoted in this report are exclusive of GST.

COMMENTS:

It is recommended that the Council declines sponsorship requests from both Swan Exhibitions and Quest Events due to the following reasons. 2013 Mining Australia Exhibition presented by Swan Exhibitions It appears that this exhibition exposes the City of Perth to only a domestic and not an international audience which minimises its impact. Furthermore, the exhibition attracted only five corporate sponsors last year and these sponsors do not appear to be “top tier” organisations within the industry. The sponsorship is not considered to be value for money as the event does not appear to have the potential to significantly enhance the image of the City of Perth or benefit its community. 2013 Australia Mining and Competitiveness (AMPAC) Summit presented by Quest Events As this is the inaugural event, it is considered that there is significant risk in supporting it. It is unknown whether or not the event will be successful, and it is difficult to forecast

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how many visitors will be attracted to attend. If the City aims to improve its profile in this industry, it is recommended that it supports a well-established mining industry event with a proven record of success. The sponsorship is not considered to be value for money as the event does not appear to have the potential to significantly enhance the image of the City of Perth or benefit its community. Moved by Cr Evangel, seconded by Cr Chen That Council declines: 1. the sponsorship request from Swan Exhibitions to present the 2013

Mining Australia Exhibition from 20 to 23 March 2013;

2. the sponsorship request from Quest Events to present the inaugural 2013 Australian Mining and Competitiveness Summit from 9 to 11 April 2013.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

596/12 REQUEST FOR SPONSORSHIP – SOCIAL ENTERPRISE FOUNDATION

BACKGROUND:

FILE REFERENCE: P1027729 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 9 November 2012 MAP / SCHEDULE: Schedule 10 – Project Proposal The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 27 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration. Social innovation is a concept that has grown rapidly in recent years and refers to new ideas that seek to resolve existing social, cultural, economic and environmental challenges for the benefit of people and the planet. Social enterprises work within the

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Social Innovation industry and include organisations that are driven by an economic, social, cultural or environmental mission consistent with a public or community benefit. The City has built productive working relationships with organisations involved in social innovation, including awarding a grant to Social Innovation in WA (SiiWA) for its Spacecubed project which provides affordable co-working office space and business development opportunities at 45 St Georges Terrace.

STRATEGIC PLAN:

Strategic Plan Business The business success of the city is the result of its ability

to encourage interaction and the exchange of ideas. Many major corporations have their regional or global headquarters in the Central Business District.

Leadership The City of Perth has a distinct leadership role as the

capital city. The City promotes its unique identity at the international level by building on its membership of international bodies such as World Energy Cities Partnership.

Community Services Investigate how non-government organisations can be

supported to retain their services in the city.

DETAILS:

The City has received a proposal from the Social Enterprise Foundation (SEF) that outlines a joint program between SEF and the City to present a not–for-profit financial sustainability program. The total cost for the City to contribute to this program is $32,607. The not-for-profit financial sustainability program is a series of four half-day education and collaboration sessions for not-for-profit organisations located within the City’s boundaries. There are several other programs and professional advice services already available to not-for-profit organisations, creative groups and small businesses. Most of these services are provided for free or at a nominal cost. The proposal from SEF does not provide sufficient information about the organisation and it does not provide evidence that the program addresses a currently unmet need. Additionally, the proposal does not explain how cost estimates were derived or justify the relatively high cost of the program. The budget below is included in the proposal but no further details on costs are provided.

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Item Price Venue Hire No costWorkbook Design, Layout and Printing (quote attached) $ 7,454Presentation ($2,500 per session) $10,000Catering ($15 per head) $ 1,500Email marketing and event registration (quote attached) $ 7,000Stationary for attendee participation $ 500City of Perth Signage No costPre Event Administration $ 2,000Projector Hire $ 200Post Event Evaluation Report $ 2,500Pre and Post Event Press Releases (quote attached) $ 1,453 Total Costs $32,607 Sponsorship Benefits Assessment of Application The project is considered ineligible for corporate sponsorship. The total value of the event must exceed the cost of sponsorship. The sponsorship request did not include an estimate of the total value of running the program. The only relevant information that the proposal addresses is in relation to its expected benefits. Preference will be given to events that will be held exclusively in the city of Perth. The event would be held exclusively in the city of Perth. The proposal identifies a requirement for the City to provide a venue for the event. This could be done through the use of the Northbridge Piazza community facility. The applicant must detail how they will promote the support of the City of Perth. It is proposed that the City will be promoted through: City of Perth logo displayed on all printed and electronic material; Signage at the event; Invitation to present at the event on how the City helps the not for profit sector; Photo opportunity for the City at the event with participants; City of Perth signage in event photos; City of Perth acknowledged on the SEF website; and City of Perth promoted through both the pre and post event press releases. The applicant must provide adequate guarantee that they can deliver the event. No guarantee is provided within the sponsorship request.

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Event Sponsorship Category The applicant is considered ineligible for corporate sponsorship in accordance with Policy 18.8 – Provision of Sponsorship and Donations. The requested sponsorship amount is the total cost estimate to hold the event, therefore the value of the event does not exceed the cost of sponsorship.

FINANCIAL IMPLICATIONS:

There are no financial implications related to this report and there are no available budget allocations for this project.

COMMENTS:

Social innovation and social enterprise are important contributors to the community and the City has supported a range of projects in these fields. The proposal submitted by the SEF to develop a not-for-profit financial sustainability program lacks sufficient detail and, due to the number of established services provided for free, is unlikely to attract a high number of participants. Additionally, the proposal fails to provide details such as organisation background and proven success, and does not justify the relatively high cost of the program. It considered that the program does not represent good value for money and accordingly, it is recommended that the Council decline the sponsorship request. Moved by Cr Evangel, seconded by Cr Chen That Council declines the sponsorship request of $32,607 for the Social Enterprise Foundation to fund a not-for-profit financial sustainability program. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

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597/12 ARTS AND CULTURAL SPONSORSHIP – ARTS PARTNERSHIP – ARTRAGE INCORPORATED – FRINGE WORLD FESTIVAL 2013

BACKGROUND:

FILE REFERENCE: P1028278 RESPONSIBLE DIRECTOR: Garry Dunne DATE: 13 November 2012 MAP / SCHEDULE: Confidential Schedule 11 – Fringe World Festival

Program Highlights and Event Impact Assessment Report – distributed to Elected Members under separate cover

The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 27 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration. The City of Perth has received a submission from Artrage Incorporated (Artrage) to support the presentation of its Fringe World Festival 2013 in the Arts Partnership category of the City’s Cultural Sponsorship program. In 2012 Fringe World commenced its first full scale program after a pilot festival in 2011. 2013 will be the third year that the festival has been supported by the City of Perth. Artrage is a multi-arts organisation operating through three main program streams detailed below. Fringe World Festival The company’s primary purpose is the production of the annual Fringe World Festival. The Bakery The Bakery is Artrage’s year-round venue located in Northbridge. This is a popular destination for various creative pursuits including live music, visual arts and performances. Artrage Productions Artrage produces special programs throughout the year including large scale event commissions such as the Rooftop Movies and Fringe on the Road.

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Over 2012 to 2014, Artrage’s primary goal is to introduce new audiences and new artists to the fringe festival experience. Artrage has identified its roles as: Assisting in the growth of Western Australia as a hub for the development of

distinctive, enriching work that is both unique to the state and suitable for export;

Contributing to the growing recognition of Western Australian artists across local, national and international markets;

Stimulating Perth’s progression as a vibrant and animated city with an audience that seeks a broad range of arts experiences; and

Delivering a unique quality of program that has a transformative impact on Western Australian culture and city life which is accessible to audiences.

LEGISLATION / STRATEGIC PLAN / POLICY: Strategic Plan City Vibrancy Support tourism, the retail trade and entertainment

through a vibrant program of campaign advertising, sponsorships and promotions and encourage and support initiatives, festivals and events which showcase the diversity of people and lifestyles of Perth.

Policy Policy No and Name: 18.8 – Provision of Sponsorship and Donations.

18.1 – Arts and Culture ELIGIBILITY: The applicant and the project are considered eligible for sponsorship under Council Policy 18.8 – Provision of Sponsorship and Donations.

DETAILS:

Project Summary Artrage has requested a cash contribution of $50,000 to support the ten Fringe Hub Venues which are located in temporary venues. This includes the Spiegeltent, which will be located in the Perth Cultural Centre Urban Orchard, Northbridge, as in previous years. The other site is confidential but the City has confirmed it will be located in the Perth CBD. The Fringe World Festival 2013 will take place from Friday, 25 January 2013 until Monday, 25 February 2013. In 2013, the Fringe World Program has been extended by one week and will comprise a full month of local, national and international fringe acts of cabaret, comedy, circus, theatre and music.

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The Fringe Festival registration period closed at the end of October 2012. Artrage has advised that there has been an increase in registrations and anticipate over 250 individual shows across the Festival. The Fringe World program will be launched in January 2013. Confidential Schedule 11 has been provided to Elected Members under separate cover and provides details of the registered artists. These artists will participate in events to be held at the Fringe Hub venues, which is the component of the Festival that is aligned to the City’s sponsorship. There will be approximately 180 shows scheduled across the Fringe Hub venues. Fringe World Festival 2013 is an open access festival which requires applicants to apply for placement in a number of subsidised venues (the Fringe Hubs) or alternatively, arrange their own venue and produce independent work to be included in the Festival Program. A centralised ticketing service will be provided to independent acts in exchange for a fee. Independent venues will not be managed by or under the programming responsibility of Artrage. Independent productions are eligible to apply for the sponsorship by the City’s Arts and Cultural Sponsorship Program for events that occur during the Fringe World Festival. The City has already committed to provide support for The Blue Room Theatre’s Summer Nights Program which occurs during Fringe World and is promoted as part of the program. Ticket Prices Standard ticket prices range from $5 to $35. Some events are free. Funding The City has been requested to provide $50,000 sponsorship in Arts and Cultural Sponsorship towards the 2013 Fringe World Festival. The total cost to produce Fringe World Festival is reported as $4,267,509. This amount is for the entire program and includes the Fringe Hub venues. Artrage has advised that funding for this event has been sourced from Lotterywest ($800,000) and the Department of Culture and the Arts ($321,457). The budget includes corporate sponsorship of cash, goods and services in kind from Western Power, Little Creatures, Vinaceous and Woodside. In addition there is income obtained from box office and ticketing fees, management fees and beverage sales. Past support The City has supported Artrage with cultural sponsorship for approximately twenty years as shown in the table below. It must also be noted that in the 2010/11 and 2012/13 financial years, Artrage also received other funding and in kind support to an estimated value of $50,000 in each year for the activation of Northbridge Piazza and works completed at the Northbridge Cultural Centre to support the Spiegel tent.

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Past cultural sponsorship support

Year Event Funding Amount

1991/92 Artrage Opening $25,000

1992/93 Artrage Opening $4,000

1993/94 Artrage Opening $4,000

1994/95 Artrage Festival $9,000

1995/96 Artrage Festival $9,000

1996/97 Artrage Festival $9,000

1997/98 Artrage Opening $20,000

1998/99 Artrage Opening $20,000

2000/01 Artrage Opening plus Ether Event $18,656

2010/11 Fringe World Freebies $20,000

2011/12 Fringe World Festival $50,000

2012/13 Requested Fringe World Festival $50,000

2012/13 Proposed Fringe World Festival $50,000

Project Management Artrage has presented events in the city since 1983 and has a history of managing events under contract for the City such as the Northbridge Festival and New Year’s Eve Celebrations. Artrage has a reputation for providing high quality accessible entertainment in the city and demonstrated leadership in stimulating renewed enthusiasm for a fringe arts program, and in securing considerable interest and support for and from artists, funding bodies and corporate sponsors. Artrage has provided an impact assessment report of the Fringe World which was conducted by BOP Consulting. In addition, an acquittal report for the 2012 Fringe Festival has been received by the City, however, it is noted that this document was received beyond the date specified in the 2012 event sponsorship agreement. The applicant has supplied a copy of the organisation’s audited financial report for the 2011/12 financial year. In order for future applications to be adequately assessed, the City will request that Artrage provide more specific attendance data and any reporting documentation as agreed. The applicant has been requested to meet with the City at least three months before an application is submitted in order to discuss submission details.

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ASSESSMENT: The application has been assessed against the objectives and criteria outlined in Council Policy 18.8 – Provision of Sponsorship and Donations and Council Policy 18.1 – Arts and Culture. The project must demonstrate shared objectives as an Arts Partner. Artrage estimates that in its first year, Fringe World audiences spent $7.9 million dollars while attending Fringe World events. The Festival attracted around 145 national and international visiting artists who contributed to the local economy while staying in Perth. The Fringe World Festival has become a major arts event which has successfully attracted a broad audience demographic to the city. The 2013 Festival will be a month long celebration of fringe arts and will add vibrancy to the city. The project will attract a high level of public attendance, interest and/or participation. Artrage’s audience target at the Fringe Hub venues is estimated to be between 80,000 to 120,000 people for ticketed performances. Artrage anticipates audiences of approximately 250,000 people, including 110,000 to ticketed performances across the entire festival program, including independent events under the Fringe banner. Acknowledgement of City of Perth support. City of Perth funding of $50,000 would secure the benefits outlined in the recommendation section of this report.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: 121-254-7901 BUDGET ITEM: Recreation and Culture – Other Culture –

Donations and Sponsorships BUDGET PAGE NUMBER: 12 BUDGETED AMOUNT: $1,381,401 AMOUNT SPENT TO DATE: $1,191,197 PROPOSED COST: $ 50,000 BALANCE: $ 140,204 All figures quoted in this report are exclusive of GST.

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COMMENTS: The Fringe World Festival will provide the city with a vibrant event that attracts cultural tourism and as an open access festival, it will provide opportunities for emerging and established local, national and international artists. The Festival has proven that it successfully increases vibrancy in the inner city and enlivens public spaces across a range of art forms. The recommendation to support the event to the amount of $50,000 is based on Artrage’s long standing history in presenting and producing events in the City of Perth and the success of the event in 2012. Moved by Cr Evangel, seconded by Cr Adamos That Council: 1. approves cash sponsorship of $50,000 (excluding GST) to Artrage

Incorporated for the presentation of Fringe World Festival 2013; 2. notes that the organisers will provide the following sponsorship

benefits:

2.1 inclusion of the City of Perth crest on Festival posters and on the inside cover of the Festival Program;

2.2 a dedicated half page acknowledgement of sponsorship in the

Festival Program (with artwork to be supplied by the City); 2.3 inclusion of the City of Perth crest on the sponsor’s page in the

Festival Program; 2.4 co-sponsor venue signage displayed at the entries of the

aligned venues (with signage to be supplied by Artrage Inc.); 2.5 a hyper-link to the City of Perth website from the Fringe World

website; 2.6 City of Perth acknowledged on the Fringe World website;

2.7 invitations for Elected Members to attend the festival and

networking functions as appropriate;

2.8 75 complimentary tickets to a selection of shows in the Fringe World Festival;

(Cont’d)

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3. notes that Artrage Incorporated is to provide the following documentation to the City:

3.1 a detailed acquittal report within three months after completion

of the Festival; 3.2 a copy of Artrage Incorporated’s corresponding Annual Report

prior to any subsequent requests for Arts and Cultural Sponsorship.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

598/12 ARTS AND CULTURAL SPONSORSHIP 2012/13 – ROUND TWO ASSESSMENT

BACKGROUND:

FILE REFERENCE: P1028283 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 19 November 2012 SCHEDULE: Schedule 12 – 2012/13 Cultural Sponsorship Round

Two Assessment Report The Committee recommendation to the Council for this report was resolved by the Marketing, Sponsorship and International Relations Committee at its meeting held on 27 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration. The Arts and Cultural Sponsorship program supports innovative, city based arts and cultural activities. The City encourages cultural activity, thereby enhancing quality of life, increasing vitality of the city and contributing to the economy. The City invites applications, through advertisements placed in January and July, from organisations, performing arts companies, individuals and community groups that propose innovative cultural activities for which arts and culture is the primary purpose.

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The Cultural Sponsorship Program is organised into four categories as follows: Arts Partnerships – for major festivals and activities; Arts Projects (two rounds per annum) – for innovative activities; Creative Communities (two rounds per annum) – encouraging community

participation; Fast Response Grants ($2,000 or less). This report summarises the assessment of applications received in round two and provides recommendations for funding.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan City Vibrancy Support tourism, the retail trade and entertainment through

a vibrant program of campaign adverting, sponsorship and promotions and encourage and support initiatives, festivals and events which showcase the diversity of people and lifestyles of Perth.

Policy Policy No and Name: 18.8 – Provision of Sponsorship and Donations

18.1 – Arts and Culture DETAILS: Eligibility The eligibility of all projects and applicants was assessed based on the criteria outlined in Policy 18.8 and in accordance with the objectives of Policy 18.1. Application Assessment The Round Two 2012/13 Assessment Report provides an evaluation of each project in the context of the entire program and: the degree to which the application meets the selection criteria detailed in the

application form and program guidelines; the extent to which the project will contribute towards the development of inner

city culture or the City’s vibrancy; the extent to which the project will attract public attendance, interest and/or

participation; the degree to which the project contributes towards the Council’s strategic

cultural objectives; assessment of the proposal and the applicant’s eligibility for cultural sponsorship; assessment of applicant’s ability to deliver the project as described; comparative assessment across existing partnerships to ensure an equitable

level of support across partnerships; value of sponsorship benefits provided and revaluation of benefits provided.

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The proposed activities are presented to the Committee for consideration as per the attached assessment report and outlined in the following table.

2012/13 – Round Two Recommendations

Arts Projects – Total Budget $85,731

Funds Allocated in Round One $44,753 $40,978Applicant Event Artform Amount

Requested Amount

Recommended Proposed Round Two Steps Youth Dance Company Inc.

G3

Contemporary dance / Youth

$12,000 $9,000

Perth Centre for Photography

Sonal Kantaria and Rachel Papos Exhibitions

Photomedia Exhibition and Public Programs

$15,000 $10,000

Side Pony Productions

The Confidence Man

Interactive Theatre

$9,497 $7,930

Performing Lines

reflect Dance $15,000 $8,295

Agelink Inc Voices From The Past

Theatre and workshops

$5,616 $5,616

Buzz Dance Theatre

Goodbye Jamie Boyd

Dance Theatre $5,000 $5,000

Aimee Smith Wintering Dance $12,450 $8,500Total Proposed Arts Projects – Round Two $54,341

Total remaining (-$13,363)*

Creative Community – Total Budget $42,865

Funds Allocated in Round One $19,500 $23,365Applicant Event Artform Amount

Requested Amount

Recommended Proposed Round Two PVI Collective Pty Ltd

deviator Interdisciplinary interactive street theatre

$15,000 $10,000

Ausdance (WA)

Dance Live Community Dance

$10,000 $7,000

Conservation Council WA

Environmental Art Awards

Visual Art Exhibition

$15,000

$8,000

Total Proposed Creative Community - Round One $40,000 $25,000Total Remaining ($1,635)*

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*An amount of $15,000 has been transferred from the Arts Partnerships budget allocation to support Arts and Creative Community Projects, due to changes to the programs of existing partners.

SUMMARY

The City of Perth received 23 applications in Round Two (one application was not assessed as it was received after the published deadline). The total amount requested was $259,078 for projects with estimated total costs of $1.68 million. The average contribution requested by applicants was 28.18% of the total project cost. Based on the funding recommended for each project the average City of Perth sponsorship contribution of supported projects is 21.66%. In the 2012/13 financial year the number of applications in the project rounds increased by 130%. There was a minor budget increase (CPI of 2.5%) from the 2011/12 Budget to the 2012/13 Budget. The round process is becoming increasing competitive. If the growth in applications continues the number of requests for funding support that the City of Perth must decline will also increase. The number of applications recommended to be supported is ten and the number recommended to be declined in round two is twelve.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: CL15724000 - 7901 BUDGET ITEM: Recreation and Culture – Other Culture –

Donations and Sponsorship BUDGET PAGE NUMBER: 12 BUDGET ITEM

BUDGETED AMOUNT: $ 1,381,401 AMOUNT SPENT TO DATE: $ 1,111,851 PROPOSED COST: $ 79,346

BALANCE: $ 190,204 All figures quoted in this report are exclusive of GST.

COMMENTS:

The City of Perth Arts and Cultural Sponsorship Program provides an effective means of engaging Western Australia’s peak art bodies, community groups and individual artists to present high quality and diverse cultural activities that encourage people to visit and enjoy the city.

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Moved by Cr Evangel, seconded by Cr Chen That the Council: 1. approves Round Two funding of Arts and Cultural Sponsorship for

2012/13 as follows:

1.1 Arts Projects – Round Two: 1.1.1 Steps Youth Dance Company Inc. - $9,000; 1.1.2 Perth Centre for Photography - $10,000; 1.1.3 Side Pony Productions - $7,930; 1.1.4 Performing Lines - $8,000; 1.1.5 Agelink Inc. - $5,616; 1.1.6 Buzz Dance Theatre - $5,000; 1.1.7 Ms Aimee Smith - $8,500.

1.2 Creative Community – Round Two:

1.2.1 PVI Collective Pty Ltd - $10,000; 1.2.2 Ausdance - $7,000; 1.2.3 Conservation Council WA - $8,000;

with these applicants being required to provide the benefits to the City of Perth as outlined in the Cultural Sponsorship Assessment Report and detailed in the attached Schedule 12; 2. declines Round Two funding of Arts and Cultural Sponsorship for

2012/13 as follows:

2.1 Deckchair Theatre Company, request for $15,000;

2.2 Fremantle Chamber Orchestra, request for $5,469;

2.3 PlayWriting Australia, request for $15,000;

2.4 Natural Wings, request for $14,300;

2.5 Alliance Française, request for $6,000;

2.6 Perth International Jazz Festival, request for $15,000;

2.7 HMS Pop Up Productions, request for $11,235;

2.8 Mr Reg Mifflin, request for $15,000;

2.9 WA Folk Federation, request for $4,000;

(Cont’d)

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2.10 Mr Geoff Kelso, request for $15,000;

2.11 Perth Medieval Fayre, request for $4,000;

2.12 Gotham Studios, request for $8,660. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

I T E M N O :

FINANCE AND BUDGET COMMITTEE REPORTS

599/12 FINANCIAL STATEMENTS AND FINANCIAL ACTIVITY STATEMENT FOR THE PERIOD ENDED 31 OCTOBER 2012

BACKGROUND:

FILE REFERENCE: P1014149-25 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 13 November 2012 MAP / SCHEDULE: Schedule 13 – Financial Statements and Financial

Activity Statement for the period ended 31 October 2012 The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration. The Local Government (Financial Management) Regulations 1996 require the City to produce the monthly Financial Statements, including a Financial Activity Statement in rate setting format.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Section 6.4(1) and (2) of the Local Government Act 1995 Regulation 34 of the Local Government (Financial Management) Regulations 1996

Strategic Plan City Management Principle The finances of the City will be managed prudently.

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DETAILS:

The Financial Activity Statement is presented together with a commentary on variances from the budget.

FINANCIAL IMPLICATIONS:

There are no direct financial implications arising from this report.

COMMENTS:

The Financial Activity Statement commentary compares the actual results for October 2012 with the budget approved by Council at its meeting held on 7 June 2012. Moved by Cr Davidson, seconded by Cr Adamos That Council approves the Financial Statements and the Financial Activity Statement for the period ended 31 October 2012 as detailed in Schedule 13. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

600/12 WRITE-OFF OF UNRECOVERABLE PARKING FINES AND COSTS

BACKGROUND:

FILE REFERENCE: P1001812-3 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 13 November 2012 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration.

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Offences under the City of Perth Parking Local Law result in a parking infringement being issued. Regardless of the collection processes in place, a percentage of the infringements issued cannot be enforced. It has been practice at the City of Perth to write off infringements that have been outstanding for a period of five years or more. The Fines Enforcement Registry also periodically advise the City of Perth of Category Three non-enforceable infringements recommended for write-off, through the issue of Non-enforceable Fines and Costs reports.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Section 6.12(1)(c) of the Local Government Act 1995 Strategic Plan City Management Principles

The finances of the City will be managed prudently.

DETAILS:

Where possible, infringements that remain outstanding after two months are lodged with the Fines Enforcement Registry (FER) for collection or to commence enforcement action. Enforcement action normally relates to the suspension of either the owner’s driver’s licence or the vehicle registration. Offenders who have a parking infringement lodged with the FER are liable for additional costs to the City associated with seeking payment. After the matter has been lodged with the FER for a minimum period of five years since the offence date, and all collection action by the FER has failed to obtain payment, the matter is retired by FER and no further recovery action is taken. The FER considers that monetary recovery is negligible and recommends that the matter be written off. The total value of infringements older than five years that remain outstanding as at 13 November 2012 (issued between 1 October 2007 and 31 December 2007) is $114,116.09. This is 5.79% of the total value of infringements and costs issued for the same period. The FER also determine some infringements to be non-enforceable due to administrative or legislative reasons and a recommendation is made to the City of Perth to write off these particular infringements. This recommendation is received in the form of “Non-enforceable Fines and Costs – Category 3” reports prepared by the FER periodically. Category 3 reasons for non-enforcement include, but are not limited to: An alleged offender is deceased.

The remaining balance of a part-paid infringement is uneconomical to enforce.

There are insufficient details to enforce the fine as determined under the regulation by which the FER operates.

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The City has received the Quarter One Non-Enforceable Fines and Costs – Category 3 report from the FER for enforcement activity during the period 1 July 2012 to 30 September 2012. This report has been reconciled against the parking infringements held by the City. This has resulted in the confirmation of $1,137 of infringements recommended by the FER to be written off. This represents 0.03% of all parking fines and costs currently registered by the City at the FER. Each year the City makes a provision for doubtful debts within its budget to allow for unrecoverable parking infringements. The current amount provided for is $2,678,325.84.

FINANCIAL IMPLICATIONS:,

ACCOUNT NO: 1BS0001591 – Provision for Doubtful Debt

BALANCE TO DATE: $ 2,678,325.84 PROPOSED COST: $ 114,116.09

$ 1,137.00 BALANCE: $ 2,563,072.75 All figures quoted in this report are exclusive of GST.

COMMENTS:

It is recommended that the Council resolves to write off outstanding parking infringements that have either been with the FER for a period of no less than five years (in this instance offence dates for the quarter 1 October 2007 through 31 December 2007), and infringements deemed non-enforceable Category 3 write offs by the FER. Moved by Cr Davidson, seconded by Cr Adamos That Council approves: 1. write off of $114,116.09 (excluding GST), representing unrecoverable

parking fines and costs issued between 1 October 2007 to 31 December 2007, referred to the Fines Enforcement Registry for collection that remains outstanding;

2. write off of $1,137 (excluding GST), representing the Fines Enforcement Registry 2012/13 Category Three non-enforceable fines and costs for quarter one of the 2012/13 financial year (1 July 2012 to 30 September 2012).

The motion was put and carried

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The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

601/12 VARIATION OF LEASE – LOT 306 NEWCASTLE STREET, NORTHBRIDGE – WOMEN’S HEALTH CARE ASSOCIATION INCORPORATED

BACKGROUND:

FILE REFERENCE: P1022291 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 16 November 2012 MAP / SCHEDULE: Schedule 14 – Lease Terms and Conditions – Women’s

Health Care Association Incorporated The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration. At its meeting held on 15 November 2005 Council resolved to accept the transfer of a freehold interest in a portion of Lot 306 Newcastle Street, Northbridge from the East Perth Redevelopment Authority for the purpose of a Community Centre for the Women’s Health Care Association Incorporated (the Association). Two federation cottages and a three level building containing offices and meeting rooms of approximately 900 square metres were situated on the land. The transfer was subject to the following conditions: “1. A memorial being placed on the title providing that any further disposition or

dealing with the land shall require the consent in writing of the East Perth Redevelopment Authority, its successor or the Minister for Planning and Infrastructure.

2. In the event that the City of Perth seeks to dispose of the land, it will be required

to locate a suitable alternative leasehold property for the Women’s Health Care Association, if they still occupy this property at that time.

3. Women’s Health Care Association securing the funding from the Lotteries

Commission to construct its new facility on the land.”

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A lease was entered into with the Association for a period of 25 years commencing on 14 July 2008 and expiring on 13 July 2033. Subsequently the Association secured funding and has now completed the construction of the new premises. The two federation cottages and the three level building were incorporated into the new facility.

DETAILS:

The Women’s Health Care Association has approached the City to seek the City’s agreement to extend the term of the lease it holds with the City to give the Association tenure of 50 years from 2012. This is an extension of 30 years on the original term of lease, resulting in the lease period being for 55 years from 2008 to 2063. The Association is finding it difficult to secure future funding, both privately and through government agencies, due to what is commercially considered to be the short term before the lease expires.

FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.

COMMENTS:

Given the conditions of the transfer of the land to the City and the recent improvements to the land, it is recommended that the Council approves the Association’s request for a lease variation.

COMMITTEE MEETING NOTE:

Financial Implication - It should be noted that the extended lease term will probably reduce the valuation of the building when the asset is next revalued. Moved by Cr Davidson, seconded by Cr Adamos That Council agrees to vary the lease for Lot 306 Newcastle Street, Northbridge, with the Women’s Health Care Association Incorporated in accordance with Schedule 14. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

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602/12 PERTH ART FOUNDATION INCORPORATED – FUNDING TO EMPLOY AN EXECUTIVE OFFICER

BACKGROUND:

FILE REFERENCE: P1012262-9 RESPONSIBLE DIRECTOR: Gary Stevenson, Chief Executive Officer DATE: 13 November 2012 MAP / SCHEDULE: Schedule 15 – Request from the Perth Art Foundation

Incorporated The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration. The Perth Art Foundation Incorporated (the Foundation) was established to encourage and facilitate public art in the city. The Foundation is an incorporated body with a Governing Board including City of Perth Elected Members and senior officers, State Government representatives, and representatives of the business and the arts community. The Lord Mayor is Patron of the Foundation. In 2010 the name of the Foundation was changed to the Perth Art Foundation Incorporated.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan Built Environment Provide more public art works.

DETAILS:

The Foundation is established as a charitable organisation under the Associations Incorporation Act 1987 and is registered to receive tax deductible donations. The Foundation launched its inaugural art project in November 2006 and purchased a sculpture by Keizo Ushio titled “Oushi Zokei, Mobius in Space” from the 2009 Sculpture by the Sea exhibition in Cottesloe and has located it on the forecourt of the Esplanade train station where it is viewed by thousands of pedestrians and motorists on a daily basis. The Foundation, as an incorporated body, is independent from the City of Perth. However, the previous structure of the Governing Board, which ensured that Elected Members and senior staff of the City had a majority and its former name, The City of Perth Art Foundation, provided an impression that it was part of the City. In 2010, the Foundation reviewed its long-term strategy and changed its rules of incorporation and its name to reinforce its independence of the City and improve its ability to attract private donations. It has appointed a Chairman from the corporate sector and is in the process of restructuring its Governing Board.

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The administration of the Foundation has continued to be undertaken by staff at the City of Perth. However, this work is not formally part of any position within the City and assistance is drawn from various staff across the organisation. The City has made a donation of $40,000 per annum to the Foundation that is used for art projects. The Foundation has not been successful in attracting any other significant donations. The Foundation has set its goal to be financially independent of the City and to be able to manage its own affairs. To assist in this transition, it has requested the City of Perth establish the role of Executive Officer for the Perth Art Foundation for a period of two years (refer to Schedule 15). A principal role of the Executive Officer would be the administration of the Foundation and to assist in raising funds. The employment of this role by the City will remove the need for the Foundation to incur employment costs and fulfil the responsibilities of being an employer. The funding of the position is proposed to be in lieu of the City’s donation to the Foundation. There is a provision of $40,000 approved by the Council in the 2012/13 budget that therefore may be used to fund the position initially. It is envisaged that the person would be employed at Band 9 of the City’s Enterprise Bargaining Award, Salaried Officers’ Agreement 2011 ($96,442 to $102,306). A position at this level is required to work independently to deliver a program and is not paid for overtime. The position would operate in a similar way to that of the Executive Director Heritage Perth. The Executive Officer for the Foundation is proposed to be employed by the City of Perth and a Memorandum of Understanding will be entered into with the Perth Art Foundation to agree the duties and the reporting and accountability arrangements of the position. The role of the Executive Officer will be to provide administrative support and undertake fund raising activities for the Foundation and will provide reports to its Governing Board. A senior officer of the City will be responsible for dealing with employment matters. Office accommodation arrangements are yet to be determined in consultation with the Governing Board.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: 121 – 247 - 7901 BUDGET ITEM: Recreation and Culture – Other Culture – City Art

Foundation BUDGET PAGE NUMBER: 12 BUDGETED AMOUNT: $40,000 AMOUNT SPENT TO DATE: Nil PROPOSED COST: $40,000 BALANCE: Nil It is envisaged that the funds already budgeted for the donation will cover the employment cost in the 2012/13 financial year. It will be necessary to budget for a salary of approximately $100,000 plus other employment and office accommodation costs for the position in the 2013/14 financial year with the balance of the two year funding to take place in 2014/15.

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Savings will result in 2015/16 from discontinuing the annual $40,000 donation the City has made in the past and remove the need for City of Perth staff to provide ongoing administrative support. All figures quoted in this report are exclusive of GST.

COMMENTS:

The Perth Art Foundation is positioning itself to make a significant contribution to public art in the City of Perth and to attract private funds to achieve this. The appointment of an Executive Officer will provide support to the Foundation in raising funds, promoting the Foundation and establishing a support network. The Memorandum of Understanding and the position description will provide a degree of clarity about the role and responsibilities of the position. It should be noted that the City of Perth will be fully responsible for the person employed in the position and there is a potential risk given the “arms length” supervision of the person. However, the City has entered into similar arrangements in the past and the risk can be managed, and in this instance it is for a set period of two years after which time the Foundation will need to make new arrangements for the position. Moved by Cr Davidson, seconded by Cr Butler That Council approves the employment of an Executive Officer to support the Perth Art Foundation Incorporated for a period of two years at an estimated cost of $40,000 in 2012/13 funded in lieu of a donation to the Foundation with provision to be made in subsequent budgets to fund the position for a maximum period of two years. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

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603/12 TENDER 043-12/13 – PROVISION OF WI-FI INFRASTRUCTURE AND ASSOCIATED SERVICES

BACKGROUND:

FILE REFERENCE: P1028671 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 7 November 2012 MAP / SCHEDULE: N/A The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration. The City of Perth is proposing the implementation of a wi-fi network to deliver free public wi-fi within strategic locations across the city. The expected benefits of providing a free wi-fi service are: the promotion and activation of outdoor public areas;

to encourage visitors to stay within the city for longer periods of time;

to encourage greater vibrancy and liveability within the city; and

the ability to use the service as a marketing and communications tool for the City to engage with its visitors and local businesses.

The free wi-fi service will allow users to navigate efficiently through all common websites including email, search engines, news, social media, entertainment, online stores and other web services within defined access and download limitations. At its meeting held on 28 August 2012, Council resolved that it: “1. notes the three implementation options identified as a result of the WiFi

Expressions of Interest process, including the associated financial implications: 1.1 Option 1 – Fully Outsourced Model;

1.2 Option 2 – Managed Service Model;

1.3 Option 3 – In-House Model; 2. in accordance with Section 6.8(1)(b) of the Local Government Act 1995,

approves by an ABSOLUTE MAJORITY funding of $200,000 for the additional purpose of implementing Option 2 or Option 3 to provide public WiFi, with the funds being identified in the 2012/13 November Budget Review;

3. notes an additional amount of up to $150,000 being budgeted in the 2013/14

financial year to complete the full roll out of public WiFi;

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4. notes the annual operating expenditure for public WiFi provision is estimated to be $110,000;

5. in accordance with Regulation 23(3) of the Local Government (Function and

General) Regulations 1996, determines that the following five companies are acceptable tenderers for the implementation of public WiFi relevant to Option 2 or 3:

5.1 CallTech;

5.2 Easyweb;

5.3 iiNet;

5.4 Laznik;

5.5 TSG.”

POLICY/LEGISLATION/STRATEGIC PLAN:

Legislation Section 3.57 of the Local Government Act 1995 Part 4 of the Local Government (Function and General)

Regulations 1996

Strategic Plan Leadership The City of Perth has a distinct leadership role as the

capital city of Western Australia, providing open and accountable government and playing an integral role in the lives of the people that make up the city’s community.

Business The business success of the city is the result of its ability

to encourage interaction and the exchange of ideas and take advantage of its central location and capital city status to promote organised and incidental meetings between all spheres of activity, including those that take place using electronic communication technology.

DETAILS:

The tender for the provision of wi-fi infrastructure and associated services was issued to the five shortlisted companies on 20 September 2012 and closed on 11 October 2012. Four tender submissions were received and have been evaluated against the criteria as follows: The suitability of the proposed infrastructure.

The suitability of the proposed services.

The demonstrated experience of the organisation with contracts for similar products and / or services provided to other clients.

Each of the selection criteria was given an equal weighting and the responses were assessed as being compliant or non-compliant in each category.

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Tenderers were requested to provide a submission in the following categories: Category A Wireless infrastructure for the supply and installation of the wireless access points and supporting management servers. Category A means that the City manages and operates the wi-fi environment. The successful tenderer will partner with the City on the design of the wi-fi environment and will be responsible for supplying and installation of wi-fi access points across the city.

Category B

Wi-fi management and associated services which extends the provision of the infrastructure to a managed service. Category C

Internet service and content management which provides the internet connectivity and content filtering to control access to inappropriate web sites. Category B provides for a managed service environment where the successful tenderer would implement the wi-fi environment as a managed service. The managed service environment in category B would also include the internet, activity and content management that is included in Category C. The following table lists each tender submission and the assessment against the evaluation criteria:

Tenderer CallTech EasyWeb Digital

iiNet TSG

Assessment

Fully compliant with all criteria

Fully compliant with all criteria

Fully compliant with Option A

Part compliant with Option B

Fully compliant with all criteria

Margin RRP minus 15% Cost plus 33% Cost plus 15% Cost plus10%

Cost

Site Survey $14,400 Not quoted $5,500 $6,720

Category A: Provision of Infrastructure

Initial: $125,785

Ongoing:$13,458

Initial: $129,768

Ongoing: $6,355

Initial: $145,171

Ongoing:$23,000

Initial: $79,098

Ongoing:$16,460

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Tenderer CallTech EasyWeb Digital

iiNet TSG

Category B: Infrastructure and Managed Services

Initial: $0

Ongoing:$190,030

Initial: $165,568

Ongoing:$83,055

Initial: $168,986

Ongoing:$24,500

Initial: $97,998

Ongoing:$49,665

Category C: Internet Service

Initial: $38,959

Ongoing:$43,725

Initial: $8,044

Ongoing:$19,737

Initial: $5,000

Ongoing:$23,400

Initial: $12,456

Ongoing: $8,400

Note: The costs in Category B include the provision of hardware and services in Category A. Recommended Deployment Model It is recommended that this initial phase of the wi-fi deployment be undertaken using existing City staff to provide the management and operations functions for the wi-fi environment. It is planned that there will be ongoing deployment of wi-fi access points and significant changes to the environment as the system evolves over time. A managed service environment is a good deployment model when the environment is well understood and there is little change to the scope of the services. As part of the wi-fi deployment it is desirable that the system be leveraged for City services as well as being available for public access. Having the wi-fi environment managed and controlled by the City will enable the piloting of systems using the wi-fi environments for internal staff at minimal cost. There would be additional costs incurred by the City should the wi-fi environment be deployed as a managed service. It should be noted that the wi-fi environment could be transitioned to a managed service at anytime during the system's operational lifecycle. The wi-fi deployment program should include an evaluation phase where the option of transferring the operation of the wi-fi environment to a service provider would be explored. The costs detailed in this report are for the initial deployment of wi-fi into the CBD area. Subsequent deployments to areas like Northbridge, East Perth and West Perth will utilise the contract derived from this tender and the cost plus 10% price basis. Technical Services Group (TSG) Pty Ltd The tender submission from TSG is fully compliant with the requirements detailed in the tender. The submission was ranked third overall, however its score is one point lower than the second ranked submission. The weakness in the submission was the criteria of demonstrated experience, which is mitigated by selecting only Category A from the tender submission.

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TSG’s submission was ranked first in price in both Category A and Category B. TSG’s price basis is cost plus 10%. It is considered that the TSG proposal represents the best value for money and it is recommended that Council accepts its tender submission. CallTech The submission from CallTech met all of the requirements detailed in the tender, however, it resulted in the lowest overall score. CallTech’s submission was ranked fourth on price and its price basis is recommended retail price minus 15%. EasyWeb Digital EasyWeb Digital's submission met all of the requirements detailed in the tender and scored the highest overall. The submission was ranked second on price in Category A and third in price under Category B. EasyWeb Digital’s price basis is cost plus 33%. EasyWeb Digital was the strongest overall submission with significant experience in delivering wi-fi as a managed service, however, it is considered that the overall response did not represent the best value for money. iiNet The submission from iiNet met all the the requirements under Category A, and partially met the requirements under Category B and scored the second highest overall. iiNet’s submission was ranked third on price in Category A and second in price under Category B. iiNet's price basis is cost plus 15%. The response from iiNet was reliant on leveraging the iiNet wi-fi network. The risk with this method is that the City may choose to compromise the free wi-fi service performance for its own business needs. For example, the short-term deployment of CCTV cameras using the wi-fi network could impact the speed of the network to the public. The City can choose to accept this where the network is dedicated to the City and this would not be possible where the network is shared with other users.

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FINANCIAL IMPLICATIONS:

ACCOUNT NO: TBA BUDGET ITEM: Various BUDGET PAGE NUMBER: N/A BUDGETED AMOUNT: $150,000 (November 2012 Budget Review) AMOUNT SPENT TO DATE: Nil PROPOSED COST: $ 85,818 BALANCE: TBA WHOLE OF LIFE COST ESTIMATE: ESTABLISHMENT COST: $ 85,818 (initial infrastructure supply / installation) ANNUAL MAINTENANCE COST: $ 16,459 (Years 1-3)

$ 17,076 (Years 4-7) ESTIMATED TOTAL: $203,499 (over term of 7 year contract based only

on initial infrastructure) Ongoing costs are subject to CPI and exchange rate variations All figures quoted in this report are exclusive of GST. It is noted that the funding for this project has been identified in the 2012/13 November Budget Review

COMMENTS:

The submission from Technical Services Group (TSG) Pty Ltd is recommended for approval as it is considered to represent best value for money. Upon approval by the Council an implementation project will be initiated with the project team comprised of officers from the City. The City is currently developing a City Wi-Fi Plan to coordinate the rollout of the service and identify roles and responsibilities across the organisation, especially during the ongoing evolution of the content and future management stages. Additionally, a wi-fi communications strategy to the public would be prepared and implemented once the network is operational in 2013. Moved by Cr Davidson, seconded by Cr Butler That Council accepts the most suitable tender, being that submitted by Technical Services Group Pty Ltd (TSG), for the supply, installation and maintenance of wireless infrastructure and associated services (Tender 043-12/13) for the Category A component only for a contract period of 3-years plus two 2-year options, with supply costs as follows: 1. an initial site survey at a cost of $6,720 (excluding GST);

(Cont’d)

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2. infrastructure supply on the price basis of cost plus 10% with an initial cost of $66,797.50 (excluding GST) for 41 units;

3. installation services at a cost of $300 per unit with an initial cost of $12,300 (excluding GST) for 41 units;

4. annual maintenance costs of $16,459 per annum (excluding GST) for

Years 1 to 3 of the contract, and should the contract options be exercised, annual maintenance costs of $17,076 per annum (excluding GST) for Years 4 to 7 (based on initial infrastructure) supply.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

604/12 NOVEMBER 2012 BUDGET REVIEW – FORECAST OF THE OPERATING AND CAPITAL BUDGET FOR THE YEAR TO 30 JUNE 2013

BACKGROUND:

FILE REFERENCE: P1027617 RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 22 November 2012 MAP / SCHEDULE: Schedule 16 – November 2012 Operating Budget

Review Schedule 17 – November 2012 Capital Works Budget Review

The Committee recommendation to the Council for this report was resolved by the Finance and Budget Committee at its meeting held on 4 December 2012. The Committee recommendation to the Council is the same as that recommended by the administration. As in previous years, the City has conducted a budget review to forecast its results to the end of the year and to approve any budget changes that emerge during the course of the review. This first review for the financial year is based on the actual results for the period to 31 October 2012.

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The budget review has the following objectives: To project the financial results through to 30 June 2013. To identify resources available for redeployment. To identify problem areas that may need additional resources. To comply with budgetary requirements to approve additional expenditure before

it is incurred. The review was completed by the Financial Services Unit with input from Managers, Directors and officers from all Units responsible for financial management.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Section 6.8 of the Local Government Act 1995 Regulation 33A of the Local Government (Financial

Management) Regulations 1996 Strategic Plan City Management Principles The finances of the City will be managed prudently.

DETAILS:

As a result of this review the City’s forecasted operating surplus has increased from $19.7 million to $22.2 million. Revenue: The total revenue forecast is increased significantly with a $4.5 million improvement as a result of the review. Rates have increased by $1.1 million due to:

$102,000 in additional general and back rates raised than estimated at the time of the annual budget;

$829,000 higher interim rates raised including the Brookfield Building and Fairlanes developments for $1.3 million, that had been expected to be completed in the previous year, and partly offset by several reductions to valuations following objections submitted to the Valuer General’s Office;

The Heritage Rate Relief scheme is $180,000 below budget expectations and Inner City rates concession was $80,000 more than budget.

Grants and Contributions are significantly higher than the original budget with

$1.8 million from the Public Transport Authority for the Two-Way Street Conversion Programme for Beaufort Street. There are also additional grants of $31,000 for the Kings Park Road Bus Shelter and $94,000 for the Pedestrian Bicycle Network (Stirling and Aberdeen Streets). The Perth Theatre Trust is to bring forward its 50% contribution of $207,000 for the replacement of two chillers at the Perth Concert Hall which has become urgent.

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Parking fees are forecast to be $506,000 higher than budget mainly relating to good performances by the Elder Street, Alexander Library and Cultural Centre car parks together with an increase of $235,000 from on street parking.

Fines and costs are $571,000 up on budget for infringements and revised

estimates of FER lodgement fees. Community service fees have fallen by $172,000 mainly because of lower

utilisation of occasional care in the Child Care Centre. Investment returns have improved by $463,000 and reflects better than expected

performance in the early part of the year mainly attributable to the Balanced Funds and offset to some extent by anticipated lower interest rates for the rest of the year as further interest rate cuts are now expected from the Reserve Bank.

Various other revenue items are reduced by $204,000, including $245,000 for

lower Recoverable Works budget and $180,000 revenue from Corporate Boxes for the Skyworks show that will not be occurring in 2013. These are partly offset by higher Building Applications income $177,000 a profit of $70,000 from the sale of balanced investments products.

Expenditure Total operating expenditure increased by $2.6 million on the original budget of $148.7 million to $151.3 million. The main changes are noted below. Employee costs are $307,000 above the original budget mainly as a result of an

additional employer contribution of $675,000 to the City of Perth Superannuation Plan not included in the original budget, partly offset by savings achieved in the first four months through staff vacancies supplemented by higher use of external contractors reflected under Materials and Contracts.

Material costs are $836,000 over the original budget with major additions in:

External contractors to supplement staff vacancies of $278,000;

Advertising expenditure of $170,000 for additional radio production costs and multi-media, with $20,000 for replacement of banners and $20,000 for carollers excluded from the original budget;

Recovery fees increased by $266,000 due in part to the anticipated higher revenue from infringements;

Consultancy costs of $152,000 mainly relating to projects within the City, including $100,000 for the planned Light Rail project.

Increase in Depreciation and Amortisation costs by $1.4 million in a number of categories comprising of $392,000 for Off Street Parking and Perth Convention Centre plant and equipment, $109,000 for Council House, $375,000 for various

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computer equipment and software, $138,000 for earlier replacements of Plant and Vehicles, $324,000 Building depreciation and $198,000 amortisation of the Perth City Library lease.

Interest expenses are $127,000 below the budget for the Goderich Street car

park due to higher capitalisation of interest during the construction phase. CAPITAL EXPENDITURE BUDGET REVIEW: An extensive review was performed in this area. A net amount of $2.3 million additional monies are required. The major areas where these funds are required are as follows:

Item Amount $

2 Way Street Conversion Programme - Beaufort Street funded by a Public Transport Authority contribution

1.7 million

Replace Chillers - Perth Concert Hall – urgent replacement of two chillers 50% funded by Perth Theatre Trust

413,000

Fleet and Plant - Sanitation – earlier replacement of Refuse Truck 170,000 Goderich Street Car Park – additional contingency funds 100,000 Affordable Rental Housing Demonstration Project – additional contingency funds

250,000

Citiplace Car Park upgrade to the lifts 100,000 Introduction of Public Wi-fi 150,000 Pedestrian Bicycle Network (Stirling and Aberdeen Streets) 215,000 Aberdeen Street Car Park - Guzzini lighting upgrade 115,000 Additional new projects which require funding and those projects showing savings are listed on Schedule 17.

FINANCIAL IMPLICATIONS:

The 2012 November budget review has been prepared prudently and the forecast provides an updated forecast of budget for the year.

COMMENTS:

In summary, this exercise has forecast an increase in the operating surplus of $2.5 million and requires $2.3 million in additional budgeted capital expenditure. This exercise assists in enabling the City to manage its finances prudently.

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Moved by Cr Davidson, seconded by Cr Adamos That the Council in accordance with Regulation 33A of the Local Government (Financial Management) Regulations 1996, BY AN ABSOLUTE MAJORITY: 1. adopts the November 2012 Review of the 2012/13 Budget as detailed

in Schedules 16 and 17;

2. notes that the November 2012 Budget Review has identified a net operating surplus increase of $2,452,370 as detailed in Schedule 16 November 2012 Operating Budget Review, of which $2,006,869 is from external contributions specifically provided to fund additional capital works;

3. notes that the November 2012 Budget Review has identified capital

works project savings of $2,339,801 as detailed in Schedule 17 Capital Works Budget 2012/13 November Review Projects with Surplus Funds Available for Release;

4. approves additional capital works expenditure of $1,612,649 as

detailed in Schedule 17 Capital Works Budget 2012/13 November Budget Review – Ongoing Projects Requiring Additional Funds to be funded from savings identified in Schedule 17 – Projects with Surplus Funds Available for Release;

5. approves additional capital works expenditure of $1,912,769 as

detailed in Schedule 17 Capital Works Budget 2012/13 November Budget Review – Ongoing Projects Funded by Grants;

6. approves additional capital works expenditure of $476,722 as detailed in Schedule 17 Capital Works Budget 2012/13 November Budget Review – Projects Using Funds in Advance as the listed projects are urgent works required to be brought forward from the City’s Five Year Capital Works Plan 2012/17 and to be funded as follows:

6.1 $220,662 being the balance of the capital works surplus as

detailed in Schedule 17 Capital Works Budget 2012/13 November Budget Review Projects with Surplus Funds Available for Release;

6.2 $206,722 from the Concert Hall Refurbishment and Maintenance

Reserve to specifically replace the Perth Concert Hall chillers;

(Cont’d)

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6.3 $29,338 from Municipal Funds; and 6.4 $20,000 from the proceeds from the Sale of Assets;

7. approves additional capital works expenditure of $506,490 as detailed

in Schedule 17 Capital Works Budget 2012/13 November Budget Review – New Projects Requiring Funding to be funded from savings identified in Schedule 17 – Projects with Surplus Funds Available for Release;

8. approves additional capital expenditure of $94,100 as per Schedule

17 Capital Works Budget 2012/13 November Budget Review – New Project Funded from a grant.

The motion was put and carried by an absolute majority The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

I T E M N O :

GENERAL PURPOSES COMMITTEE REPORTS

605/12 REVOCATION OF VARIOUS POLICIES

BACKGROUND:

FILE REFERENCE: P1014862, P1020495, P1014857, P1014854, P1014847, P1014855, P1014852, P1014851, P1014611, P1014853

RESPONSIBLE DIRECTOR: Robert Mianich, Director Corporate Services DATE: 24 October 2012 MAP / SCHEDULE: Schedule 18 – Policies Proposed for Revocation The Committee recommendation to the Council for this report was resolved by the General Purposes Committee at its meeting held on 27 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration.

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In accordance with the Council’s strategic goal to systematically review regulations which apply to people and organisations in the city to ensure they are required and that they operate efficiently, all Council policies have been reviewed. Proposals to amend or revoke policies have previously been presented based upon which Unit has been the nominated owner of the policy. However, there are several Council policies for which no Unit is the nominated owner and many of these policies require review or revocation.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Section 2.7(2)(b) of the Local Government Act 1995 City of Perth Local Government Property Local Law 2005

Strategic Plan Reduce Regulations Systematically review regulations which apply to people

and organisations in the city to ensure they are required and that they operate efficiently.

Governance

Strengthen processes for open and accountable government in partnership with city stakeholders which are underpinned by a strong focus on the City’s ethical behaviour.

Policy Policy No and Name: Various policies (refer to Schedule 18)

DETAILS:

Several Council policies are proposed for revocation for various reasons. Each of these policies and the reason they are proposed for revocation is detailed below. Policy 4.2 – Rainforest Timbers in Projects of the Council – Use Of This policy states that rainforest timbers will not be used in projects undertaken by the City. Whilst the intent of the policy may be admirable, in a practical sense it is of little value as it is not reflected in the Council’s Purchasing Policy or the City’s tendering or procurement processes. If it the Council’s intention that rainforest timbers not be used in projects in which the City is involved, then this requirement needs to be embedded in the City’s purchasing and procurement processes rather than in a stand alone policy. Policy 8.2 – Environmental Management Policy The rationale underpinning Policy 8.2 – Environmental Management Policy is unclear as the policy simply adopts the City Environment Plan 2005 – 2008. Council can adopt a plan without an accompanying policy and in any case, the plan that the Environmental Management Policy purports to adopt is dated and likely requires review. As such, it is proposed that the policy be revoked.

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Policy 11.1 – Community Policing Policy 11.1 – Community Policing was adopted by Council in 1992 and has not been reviewed since 1998. Since that time, the State Government has changed its policy in relation to Community Policing which has included the disbanding of the Safer WA funding program. With the discontinuation of the Safer WA program and the changes to the City’s boundaries that occurred in 1995, the policy lacks relevance and is proposed for revocation. Policy 14.7 – Sound Control Guidelines – Forrest Place As its title suggests, Policy 14.7 – Sound Control Guidelines – Forrest Place attempts to establish limits on the level of noise associated with events in Forrest Place. The use of Forrest Place is governed by the City of Perth Thoroughfares and Public Places Local Law 2007. This local law requires a person wishing to conduct a function or event in Forrest Place to obtain a permit from the City. In issuing a permit the City is able to impose conditions, including conditions relating to noise. Whilst the City may wish to impose limits on the level of noise associated with events in Forrest Place, it is important to note that the City’s authority to regulate noise is derived from the Environmental Protection (Noise) Regulations 1997 and any conditions in respect of noise in Forrest Place would need to be consistent with those Regulations. Furthermore, the City has recently developed a Noise Management Strategy for the City which will apply to the management of noise in Forrest Place. Given the extensive regulation that exists in relation to the use of Forrest Place and any noise associated with that use, it is considered unnecessary for the City to attempt to impose additional regulation in the form of a policy. As such, it is proposed that policy 14.7 be revoked. Policy 14.8 – Spruiking Permits – Malls Similar to Policy 14.7, Policy 14.8 – Spruiking Permits – Malls attempts to establish limits in relation to noise emissions in the Hay and Murray Street Malls. The term “spruiking” is not defined, however, based on content of the policy it appears to correlate with the term “trader” as defined in the City of Perth Public Trading Local Law 2005. The City of Perth Public Trading Local Law 2005 requires a person to obtain a trader’s permit before they may solicit orders for goods or services (including via spruiking) in a public place. In issuing a trader’s permit, the City may impose conditions which may include conditions in relation to noise. Any condition imposed in relation to noise would need to be consistent with the Environment Protection (Noise) Regulations 1997. Given the extensive regulation that exists in relation to use of the Malls and noise emissions, it is considered unnecessary for the City to attempt to impose additional regulation in the form of a policy. As such, it is proposed that policy 14.8 be revoked.

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Policy 15.4 – The Esplanade Reserve – Use Of Given that control of The Esplanade Reserve has been transferred to the State Government for the Elizabeth Quay development, Policy 15.4 – The Esplanade Reserve – Use Of is redundant and can be revoked. Policy 16.1 – Paper Products – Purchase Of Policy 16.1 – Paper Products – Purchase Of requires preference to be given to the purchase of paper products that do not use chlorine bleach in production and those that include recycled products. Whilst the intent of the policy in reducing negative environmental impacts is admirable, in a practical sense, it is of little value as a stand alone document. If it the Council’s intention that preference be given the use of “environmentally friendly” paper products, then this requirement needs to be embedded in the City’s purchasing policy and procurement processes rather than in a stand alone policy. Policy 17.1 – Smoking – Council Properties Policy 17.1 – Smoking – Council Properties attempts to prohibit smoking in all City buildings and vehicles. The policy was adopted in 1991 prior to the introduction of legislation prohibiting smoking in the workplace. Given that legislation prohibiting smoking in the workplace or a building into which the public may enter is now in place, the policy is redundant and should be revoked. Policy 18.7 – Political Rallies Policy 18.7 – Political Rallies – Forrest Place attempts to regulate the use of Forrest Place for political rallies associated with State or Federal elections. The use of Forrest Place is governed by the City of Perth Thoroughfares and Public Places Local Law 2007. This local law requires a person wishing to conduct a function or event in Forrest Place, which would include a political rally, to obtain a permit from the City. In issuing a permit, the City can impose conditions it considers appropriate. However, it should be noted that any conditions attached to a permit or a decision to refuse a permit under a local law, are able to be reviewed by the State Administrative Tribunal and the City has a statutory obligation to advise the applicant for a permit of this review right. Additionally, the City has an obligation to consider applications for a permit on their merit. As such, caution is required to ensure that policies that may impose conditions upon the use of City property for particular purposes or by classes of people do not provide grounds for a review of the City’s decision to issue or refuse a permit. Many of the conditions imposed through Policy 18.7 upon the users of Forrest Place for political rallies could give rise to an applicant seeking a review of a decision by the City in respect of a permit application. As such, it is proposed that the policy be

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revoked with requests to hold political rallies in Forrest Place being dealt with in accordance with the City’s Thoroughfares and Public Places Local Law. Policy 22.1 – City Centre – Service Vehicle Access and Unloading Times Policy 22.1 – City Centre – Service Vehicle Access and Unloading Times determines the hours of entry to the Hay Street Mall, Murray Street Mall and the Forrest Place Loading Dock by service vehicles. Access to the Malls is governed by the City of Perth Thoroughfares and Public Places Local Law 2007. This local law requires anyone seeking access to these sites to first obtain a permit from the City. Use of the Forrest Place Loading Dock is governed by the City of Perth Local Government Property Local Law 2005. This local law enables the City to determine the hours during which the facility is to open. In issuing a permit under the City of Perth Thoroughfares and Public Places Local Law 2007, the City can impose conditions it considers appropriate. However, it should be noted that any conditions attached to a permit or a decision to refuse a permit under a local law, are able to be reviewed by the State Administrative Tribunal and the City has a statutory obligation to advise the applicant for a permit of this review right. Additionally, the City has an obligation to consider applications for a permit on their merit. As such, caution is required to ensure that policies that may impose conditions upon the use of City property for particular purposes or by classes of people do not provide grounds for a review of the City’s decision to issue or refuse a permit. As such, it is proposed that Policy 22.1 – City Centre – Service Vehicle Access and Unloading Times be revoked and that vehicle access to the Malls and the Forrest Place Loading Dock be managed in accordance with the City’s existing local laws.

FINANCIAL IMPLICATIONS:

There are no financial implications related to this report.

COMMENTS:

Regular review of Council policies is consistent with the Council’s strategic goal to systematically review regulations which apply to people and organisations in the city to ensure they are required and that they operate efficiently and effectively. Moved by Cr Limnios, seconded by Cr Chen That Council, in accordance with Section 2.7(2)(b) of the Local Government Act 1995, revokes the following policies: 1. 4.2 – Rainforest Timbers in Projects of the Council – Use Of; 2. 8.2 – Environmental Management Policy;

(Cont’d)

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3. 11.1 – Community Policing; 4. 14.7 – Sound Control Guidelines – Forrest Place; 5. 14.8 – Spruiking Permits – Malls;

6. 15.4 – The Esplanade – Use Of;

7. 16.1 – Paper Products – Purchase Of;

8. 17.1 – Smoking – Council Properties;

9. 18.7 – Political Rallies – Forrest Place;

10. 22.1 – City Centre – Service Vehicle Access and Unloading Times. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

I T E M N O :

WORKS AND URBAN DEVELOPMENT COMMITTEE REPORTS

606/12 GREEN CAT ROUTE AND BUS STOPS

BACKGROUND:

FILE REFERENCE: P1010745-9 RESPONSIBLE DIRECTOR: Martin Mileham, Director Planning and Development DATE: 13 November 2012 MAP / SCHEDULE: Schedule 19 – Proposed Green CAT Route and other

CAT Routes Schedule 20 – Proposed Green CAT bus stop locations Schedule 21 – CAT Bus Module

The Committee recommendation to the Council for this report was resolved by the Works and Urban Development Committee at its meeting held on 26 November 2012.

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The Committee recommendation to the Council is the same as that recommended by the administration. On 22 April 2012 the Minister for Transport announced the draft Central Perth Transport Plan and as part of that, a new Green Central Area Transit (CAT) bus service will be implemented from July 2013 serving West Perth and the Esplanade Bus port every ten minutes from Leederville Station. The cost of providing this new Green CAT service is estimated by the Department of Transport (DoT) as being about $5.8 million per annum from the $104.6 million announced for the draft Central Perth Transport Plan. The new Green CAT service will have seven new buses, new stops and shelters, and a new station at Leederville. The draft Central Perth Transport Plan was circulated to Elected Members by the Director of Planning and Development in April 2012. This provided details and justification for the Green CAT and showed a plan of the route. The introduction of the Green CAT is intended to relieve pressure on the Perth Underground Train Station and Red CAT service created by commuters from the northern suburbs wishing to travel to and from West Perth. At present these commuters have to travel into Perth Underground Train Station and then use the Red CAT to access West Perth. The Red CAT experiences considerably high demand and high numbers of pedestrians are seen exiting the Red CAT at the King Street stop to walk to Perth Underground Train Station. Additionally, the Perth Transport Authority (PTA) intends to remove the Red CAT route once the proposed Light Rail system is completed through central Perth. The City has received proposals and had discussions with PTA regarding the proposed stop locations for the new service. Approval is sought to the proposed locations of the stops, acknowledging that some loss of on street parking will be unavoidable.

LEGISLATION / STRATEGIC PLAN / POLICY:

Strategic Plan Movement, Transport and Parking Plan the integration of movement options for the city

incorporating all modes of transport, including walking and cycling.

DETAILS:

The route proposed for the Green CAT from Leederville Station is: Cambridge Street to Loftus Street (the Town of Cambridge section); Loftus Street to Railway Street; Railway Street to Sutherland Street (past City West Station);

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Sutherland Street to Wellington Street; Wellington Street to Colin Street; Colin Street to Kings Park Road; Kings Park Road to Malcolm Street; Malcolm Street to St Georges Terrace; St Georges Terrace to Mill Street; Mill Street to Esplanade Busport. Refer to Schedule 19 for the proposed route. The return journey is a reversal of the above. As part of the draft Central Perth Transport Plan, the return route is shown via Mounts Bay Road and William Street to reach St Georges Terrace. However, it is now understood that the Green CAT will leave the busport directly onto Mill Street, avoiding William Street. The proposed route of the Green CAT will provide useful connectivity between Leederville Station and City West Station, and also to The Esplanade station, avoiding travellers having to access Perth Underground Train Station. It also improves north-south public transport accessibility through West Perth. The route of the Green CAT passes along some stretches of road which experience significant levels of congestion during the peak periods and PTA may consider improvements to such sections to allow the CAT to progress more easily. At present no such improvements have been presented to the City. Key sections experiencing congestion include: Loftus Street; Railway Street approach to Loftus Street; St Georges Terrace; Mill Street. The plans indicating the route as yet do not provide details of proposed stop locations as these are still under investigation. PTA has now indicated its preferred general locations for stops and these are detailed in Schedule 20. Of the 19 proposed Green CAT bus stops, 11 are existing bus stops currently serviced by standard Transperth bus services. Six of the eight new stops are within City boundaries. These new bus stops are proposed along Colin Street and Sutherland Street. The new stops proposed on Colin Street have an impact on the number of available parking and loading bays and PTA’s proposals remove approximately ten parking bays and one loading bay from this street. However, the City is in discussion with PTA with a view to providing engineering solutions which reduce the number of lost bays to seven or eight, and retaining the loading bay. Also Policy 22.9 On Street Parking Table E3 has been noted in relating the positioning the bus stops to the first and last 25 metres of a road section wherever possible.

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Stops ten and 12 on Railway Street may require repositioning to avoid affecting the proposed blackspot project for Railway Street. The new narrower version CAT module bus stop sign (Schedule 21) will be used at all locations. Where possible these will have solar power. It is also expected that PTA will fund the upgrading of each of the boarding areas in compliance with disability standards. It is noted that funds for up to ten CAT style bus shelters have been provided. The locations for these are still to be determined. The frequency of the proposed service (every five minutes) is not anticipated to have an impact on traffic congestion.

FINANCIAL IMPLICATIONS:

The provision of the Green CAT will be part funded from the Perth Parking Management Fund, with the remainder from PTA budgets (for the section of the proposed route that extends beyond the City’s boundaries into Leederville). There are no financial commitments envisaged for the City. The loss of on-street parking bays to accommodate the new CAT service will have a financial implication to future income from parking. The exact number and locations have not been finalised, however, the current estimate is a loss of eight fee paying bays that are estimated to generate approximately $110 per bay, per week. (Based on three hour limit bays, 8.00am to 6.00pm, at 80% occupancy).

COMMENTS:

The proposed Green CAT service is one element of a broader Transport Plan to reduce congestion by encouraging people to access the city using public transport. This initiative is welcomed and supports the continued development of Perth as a sustainable capital city. The proposed route and stop locations are logical and can be supported in-principle. The precise locations and details of new CAT stops require further investigation. PTA need to work closely with the City to ensure that the placement of stops is achieved in such a manner that minimises negative impacts on other road functions and kerbside uses. PTA also need to communicate this proposal to the local community as well as its commuting customers. In particular, details about the precise locations of new stops and what impact they will have on other kerbside uses must be communicated to local stakeholders ahead of works being operationised.

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Moved by Cr Limnios, seconded by Cr Evangel That Council: 1. supports the proposed Green CAT service as part of the City’s

broader transport aims of encouraging sustainable transport options and reducing road congestion;

2. approves in-principle the location of bus stops for the Green CAT, as

identified in Schedule 20, noting that localised on-street parking will be lost as a result;

3. requests that the Public Transport Authority work closely with the

City of Perth with respect to detailed bus stop locations and to minimise any negative impacts on other road functions and kerbside uses;

4. requests that the Public Transport Authority develop and implement a

comprehensive communications plan to advise local stakeholders of the detailed plans and program for the new CAT stops.

The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

607/12 TENDER 037-012/13 – BLACK GRANITE KERBS

BACKGROUND:

FILE REFERENCE: P1028622 RESPONSIBLE DIRECTOR: Doug Forster, Director Business Units DATE: 2 November 2012 MAP / SCHEDULE: Schedule 22 – Schedule of Rates The Committee recommendation to the Council for this report was resolved by the Works and Urban Development Committee at its meeting held on 26 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration.

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Tenders have been invited from suitably qualified and experienced contractors for the supply and delivery of black granite kerbs to the City. As previously approved by Council, various capital projects will require the use of such kerbing, including major streetscape enhancement projects such as Wellington Street, William Street to Elder Street. The invitation closed on Thursday, 4 October 2012.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation 3.57 of the Local Government Act 1995 Part 4 of the Local Government (Functions and General)

Regulations 1996 Strategic Plan Urban and Built Environment Improvements to ‘street level’ public spaces will be a

priority, including city streets, boulevards and laneways to improve the pedestrian amenity and create diverse, vibrant and safe public spaces.

Policy Policy No and Name: 9.7 – Purchasing Policy

DETAILS:

Three submissions were received in response to a public tender advertisement: Urbanstone Pty Ltd; Shankar Trades World Pty Ltd; Absolute Stone (WA). Tenderers were required to address the selection criteria in the specification in detail to demonstrate both their experience and ability to supply black granite kerbs and to submit a Form of Tender that included a Schedule of Rates. The criteria were: Relevant experience; Compliance with specification; Long term guarantee; Ability to meet the City’s timetable for delivery. The three submissions were assessed and ranked according to the criteria with particular emphasis on experience in the industry and quality control procedures. Each submission was assessed individually and ranked in order of merit against the qualitative criteria.

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Urbanstone Urbanstone provided a very thorough submission addressing all criteria with particular emphasis on relevant experience and delivery timetables. However, the specification requires that suppliers provide specific finished lengths of kerbing while Urbanstone’s submission provided only for variable lengths plus or minus 200mm. Urbanstone has previously supplied finished granite items to the City for several major streetscape enhancement projects. The Urbanstone product (“Austral Black”) is quarried in South Australia and engineered and finished in Western Australia. Shankar Trades World Pty Ltd Shankar’s submission was quite informative and addressed the selection criteria satisfactorily. Shankar has supplied granite paving for many projects Australia wide but gave no indication in its submission as to whether they have supplied granite kerbing on previous occasions. Shankar quarries its black granite (“Grandee Black”) in New South Wales and ship rough blocks to China for engineering and finishing. This company has previously supplied the City with granite paving for the Hay Street Mall. Absolute Stone (WA) This company provided a very informative and thorough submission clearly addressing the selection criteria. Particular emphasis was paid to the supplier’s experience and compliance with the City’s requirements. Absolute Stone has supplied black granite kerbing to the City for previous streetscape projects. Absolute Stone sources its granite (“Austral Black” or “Bridgetown Black”) from either South or Western Australia and engineer and finish the product locally.

FINANCIAL IMPLICATIONS:

The City currently uses pre-cast concrete kerbing in the majority of streetscape projects at an approximate installed cost of $221 per linear metre. Council has previously approved the use of black granite kerbing in capital projects including, but not limited to, St Georges Terrace between Barrack and William Streets, William Street between Wellington and Murray Streets and Stage 1 of the redevelopment of Wellington Street, Little Milligan Street to Elder Street. The cost to supply and install granite kerbing is currently in the vicinity of $589 per linear metre. Black granite kerbing will be utilised over the term of the contract in various capital projects including Wellington Street Stages 2 and 3, Roe Street and other, yet to be determined, streetscape enhancement projects throughout the city. The approximate cost based on the rates detailed in Schedule 22 is between $843,914 (Urbanstone, non-compliant) and $959,773.30 (Absolute Stone, “Bridgetown Black”), excluding GST.

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COMMENTS:

The quality of the submissions was considered to be extremely high with each providing more than adequate information in relation to the selection criteria. Consideration was also given to the sustainability of the finished product with the specifications giving preference to those products sourced in Australia and processed in Western Australia. Overall, Absolute Stone (WA) either exceeded or met all the criteria including the ability to mill to exact sizing and provided reasonably competitive prices. It is therefore recommended that the submission from Absolute Stone (WA) be accepted effective from 1 January 2013. Moved by Cr Limnios, seconded by Cr McEvoy That the Council accepts the most suitable tender, being that submitted by Absolute Stone (WA), for the supply of black granite kerbs (Tender 075-11/12) for a period of three years commencing 1 January 2013, with the option to extend for a further two years, at the rates detailed in Schedule 22 for the first year and including CPI increases in subsequent years. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

I T E M N O :

PARKING COMMITTEE REPORTS

608/12 TENDER 033-12/13 CARBON OFF-SET TREE PLANTING PROGRAM STAGE THREE – PARKING ACTIVITIES

BACKGROUND:

FILE REFERENCE: P1028693 RESPONSIBLE DIRECTOR: Douglas Forster, Director Business Units DATE: 9 November 2012 MAP / SCHEDULE: Schedule 23 – Schedule of Rates

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The Committee recommendation to the Council for this report was resolved by the Parking Committee at its meeting held on 26 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration. Incorporated with the City’s 2029 vision statement is its aspiration to be a leader in environmental innovation and sustainability for local government operations in the community. In 2009 and 2011, Stages 1 and 2 of the Carbon Off-Set Tree Planting Program were implemented to offset vehicle carbon emissions associated with the operations of City of Perth Parking. Currently, 170,000 native trees have been planted and maintained in the Kojonup and Korda areas in Western Australia, which will sequest an estimated 31,200 tonnes of Carbon Dioxide Equivalent (CO2e) at maturity. The report addresses the tender evaluation process for Stage 3 of this program.

LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Section 3.57 of the Local Government Act 1995 Part 4 of the Local Government (Functions and General) Regulations 1996

Strategic Plan Environment and Climate Change Implement Actions to Reduce Greenhouse Gas Emissions, including the use of “Green” Energy.

Policy Policy No and Name: 9.7 – Purchasing Policy

DETAILS:

An invitation to tender was advertised on 26 September 2012 and closed on 23 October 2012. Six submissions were received as follows: CO2 Australia;

CQuest Carbon Pty Ltd;

Carbon Conscious Pty Ltd;

Auscarbon Pty Ltd;

Tree Corp Technologies Pty Ltd;

Sercul WA. Tenderers were required to address all selection criteria in detail to demonstrate both their experience and capability in operating a similar commercial project. Submissions were evaluated against the following criteria: Project Methodology;

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Timing of Implementation;

Financial Analysis;

Localities and Purpose;

Experience / Qualification of Team. CO2 Australia is Australia’s largest provider of carbon sink plantings. The company was founded in 2004 and has conducted extensive research and development of the performance of the native mallee eucalypt trees in carbon sequestration planting. It has become a supplier of carbon credits for some of Australia’s major energy and other well known companies. A site has been identified within CO2 Australia’s land bank. The previous use of the proposed plantation site was predominantly sheep grazing located in the South Coast region of Western Australia. CO2 recommended a minimum 50% be planted with a Mallee type species suitable for harvesting for oil for the production of bio-fuels. CQuest Carbon is a Proprietary Limited company established by a farming family on their property at Kojonup, Western Australia. Over the past 25 years, CQuest has developed and implemented a whole-of-farm integrated revegetation approach to primary production for the long-term sustainability of their land, available water and bio-diversity assets. CQuest Carbon proposed 50% native mallee and 50% biodiversity tree species to be planted in block and belt configuration to achieve the surviving planting target and proposed level of CO2e’s offset desired. Stage 1 (85,000 trees) was planted and is maintained by CQuest Carbon Pty Ltd at Kojonup. Carbon Conscious is a publicly listed environmental service company with extensive experience in the Western Australia oil mallee industry. It has contracts with two large Australian companies to plant several million trees. The proposed land for this project is located on the property known as Gillies in the eastern wheatbelt of Western Australia. The company establishes tree plantations in marginal agricultural regions using mallee trees which are suited to the region. Large commercial planting equipment which has been specifically built by Carbon Conscious is used in soil preparation and planting. All planting rows have recorded Global Positioning System (GPS) coordinates to assist monitoring and site management. Carbon Landholding which is a wholly owned subsidiary of Carbon Conscious has secured suitable land. Stage 2 (85,000 trees) was planted and is maintained by Carbon Conscious Pty Ltd at Korda. The tender submissions from Auscarbon, Tree Corp Technology and Sercul did not score high enough to be considered further in the evaluation process. Based on the evaluation, three of the tenderers were shortlisted being CQuest, Carbon Conscious and CO2 Australia. As detailed in Schedule 23, Carbon Conscious is not the lowest priced tender of the three options in the first year. However, when the project whole life cycle cost is taken into consideration, Carbon Conscious is the most competitive option. The proposed planting in marginal agricultural land increases the risk of drought affected growth and crop loss in extreme weather circumstances. Mallee trees are endemic to the area. It is considered that the initial planting of 110,000 mallees to ensure the survival of the

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85,000 required by the contract mitigates some of the drought risk. While this proposal has limited value in food production or biodiversity advantages short term, over the longer term it will improve primary production opportunities by providing shelter for pasture, grazing and soil stability. With the proposed planting localities nominated by CO2 Australia and CQuest Carbon, the likelihood of plantation loss is lower due to the higher rainfall and better soil conditions. Harvesting frequency is improved and regrowth more vigorous. Advantages such as salinity, food production capacity and biodiversity benefits are more favourable with the CQuest and CO2 Australia proposals.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: CW0447 BUDGET ITEM: Community Amenities – Protection of Environment

– Carbon Off-Set Program BUDGET PAGE NUMBER: Page 17 BUDGETED AMOUNT: $200,000 AMOUNT SPENT TO DATE: $ 0 PROPOSED COST: $193,645 BALANCE: $ 6,355 ANNUAL MAINTENANCE: $ 2,593 (indexed to CPI) The annual maintenance figure noted above is the calculated average cost of the maintenance service levels required in the contract. Recognising that the contract requires differing levels of service at specific milestones through out the 40 year contract period i.e. the reporting requirement is annual in the initial years of the contract, reducing to biennial as the maturity of the trees progress. Protection of the City’s on-going investment and interest in this project is to be achieved by the following: 1. The trees will be owned by the City as a registered interest in the land on which

they are planted and may be harvested in the future as a bio-fuel source. 2. An agreement under the provision of the Tree Plantations Agreement Act 2003

will be entered into between the City and Carbon Conscious Pty Ltd. 3. Ownership and trading of carbon credits will provide an alternative income

stream in the future. Carbon rights will be assigned to the City as the owner of the trees.

COMMENTS:

Carbon Conscious, CQuest Carbon and CO2 Australia represent two different project approaches. The CQuest Carbon and CO2 Australia submission proposes to use agricultural productive land for planting. Carbon Conscious uses marginal agricultural land.

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As Schedule 23 indicates, Carbon Conscious charges no land annuity. Although both approaches are legitimate, Carbon Conscious is deemed to represent overall better value for money and is capable to provide the services requested by the City. Moved by Cr Rodgers, seconded by Cr Limnios That Council accepts the most suitable tender, being that submitted by Carbon Conscious Pty Ltd, for planting and maintaining 85,000 trees (Tender 033-12/13) for a contract sum of $193,645 (excluding GST) in the first year plus an average annual maintenance cost of $2,593 (excluding GST) indexed to CPI, for a further period of 39 years, as detailed in Schedule 23. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

609/12 TENDER 040-12/13 – PROVISION OF BATTERIES FOR UNINTERRUPTIBLE POWER SUPPLY UNITS (UPS) AND PARKING EQUIPMENT

BACKGROUND:

FILE REFERENCE: P1028609 RESPONSIBLE DIRECTOR: Douglas Forster, Director Business Units DATE: 16 November 2012 MAP / SCHEDULE: Schedule 24 – Schedule of Rates The Committee recommendation to the Council for this report was resolved by the Parking Committee at its meeting held on 26 November 2012. The Committee recommendation to the Council is the same as that recommended by the administration. It is intended to appoint a suitable supplier of batteries for use in uninterruptable power supply units (UPS) and various parking equipment to support the City’s car parking operations.

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LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Section 3.57 of the Local Government Act 1995 Part 4 of the Local Government (Functions and General)

Regulations 1996 Strategic Plan City Management Principles The finances of the City will be managed prudently.

Policy Policy No and Name: 9.7 – Purchasing Policy

DETAILS:

The tender closed on 27 September 2012. Five submissions were received as follows: Battery Specialities Australia Pty Ltd;

Screenlink Pty Ltd, trading as Battery Plus Technologies;

PLE Computers Pty Ltd;

Century Yuasa Batteries Pty Ltd;

Elec Power Technologies Pty Ltd. The selection criteria included: Compliance with Specification;

Compliance with Occupational Health and Safety;

Consider Environmentally Friendly Solutions;

Battery Life;

Battery Warranty;

Proof of Supply to Companies of Similar Size to City of Perth. Tenderers were required to address all selection criteria in detail to demonstrate both their experience and ability to undertake the required works. The tender submission from Century Yuasa Batteries Pty Ltd was deemed non-conforming as it did not include the required insurance documents. As a result, the tender was not considered further. The tender submissions from PLE Computers Pty Ltd and Elec Power Technologies Pty Ltd were lacking in detail and presented several deficiencies against several criteria. They failed to provide information regarding Occupational Health and Safety, Environmentally Friendly Solutions and Battery Warranty. Battery Specialities Australia Pty Ltd and Screenlink Pty Ltd, trading as Battery Plus Technologies, provided sufficient information in regards to the evaluation criteria. As such, the submissions were assessed based on price.

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To enable an effective comparison according to the tender specification documents, the batteries that met the best fit tender specifications or met the minimum specification were evaluated. The specification requirements were around the battery electrical output and dimensions. The pricing together with non-price criteria supports the offer by Screenlink Pty Ltd, trading as Battery Plus Technologies.

FINANCIAL IMPLICATIONS:

ACCOUNT NO: GL 1BS 000 1623 BUDGET ITEM: Transport – Parking Facilities BUDGET PAGE NUMBER: 12 BUDGETED AMOUNT: $506,000 AMOUNT SPENT TO DATE: $180,166 PROPOSED COST: $ 95,000 BALANCE: $325,834 ESTIMATED WHOLE OF LIFE COST: $ 95,000 (1 year contract) All figures quoted in this report are exclusive of GST.

COMMENTS:

Screenlink Pty Ltd, trading as Battery Plus Technologies, has reliably supplied local, regional and interstate customers for over 20 years. The firm has supplied the City with UPS and Parking Equipment batteries for the last two years. The submission from Screenlink Pty Ltd is considered to be the best value for money and the firm is able to provide the services requested. Moved by Cr Rodgers, seconded by Cr Chen That Council accepts the most suitable tender, being that submitted by Screenlink Pty Ltd, trading as Battery Plus Technologies, for the provision of batteries for uninterruptable power supply units (UPS) and parking equipment for City of Perth Parking (Tender 040-12/13) for a term of 12 months, with two options to extend for a further two years each and including annual CPI increases, as detailed in Schedule 24. The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

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610/12 TENDER 045-12/13 – CITY OF PERTH LIBRARY – PUBLIC ART COMMISSION

BACKGROUND:

FILE REFERENCE: P1028533 RESPONSIBLE DIRECTOR: Garry Dunne, Director Service Units DATE: 16 November 2012 MAP / SCHEDULE: Schedule 25 – Recommended Tender Submission –

Public Art Commission by Andrew Nicholls This report was distributed as a late item by the Acting Chief Executive Officer on Tuesday, 11 December 2012. This item was deferred at the General Purposes Committee meeting held on 27 November 2012 so that the Committee could be provided with further information regarding the tender assessment process. A verbal presentation regarding this information will be made at a special meeting of the General Purposes Committee to be held on 11 December 2012. At its meeting held on 18 September 2012, the Council resolved the following: “That the Council: 1. in accordance with Regulation 23(3) of the Local Government (Functions and

General) Regulations 1996, determines that the following companies are capable of satisfactorily supplying Public Artwork to be integrated into the new City Library immediately north of St George’s Cathedral in Hay Street, Perth : 1.1 Mark Datodi and Steve Tepper; 1.2 Warren Langley; 1.3 Jurek Wybraniec and Stephen Neille; 1.4 Andrew Nicholls;

2. notes that in accordance with Regulation 23(4) of the Local Government (Functions and General) Regulations 1996, the Chief Executive Officer is required to list each of the firms referred to in part 1 above as an acceptable tenderer;

3. notes that the companies referred to in part 1 above will be invited to submit

tenders;

4. notes that formal tenders will be presented back to Council for determination.”

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LEGISLATION / STRATEGIC PLAN / POLICY:

Legislation Section 3.57 of the Local Government Act 1995 Part 4 of the Local Government (Functions and General)

Regulations 1996

Strategic Plan Community Services Ensure that the new City of Perth Library provides an

active community hub to engage the city’s diverse groups.

Urban and Built Environment Improvements to street level public spaces will be a priority, including city streets, boulevards and laneways to improve pedestrian amenity and create diverse, vibrant and safe public spaces.

DETAILS:

Four submissions were received, and evaluated against the following selection criteria: Suitability of the concept to the brief and major civic building;

Suitability of the materials to a public environment. Materials should be resistant to vandalism and empathetic to the architectural interior;

Suitable Structure and technology to support artwork; and

Budget. The purpose of the evaluation was to select the successful tenderer to undertake the public art. Each of the previously shortlisted artists was invited to tender for the provision of artwork at the site, including detailed design concepts developed after consultation with the project architect and the City. A fee of $2,000 was paid to each artist to assist with the preparation of their submission. One artist from interstate was reimbursed for disbursements and airfares to attend briefing meetings and interviews. The preferred submission by Andrew Nicholls is based within the historic European tradition of painting on ceilings of significant public buildings. Mr Nicholls’ concept is to make a detailed drawing, inspired by a Shakespearean play that is then digitally printed onto white acoustic panels or digital wallpaper affixed to the ceiling within the void. The panel was especially impressed by the quality and originality of drawing and the artist’s ability to balance the placement of the drawing and the detail within it with the unusual shape of the void ceiling and sense of space necessary to complement the building. The Panel Members also noted that the work could be drawn, fabricated and installed with minimal impact on the architectural program, and structure of the ceiling void. The

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panel was excited by the prospect of promoting this artwork through public outreach programs for people of all ages, including children. In regards to the other respondents, the panel made the following comments. Mark Datodi with Steve Tepper presented a concept for a large, complex relief sculpture using low-level lights, to be placed across the void ceiling. Titled ‘Connectivity’, this artwork is based on patterns made by connecting neurons in the brain. The panel decided that while the concept was interesting, as were the interlocking forms, the whole work looked too crowded on the void ceiling and that the individual pale grey aluminium forms were not in sympathy with the internal building materials or sense of verticality of the adjacent wooden panels. Warren Langley suggested a contemporary chandelier artwork based on local West Australian wildflowers, to be suspended within the void. Individual components of the chandelier would be formed from a long lasting polycarbonate material. The panel was impressed by the technical expertise of the artist with regard to lighting and noted that he had thought carefully about the environmental impact of a lighting artwork by using LED lights with a very low wattage that can also be solar powered. However the panel members did not consider the theme of wildflowers to be relevant to the building and was concerned that the glowing lights could be disturbing to some readers. The panel also thought that the structural detailing of the hanging system was not sufficiently rigid and that the light elements could swing disturbingly if there was a breeze. Jurek Wybraniec and Stephen Neille suggested an artwork based on repeat geometry linked to the columns in the building. The pattern would be laser cut wood embellished with gold leaf to be attached to the ceiling void. The panel liked the glowing richness of the gold leaf and were impressed by the optical illusions created by the patterns. The panel was concerned, however, that the suspension of the wood from the ceiling would be difficult structurally and that the repeat pattern was truncated at the straight edge of the void, and overall the work was too flat, lacking nuance and texture.

FINANCIAL IMPLICATIONS:

The Public Lending Library and Public Plaza Project has a budget allocation of $61,446,114 in the Council’s Five Year Strategic Financial Plan with expenditure scheduled to occur over the 2011/12 – 2014/15 financial years. The project is expected to be completed in late 2014. An amount of $300,000 (excluding GST) has been allocated in the project budget forward estimates for delivery of the public art component of the project with the installation of the artwork expected near the completion of construction. While actual expenditure on the artwork will occur in future financial years, the table below reflects the forecast impact on the 2012/13 capital works budget for the project. The cost of inviting the four artists to tender, the subject of this report, is $8,000, plus disbursements for the interstate respondent (airfares and accommodation for up to 3 visits).

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ACCOUNT NUMBER: CW 0125000 BUDGET ITEM: Cathedral Square – Library and Plaza BUDGET PAGE NUMBER: 18 BUDGETED AMOUNT: $24,838,106 (2012/13 budget) AMOUNT SPENT TO DATE: $12,452,971 (2012/13 budget) PROPOSED COST: $ 8,000 plus disbursements BALANCE: $12,377,135 All figures quoted in this report are exclusive of GST.

COMMENTS:

The winning artists will provide artwork at the site. As part of this process they will engage in a structured process with the project architect and the City to finalise the parameters and options for their artwork. The detailed designs that have been received will be executed and incorporated in the works for the building. The proposed date for practical completion is November 2014 and the artwork shall be completed and installed prior to that date. The administration will write to the unsuccessful artists and thank them for their well considered and communicated tender submissions. Moved by Cr Davidson, seconded by Cr McEvoy That Council accepts the most suitable tender, being that submitted by Andrew Nicholls, for the supply of Public Art for the Public Library (Tender 045-12/13) component of the City of Perth Public Library and Public Plaza Project at a lump sum price of $250,000 (excluding GST). The motion was put and carried The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

611/12 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

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612/12 URGENT BUSINESS

An Urgent Motion was submitted by the Lord Mayor for the Council’s consideration. Moved by the Lord Mayor, seconded by Cr Adamos

1. The City of Perth:

1.1 restates its support for the implementation of a light rail network for the City;

1.2 reasserts its strong opposition to a light rail alignment in the Hay

Street or Murray Street Malls;

1.3 maintains that ‘forcing’ light rail into either the Hay Street or Murray Street Malls would destroy the identity and amenity of our central retail area;

2. Council further maintains that the City’s objection to a light rail

alignment in the Hay Street Mall cannot be a valid reason to substantially alter or even reduce the currently proposed scope of the network to potentially delete the eastern component of the proposed light rail route;

3. Council strongly supports the complete implementation of the MAX –

Light Rail Route as was recently described and committed to by the State Government (albeit reliant on very significant Federal funding) as "supporting the city’s transformation by providing a frequent, high-capacity service in the inner-north and central west and eastern suburbs of Perth";

4. The City continues to work in close collaboration with the Department

of Transport to identify, analyse and agree the most appropriate and effective light rail alignment through the City of Perth, toward the complete achievement of the State Government's commitments to the people of Perth;

5. The City therefore emphasises its request to government that all

proposed inner city alignment options are analysed and costed in order to achieve the best possible outcomes for the needs of our capital city and all the people of greater Perth.

The motion was put and carried

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The votes were recorded as follows:- For: The Lord Mayor, Crs Adamos, Butler, Chen, Davidson, Evangel,

Limnios, McEvoy and Rodgers Against: Nil

613/12 CLOSE OF MEETING

The Lord Mayor declared the meeting closed at 7.14pm with Councillors Adamos, Butler, Chen, Davidson, Evangel, Limnios, McEvoy and Rodgers in attendance.