Council Minutes 8th October 2007 · Title Vol 5629 F 889..... 74 ITEM 18 ENGINEERING &...

ALEXANDRINA COUNCIL

Minutes of the Council Meeting

Held on Monday 8th October 2007

in the

Community Chambers “Wal Yuntu Warrin”

Commencing at 1.30pm

ALEXANDRINA COUNCIL

MINUTES FOR THE COUNCIL MEETING HELD ON 8 OCTOBER 2007 AT 1:30 PM

IN THE COUNCIL CHAMBERS

TABLE OF CONTENTS ITEM NO. SUBJECT PAGE NO. CONFLICT OF INTEREST ............................................................................................................ 7 ITEM 1 CONFIRMATION OF MINUTES................................................................................ 8 ITEM 2 BUSINESS ARISING ................................................................................................ 8 ITEM 3 QUESTIONS WITHOUT NOTICE ............................................................................. 8 ITEM 4 QUESTIONS WITH NOTICE..................................................................................... 8 ITEM 5 NOTICE OF MOTION ............................................................................................... 8

5.1 Cr Beckett - Shipping Containers .............................................................................. 8 ITEM 6 PETITIONS ............................................................................................................... 9

6.1 Petition - Renaming Of Coles Crossing Road ........................................................... 9 6.2 Petition - Trimming Of Shrubs & Trees Surrounding Sandpiper Lodge ..................... 9

ITEM 7 STRATEGY, FINANCE & INFORMATION SERVICES - ACTION SHEET ............. 10 ITEM 8 STRATEGY, FINANCE & INFORMATION SERVICES - ITEMS FOR

INFORMATION ONLY....................................................................................................... 10 8.1 DIRECTOR.............................................................................................................. 10 8.1.1 Strat. Fin & I.S. - Listing Of Items For Information Only........................................... 10 8.1.2 Watch List ............................................................................................................... 11

ITEM 9 STRATEGY, FINANCE & INFORMATION SERVICES - ITEMS FOR COUNCIL DECISION ........................................................................................................ 12 9.1. DIRECTOR.............................................................................................................. 12 9.1.1 Strat. Fin & I.S. - Listing Of Items For Council Decision .......................................... 12 9.1.2 Establishing A Fleurieu Peninsula & Kangaroo Island Regional Waste

Authority And Implementation Of A Regional Strategy............................................ 13 9.2 FINANCE MANAGER ............................................................................................. 18 9.2.1 Authority To Sign Purchase Orders And Accounts.................................................. 18

ITEM 10 STRATEGY, FINANCE & INFORMATION SERVICES - GENERAL BUSINESS ........................................................................................................................ 18

ITEM 11 ENVIRONMENT & LIFESTYLE SERVICES - ACTION SHEET .............................. 19 ITEM 12 ENVIRONMENT & LIFESTYLE SERVICES - ITEMS FOR INFORMATION

ONLY ................................................................................................................................ 20 12.1 DIRECTOR.............................................................................................................. 20 12.1.1 Env. & L.S. - Listing Of Items For Information Only................................................. 20 12.1.2 Lower Murray Drought Reference Group ................................................................ 21 12.1.3 South Australian Planning And Development Review ............................................. 23

12.2 ENVIRONMENT & REGULATORY SERVICES...................................................... 24 12.2.1 2006 End Of Year Beach Profile Interpretations...................................................... 24 12.2.2 Merenda Farms ....................................................................................................... 26 12.3 ARTS & LIFESTYLE SERVICES ............................................................................ 27 12.3.1 Community Centre Working Party Notes - 30th August 2007.................................. 27 12.3.2 2007 NAB Volunteer Awards................................................................................... 28 12.3.3 Presentation By Timisha Ward On Attending United Nations National

Youth Conference (Unnyc) In Canberra July 2007.................................................. 29 12.3.4 Annual Regional Youth Art Exhibition...................................................................... 30 12.4 PLANNING & DEVELOPMENT SERVICES............................................................ 31 12.4.1 Development Assessment Panel - Minutes 19 September 2007............................. 31

ITEM 13 ENVIRONMENT & LIFESTYLE SERVICES - ITEMS FOR COUNCIL DECISION ......................................................................................................................... 31 13.1 DIRECTOR.............................................................................................................. 31 13.1.1 Env. & L.S. - Listing Of Items For Council Decision ................................................ 31 13.1.2 South Australian Masters Games - 2010................................................................. 32 13.1.3 Tour Down Under .................................................................................................... 33 Acquisition of a Leopard Tank for the Milang Soldiers Memorial Gardens ........................ 34 13.2 ENVIRONMENT & REGULATORY SERVICES...................................................... 35 13.2.1 Bushfire Mitigation Grant Success .......................................................................... 35 Update on Bushfire Risk Assessment................................................................................ 36 13.2.2 2006/2007 Annual Public & Environmental Health Report ...................................... 37 13.2.3 Parking Of Cars For Sale - Adelaide Road, Strathalbyn.......................................... 38 13.2.4 Cities For Climate Protection................................................................................... 42 13.2.5 Southern Fleurieu Coastal Action Plan.................................................................... 48 13.3 ARTS & LIFESTYLE SERVICES ............................................................................ 49 13.3.2 Transport Forum...................................................................................................... 49 13.4 PLANNING & DEVELOPMENT SERVICES............................................................ 52 13.4.1 455/D022/06 - Lot 84 Alexander Court, Mount Compass........................................ 52

ITEM 14 ENVIRONMENT & LIFESTYLE SERVICES - GENERAL BUSINESS .................... 53 “Fiesta” Festival ................................................................................................................. 53 Langhorne Creek Town Flags ........................................................................................... 53 Fleurieu Peninsula Tourism ............................................................................................... 53 Strathalbyn Library Update ................................................................................................ 53 Water Quality Issues ......................................................................................................... 53 Presentation by Timisha Ward........................................................................................... 54

ITEM 15 ENGINEERING & INFRASTRUCTURE SERVICES - ACTION SHEET.................. 55 ITEM 16 ENGINEERING & INFRASTRUCTURE SERVICES - ITEMS FOR

INFORMATION ONLY....................................................................................................... 57

ITEM 17 ENGINEERING & INFRASTRUCTURE SERVICES - ITEMS FOR COUNCIL DECISION ........................................................................................................ 57 17.1. DIRECTOR.............................................................................................................. 57 17.1.1 Eng. & I.S. - Listing Of Items For Council Decision ................................................. 57 17.1.2 Road Naming - Gow Developement DA 455/9006/04 ............................................. 58 17.1.3 Road Re-Naming - Coles Crossing Road, Nangkita (Southern End)....................... 59 17.1.4 High Street Traffic Management.............................................................................. 61 17.1.5 Gazettal Of B-Double Network ................................................................................ 64 17.1.6 Tour Down Under 2008 - Stage 4 - Temporary Road Closure And Parking

Restrictions.............................................................................................................. 67 17.2 INFRASTRUCTURE MANAGER ............................................................................ 69 17.3 OPERATIONS MANAGER...................................................................................... 69 17.4 BUILT ASSET COORDINATOR.............................................................................. 70 17.4.1 Strathalbyn Swimming Pool..................................................................................... 70 17.5 TECHNICAL OFFICER ........................................................................................... 72 17.5.1 Statewide Wastewater Recycling Projects Federal Funding ................................... 72 17.5.2 Creation Of Easement 29 - 43 Parker Avenue Strathalbyn - Certificate Of

Title Vol 5629 F 889 ................................................................................................ 74 ITEM 18 ENGINEERING & INFRASTRUCTURE SERVICES - GENERAL

BUSINESS ........................................................................................................................ 75 Street Lighitng in The Strand ............................................................................................. 75 PLEC North Terrace .......................................................................................................... 75 Horseshoe Bay Car Park (near Flying Fish) ...................................................................... 75 Anja Gutekunst .................................................................................................................. 75

ITEM 19 GOVERNANCE - ACTION SHEET ......................................................................... 76 ITEM 20 GOVERNANCE - ITEMS FOR INFORMATION ONLY............................................ 76

20.1 CHIEF EXECUTIVE ................................................................................................ 76 20.1.1 Gov. - Listing Of Items For Information Only ........................................................... 76 20.1.2 Chief Executive Meetings & Functions Attended..................................................... 77 20.1.3 Roads To Recovery Grants 2007-08....................................................................... 78 20.1.4 Hon Gail Gago - Solid Waste Levy.......................................................................... 79 20.1.5 Council Of Local Authorities For International Relations (Clair)............................... 80 20.2 DEPUTY CHIEF EXECUTIVE................................................................................. 80 20.2.1 Deputy Chief Executive Meetings & Functions Attended......................................... 80 ITEM 21 GOVERNANCE - ITEMS FOR COUNCIL DECISION............................... 82 21.1 CHIEF EXECUTIVE ................................................................................................ 82 21.1.1 Gov. - Listing Of Items For Council Decision........................................................... 82 21.1.2 Fleurieu Peninsula Tourism - Three Year Funding Agreement ............................... 82 21.1.3 Reform Of The State Taxation System.................................................................... 83 21.1.4 Nominations Sought For The State Emergency Service External Audit

Review Group.......................................................................................................... 84

21.1.5 South Australian Murray Irrigators Inc - Drought Assistance For Irrigators.............. 85 21.1.6 Appreciation To Mr Mike Shelley And Staff ............................................................. 85 21.1.7 Nominations Sought For The Premier's Climate Change Council ........................... 86 21.2 DEPUTY CHIEF EXECUTIVE................................................................................. 87 21.2.1 Annual KESAB Partnership Renewal 2007/08 ........................................................ 87 21.2.2 Dry Areas - New Years Eve..................................................................................... 88 21.2.3 Delegations ............................................................................................................. 89 21.3 LEGAL SERVICES OFFICER ................................................................................. 90 21.3.1 Street Barrow - Goolwa ........................................................................................... 90 21.3.2 Old Council Building Goolwa - Proposed Lease...................................................... 91

ITEM 22 GOVERNANCE - GENERAL BUSINESS................................................................ 92 ITEM 23 MAYOR'S REPORT ................................................................................................ 92

23.1 Mayoral Meetings And Functions Attended ............................................................. 92 ITEM 24 ELECTED MEMBERS REPORTS .......................................................................... 94

24.1 Elected Members Meetings & Functions Attended.................................................. 94 ITEM 25 ELECTED MEMBERS - GENERAL BUSINESS ..................................................... 97

Proposed Car Park – Steamranger Land at Strathalbyn.................................................... 97 Langhorne Creek Progress Association ............................................................................ 97 Water to Langhorne Creek Memorial Gardens .................................................................. 97 AGM of Murray Darling Association in Bourke................................................................... 98 Mt Compass – Issues with Break-ins................................................................................. 98 Port Elliot Caravan Park Lease.......................................................................................... 98 SAPOL Divisional Commissioner ...................................................................................... 99 AGM of Murray Darling Association in Bourke................................................................... 99

ITEM 26 REPORTS OF COMMITTEES OF COUNCIL ......................................................... 99 26.1 Report Of Council Committees - Listing Of Items.................................................... 99 26.2 Friends Of The Ps Oscar 'W' - Mins 24th August 2007 ........................................... 99 26.3 Heritage Advisory Committee Minutes - 6 September 2007.................................. 100 26.4 Occupational Health And Safety Committee - Minutes 12th September

2007 ................................................................................................................ 100 ITEM 27 GALLERY - GENERAL BUSINESS ...................................................................... 100 ITEM 28 CONFIDENTIAL REPORTS.................................................................................. 101

28.1 Performance Assessments - Chief Executive And Directors ................................. 101 28.2 Insurance Claim .................................................................................................... 101 28.3 Goolwa Wastewater Treatment Plant Tender........................................................ 101 28.4 Hindmarsh Island Sewer Scheme Request ........................................................... 101 28.5 Goolwa Boat Haven .............................................................................................. 101 28.6 Cleaning Contract 149 - All Alexandrina Public Toilets.......................................... 101 28.7 Cleaning Contract 145 - All Alexandrina Public Toilets.......................................... 101 28.8 Infrastructure Agreement - Goolwa North Development........................................ 101

ITEM 29 CLOSURE............................................................................................................. 102

Alexandrina Council

Alexandrina Council of 102 Council Minutes Monday 8th October 2007

ALEXANDRINA COUNCIL

MINUTES OF ALEXANDRINA COUNCIL MEETING HELD IN THE COMMUNITY CHAMBERS "WAL YUNTU WARRIN"

ON MONDAY 8 OCTOBER 2007 AT 1:30 PM

PRESENT Mayor Kym McHugh, Councillors Anne Woolford, Barry Featherston, Jim Davis, Alan Oliver, Rod Potter, Grant Gartrell, Trent Rusby, Mary Beckett, Frank Tuckwell, Rick Medlyn and Ian Saunders. APOLOGIES Michael Shelley (Deputy Chief Executive) IN ATTENDANCE Mr John Coombe (Chief Executive), Mrs Christine Hamlyn (Executive Assistant), Mr Graham Webster (Director Finance, Strategy & Information Services), Ms Robyn Dunstall (Finance Manager), Mr Des Commerford (Director Environment & Lifestyle Services), Mr Kim Vivian (Manager Environment & Regulatory Services), Ms Jenn Cole (Team Leader, Community Services), Mr Dennis Zanker (Director Engineering & Infrastructure Services), Mr Simon Grenfell (Operations Manager) and Mr Peter Wood. LOCAL GOVERNMENT PRAYER

CONFLICT OF INTEREST

Section 73 of the Local Government Act 1999

Alexandrina Council


ITEM 1 CONFIRMATION OF MINUTES

Minutes of the Alexandrina Council held on Monday 17th September 2007. Moved Cr Oliver, seconded Cr Beckett that the minutes of the Alexandrina Council Meeting held on Monday 17th September 2007 as circulated to members be received as a true and accurate record.

CARRIED

ITEM 2 BUSINESS ARISING

NIL

ITEM 3 QUESTIONS WITHOUT NOTICE

NIL

ITEM 4 QUESTIONS WITH NOTICE

NIL

ITEM 5 NOTICE OF MOTION

5.1 Cr Beckett - Shipping Containers

File Ref: 9.24.1

REPORT Raising concerns regarding shipping containers being used for storage purposes more and more around in the Council area, both rural and rural living, and also by businesses in townships.

ACF07472 Moved Cr Beckett seconded Cr Woolford requesting that a Policy be developed relating to the use of shipping containers current and into the future, and report back to Council.

CARRIED

Alexandrina Council


ITEM 6 PETITIONS

6.1 Petition - Renaming Of Coles Crossing Road

File Ref: 9.24.1 Officer: John Coombe Nbr of Signatories: 269

REPORT A Petition has been received by Council containing 269 signatures, against the renaming of Coles Crossing Road to “Lillian Lane” (Refer to Item 17.1.2 Council Meeting 6th August 2007). Please refer to Item in this Agenda for a full report from the Engineering & Infrastructure Services Department.

ACF07473 Moved Cr Tuckwell seconded Cr Medlyn that the Petition be received.

CARRIED

6.2 Petition - Trimming Of Shrubs & Trees Surrounding Sandpiper Lodge

File Ref: 9.24.1 Officer: John Coombe From: Residents of Sandpiper Lodge Nbr. of Signatories: 28

REPORT A Petition has been received by the residents of Sandpiper Lodge requesting Council trim and clean the shrubs and trees surrounding their facility of dead branches. The residents overlook this area from their dining room and feel it would be nice to have these trees neatened up. Their request has been forwarded to Council’s Engineering and Infrastructure Services Department where the Director has approved the trimming of trees and bushes along their fence line. This work should be completed by the time of this meeting.

ACF07474 Moved Cr Tuckwell seconded Cr Medlyn that the Petiton be received.

CARRIED

Alexandrina Council


Graham Webster & Robyn Dunstall entered the discussions at 1.50pm

ITEM 7 STRATEGY, FINANCE & INFORMATION SERVICES - ACTION SHEET

7.1 Action Sheet for Council Items

No outstanding items

ITEM 8 STRATEGY, FINANCE & INFORMATION SERVICES - ITEMS FOR INFORMATION ONLY

8.1 DIRECTOR

8.1.1 Strat. Fin & I.S. - Listing Of Items For Information Only

Item No Subject

Officer

8.1.2 Watch List G Webster

Alexandrina Council


8.1.2 Watch List

File Ref: 9.24.1 Officer: Graham Webster

REPORT

WATCH LIST FOR NON BUDGETED ITEMS - 2007/2008

COUNCIL MEETING

RESOLUTION # ISSUE AMOUNT EXPLANATION

6th August 2007 17.1.4 Car Parking -Callington Rd $ 5,000 to create parallel parking near school

3rd September 2007

17.3 Dredging Goolwa boat ramp $57,500 dredging 1metre lower due to low river levels subject to joint funding of 50% of a gross $105,000

3rd September 2007

28.3 Land acquisition $50,000 Confidential Item

17th September 2007

12.1 New drainage works $54,000 upgrade Bradford Rd Goolwa Beach

17th September 2007

12.2 Deteriorating water supply at Clayton

$25,000 50% of service charge credited to Clayton account holders

17th September 2007

17.2 Regional Pool $10,000 Confidential Item

17th September 2007

17.3 Stormwater Easement $16,000 Confidential Item

ACF07475 Moved Cr Oliver seconded Cr Woolford that the Watch List be received.

CARRIED

Alexandrina Council


ITEM 9 STRATEGY, FINANCE & INFORMATION SERVICES - ITEMS FOR COUNCIL DECISION

9.1. DIRECTOR

9.1.1 Strat. Fin & I.S. - Listing Of Items For Council Decision

Item No Subject

Officer

9.1.2 Establishing a Fleurieu Peninsula & Kangaroo Island Regional Waste Authority and Implementation of a Regional Strategy

G Webster

9.2.1 Authority to Sign Purchase Orders & Accounts R Dunstall

Alexandrina Council


9.1.2 Establishing A Fleurieu Peninsula & Kangaroo Island Regional Waste Authority And Implementation Of A Regional Strategy

File Ref: 9.24.1 Officer (full name): Graham Webster, Director for Strategy, Finance

and Information Services From: Fleurieu Peninsula & Kangaroo Island

Regional Waste Management Strategy Committee

Officers Consulted (full name): Chief Executive, Directors and Manager for Waste to Resources

Corporate Plan Objective No: 4.3.1 Budget Allocation: $60,000 (Alexandria Wide Budget Spent to Date: Nil Chart of Account: 6000 Job Number: 600603 ESD Impact/Benefit:-

* Environmental: Positive as it will further reduce waste to landfill and maximises recyclables.

* Social: Positive as increased recycling and control of pollutants leads to improved wellbeing of community.

* Economic: Positive as income can exceed costs with a professional management approach through an Authority.

BACKGROUND Some 2 years ago, the Alexandrina Council, City of Victor Harbor, Yankalilla and Kangaroo Island Councils established a Fleurieu Peninsula & Kangaroo Island Regional Waste Management Strategy Committee to prepare a Fleurieu Peninsula Regional Waste Management Strategy for the future efficient and effective management of waste and recyclables. Fleurieu Regional Development Inc. facilitated funding through Zero Waste for the preparation of a draft Strategy. A major strategy is to form a Fleurieu Peninsula & Kangaroo Island Regional Waste Authority. That strategy was reviewed by Council at a recent workshop and Council is now in a position to decide on whether to support in principle the creation of a regional authority so as to implement the key recommendations of the strategy.

…cont’d

Alexandrina Council


9.1.2 Establishing a Fleurieu Peninsula & Kangaroo Island Regional Waste Authority and Implementation of a Regional Strategy

(continued)

The Executive Summary of the Fleurieu Peninsula Regional Waste Management Strategy contains 60 recommendations that have been endorsed by the Fleurieu Peninsula & Kangaroo Island Regional Waste Management Strategy Committee. The following has been prepared by the Committee to inform Council and to assist in their decision to adopt the Recommendation. The Committee has resolved:

• to refer the waste management strategy to Member Councils for adoption; and • to seek agreement in principle from Member Councils to form a Regional Subsidiary as the preferred governance model to implement the waste management strategy.

REPORT Fleurieu Peninsula Regional Waste Management Strategy (see Recommendations in Attachment) The following key objectives are recommended: • a domestic waste collection system for the region incorporating residual

waste, recyclables, green organics and kitchen waste; • the supporting infrastructure to process the material from the waste collection

being: o long term sustainable regional landfill o a regional materials recovery facility (MRF) to sort recyclables o a regional green organics processing facility that can ultimately

process kitchen food waste; • resource recovery infrastructure and waste transfer stations throughout the

region to service private waste contractors and the public within the region; • a region-wide education and communication plan; • resource recovery objectives to be implemented by Member Councils when

assessing and approving future development in the region; • public event recycling; • litter and illegal dumping; • the governance model to deliver the strategy. A Regional Subsidiary A Regional Subsidiary is formed when a charter has been approved by Member Councils who have resolved jointly to accept the charter as presented.

…cont’d

Alexandrina Council



(continued) This charter and the resolutions of all the Member Councils accepting the charter are referred to the Minister of Local Government who then authorizes the gazettal of the charter and the Regional Subsidiary is formed on the date the charter is gazetted. This confers corporate status on the entity with the powers, functions and duties specified in the charter. This process can be achieved in three months, although six months is more realistic. The time will depend on whether or not individual Councils seek changes to the draft charter as this requires the revised charter to be referred to all the Member Councils again. So that there can be consensus among Councils with a draft charter, It is suggested that a workshop be convened to work through the issues associated with drafting a new charter for the Regional Subsidiary. The charter must consider all the issues raised in Clause 19 of Schedule 2 of the Local Government Act 1999 (refer Attachment 2). A brief synopsis of the key issues covered in a charter includes: Constituent Councils The establishing Councils are named and provision provided for admission of new Constituent Councils (with or without conditions of membership) during the life of the Regional Subsidiary. Name The establishing Councils to agree upon the name of the Subsidiary. Objects. To set out the objects and purposes for which the Subsidiary is established, eg, the provision of waste disposal and collection services to Member (and non-Member) Councils, and the oversight or provision of infrastructure requirements in the region. Powers The powers, functions and duties of the Subsidiary necessary to achieve its objects and purposes must be carefully thought through and articulated in the charter. This will require consideration of, at least, the following: • the establishment of a reserve fund or other funds for the acquisition/ maintenance/replacement of assets and meeting any deferred liability;

…cont’d

Alexandrina Council



(continued)

• the charging of fees for services to cover the costs incurred by the Subsidiary in providing the services; • determining waste management collection, processing and resource recovery activities for the benefit of its members including the establishment of processing and resource recovery options as appropriate; • powers of investment and powers to enter into borrowing arrangements with the Local Government Finance Authority; and • powers of delegation to officers of the Subsidiary and other usual powers such as employment, contracting, property dealings, matters incidental to its activities, etc.

Board of Management To determine the governance structure including the number of members of the Board and the extent of Council representation on it (eg, one representative per Member Council). Also to determine associated issues such as the term of office for a member, removal or resignation of Board members, issues of propriety, the Chairperson of the Board (eg, whether an independent Chairperson is required) and provisions pertaining to procedural issues at meetings of the Board. Financial Management Obligations in relation to the structure of and operational issues associated with the finances of the Subsidiary including internal and external audit arrangements and the annual budget. Also provisions relevant to National Competition Policy and principles of competitive neutrality. Ownership Issues To deal with issues in the nature of the legal and equitable interests of the Member Councils and the reporting and accountability obligations of the Subsidiary to those Member Councils. Also dealing with the admission of new members and withdrawal of a Member Council and financial contribution of members. Template Provisions In the nature of winding up, review of the Charter, business planning, reporting obligations, the use of the common seal, the establishment of committees, staffing, direction of the Subsidiary, disputes between Member Councils, etc. Suggested Equity Model The proportions in which the Constituent Councils are to be responsible for the net liabilities or assets of the Subsidiary.

…cont’d

Alexandrina Council



(continued) Acf07476 Moved Cr Medlyn seconded Cr Potter that : Council adopt the Fleurieu Peninsula Regional Waste Management Strategy

and its recommendations. That Council agree in principle to form a Regional Subsidiary as the

preferred governance model to implement the Fleurieu Peninsula Regional Waste Management sSrategy based on acceptance of recommendations to be made by a Working Party.

That 2 representatives from Council comprising of Graham Webster and Cr

Alan Oliver be appointed members of such a working party.

CARRIED

Alexandrina Council


9.2 FINANCE MANAGER

9.2.1 Authority To Sign Purchase Orders And Accounts

File Ref: 9.24.1 Officer: Robyn Dunstall

REPORT That Council approves an amendment to Council's "Contracts, Tenders and Purchasing" Policy to reflect authority for the positions of Personal Assistants for the following departments: ! Environment & Lifestyle Services; ! Strategy, Finance & Information Services; and ! Engineering & Infrastructure Services to be able to sign Council Purchase Orders and Accounts up to the value of $1000 for any one item, subject to budget allocations within the departmental area.

ACF07477 Moved Cr Beckett seconded Cr Woolford that Council approves an amendment to Council's 'Contracts, Tenders and Purchasing' Policy to reflect authority for the positions of Personal Assistants for the following departments:

! Environment & Lifestyle Services; ! Strategy, Finance & Information Services; and ! Engineering & Infrastructure Services

to be able to sign Council Purchase Orders and Accounts up to the value of

$1000 for any one item for Environment & Lifestyle Services and Strategy, Finance & Information Services Personal Assistants and $1,500 any one item for Engineering & Infrastructure Services Personal Assistant, subject to budget allocations within the departmental area.

CARRIED

ITEM 10 STRATEGY, FINANCE & INFORMATION SERVICES - GENERAL BUSINESS

Graham Webster & Robyn Dunstall left the 1.55pm.

Alexandrina Council


Des Commerford, Kim Vivian and Jenn Cole entered the discussions at 1.55pm

ITEM 11 ENVIRONMENT & LIFESTYLE SERVICES - ACTION SHEET


Date of Originating Meeting

Item No.

Details of Item & Recommendation

Responsible Officer

Progress To Date Completion Date

20th Aug 07 10.3 Protection of Significant Trees Policy.

K Vivian Report went to Council 17th September 2007

17 Sep 2007

20th Aug 07 15 Transport Forum issue raised re lack of transport between Strathalbyn & Mt Barker for school students. Moved that Council undertaken an “in house” study of the services operating between Strath & Mt Barker with a particular focus on peak school hours.

D Commerford K Vivian J Cole

Refer to Item 13.3.2 – 8th October 2007

8th Oct 2007

3rd Sep 07 25 Cat 3 D/A Forrest Rd, Strathalbyn. Concrete batching plant along Forrest Rd, Strathalbyn

K Vivian Information pending, report to 22nd October Council meeting.

3rd Sep 07 25 Cars for sale roundabout near Hampden Park entrance in Strathalbyn.

K Vivian Item 13.2.3 8 Oct 2007

Alexandrina Council


ITEM 12 ENVIRONMENT & LIFESTYLE SERVICES - ITEMS FOR INFORMATION ONLY

12.1 DIRECTOR

12.1.1 Env. & L.S. - Listing Of Items For Information Only

Item No Subject

Officer

12.1.2 Lower Murray Drought Reference Group D Commerford 12.1.3 South Australian Planning & Development

Review D Commerford

12.2.1 2006 end of year beach profile interpretations D Cooney, K Vivian, D Zanker

12.2.2 Merenda Farms D Cooney 12.3.1 Community Centre Working Party Notes – 30th

August 2007 J Cole

12.3.2 2007 NAB Volunteer Awards T Mitchell 12.3.3 Presentation – Timisha Ward on attending United

Nations National Youth Conference (UNNYC) in Canberra July 2007

A Grantham

12.4.1 Development Assessment Panel – Minutes 19 September 2007

V Harvey

Alexandrina Council


12.1.2 Lower Murray Drought Reference Group

File Ref: 9.24.1 Officer: Des Commerford From: Lower Murray Drought Reference Group

REPORT The first meeting attended on behalf of Council was held on the 27th September 2007 at the Langhorne Creek Football Club. The agreed Draft Terms of Reference are as follows: 1. To provide the Government with feedback from the local community drought

groups on their issues; 2. To receive and distribute key information to their respective community

drought groups on Government decisions, policies and relevant drought information; and

3. To share and discuss strategies in dealing with drought related issues across the Lower River Murray region.

The River Murray experienced the worst inflow period on record – 935 G.L. – 55% of the previous minimum, 1675 G.L. SA received only 1470 G.L. across the border. Low flow conditions caused significant impacts on water quality and access below Lock 1. The water availability outlook for the southern Murray Darling Basin remains very serious. As an example the September 2006 inflow was 112 G.L. with the previous September minimum inflow 178 G.L. in 1902. Lake Alexandrina in October 2006 began the decline with reduced flows and significant rise in salinity. Outlook for improvement is poor – need inflows to significantly increase. Leakage through and overlapping of the barrages by seawater is causing elevated salinity levels in the area downstream of Point Sturt. A trial release of water is proposed from Goolwa and Mundoo barrages at a time when conditions permit. If approved the trial release will be closely monitored and should inform further decisions. Some concerns were expressed about leaks that need to be checked. Further discussion on Friday 28th September about strategic reserves. Key Issues • Community need to ask the question where are we heading over the next 9

months. • Possible allocation of 16% - 20%.

…cont’d

Alexandrina Council


12.1.2 Lower Murray Drought Reference Group (continued)

• High salinity in the Lakes around Milang and Langhorne Creek (3300 E.C. units).

• Rural producers need to develop their options at an early stage. Professional advice should be provided and share of information.

• Need for a high level of general community support and social support. • Water trading is encouraged prior to Christmas period.

The Natural Resource Management Board – Environmental Risk Assessment Project: • Farm operators concerns raised about environmental impacts, plus what on-

farm achievements could be identified. • Below Lock 1 and Lakes to identify risk to farm operations and what outcomes

to be achieved. • Develop actions within a business plan that is based on environmental

sustainability in drought conditions and low flows of the river. • Pilot workshop held at Clayton to test methodology.

The “Lock” proposed above Wellington is gaining momentum interstate but the Lock/Weir decision has been put off till June 2008 by the State Government. Members have been emailed further reports from the Reference Group on the 2nd October 2007, via the Director.

ACF07478 Moved Cr Beckett seconded Cr Medlyn that the report be received.

CARRIED

Alexandrina Council


12.1.3 South Australian Planning And Development Review

File Ref: 9.24.1 Officer: Des Commerford From: Local Government Association Circular 38.3

REPORT The State Government has initiated a wide ranging review of the State’s planning and development system. A Review Committee has been established, Chaired by Michael O’Brien MP. A program of consultation with Local Government and key stakeholders has commenced and the LGA is preparing a series of issue papers to assist Council to respond to key areas of reform. Objectives of the Review • Establish SA as the most competitive State in Australia in which to do

business. • Improve the performance, timeliness, certainty and accountability of the

planning system in both State and Local Government arenas. • Review the respective roles within both State and Local Government within

the Planning system. • Facilitate a range of targets and objectives in South Australia’s Strategic Plan. The Review will be working with the LGA to convene workshops in October 2007 and an online survey will be included as part of the consultation. It is understood that the general areas of focus will be: • Reducing the load within the system. • A clearer more focused planning strategy. • Encouraging and supporting regional collaboration. • How to achieve the best possible outcomes from State Government Agencies

involved in the planning system.

As papers become available to Council, they will be distributed prior to a formal submission being prepared.


CARRIED

Alexandrina Council


12.2 ENVIRONMENT & REGULATORY SERVICES

12.2.1 2006 End Of Year Beach Profile Interpretations

File Ref: 9.24.1 Officer (full name): David Cooney, Kim Vivian, Dennis Zanker From: South Coast Dune Care Officers Consulted (full name): Alison Eaton, Coastal Protection Branch Corporate Plan Objective No: 11.1 Budget Allocation: N/A Budget Spent to Date: Chart of Account: N/A Job Number: Risk Assessment: ESD Impact/Benefit:-

* Environmental: Monitor change in coastal environments. * Social: Promote community awareness of and

involvement in coastal biodiversity management.

* Economic: Enable Council to monitor change in local beach profiles.

REPORT The review subject to this report is based upon the measurements taken from beach poles established on three local beaches in conjunction with the Coastal Protection Branch of DEH. The data was collected between October 2002 and December 2006. The three sites monitored are: • Chiton Rocks • Bashams Beach • Middleton. Chiton and Basham’s suffered losses of up to 50 cm of sand in winter which was replenished during spring. However low rates of erosion over the last 2 winters has resulted in a net increase in beach sand at Chiton. Bashams showed no net change from 2003. Middleton beach showed no net loss of sand from 2003 levels, but variations of about 30 cm (up and down) during that period. The Coastal Protection Branch have been monitoring sand on Goolwa Beach since 1977. The beach profile for Goolwa Beach from 1977 to 2000 shows a trend in sand build up since 1977, with an increase in beach level of 0.5 metres between 1989 and 2000.

…cont’d

Alexandrina Council


12.2.1 2006 End of Year Beach Profile Interpretations (continued)

Although there is a current trend towards sand build up at the site, they (DEH) have done a few calculations around the State which show predicted shoreline erosion in response to predicted sea level rise. This is obviously going to be an increasing trend in future with all sandy coasts which are vulnerable to the erosive effects of climate change-induced sea level rise. The Board currently uses the Intergovernmental Panel on Climate Change predictions which predict a 0.3 rise by 2050 and a 1.0 metre rise by 2100. Assessment for Goolwa Beach - at the Beach Road location An erosion assessment of the Goolwa Beach site with data deduced from beach profile monitoring surveys was undertaken. This information was sent to Council in 2004 when the Coastal Protection Branch were asked to provide advice on the proposed redevelopment of the Kiosk at Goolwa Beach. The predicted erosion due to sea level rise is estimated to be 60.8 metres, which places the current toilet and kiosk facilities within this erosion area. This has long term implications for the redevelopment of the current facilities if it is intended that the proposal would be sited over the existing development. Many sandy beaches in SA show trends in response to human structures which impact on sand movement. Other locations around the State show responses to human induced impacts eg a blow-out forming in a dune resulting from activity of horses, dirt bikes, stormwater impacts resulting in seagrass loss which results in seafloor erosion. This results in shoreline erosion due to changes in wave dynamics caused by changes in the seafloor level. Other climate change factors are the predicted decline in rainfall in SA and the effect on dune stability with this increased aridity. Also the change in the position of pressure systems is likely to result in bigger swells along the Southern Australian coast. This will cause some readjustment of the coast. Increased storm events are another influencing climatic factor. It is anticipated that in the longer term all beaches around the state will experience shoreline retreat as they adjust to different sea levels.


CARRIED

Alexandrina Council


12.2.2 Merenda Farms

File Ref: 9.24.1 Officer (full name): David Cooney Officers Consulted (full name): Peter Michelmore (SAMDBNRM Board), John

Bracken (SANPWS) Corporate Plan Objective No: 11.1 Budget Allocation: N/A Budget Spent to Date: Chart of Account: N/A Job Number: ESD Impact/Benefit:-

* Environmental: Promote conservation and protection of Cox’s Scrub Conservation Park.

* Social: Promote good management of industry recognizing the need to protect off site biodiversity.

* Economic: Prevent damage to Council road reserve.

REPORT The Merenda farm property located on lots 101 and 102 Rymill Rd Ashbourne, was a large lettuce grower until several years ago. In 1999, over cultivation of the soil, and hot dry conditions lead to extreme erosion, with several thousand tonnes of soil blowing into the adjacent Cox’s Scrub Conservation Park. Council, in partnership with SANPMS and the Soil Conservation Board, developed a management plan for revegetation to be undertaken on the undeveloped road corridor between the two properties. As the vegetable grower had in fact installed infrastructure (irrigation lines etc) without approval Council moved (at its meeting on Monday 6th December 1999) to allow for the infrastructure to remain conditional on Merenda farms complying with the requirements of the management plan. After some initial revegetation work, the bulk of the conditions (of the agreement) were not met. Council had followed up on a number of occasions, but nothing was completed. The farm changed its practice, and established avocados, with perennial cover crops in 2003. A change of management has occurred, and the overall property management has improved significantly. Council, (with SANPWS and SAMBDNRM staff) recently met with the owners of the property and their new management team, and are happy to relax the conditions of the management agreement. Some revegetation will still occur, and more significantly control of a number of invasive weeds species will be undertaken.

…cont’d

Alexandrina Council


12.2.2 Merenda Farms (continued)

All parties are agreeable with this, and the management agreement will be amended to reflect this.

ACF07481 Moved Cr Beckett seconded Cr Medlyn that Council agrees to the amendments to the Management Plan.

CARRIED

12.3 ARTS & LIFESTYLE SERVICES

12.3.1 Community Centre Working Party Notes - 30th August 2007

File Ref: 9.24.1 Officer: Jenn Cole From: Community Centre Working Party

REPORT Notes from meeting held Thursday 30th August 2007 of the Community Centre Working Party.


CARRIED

Alexandrina Council


12.3.2 2007 NAB Volunteer Awards

File Ref: 9.24.1 Officer: Tanya Mitchell From: NAB Volunteer Awards

REPORT In 2006, the Goolwa Visitor Information Centre (VIC) was recognised as a Merit Winner in the Tourism, Sport and Recreation category for the NAB Volunteer Awards and encouraged to enter again in 2007. Volunteering Australia is an ongoing partner of the NAB Volunteer Awards and its role ensures that the Awards recognise best practice in volunteering. This year the 2007 NAB Volunteer Awards were re-structured and offered only 2 categories, Small/Medium Organisation or Large Organisation. The Goolwa VIC entered the Small/Medium Organisation Category and has been recognised as a ‘Commendable Nominee’ in the 2007 NAB Volunteer Awards. The Goolwa VIC made the top 10 from over 800 eligible nominations received from across Australia this year providing many examples of excellence, and demonstrating that the work of volunteers is well recognised and highly valued. We have been commended for our outstanding contribution to and recognition of best practice in volunteering. Four submissions from South Australia were successful in the small/ medium organisation in 2007 NAB Volunteer Awards. These were; Winner: YWCA of Adelaide - Big Brother Sister Program Runner-up: Barossa Bushgardens, Nuriootpa Commendable nominees: Cancer Care & Goolwa Visitor Information Centre. All winners, runners up and commendable nominees are listed on the NAB website www.nab.com.au/volunteering It is very rewarding to be recognised as a professional service provider in our area and acknowledged for our commitment to the community and best practice with our volunteers. A Certificate has been received and is on display at the Goolwa Visitor Information Centre.

ACF07483 Moved Cr Beckett seconded Cr Medlyn that the report be received and that a function be organised by Environment & Lifestyle Services to recognise the achievements of the Goolwa Visitor Information Centre.

CARRIED

Alexandrina Council


12.3.3 Presentation By Timisha Ward On Attending United Nations National Youth Conference (Unnyc) In Canberra July 2007

File Ref: 9.24.1 Officer: Anita Grantham From: Timisha Ward

REPORT Timisha Ward was one of 10 delegates from South Australia who was invited to attend the United Nations Youth Association National Youth Conference which was held in Canberra in July 2007. The ten delegates were selected through an interview process whilst attending the State Conference of United Nations Youth Association and Timisha was selected to participate. This year was the 46th United Nations National Youth Conference (UNNYC) and it brought together 125 delegates from across Australia who had been selected from their State or Territory. The aim for UNNYC 2007 was “Aid, Trade and Human Development – Building the Future.” Delegates explored issues of human development, poverty and how the world can cooperate through the use of aid and trade in conjunction with international organisations such as the United Nations, to improve the welfare of people less privileged than ourselves. Timisha is to be congratulated on her selection as a State representative at the United Nations National Youth Conference and for the hard work undertaken by her in that role.

ACF07484 Moved Cr Beckett seconded Cr Medlyn: That Council acknowledge the presentation made by Timisha to Council and

her achievements. That the report be received.

CARRIED

Alexandrina Council


12.3.4 Annual Regional Youth Art Exhibition

File Ref: 9.24.1 Officer (full name): Anita Grantham Officers Consulted (full name): Jenn Cole Corporate Plan Objective No: 35.2 Budget Allocation: $2000 Budget Spent to Date: $960 Chart of Account: 4220330 Job Number: 551610 Risk Assessment: ESD Impact/Benefit:-

* Environmental: N/A * Social: Opening celebrations will provide young

people with the opportunity to socialize and celebrate the art of youth with the wider community. Young people working together as a team to plan and organize the exhibition.

* Economic: Providing skill development in event management and a platform for young performers from the community – increasing their capacity and exploring possible alternative employment pathways in the arts.

REPORT Toast – Youth Art on the Coast is the name of the 10th Annual Regional Youth Art Exhibition. Planned and organised by a group of committed young people from the local community, the event will commence on Friday September 28th and run until Sunday October 28th at the South Coast Regional Art Centre (SCRAC) in Goolwa. The exhibition will display works of young people from the region aged 13-25 years. Encouragement awards will be presented to exhibitors in the 13-15, 16-18 and 19-25 year old age categories as well as a Peoples Choice Award. Awards were kindly donated by local businesses including Neds, Whyte House Gallery, Angus and Robertson, Silver Phantasy and Art Explosion as well as Faber Castell. Opening celebrations were held on Friday 28th Sept and as usual, featured local young performers including singers, songwriters, an interactive drumming workshop and youth theatre games plus more! During the school holidays, Toast and Jam will be held as part of the celebrations in the Courtyard of the South Coast Regional Art Centre on Tues October 2nd from 1-3pm. Incorporating drumming, rhyming, jam sessions and dance workshops Toast and Jam is aimed at encouraging young people to try new and exciting art forms. Elected members are invited to view the exhibition from the local youth.


CARRIED

Alexandrina Council


12.4 PLANNING & DEVELOPMENT SERVICES

12.4.1 Development Assessment Panel - Minutes 19 September 2007

File Ref: 9.24.1 Officer: Vanessa Harvey From: Development Assessment Panel

REPORT Minutes of the Development Assessment Panel held Wednesday 19th September 2007.


CARRIED

ITEM 13 ENVIRONMENT & LIFESTYLE SERVICES - ITEMS FOR COUNCIL DECISION

13.1 DIRECTOR

13.1.1 Env. & L.S. - Listing Of Items For Council Decision

Item No Subject

Officer

13.1.2 South Australian Masters Games – 2010 D Commerford 13.2.1 Bushfire Mitigation Grant Success L Hoyle 13.2.2 Public & Environmental Health Annual Report K Rokicinski 13.2.3 Parking of Cars for sale – Adelaide Road,

Strathalbyn K Vivian

13.2.4 Cities for Climate Protection D Cooney 13.2.5 Southern Fleurieu Coastal Action Plan D Cooney 13.3.1 Annual Regional Youth Art Exhibition A Grantham 13.3.2 Transport Forum J Cole 13.4.1 455/D022/06 – Lot 84 Alexander Court, Mount

Compass T Gregory

Alexandrina Council


13.1.2 South Australian Masters Games - 2010

File Ref: 9.24.1 Officer (full name): Des Commerford From: G Maxwell, Chief Executive, City of Victor

Harbor Corporate Plan Objective No: 21.1 ESD Impact/Benefit:-

* Environmental: Nil. * Social: Create a community event of State

significance. * Economic: To assist with the profile and economic

benefits for the region.

REPORT The City of Victor Harbor has agreed to investigate the preparation of Recreation and Sport as proposed by Council in May 2007. Nominations from Council, to be part of this initial working group, are requested to consider various issues associated with such a significant event.

ACF07487 Moved Cr Oliver seconded Cr Potter Council nominate Cr Barry Featherston and Cr Trent Rusby to establish a Working Party, in association with the City of Victor Harbor, to investigate the possible lodgement of a bid to host the 2010 South Australian Masters Games.

CARRIED

Alexandrina Council


13.1.3 Tour Down Under

File Ref: 9.24.1 Officer (full name): Des Commerford

REPORT A recent launch of the Partners Planning Forum breakfast at the Hilton Hotel, attended by Deputy Mayor Woolford, Sue Jettner and the Director coincided with the announcement of the race being elevated to the Pro Tour, starting in January 2008. This is the first time a race outside Europe has been awarded this status. The Tour Down Under will be the first race of the Pro Tour and it is expected that the professional teams will significantly increase (140 riders) and increase visitor participation with improved global media coverage. Stage 4 – Friday 25th January 2008 is the Mannum to Strathalbyn, including the race through Woodchester, Langhorne Creek (Hotel), Belvidere and finish in Dawson Street at approximately 2:00 p.m. This day will celebrate the 10 year race in to Strathalbyn in 1997 and it is also the 10th year of Alexandrina Council. Includes the Mutual Community Challenge Tour to finish in Strathalbyn (possible +2000 riders). An Event Committee is formed in Strathalbyn, chaired by Deputy Mayor Anne Woolford. It is considered that with the improved status of the Race, Council should explore the opportunity to improve the financial allocation to the Events Committee to incorporate more of a whole community event to promote Langhorne Creek Wine, Environmental Programs, Council activities and the general profile of the district.

ACF07488 Moved Cr Rusby seconded Cr Saunders that Council approach a

professional Events Coordinator to put a plan together, with this coming back to Council for their approval.

MOTION LOST

AMENDMENT TO THE MOTION ACF07489 Moved Cr Oliver seconded Cr Beckett that Council support investigations to

increase the budget allocation from the existing $2,500 for the community event at Strathalbyn and towns leading to the finish.

AMENDMENT LOST

…cont'd

Alexandrina Council


13.1.3 Tour Down Under (continued)

ACF07490 Moved Cr Featherston seconded Cr Gartrell that a report come back to

Council containing a Business Plan, Budget and Proposal for an Events Coordinator to be responsible for the Tour Down Under arrangements.

CARRIED

Acquisition of a Leopard Tank for the Milang Soldiers Memorial Gardens

The Mayor welcomed Brian Wakefield and Bob Honor to the meeting at 2.212pm. Mr Honor informed Council that the Federal Government is giving away decommissioned Leopard Tanks. The Committee of the Milang Soldiers Memorial Gardens are seeking Council support to lodge an Expression of Interest for a Leopard Tank for the Milang Soldiers Memorial Gardens. With regards to lighting in the Park, total cost of approx $6,000 to install. They are asking that if the Milang Progress Association pay 2/3rds of the cost would Council be willing to put in the other 1/3rd? Moved Cr Potter, seconded Cr Oliver that Council support in principle the placement of a Leopard Tank in the Milang Soldiers Memorial Gardens and provide a letter of support to go with their Expression of Interest.

CARRIED

Simon Grenfell to report back to Council on the lighting issue. Responsible Officer: Simon Grenfell

Mr Wakefield and Mr Honor left the meeting at 2.43pm.

Alexandrina Council


13.2 ENVIRONMENT & REGULATORY SERVICES

13.2.1 Bushfire Mitigation Grant Success

File Ref: 9.24.1 Officer (full name): Lisa Hoyle Officers Consulted (full name): Bill Oliver, Kim Vivian ESD Impact/Benefit:-

* Environmental: Identification of Native Vegetation areas for preservation and/or replanting. Establish new areas for vegetation.

* Social: Reduced risk of loss to property and residents while keeping fire brigades safe from potential unnecessary risk.

* Economic: “In-kind” funding only required from Council. Grant received for $15,000.

REPORT Alexandrina Councils “Fire Trail Management” project – Contract 230 – has been finalised. It is recommended that Mr. Dean Howell from GISjobs International oversees this project. Dean is a Cartographer by profession with over 15 years experience in GIS and automated mapping systems. He has a wide range of experience in data mapping, project management and government requirements. Dean is also a local community member with both CFS and MFS experience. As outlined in the Contract, Dean will be required to map our existing fire trails and to report on the conditions of our existing fire trails, to accurately sign post these trails and to plan a long term maintenance program to maintain these trails to a safe condition whilst preserving our existing native vegetation. “In Kind” support will be provided by Alexandrina Council. The objectives of the Fire Trail Management project is to map, construct, maintain and sign post an effective fire trail data base to increase the: • protection to the community • safety of fire-fighting personnel involved in a fire suppression effort; • rapidity with which fire suppression agencies are able to access a fire; and • type of resources that can be safely used in a fire suppression effort,

including fuel reduction. This work has enormous benefits for the Council, the Community and CFS in providing the opportunity to accurately map and sign post our existing trails, protect pockets of native vegetation, establish new areas for vegetation preservation, begin a maintenance program to assist CFS and the community and

…cont’d

Alexandrina Council


13.2.1 Bushfire Mitigation Grant Success (continued) to provide all Community organisations and Council infrastructure with an extensive mapping record of existing access trails in the event of an emergency.

ACF07491 Moved Cr Rusby seconded Cr Oliver that Council approves of the employment of Mr Dean Howell as the contractor for the project. That the Chief Executive and Mayor be authorised to sign and apply the Council seal to the contract documents.

CARRIED

Lisa Hoyle entered the discussions at 2.45pm Update on Bushfire Risk Assessment

Mitigation Grant will work alongside bushfire hazard assessment. The CFS have been involved in discussions. Provided maps, questionnaires and notes to every CFS brigade within our Council area. They will be reporting back to Lisa, who will then make up new Risk Assessment. Lisa Hoyle left the discussions at 2.46pm.

Alexandrina Council


13.2.2 2006/2007 Annual Public & Environmental Health Report

File Ref: 9.24.1 Officer (full name): Karen Rokicinski Officers Consulted (full name): Kim Vivian, Luke Seidel Budget Allocation: N/A Budget Spent to Date: Chart of Account: N/A Job Number: ESD Impact/Benefit:-

* Environmental: Positive. Annual report allows or identifying priorities and shortfalls of our operations in relation to public and environmental health.

* Social: Positive. Increase community health through the administration and enforcement of the P & E H Act, 1987.

* Economic: Administration of P & E H Act, 1987 is a core duty, but large income is generated through Waste Control Application fees.

REPORT Attached is the annual report to the public and environmental health council detailing the duties performed under the P & E H Act, 1987, by authorised officers of Alexandrina Council in 2006/2007.

ACF07492 Moved Cr Woolford seconded Cr Oliver that the report be received and forwarded to the Secretary of the Public and Environmental Health Council.

CARRIED

Alexandrina Council


13.2.3 Parking Of Cars For Sale - Adelaide Road, Strathalbyn

File Ref: 9.24.1 Officer (full name): Kim Vivian Officers Consulted (full name): Brian Hill, Dennis Zanker, Simon Grenfell Corporate Plan Objective No: N/A Budget Allocation: $2000 Budget Spent to Date: $60 Chart of Account: 5020345 Job Number: Risk Assessment: ESD Impact/Benefit:-

* Environmental: Potential for improved environmental outcome.

* Social: Improvement to amenity and road safety in Strathalbyn.

* Economic: Minor cost to Council.

REPORT Environment & Regulatory Services has received legal advice in regard to the problem of cars being parked for extended periods and advertised for sale on Adelaide Road Strathalbyn adjacent the Strath Hub development. The random parking of vehicles in this area over a number of years has created an unsightly aspect to the northern entry to the township and has the potential to cause accidents with drivers suddenly slowing or stopping to view vehicles advertised for sale. The legal advice canvasses possible solutions to the problem as well as the downside to each proposal and a summary has been provided below. Bylaws Bylaw 3 - Local Government Land and Bylaw 4 – Roads The bylaws provide that no person shall without permission, display any sign for the purpose of commercial advertising other than a moveable sign which is displayed in accordance with Councils moveable signs bylaw. The advice provided states that it is unlikely that a sign in a car would be considered to be a sign for “commercial advertising” purposes. Council would also be required to prove that advertising the car for sale was the primary purpose for which it was parked in the location. In summary, it would be difficult for Council to use Bylaws 3 and 4. to enforce parking controls in this circumstance.

…cont’d

Alexandrina Council


13.2.3 Parking Of Cars For Sale - Adelaide Road, Strathalbyn (continued)

Bylaw 2 - Moveable Signs A sign placed in a vehicle window could be considered to be a moveable sign for the purpose of the Local Government Act in that it is not permanently fixed to the vehicle or to the land on which the vehicle is parked. It is noted that this bylaw provides that a sign “may only be placed outside of the premises to which it relates” and that a moveable sign “must display material which advertises a business being conducted in commercial premises adjacent to the sign.” The legal opinion contends that a vehicle parked and advertised for sale does not constitute “business premises” for the purpose of the bylaw. It could also be argued that the selling of a single vehicle is not a “business being conducted.” On the above basis it could be determined that the signs placed on vehicles for sale are “moveable signs” and are being displayed in contravention of that bylaw. As a result Council could issue an expiation notice for a breach of bylaw 2 and could, in addition, order the owner of the moveable sign that does not comply with the bylaw to immediately remove the sign. If the owner of the sign does not comply with this request a Council officer may remove the sign. The downside to this approach is that if a person refuses to remove a sign, Council Officers do not have the power to break into or enter a vehicle to do so. Similarly, the vehicle would not form part of any order to remove a non-compliant sign and could not be removed unless other legislation was breached. As it is the aim of Council to prevent vehicles for sale being parked in the location, not to merely penalize vehicle owners, this option is not recommended. Local Government Act 1999 Section 222 Local Government Act 1999 Section 22 of the Local Government Act makes it an offence for any person to use a public road for “business purposes” unless authorised to do so by a permit issued by the Council. An expiation notice is applicable to this offence. The sale of vehicles may be considered to be a “business use” however it may be difficult to make this case in the absence of commercial activity, particularly in the case of a single vehicle.

…cont’d

Alexandrina Council



It is the legal opinion that Council should not expiate the owners of vehicles for a breach of Section 222 of the Local Government Act as the display of a “for sale” sign on a vehicle on a road is unlikely to constitute a “business use” of that road. Alternatives Traffic Control Devices (signage) Council has a general approval from the Minister for Transport to install traffic control devices on a road or road related area under its care and control. It is not Councils intention to restrict legitimate parking in the area, however, given the minimal number of dwellings in close proximity to the problem area this approach could be considered. Parking Restriction Signs – Council could install “No Parking” signs in the area. Rule 168 of the Australian Road Rules prohibits a driver from parking on a length of road to which the signs apply unless the driver is picking up passengers or goods, and does not leave the vehicle unattended, and completes the dropping off or picking up of passengers or goods and drives on as soon as possible. It is an offence to stop where a “no parking” sign applies, with a $39-00 expiation notice being the penalty. Alternatively Council could install “permissive parking” signs which prohibit a driver from parking in the area to which the signs apply for longer than the period of time indicated on the signs. Restricted time parking involves Compliance officers “marking up” vehicles then retuning after the expiration of the permitted time to re-inspect and issue expiation notices to offending vehicles where necessary. The expiation fee for this offence is $19-00. Permit Zone – Council could consider the creation of a permit zone in the area. Rule 185 of the Australian Road Rules prevents a driver from parking in a permit zone unless the vehicle displays a current permit. Permits could be provided to persons residing on or near the section of road with additional visitor permits issued to such residences. Council could also impose conditions of use to those permits, for example, no person shall display a “for sale” sign on a vehicle parked in the permit zone and displaying a valid permit. Expiation Notices, fee $32-00, can be issued for failure to display a valid permit while parked in a permit zone.

…cont’d

Alexandrina Council



The use of traffic control devices to prevent vehicles advertised for sale being parked in the area will require ongoing enforcement by Compliance Officers, with attendance along the problem stretch of roadside, particularly on weekends, to give notice to vehicle owners who contravene the parking signs that Council intends to enforce the parking restrictions it has put in place. This is not considered to be a cost effective method of control as the cost of weekend patrols or call-outs will far outweigh any potential return from expiation fees with the minimum “call out” cost to Council being $200.00 for each occurrence. Physical Barriers Another means of preventing vehicles being parked and advertised for sale along the particular stretch of Adelaide Road would be for the establishment of landscaped garden beds, similar to the Adelaide road roundabout, with landscaped mounds which would provide a screen to the adjacent Strath Hub development as well as to restrict vehicular access to the roadside area. Engineering & Infrastructure has advised that this option is relatively easy to achieve and could achieve the desired outcome as well as complimenting the existing plantings that have been carried out in that vicinity. This is the preferred long term method of prevention of the displaying of cars for sale as it provides a physical barrier to the parking of the cars as well as further enhancing of the area generally.

lACF07493 Moved Cr Rusby seconded Cr Woolford that Council endorse the creation of suitable mounding with appropriate plantings in the area currently being used to display cars for sale on the Adelaide Road at Strathalbyn.

CARRIED

ACF07494 Moved Cr Medlyn seconded Cr Featherston that Council investigate

strengthening of Council's By-Laws relating to the parking of cars on road verges.

CARRIED

Alexandrina Council


13.2.4 Cities For Climate Protection

File Ref: 9.24.1 Officer (full name): David Cooney From: Council 5th February 2007 Corporate Plan Objective No: 11.1 ESD Impact/Benefit:-

* Environmental: Promote greenhouse gas reduction. * Social: Increase community awareness of

greenhouse impacts and strategies to reduce it.

* Economic: Enable Councils to participate in setting reduction targets, which may have financial offsets (ie reduced power usage).

REPORT At Councils meeting held on Monday 5th February 2007, it was moved that Council join ICLEI and join the Cities for Climate Protection program as soon as a vacancy exists.

Cities for Climate Protection is an ICLEI program - (Local Governments for Sustainability) that assists local governments working with their communities to reduce greenhouse gas emissions and their impact. ICLEI is a not for profit association of local governments and their associations, that is dedicated to building and supporting a worldwide movement of local governments to achieve tangible improvements in global sustainability with a special focus on environmental conditions through cumulative local actions. In Australia the Cities for Climate Protection Australia program is delivered by ICLEI A/NZ in collaboration with the Australian Government through the Department of Environment and Heritage, Australian Greenhouse Office. ICLEI A/NZ is a regional office and the Oceania Secretariat of ICLEI International and is hosted by the City of Melbourne. Background Local governments around the world are responding to the threat of climate change by reducing the greenhouse gas emissions they produce from their own activities.

Their planning powers, spending policies and community and business links can influence households and businesses and have an effect on energy use, transport, waste and land use.

…cont’d

Alexandrina Council


13.2.4 Cities for Climate Protection (continued)

Council, by joining the Cities for Climate Protection program, has the opportunity to show leadership to the community and to be part of a growing number of local governments nationally and internationally who are finding that greenhouse action makes good financial, environmental and social sense. The strength of the program is based on the strategic achievement of five milestones and the use of software to measure and monitor impacts and to evaluate and report on previously completed initiatives in energy, waste and transport. As at October 31, 2006, two hundred and eighteen (218) councils covering over 80% of Australia's population had joined the CCP program. There are currently 18 CCP participating councils in South Australia. The program is set out in much the same way as the ICLEI Water Campaign, with a set reporting and monitoring framework, and staged milestones to monitor progress. Milestone Framework Milestone 1: Establish an Inventory and Forecast for key sources of

greenhouse emissions for Council operations - buildings, vehicle fleet, street lighting, and waste and the Community - residential, commercial, industrial, transport.

Milestone 2: Set an emissions Reduction Goal. Milestone 3: Develop and adopt a local greenhouse action plan to achieve

those reductions. Milestone 4: Implement of the local greenhouse action plan Milestone 5: Monitor and report on greenhouse gas emissions and the

implementation of actions and measures Benefits:

• Save money by lowering council's energy costs • Working with the community to be more energy efficient • Address high transport costs through more efficient fuels and improved

transportation management • Increase business efficiency and provide new local employment

opportunities • Provide social and environmental benefits including revegetation programs

and tree plantings …cont’d

Alexandrina Council


13.2.4 Cities For Climate Protection (continued)

• Promote council's local leadership role • Identify opportunities for partnerships with residents, businesses, farmers

and government agencies operating at a regional, State and national level • Access funding opportunities available through the Australian Greenhouse

Office of the Department of Environment and Heritage, including Milestone Assistance grants.

• Generate additional revenue for council investment in cost saving projects • Provides strategic framework and branding to link existing council actions

Resources As with the water campaign program, a range of support is offered to participating Councils. Technical support and training:

• CCP® software and other tools for calculating emissions and setting a reduction goal

• Training workshops to assist council in achieving the milestones and assistance in developing action plans

• Ongoing direct one-to-one support over the phone and via e-mail • Access to broader facilitated workshops run by ICLEI staff for council staff • Access to expertise and networks of councils to exchange ideas and

solutions Information and Publications

• Access to the CCP member's website • Workbooks, relevant case study material and fact sheets • Presentations by CCP staff to councillors and senior managers • Advice on funding opportunities and programs

Promotion and recognition

• Communications and media materials to help gain local support for initiatives

• Recognition events where councils are recognised for the milestones achieved

• Assistance with planning local media events

Training Focused not only on technical solutions to energy efficiency but also on organisational matters and bottom-line financial solutions

…cont’d

Alexandrina Council



Advisory Services Technical and management advice on implementing and delivering energy efficiency Forums and Workshops Opportunities for networking on current issues and projects through CCP initiated and organised conferences, forums and workshops Tools On-line Software, workbooks, research, and detailed guides to greenhouse actions Staffing Experience across participating councils indicates that the achievement of Milestones 1 or 2 takes two days per week for 12 weeks. The development of the Local Action Plan becomes the responsibility of departments identified through the inventory process as the areas in which greenhouse reductions and financial savings are the greatest. Submissions for funding of identified projects can be negotiated and prepared with community support. The Council determines the priorities for project funding during its annual budget deliberations. ICLEI staff work through a Council Contact Officer and a Councillor Contact nominated by Council on joining the program. Participation To become a CCP Australia participant, a council needs to be a current member of ICLEI – Local Governments for Sustainability and adopt a resolution that commits the council to the structured five milestone program. (Alexandrina Council are a current member) Councils who wish to participate in the CCP Australia program will be required to satisfy the following criteria -

1. ICLEI membership ICLEI membership requires the payment of an annual fee and entitles council to a range of benefits including -

• Supportive research, tools and information exchange covering a broad

range of urban environmental management issues. • Input into ICLEI campaigns including CCP®, the Water Campaign™ and

Local Agenda 21.

…cont’d

Alexandrina Council



• Opportunity to feature in ICLEI case studies and newsletters. • Fee reduction for participation in ICLEI campaigns. • Priority access to new ICLEI campaigns. • Access to a diverse range of publications and tools. ICLEI members also

have exclusive access to all ICLEI publications electronically via the members-only area of ICLEI’s web site.

• Subscription to ‘Initiatives’, the ICLEI newsletter reporting on members’ practical actions around the world.

• Subscription to ‘Local Environment’, an international, refereed journal focusing on local environmental and sustainability policy, politics and action.

• ICLEI members are part of a network of local government representatives that are tackling similar environmental management problems.

• Opportunity to meet other ICLEI members at workshops, seminars and conferences around the world and through electronic conferences on the website.

• National and international recognition for achievements at ICLEI conferences and through participation in international events.

Membership Rates Council size by population ICLEI membership to be paid annually Greater than 200,000 Price on application 100,000 to 200,000 US $1750 50,000 to 100,000 US $1200 Less than 50,000 US $600

2. Geographic location

Contribute to an existing region or sub region of CCP® councils

3. Administrative capacity

Nominate an officer who would coordinate council’s involvement

4. Management support

Secure senior management support for the program

…cont’d

Alexandrina Council


13.2.4 Cities for Climate Protection (continued)

5. Council resolution

Adopt a council resolution that indicates council commitment to undertake work to complete the five milestones program

The CCP program is supported by the Australian Greenhouse Office,(AGO) and currently the program is full. ICLEI have approached the AGO for increased capacity so that more Councils can participate in the program, and they are confident that this will occur shortly. Their advice is that should we wish to pursue joining the program that we look to adopt the resolution and commence base line data collection pending an outcome of their request for additional funding through the AGO. They will support us in this action, so that when we can formally join the project we will already be some way done the track toward achieving milestones 1 and 2. At the meeting 5th February 2007, it was; “Moved Cr Oliver seconded Cr Saunders that Council joins ICLEI - Local Governments for Sustainability and participates in the Cities for Climate Protection program by undertaking work to complete the five milestones and formally be accepted into the program when ICLEI next expands the membership.

CARRIED”

We have been advised that the program now has the capacity to take new member Councils, so we are progressing our membership. It has been requested that we nominate a Councillor as a contact point for the program. This nominated contact will be provided with an online publication called “Leaders Snapshots” through the CCP website.

ACF07495 Moved Cr Woolford seconded Cr Medlyn that Council nominate Cr Rick Medlyn to act as a contact point for the program as requested by ICLEI Oceania.

CARRIED

Alexandrina Council


13.2.5 Southern Fleurieu Coastal Action Plan

File Ref: 9.24.1 Officer (full name): David Cooney From: Council meeting 17th September 2007 Corporate Plan Objective No: 11.1 ESD Impact/Benefit:-

* Environmental: Promote coastal environmental enhancement and conservation.

* Social: Promote community awareness of and involvement in coastal management issues.

* Economic: Enable Councils to participate in regional environmental programs which may be supported through NRM funding programs.

REPORT A report on the launch of the Southern Fleurieu Coastal Action Plan, written by Brian Caton was put to Council 17th September 2007 (Item 10.1). As no revised copies of the document had been referred to Council by the time of the meeting, the item was deferred until 8th October 2007 Council meeting. One hard copy of the document was provided to Council on Friday 21st September 2007, with an email to Elected Members advising this information, and that the document was available from reception for Elected Members. A regional launch for the document has been arranged to be held at the Normanville Surf Lifesaving Club, Wednesday 17th October 2007. The location of the launch may yet be changed. As the main purpose of the reformatting was to make the information included in the document more easy to access, rather than questioning the value of the information it contained, I would suggest that Elected Members interested, attend the launch. More specific details will be forwarded as soon as they become available.

ACF07496 Moved Cr Beckett seconded Cr Oliver that Council supports the launch of the Coastal Action Plan and the recommendations contained therein.

CARRIED

Alexandrina Council


13.3 ARTS & LIFESTYLE SERVICES

13.3.2 Transport Forum

File Ref: 9.24.1 Officer: Jenn Cole From: Council meeting 20th August 2007 (Item 15)

REPORT Council provides strong representation through the attendance of officers and Elected Members at a number of regional community based service provider meetings and forums. The following examples are either specifically community transport related or include ‘transport’ as a recurring item on their meeting agendas in order to monitor and review all aspects of community transport provision across the Hills and Fleurieu Region. These include:

• Strathalbyn & Surrounds Transport Advisory Group ( SSTAG), • Hills Community Passenger Network Advisory Group (HCPNAG), • Hills Community Passenger Network Executive Group, • Hills Community Services Network Forum, • Strathalbyn Community Services Network Forum, • Southern Communities Transport Scheme, • Fleurieu Region Community Services Advisory Committee, • Hills Positive Ageing Task Force, and; • the Southern Fleurieu Positive Ageing Taskforce.

Regular attendance at these meetings ensures officers and attending Elected Members remain up to date with local issues relating to community transport for all residents including the aged, their carers, those with disabilities, young people and school students. With specific reference to student transport between Strathalbyn and private schools in Mount Barker, a range of issues have been identified and successfully addressed through action initiated out of the Strathalbyn and Surrounds Transport Advisory Group (SSTAG) since its inception in May 2003. The SSTAG was established with the purpose of advocating for increased community transport services in the area with particular emphasis on services operating between Strathalbyn and Mt Barker for school students.

…cont’d

Alexandrina Council


13.3.2 Transport Forum (continued) As a result of the combined efforts of the Strathalbyn & Surrounds Transport Advisory Group and the Hills Community Passenger Network Advisory Group, Strathalbyn benefits from a unique situation in that buses are made available through TransitPlus for the transport of private school students to private schools in Mt Barker. We are advised that this is a service that does not exist in any other regional area in South Australia and came about in direct response to the action undertaken by members of the two above mentioned advisory groups. Demand for the most basic levels of community transport across regional South Australia is significant. The high running costs associated with providing good quality, regular transport services within rural and remote areas has contributed to a steadfast reluctance on the part of the State Government in acknowledging or addressing this responsibility. The fact is, demand for adequate community transport services will continue to grow as populations increase across regional areas. The Passenger Transport Division (PTD) acknowledges that prohibitive costs associated with the provision of sustainable community passenger transport services is far beyond the capacity of any local government. Access to regular community transport options remains a contentious, largely unresolved and seemingly intractable issue which is a state-wide concern rather than just a local challenge. Local Government remains unified in its focus of advocating for improved access to community passenger transport services for all residents across regional South Australia. The first comprehensive review of community transport services in the Alexandrina district was undertaken by Sophie Piron in November 2001. Further analysis of community transport needs, demands and provision across Alexandrina formed part of the ‘Review of Community & Lifestyle Services’ by Piron in July 2006. The 2006 report concluded that community transport concerns and unmet need across the Alexandrina area identified in earlier reports were equally relevant in 2006. In response Piron recommended that Council continue its role as a lobbyist for increased community passenger transport through its already considerable established networks. Given Council’s ongoing involvement with the diversity of community service provider networks and the recent reviews undertaken to investigate community transport across the region, it is the opinion of staff that another review by Council would not provide any significantly different findings or outcomes.

…cont’d

Alexandrina Council


13.3.2 Transport Forum (continued) The State Government is the responsible body for school student transport however they have consistently made it clear they will not provide subsidised transport to private schools. Through consultation with State Government agencies it has been made evident that school passenger transport services are not the responsibility of Local Government and partnerships are encouraged between the Public Transport Division and private bus operators. Spokesperson for the PTD at the Strathalbyn & Surrounds Transport Advisory Group and Hills Community Passenger Network Advisory Group has indicated that should parents choose to send their children to a school of choice rather than local State school, it is the parents’ responsibility to arrange transport for that child or children. It is neither a State nor local government responsibility to provide transport. Private schools may choose to contract a private provider and schools need to take responsibility for informing parents about the transport situation.

ACF07497 Moved Cr Potter seconded Cr Woolford that Council maintain its representation on all relevant transport advisory groups and continue to vigorously lobby relevant State Government agencies for increased community transport services for all residents across the region.

CARRIED

Alexandrina Council


13.4 PLANNING & DEVELOPMENT SERVICES

13.4.1 455/D022/06 - Lot 84 Alexander Court, Mount Compass

File Ref: 9.24.1 Officer (full name): Tom Gregory Officers Consulted (full name): David Cooney ESD Impact/Benefit:-

* Environmental: Assist in the retention and management of existing Native Vegetation, and the removal of non-native species.

* Social: This locality is known for the illegal dumping of waste and trespassing by trail bike enthusiasts. Creating an additional titles and subsequent dwelling/s may provide a degree of surveillance to this area.

* Economic: One additional title to be created. Potential for 2 additional dwellings (1 dwelling per title).

REPORT Approval of Land Division Application 455/D022/06 for the creation of one additional allotment at Lot 83 Alexander Court, Mount Compass is pending the approval (by Council) of a Land Management Agreement (LMA). The LMA has been prepared by the Applicants in response to Council’s request in order to secure the Native Vegetation on site, reinstate additional Native species, and for the purpose of establishing building envelopes (for which all development is to be contained) on each allotment to assist in the above. Planning staff are satisfied that the LMA serves the desired purpose and has further received written legal advice from Phil Broderick – Lempriere Abbott McLeod, who stated that the agreement is satisfactory in that it covers all issues raised, and that no amendments are suggested. The Lands Title Office requires that Council endorse the LMA in order for it to be transferred to the new titles.

ACF07498 Moved Cr Woolford seconded Cr Gartrell that Council endorse and formalise the Land Management Agreement for the Land Division application (LD 455/D022/06) at Lot 83 Alexandrina Court, Mount Compass by permitting the Mayor and Chief Executive to sign the Land Management Agreement and issue the Land Management Agreement with the Alexandrina Council seal, in order for the application to be approved, and the Land Management Agreement to be registered on the new titles.

CARRIED

Alexandrina Council


ITEM 14 ENVIRONMENT & LIFESTYLE SERVICES - GENERAL BUSINESS

“Fiesta” Festival

Happening throughout October in the Fleurieu Peninsula. Cr Featherston Langhorne Creek Town Flags

Most of the town flags have been ruined by strong winds. The community would like them preserved. Asking if Des could get someone to look into this. Responsible Officer: Des Commerford Fleurieu Peninsula Tourism

Have we received an explanation from the Minister as to why Des’ nomination was denied? John advised we have sent a letter to the Minister but no response received to date. Will be discussed further in Confidence. Cr Rusby Strathalbyn Library Update

Asking for an update on the Strathalbyn Library. A report from Mike Shelley & Jill Patmore will be presented. Responsible Offi Cr Davis Water Quality Issues

Would like to discuss water quality issues during Confidential section of the meeting. Moved Cr Featherston, seconded Cr Davis that we consider Fleurieu Peninsula Tourism and Water Quality Issues during the Confidential section of the Council Meeting.

CARRIED

Alexandrina Council


Presentation by Timisha Ward

The Mayor welcomed Timisha to the meeting at 3.12pm. Timisha is a member of Council’s Youth Advisory Committee and recently attended the United Nations Youth Conference in Canberra (with support from Council). Timisha gave Council an overview of the Conference and what she achieved from her attendance. The Mayor congratulated Timisha on an excellent presentation and invited Timisha to join the Elected Members for afternoon tea. ADJOURNMENT FOR AFTERNOON TEA Moved Cr Featherston, seconded Cr Medlyn that Council adjourn for afternoon tea at 3.20pm.

CARRIED

The Council Meeting resumed at 3.45pm.

Alexandrina Council


Dennis Zanker & Simon Grenfell entered the discussions at 3.45pm

ITEM 15 ENGINEERING & INFRASTRUCTURE SERVICES - ACTION SHEET



Item No.


Responsible Officer


18th June 07 15 Port Elliot Soldiers War Memorial Monument - restoration

Dennis Zanker Letter of support from office of Alexander Downer received. Application sent and received by office of Veterans affairs 26.09.07. Currently awaiting approval from Minister of Veterans Affairs. To date we have not been advised if our application has been successful.

18th June 07 15 Strathalbyn Signage meeting request for Dennis Zanker to attend.

Dennis Zanker John C to liaise with key people who were at this meeting and bring back to Council for either a budget variance or budget item for 2008/09 John Coombe to set up another meeting asap.

2nd July 07 17.5.6 Hill Street Port Elliot maintenance required. Also to be included in future budget considerations.

Simon Grenfell Works now programmed for 2nd week in October subject to weather.

16th July 07 11.1 Bank SA Walkway Dennis Zanker Meeting held 27 August 07. Proposal has been put to the new owners. Now with their legal people for comment. Council should have something back by the end of this week

6 August 07 18 Brickyard Road speed limits. Request for more speed restriction signage and to reduce the speed to 80km/hr.

Dennis Zanker Letter sent to DTEI for review of speed zone. No response received from DTEI to date.

…cont’d

Alexandrina Council


15.1 Action Sheet for Council Items (continued)


Item No.


Responsible Officer


20 August 07 Cockenzie Park Chair of Goolwa Tidy Towns requests waterfront area be named as above.

Dennis Zanker Sign to be erected week ending 6.10.07

3 Sept 07 17.3.1 Aquatic Club Boat ramp extensions – request to seek assistance from Dean Brown for funding

Simon Grenfell Executive managers meeting with SA Boating Advisory Committee to discuss options for funding. John advised we have a meeting with reps from BIASA on Friday.

3 Sept 07 18 Clayton Community – request for meeting to discuss lighting matters

Dennis Zanker

3 Sept 07 18 Milang jetty - exposed rocks – Simon to arrange warning signage

Simon Grenfell

3 Sept 07 18 Milang Cemetery - request to write to Friends of Milang Cemetery – and to follow up with funds for the Dunk Family Crypt.

Simon Grenfell Finance to check the records and advise of the outcome.

17 Sept 07 12 Tourism Signage – business on Cleland Gully Road was advised by DTEI to reapply to replace & upgrade signage. Cr Gartrell enquiring if this is necessary.

Dennis Zanker Discussions held with DTEI requesting prominent signs to remain. The operators have been approached by DTEI re offer for new signs.

17 Sept 07 12 Goolwa – Strath Road Council to ask the Minister of Transport Hon Patrick Conlon to undertake a Risk Assessment of the road and inform Council of the outcome.

Dennis Zanker

Alexandrina Council


ITEM 16 ENGINEERING & INFRASTRUCTURE SERVICES - ITEMS FOR INFORMATION ONLY

Nil items

ITEM 17 ENGINEERING & INFRASTRUCTURE SERVICES - ITEMS FOR COUNCIL DECISION

17.1. DIRECTOR

17.1.1 Eng. & I.S. - Listing Of Items For Council Decision

Item No Subject

Officer

17.1.2 Road naming – Gow Development DA 45589006/04

Barbara Wills

17.1.3 Road re-naming – Coles Crossing Road, Nangkita (Southern end)

Barbara Wills

17.1.4 High Street traffic management Dennis Zanker 17.1.5 Gazettal of B-Double network Dennis Zanker 17.1.6 Tour Down Under 2008 - Stage 4 Temporary

Road Closure and Parking Restrictions Anja Gutekunst

17.4.1 Strathalbyn Swimming pool David Moyle 17.5.1 Statewide Wastewater Recycling Projects

Federal Funding Neville Styan

17.5.2 Creation of Easement 29 – 43 Parker Avenue Strathalbyn – Certificate of Title Vol 5629 F 889

Neville Styan

Alexandrina Council


17.1.2 Road Naming - Gow Developement DA 455/9006/04

File Ref: 9.24.1 Officer (full name): Barbara Wills From: Bill Barton Officers Consulted (full name): DEIS Dennis Zanker ESD Impact/Benefit:-

* Environmental: Nil. * Social: Naming to recognize the previous land

owner. * Economic: All costs to be covered by the developer.

REPORT At Council meeting held on the 20th August 2007 Item 12.1, Council resolved to endorse the proposed road name as Gow Drive as the internal road name for Stage 2 of the “Gow” Development off O’Connell Avenue, Hindmarsh Island DA 455/9006/04 and that it lay on the table for one month for public consultation. The period has been completed and no correspondence has been received.

ACF07499 Moved Cr Davis seconded Cr Medlyn that Council endorse the proposed road name as Gow Drive as the internal road name for Stage 2 of the 'Gow' Development off O'Connell Avenue, Hindmarsh Island DA455/9006/04.

CARRIED

Alexandrina Council


17.1.3 Road Re-Naming - Coles Crossing Road, Nangkita (Southern End)

File Ref: 9.24.1 Officer (full name): Barbara Wills From: D E Ford (Ratepayer) Officers Consulted (full name): Eisa – Anja Gutekunst, WOG – George

Maslin, Deis – Dennis Zanker, Cr Grant Gartrell

ESD Impact/Benefit:- * Environmental: Nil. * Social: To provided clear directions for access for

the community and emergency services to the two entrances of the road.

* Economic: Cost to Council for signage.

REPORT At Council meeting held on 6th August 2007 Item 17.1.2, Council approved the proposed road renaming of the southern end of Coles Crossing Road, Nangkita to Lillian Lane, Nangkita and that it lay on the table for a period of one month during which time it will go to public consultation. The original correspondence from D E Ford requesting the road name change to the southern end of Coles Crossing Road, Nangkita to Lillian Lane, Nangkita is attached. The public consultation period has been completed with one objection, a petition with 270 signatures objecting to the renaming of Coles Crossing Road and one letter of support of to change the southern end of Coles Crossing Road, Nangkita to Lillian Lane, Nangkita as outlined below: A letter has been received from Mr Brentyn Giles and Ms Kim Evans strongly opposing to the road name change from Coles Crossing Road to Lillian Lane, Nangkita. A petition was received on 11 September 2007 with 269 signatures objecting to the renaming of Coles Crossing Road. The wording of the petition suggests the name “Coles Crossing Road” will disappear, however, it is not the case. Only the southern end of Coles Crossing Road is proposed to change. Some who signed the petition may have signed it under the wrong impression. Councillor Grant Gartrell wrote an article in the “Entre Nous” September 2007 in support of the proposed name change of the southern end of Coles Crossing Road, Nangkita to Lillian Lane, Nangkita.

…cont’d

Alexandrina Council


17.1.3 Road Re-Naming - Coles Crossing Road, Nangkita (Southern End) (continued)

Councillor Grant Gartrell suggests an alternative road name for the southern end of Coles Crossing Road, Nangkita to be “Griggs Road”, Griggs being the surname of Lillian Griggs. A letter has been received from Mr Dan Males in support of the road name change of the southern end of Coles Crossing Road to Lillian Lane, Nangkita. It should also be noted that the 5 property owners directly affected by the proposed name change have been notified directly and one resident supports the name change and one opposes it. In considering this matter it is believed that a name change or a point of difference is needed between the southern section and the northern section of Coles Crossing Road for ease of clear identification. Another issue to be address is the street signage and cadastre records the road name as Cole Crossing Road, without the ‘s’ in Cole. A based on the book “Where the Compass Leads You, Stories of Mt. Compass” by Linton Jacobs the road is named after the Coles family who live on land to the east of the road right by the crossing.

ACF07500 Moved Cr Gartrell seconded Cr Medlyn that Council propose to change the

name of the southern end of Coles Crossing Road, Nangkita to 'Griggs Road' and that Council undertake public consultation on the proposed name.

CARRIED

Alexandrina Council


17.1.4 High Street Traffic Management

File Ref: 9.24.1 Officer (full name): Dennis Zanker Budget Allocation: $100,000 Chart of Account: 9000165 Job Number: 90015 Risk Assessment: Road Safety risks to be minimised. ESD Impact/Benefit:-

* Environmental: Minimal impact. * Social: Provide a safer environment for pedestrians

by implementing traffic management initiatives.

* Economic: Cost to Council.

REPORT Concept designs for traffic management initiatives in High Street Strathalbyn have been workshopped with a stakeholder group and has been reported to Council at the meeting held on 2nd April 2007 item 17.2.5. A public notification period was from the 2nd to the 24th August 2007, with Public Notices appearing in the Southern Argus on the 2nd and 9th August and including holding a Public Meeting on 15th August and addressing the Strathalbyn Commerce Association on 1st August. The concepts included the following components: • Undergrounding the power between Chapel Street and the RSL through a

PLEC project. • Extension of the angle parking from the Commercial Hotel to Russell Street

and constructing kerb extensions and a pedestrian crossing at the Russell Street junction.

• Construction of a “wombat” crossing at Kalimna (a raised platform crossing). • Consideration of options for the “Café precinct” between Grey Street and

Swale Street including leave it as is but incorporate better pedestrian crossover points, or consider a proposal to incorporate a “wombat” crossing and kerb extensions. (Note: any works here are planned as a later stage and not for this current year).

In addition to these concepts other projects in train include the narrowing of the South Terrace junction and incorporating a pedestrian refuge, and the channelisation of the Swale Street / Sunter Street junction including the removal of the right turn option when exiting Swale Street onto Sunter Street. From the public consultation two (2) submissions have been received. Previously advice from Council’s Heritage advisor had also been received.

…cont’d

Alexandrina Council


17.1.4 High Street Traffic Management (continued) 1. Mr. David Somerfield. Supports plan for south of Swale Street but suggests

to make the first two parks in front of the Commercial Hotel parallel parks to improve sight around the corner. He also seeks to have speed humps in the “café precinct”.

2. Linda and David Putland. Don’t support the extension of angle parking to Russell Street for safety and amenity reasons. Seek to have the pedestrian crossing point at Rusell Street moved to the south side of the junction for better sight distance. Seek to retain at least one parking space in front of their premises.

3. Richard Woods, Heritage Advisor. Doesn’t support kerb extensions in the “café precinct”. Comments received at the public meeting and the Strath Commerce meeting also raised the issue that extending the angle parking has some safety issues at the Russell Street crest and that the pedestrian crossing point should be at the crest. There was good support for the PLEC underground power plan and for pedestrian crossing at Kalimna.

From the feedback from the public consultation and in consultation with the Ward Councillors it is proposed to make changes to the proposed concepts and to have Council endorse the following proposals and time lines: • Underground the power between Chapel Street and the RSL through a

PLEC project. Note that while the PLEC project is approved and was scheduled for March 2008 this is now not assured. This will be confirmed with ETSA Utilities shortly following confirmation of our layout plans for the kerbing and kerb extensions.

• Retain the existing angle parking in front of the Commercial Hotel and retain the remaining existing parallel parks up to Russell Street including one park in front of the Albyn Business Computing business at the corner of Russell Street. This is done on the basis that the angle parking proposal for the whole block would deliver only two (2) extra parking spaces but require reconstruction of kerbing and road widening on both sides of the road which is an expensive exercise. There is also a risk of vehicles reversing out of angle parks into oncoming traffic near the crest at Russell Street if traffic is not travelling at slow speeds (within the speed limit). Also the angle parking proposal would not allow for a parking space in front of Albyn Business Computers.

• Construct kerb extensions and pedestrian ramps to match the parallel car park alignment on the southern side of Russell Street. This would make the safest place for pedestrians to cross in this vicinity of High Street.

• Construct new footpaths and landscaping between Chapel Street and Russell Street.

…cont’d

Alexandrina Council


17.1.4 High Street Traffic Management (continued)

• Construct a new “wombat” pedestrian crossing at the Kalimna/Hospital

crossing. • The 2007/08 works are to be dictated by the staging of the PLEC project but

may see the wombat crossing as the first stage works in the PLEC project is delayed.

• The “café precinct” to remain as is in relation to parking and traffic management. Engineering investigations have indicated that the introduction of speed humps is not desirable or warranted. The 85th percentile speed in the street has been measured at 38 km/h and while there are no doubt occurrences of high speeds in the street these are unlikely to occur when the street is busy but rather outside of business hours. The introduction of peed humps to manage this level of undesirable behaviour does not seem warranted. Speed humps would dramatically reduce the number of car park spaces as it is not feasible to have vehicles reversing out of angle car park spaces across speed humps. Speed humps are the least desirable speed control devices because of their intrusive nature. Consideration was given to the creation of one way traffic in this precinct with angle parking on both sides of the road. This would need to be 30o angle parking which would reduce the number of parks per unit length and effectively end up with no nett gain for the precinct. Improvements proposed for this precinct are to create pedestrian crossover points at several locations and to commence a streetscape upgrade.

ACF07501 Moved Cr Rusby seconded Cr Woolford that Council approve the following

proposals for High Street Strathalbyn: 1. Undertake the PLEC underground power proposal. 2. Retain parallel car parking between the Commercial Hotel and Russell

Street. 3. Construct kerb extensions on the southern side of Russell Street junction. 4. Construct paved footpaths between Chapel Street and Russell Street. 5. Undertake a new streetscape planting plan using celtis laevigata

(sugarberry). 6. Construct a 'Wombat' crossing at the Kalimna/Hospital crossing.

CARRIED

Alexandrina Council


17.1.5 Gazettal Of B-Double Network

File Ref: 9.24.1 Officer (full name): Dennis Zanker ESD Impact/Benefit:-

* Environmental: Benefits from fuel savings and greenhouse emission reductions.

* Social: Minor impact from larger vehicles on roads. * Economic: Economic benefits for consumers and

transport users by more efficient transport.

REPORT The South Australian Government has supported Transport Reform Initiatives and the Department for Transport, Energy and Infrastructure (DTEI) is implementing two current initiatives, being: 1. Restricted Access Vehicles (RAV) Project – Conversion of existing Permit

Routes to Gazetted Routes. In the Alexandrina district this relates to B–Double routes.

2. Implementation of the Heavy Vehicle Access Framework (HVAF). This entails the extension of the B–Double network and the framework entails Key Freight Routes (arterial roads generally), General Freight Routes (local roads mainly) and the introduction of Commodity Freight Routes (local roads).

Information on these initiatives was presented to Councillors by Mr John Jarrad from DTEI at the workshop on 17th September 2007. The push for B–Double access is supported by the transport industry and by general industry and transport users as a more efficient way of moving freight, particularly over long distances. This Council has allowed B–Double access to limited sites such as saleyards and wineries in the past by permit. It is to be noted that a B–Double RAV vehicle is up to 26 metres in length (compared to 19 metres length for a General Access Vehicle such as a semi trailer), can have a gross mass of 55.5 tonnes (compared to 42.5 tonnes for a GAV) and is articulated in the middle and can track very similar to a semi trailer. The axle loading is no greater than a semi trailer so a B–Double does not necessarily cause a greater impact on the road, however the longer length means they have a greater impact on traffic and therefore are best suited to dual carriageway roads or roads with good overtaking opportunities (roads with overtaking lanes or straight flat roads), or to low use roads. The opportunity to allow access to B–Doubles on appropriate local roads should be supported.

…cont’d

Alexandrina Council


17.1.5 Gazettal of B-Double Network (continued)

At the workshop, two (2) network plans were displayed and discussed, one for the gazettal of existing permit routes already in use, and one for consideration as a possible future network under the HVAF subject to application from industry and farmers and subject to assessment and approval. The gazettal of existing permit routes is proposed for the following roads: 1. Lanacoona Road Mount Compass as a General Freight Route from the

Adelaide to Victor Harbor Road to the Unimen sand mine entrance. 2. Milnes Road Strathalbyn from South Terrace to the saleyards as a General

Freight Route (as access to the Strathalbyn Saleyards and to businesses in Milnes Road).

3. Pioneer Road Angas Plains from the Belvidere to Milang Road to the Langhorne creek Winery entrance as a Commodity Route (Wine).

4. Leslie Road Langhorne Creek from the Strathalbyn to Langhorne Creek Road to Davidson Road as a Commodity Route (wine).

5. Davidson Road Langhorne Creek from Leslie Road to the Chapel Road as a Commodity Route (wine).

6. Meechi Road Langhorne Creek from Langhorne Creek to the Strathalbyn to Woodchester Road as a General Freight Route.

7. Myrtlegrove Road Currency Creek from the Goolwa to Strathalbyn Road to the Ballast Stone Winery as a Commodity Route (wine).

8. Saleyard Road Mount Compass as a General Freight Route for access to the Pro Stock Saleyards.

To link these roads to the Key Freight Route Network it is required that the Department for Transport, Energy & Infrastructure gazette the Strathalbyn to Langhorne Creek Road and the Belvidere to Milang Road from the Strathalbyn to Langhorne Creek Road to Pioneer Road. The future network for the HVAF was also discussed at the Council workshop. Roads that could be considered for an expanded network are either in the process of being reconstructed to be fit for purpose (eg Nangkita Road, Airport Road, Kangaroo Road), are subject to DTEI extensions (Waterport Road), or are potential Commodity Routes that could subject to application and would require an Assessor to inspect the road. Commodity Routes that required upgrading (such as entrances to properties, junction upgrades) would generally be done at the applicants cost. Commodity Routes are generally seasonal routes and could be unsealed roads. Generally Commodity Routes that could be considered for gazettal are on the plains south and east of the Goolwa to Strathalbyn to Callington Road. A public call for applications for Commodity Route access should be made and a further report presented to Council in 2008 to consider extensions to the HVAF network.

…cont’d

Alexandrina Council


17.1.5 Gazettal Of B-Double Network (continued)

ACF07502 Moved Cr Potter seconded Cr Oliver that Council: A) Approve the gazettal of the following Restricted Access Vehicle B-Double

routes: 1. Lanacoona Road Mount Compass as a General Freight Route from the

Adelaide to Victor Harbour Road to the Unimen sand mine entrance. 2. Milnes Road Strathalbyn from South Terrace to the saleyards as a General

Freight Route (as access to the Strathalbyn Saleyards and to businesses in Milnes Road)

3. Pioneer Road Angas Plains from the Belvidere to Milang Road to the Langhorne Creek Winery entrance as a Commodity Route (Wine).

4. Leslie Road Langhorne Creek from the Strathalbyn to Langhorne Creek Road to Davidson Road as a Commodity Route (wine).

5. Davidson Road Langhorne Creek from Leslie Road to Chapel Road as a Comodity Route (wine).

6. Meechi Road Langhorne Creek from Langhorne Creek to the Strathalbyn to Woodchester Road as a General Freight Route.

7. Myrtlegrove Road Currency Creek from the Goolwa to Strathalbyn Road to the Ballast Stone Winery as a Commodity Route (wine).

8. Saleyard Road Mount Compass as a General Freight Route. 9. That Council prepare appropriate press releases to inform our community

of the formalisation of B-Double routes. B) Support the implementation of a Heavy Vehicle Access Framework for B-

Double vehicles for Alexandrina Council, including Commodity Freight Routes, and invite applications for particular roads on the basis that the applicant pay the assessment costs.

CARRIED

Alexandrina Council


17.1.6 Tour Down Under 2008 - Stage 4 - Temporary Road Closure And Parking Restrictions

File Ref: 9.24.1 Officer (full name): Anja Gutekunst From: Terry Roberts – Events South Australia Officers Consulted (full name): CAEO – Steve Ashley Budget Allocation: $19,100 Budget Spent to Date: $931.91 Chart of Account: 6300345 Job Number: 63062 ESD Impact/Benefit:-

* Environmental: Appropriate and safe traffic management conditions.

* Social: Support of Community Event. * Economic: Cost to Council.

REPORT Correspondence has been received from Terry Roberts, Traffic Logistics Manager of Events South Australia with a request for temporary road closures and parking control restrictions in Strathalbyn for Stage 4 of the Tour Down Under 2008 as follows: Road Closure: marked in pink on attachment. Commercial Road from Mill Street to Albyn Terrace 6.00am to 6.30pm Dawson Street from Albyn Terrace to Donald Street 6.00am to 7.30pm Dawson Street from Donald Street to South Terrace 6.00am to 6.30pm Albyn Terrace from Dawson Street to Rankine Street 6.00am to 6.30pm Donald Street from Dawson Street to Rankine Street 6.00am to 6.30pm Catherine Street from South Terrace to Albyn Terrace 6.00am to 6.30pm Parking Control Restrictions: Commercial Road from Albyn Terrace to Wallbank Street 6.00am to 6.30pm Dawson Street from Albyn Terrace to South Terrace 6.00am to 7.30pm Albyn Terrace from Dawson Street to Rankine Street 6.00am to 6.30pm Albyn Terrace from Dawson Street to West Terrace 6.00am to 6.30pm Donald Street from Dawson Street to Catherine Street 6.00am to 6.30pm Catherine Street from South Terrace to Albyn Terrace 6.00am to 6.30pm The road closures will be overseen by SA Police with the request for Council staff assistance to implement the road closure by placing and dismantling barriers, signage and related infrastructure for the closure and parking restrictions.

…cont’d

Alexandrina Council


17.1.6 Tour Down Under 2008 - Stage 4 - Temporary Road Closure And Parking Restrictions (continued) Mr Roberts also requests that Council liaise with all the businesses and residents affected by the event. However in the past Council has enforced this responsibility on the event organisers and as in the case of the Classic Adelaide has only provided the names and postal addresses for assistance. It is recommended that Council provide the same assistance here and that the event organizer take responsibility for the notification. Arrangements for the supply of mailing addresses will be made through the Community, Arts and Events Officer. In discussions with Steve Ashley, he has met with some of the business owners who have indicated they require vehicle access for deliveries during these times and have requested Council allow access for these businesses.

ACF07503 Moved Cr Woolford seconded Cr Rusby:

1. That Council under Section 33(1) of the Road Traffic Act declare the event and exercise its power under the Act to approve the Temporary Road Closure for Stage 4 of the Tour Down Under 2008 to be held on the 25th January 2008 of:

- Commercial Road from Mill Street to Albyn Terrace 6.00am to 6.30pm - Dawson Street from Albyn Terrace to Donald Street 6.00am to 7.30pm - Dawson Street from Donald Street to South Terrace 6.00am to 6.30pm - Albyn Terrace from Dawson Street to Rankine Street 6.00am to 6.30pm - Donald Street from Dawson Street to Rankine Street 6.00am to 6.30pm

- Catherine Street from South Terrace to Albyn Terrace 6.00am to 6.30pm 2. Approve the parking control restrictions of:

- Commercial Road from Albyn Terrace to Wallbank Street 6.00am 6.30pm - Dawson Street from Albyn Terrace to South Terrace 6.00am to 7.30pm - Albyn Terrace from Dawson Street to Rankine Street 6.00am to 6.30pm - Albyn Terrace from Dawson Street to West Terrace 6.00am to 6.30pm - Donald Street from Dawson Street to Catherine Street 6.00am to 6.30pm - Catherine Street from South Terrace to Albyn Terrace 6.00am to 6.30pm 3. Declare that persons taking part in the event be exempted in relation to a

road or road related area on which the event is to be held, from the duty to observe the Australian Road Rules specified in Clause F.4 subject to the conditions in Clause F.5.

4. That Events South Australia provide evidence of the Public Liability

Insurance to cover the event.

…cont’d

Alexandrina Council


17.1.6 Tour Down Under 2008 - Stage 4 - Temporary Road Closure And Parking Restrictions (continued)

5. That Events South Australia be responsible to notify residents and

businesses affected by the road closure and that Council assist by providing the postal names and addresses. Arrangements to be made through the Communtiy Arts & Events Officer.

6. That Council be responsible for the cost of advertising the road closure. 7. That Council implement the road closure and parking restrictions and that

the costs associated to be the responsiblity of Council. 8. Some businesses affected by the road closure are granted permission for

vehicle access to their business premisis for deliveries as required. Steve Ashley to advise those businesses.

CARRIED

17.2 INFRASTRUCTURE MANAGER

NIL

17.3 OPERATIONS MANAGER

NIL

Alexandrina Council


17.4 BUILT ASSET COORDINATOR

17.4.1 Strathalbyn Swimming Pool

File Ref: 9.24.1 Officer (full name): David Moyle Corporate Plan Objective No: 21.0 – A healthier Community through

improved Sporting and Recreational facilities.

Budget Allocation: $97,900 Budget Spent to Date: $3,527 Job Number: 732649 & 732321 ESD Impact/Benefit:-

* Environmental: Responsibility to observe water and energy savings where possible.

* Social: Important recreational, educational and sporting facility.

* Economic: Budgeted recreational service to the community.

REPORT Preseason maintenance to the Strathalbyn Swimming Pool has commenced. By covering the pool with bird mesh over the off season and with occasional injections of chlorine we have been able to preserve the water in a clean enough condition to use for the season start. Other years we have had to dump the water and refill with clean water, at season start up. One major alteration to plant before start up will be the installation of a new chlorine/ph analyser at a cost of $9,033. This replaces an old and faulty chlorine injection system and is obviously of paramount importance in maintaining the health of the water. The new chlorine/ph analyser will be able to be utilised in any new pressure filter plant, such as will be used in the proposed pool redevelopment. General Public Swimming Times will be the same as last year. Early morning sessions: Monday – Friday 6.00am – 9.00am (except Public Holidays) Afternoon Sessions: Monday – Friday 12.00 noon – 5.30 pm If the temp is below 22° C there will be no afternoon session. Pre bookings, swim club exempt. Evening Swimming: If temperature exceeds 30° C @ 5.30 pm the pool will remain open until 8pm (at the discretion of the pool manager).

…cont’d

Alexandrina Council


17.4.1 Strathalbyn Swimming Pool (continued)

Public Holidays and Weekends: 12.00 noon -5.30pm School Holidays: 10.00am – 5.30pm General pool entry costs will remain the same as the last two years with a proposed increase to the season tickets. This is very much in keeping with other country pools. Admissions Season Tickets 06/07 Proposed Adults $4.50 Students (under 18) $4.00 Children (under 5) $2.00 Under 12 months No Charge Family (2 adults, 2 students) $14.00 Spectators (non swimmers) $4.00 Pensioner/Concession $4.00

Early mornings only $100.00 $110.00 Adults (all sessions) $120.00 $130.00 Pensioner/Concession $90.00 $100.00 Students (all sessions) $100.00 $110.00 Family (all sessions) - 2 parents + 3 students $220.00 $230.00 - 1 parent + 3 students $200.00 $210.00 ($20.00 per extra child)

There is an early bird discount of $10 per season ticket if purchased within the first two weeks of November. It is expected that the pool will be ready for opening on or around 1st November, in keeping with other years.

ACF07504 Moved Cr Woolford seconded Cr Rusby that Council endorse the proposed changes to season ticket prices.

CARRIED

Alexandrina Council


17.5 TECHNICAL OFFICER

17.5.1 Statewide Wastewater Recycling Projects Federal Funding

File Ref: 9.24.1 Officer (full name): Neville Styan From: Local Government Association Officers Consulted (full name): CE – John Coombe, DEIS – Dennis Zanker Budget Allocation: $4,030,600 Budget Spent to Date: $16,854 Chart of Account: 810 Job Number: 811285 – 811282 - 814282 -

814283 – 814284 - 814285 ESD Impact/Benefit:-

* Environmental: Federal funding promotes sustainable effluent reuse.

* Social: Wastewater management is a vital part of urban development.

* Economic: Funding will greatly assist in the completion of major capital projects.

REPORT Correspondence has been received from the Local Government Association advising SA Councils that the National Water Commission and LGA will soon be signing the Deed of Agreement for receipt of a $20 million dollar grant from the Australian Government Water Fund to assist in the development of treatment and reuse facilities associated with Community Wastewater Management Schemes (CWMS) throughout South Australia. In June 2006, the Local Government Association invited funding applications from all Councils across the State for the upgrade of existing treatment and effluent reuse infrastructure, before submitting a joint funding application to the National Water Commission. The LGA has advised that the following Alexandrina projects have received grant funding to a maximum amount of 25% of the total estimated project cost: Project: Estimated Project Estimated NWC cost: funding: Goolwa wastewater $2,800,000 $697,200 treatment plant and storage lagoon construction. Strathalbyn storage lagoon $1,300,000 $323,700 construction and booster pipeline. Port Elliot construction of $40,000 $10,000 20 acre centre pivot irrigator on private land Brickyard Road (Lindholm).

…cont’d

Alexandrina Council


17.5.1 Statewide Wastewater Recycling Projects Federal Funding (continued)

Both the Goolwa and Strathalbyn projects are budgeted in the current financial year. Pending the signing of a 10 year lease with the property owner on Brickyard Road Port Elliot, I would recommend that the construction of a 20 acre centre pivot be included in next years CWMS budget allocation. Funding will be distributed upon the completion of project milestones and will generally be distributed over six, six monthly funding cycles with all projects to be completed no later than 30th June 2010. The funding milestones will be staged in the following manner:

• 20% as an up front seeding grant • 20% at confirmation of the letting of construction tenders • 30% at mid construction point • 30% upon issue of a Certificate of Practical Completion

A “Conditions of Offer” document will be sent to all eligible Councils once the Deed of Agreement between the National Water Commission and Local Government Association has been signed. Councils are required to advise in writing their acceptance of the Conditions of Offer prior to the allocation of grant funds.

ACF07505 Moved Cr Woolford seconded Cr Medlyn: 1. Council accepts the funding offer from the National Water Commission for

the nominated projects. 2. Council authorises the Mayor and Chief Executive to sign the Conditions

of Offer document on behalf of the Alexandrina Council once received from the LGA.

3. Council supports the inclusion of a 20 acre centre pivot irrigator into next financial year's budget (pending the successful negotiation of a 10 year lease agreement) to take advantage of the $10,000 National Water Commission funding offer for this project.

Council would also like to recognise the efforts of Neville Styan and the work he has undertaken with the Statewide Wastewater Recycling Project.

CARRIED

Alexandrina Council


17.5.2 Creation Of Easement 29 - 43 Parker Avenue Strathalbyn - Certificate Of Title Vol 5629 F 889

File Ref: 9.24.1 Officer (full name): Neville Styan From: Janet Hiern – Form Communities Strathalbyn

Pty Ltd Officers Consulted (full name): DEIS – Dennis Zanker, IM – Peter Wood ESD Impact/Benefit:-

* Environmental: Ensures protection of common effluent pipeline.

* Social: Wastewater infrastructure is critical to urban development.

* Economic: Provides protection in the event excavation of the pipeline is required.

REPORT As part of the conditional approval for an 80 dwelling retirement village proposed for Allotment 10 in FP 9888 of Section 2602, 29 – 43 Parker Avenue Strathalbyn, Certificate of Title Volume 5629 Folio 889 - Council has requested the creation of a 4 metre wide easement along the northern boundary of the site to protect an existing 150mm effluent gravity main. A Grant of Easement document has now been received from the developer Forme Communities Strathalbyn Pty Ltd, for endorsement by Council.

ACF07506 Moved Cr Woolford seconded Cr Rusby that Council authorise the Mayor and Chief Executive to sign and seal the Grant of Easement documentation for the creation of a 4m wide easement along the northern boundary of allotment 10 FP 9888 Section 2602 - Certificate of Title Volume 5629 Folio 889.

CARRIED

Alexandrina Council


ITEM 18 ENGINEERING & INFRASTRUCTURE SERVICES - GENERAL BUSINESS

Cr Oliver Street Lighting in The Strand

Lighting is very dull. Can something be done to make the lights brighter? Dennis advised this is currently being looked into. PLEC North Terrace

Very little lighting. Dennis advised this is currently being looked into. Horseshoe Bay Car Park (near Flying Fish)

Asking if lighting can be installed in the car park? Responsible Officer: Dennis Zanker Anja Gutekunst

Dennis advised Anja has recently taken up the position of Landfill Coordinator at the Goolwa Landfill. Currently advertising for a replacement for her Personal Assistant role. Council wishes Anja well in her new position. Dennis Zanker & Simon Grenfell left the discussions at 4.30pm

Alexandrina Council


ITEM 19 GOVERNANCE - ACTION SHEET


No outstanding items

ITEM 20 GOVERNANCE - ITEMS FOR INFORMATION ONLY

20.1 CHIEF EXECUTIVE

20.1.1 Gov. - Listing Of Items For Information Only

Item No Subject

Officer

20.1.2 Chief Executive Meetings & Functions Attended J Coombe 20.1.3 Roads to Recovery Grant 2007-08 J Coombe 20.1.4 Hon Gail Gago – Response re Solid Waste Levy J Coombe 20.2.1 Deputy Chief Executive Meetings & Functions

Attended M Shelley

Alexandrina Council


20.1.2 Chief Executive Meetings & Functions Attended

File Ref: 9.24.1 Officer: John Coombe

REPORT The Chief Executive reports having attended the following meetings and functions on behalf of Council since 17th September 2007. Note: Chief Executive on Annual Leave from 30th July – 14th September 2007 incl. 17/9/07 Governance Management Meeting

Council Workshops Council Meeting

18/9/07 Signing of F.R.D. Resource Agreement with Mayor Management Executive Meeting Joint Directors/Managers Meeting

19/9/07 Southern & Hills CEO’s Forum at Murray Bridge 20/9/07 Governance Staff Meeting

Southern & Hills LGA Waste Forum at Mount Barker 24/9/07 Governance Management Meeting

National Sea Change Taskforce Meeting at Adelaide Airport Discussions with Victor Harbor, Yankalilla and Onkaparinga Councils re establishment of a State Branch of the Sea Change Taskforce in South Australia

25/9/07 Meeting with Andrew McEvoy, new CEO of SA Tourism Commission Management Executive Meeting

26/9/07 Internal Audit Group Meeting 27/9/07 General Staff Meeting

LGA Mutual Liability Scheme Board Meeting 28/9/07 Meeting with Hon John Dawkins with Mayor.

ACF07507 Moved Cr Davis seconded Cr Oliver that the Chief Executive's Report be received.

CARRIED

Alexandrina Council


20.1.3 Roads To Recovery Grants 2007-08

File Ref: 9.24.1 Officer: John Coombe From: Hon Jennifer Rankine MP, Minster for

State/Local Government Relations

REPORT Correspondence has been received from Minister Rankine advising that she has approved the Local Government Grants Commission’s recommendations for the distribution of the special projects component of the Roads to Recovery Grants for 2007-08, and her recommendations have now been endorsed by the Commonwealth Minister. The allocation to Council for the 2007/08 year is $1,000,000 for work on Airport Road. The grant is conditional on Council providing the Commission with quarterly reports and an annual report consistent with those provided to the Commonwealth for other monies under the Roads to Recovery Program.

ACF07508 Moved Cr Davis seconded Cr Oliver that the correspondence be received.

CARRIED

Alexandrina Council


20.1.4 Hon Gail Gago - Solid Waste Levy

File Ref: 9.24.1 Officer: John Coombe From: Hon Gail Gago MP, Minister for Environment

& Conservation

REPORT Correspondence has been received from the Hon Gail Gago MP, in response to correspondence previously sent to the Minister in relation to the solid waste levy. For members’ information, Council has (to date) collected over 1,800 signatures from members of the public in relation to the doubling of SA’s solid waste levy and requesting that they act to ensure that all funding raised from the solid waste levy is directed to programs designed to help our councils and the private sector to meet the SA Strategic Plan target for reduction of waste to landfill. The signatures have been forwarded to Mr Michael Pengilly MP for presentation to the Honourable Members of the House of Assembly. Information on the petitions has also been sent to Mr Adrian Pederick MP, Ms Isobel Redmond MP and Hon Alexander Downer MP for their information.

ACF07509 Moved Cr Davis seconded Cr Oliver that the correspondence be received.

CARRIED

Alexandrina Council


20.1.5 Council Of Local Authorities For International Relations (Clair)


REPORT Members would be aware that I have been invited to participate in the Local Government Exchange & Cooperation Program to visit Japan from the 6th November – 24th November 2007. Ten invited representatives comprise Council Officers, Elected Members, Government Departments and Universities. I have been invited to be the Delegation Leader of the exchange group which will involve additional speaking and representation at various functions. I have accepted the invitation and look forward to presenting a report to Council upon my return.

ACF07510 Moved Cr Davis seconded Cr Oliver received and tabled for members'

information.

CARRIED

20.2 DEPUTY CHIEF EXECUTIVE

20.2.1 Deputy Chief Executive Meetings & Functions Attended

File Ref: 9.24.1 Officer: Michael Shelley

REPORT The Deputy Chief Executive reports having attended the following meetings & functions on behalf of Council since 1st September 2007 (Acting Chief Executive for period from 30th July to 14th September 2007) 3/9/07 Governance Management Meeting

Tour Down Under Discussions Council Meeting at Milang

4/9/07 Regional Swimming Pool Meeting with City of Victor Harbor and District Council of Yankalilla Management Executive Meeting

5/9/07 Freedom of Information Discussions with Samantha Fraser and Bob Clayton PLS Standing Committee Meeting in Adelaide

…cont’d

Alexandrina Council


20.2.1 Deputy Chief Executive Meetings & Functions Attended (continued)

6/9/07 Regional Airport Meeting at Murray Bridge 7/9/07 Discussions with Jesse Wagner

Launch of Sustainability & Environmental Awards 10/9/07 Governance Management Meeting

Discussions with Mr Harry Richani from Norrich Development, with Mayor McHugh

11/9/07 Governance Three Year Projection Review Tour Down Under Meeting Management Executive Meeting

12/9/07 Regional DAP Discussions with City of Victor and Yankalilla Councils. Discussions with Jill Patmore Freedom of Information Discussions with Samantha Fraser

13/9/07 Customer Support & Operational Review Discussions Discussions with Cherry Getsom re Meals on Wheels

14/9/07 Discussions with Mark Bastick from LGAMLS Discussions with Mayor McHugh & Michael Skene President of the Goolwa R.S.L. re Memorial Park Discussions with Gregory Mizzi re Use of Strathalbyn Community Centre.

17/9/07 Governance Management Meeting Discussions with John Coombe Council Workshops Council Meeting

18/9/07 Management Executive Meeting Joint Directors/Managers Meeting

20/09/07 Governance Staff Meeting Customer Support & Operational Review Discussions

24/9/07 Governance Management Meeting 25/9/07 Lunch with Andrew McEvoy from SA Tourism Commission

Management Executive Meeting 26/9/07 Internal Audit Group Meeting 27/9/07 General Staff Meeting

Web Committee Meeting Launch of “Your Tutor”

ACF07511 Moved Cr Davis seconded Cr Oliver that the Deputy Chief Executive's Report

be received.

CARRIED

Alexandrina Council


ITEM 21 GOVERNANCE - ITEMS FOR COUNCIL DECISION

21.1 CHIEF EXECUTIVE

21.1.1 Gov. - Listing Of Items For Council Decision

Item No Subject

Officer

21.1.2 Fleurieu Peninsula Tourism – Three Year Funding Agreement

J Coombe

21.1.3 Reform of the State Taxation System J Coombe 21.1.4 Nominations sought for the State Emergency

Services External Audit Review Group J Coombe

21.2.1 Annual KESAB Partnership Renewal 2007/08 M Shelley 21.2.2 Dry Areas New Years Eve M Shelley 21.2.3 Delegations M Shelley 21.3.1 Street Barrow – Goolwa D Brokenshire

21.1.2 Fleurieu Peninsula Tourism - Three Year Funding Agreement

File Ref: 9.24.1 Officer: John Coombe From: SA Tourism Commission

REPORT Forwarding to Council the final copy of the Fleurieu Peninsula Tourism Three-Year Funding Agreement for signing and sealing by Council.

ACF07512 Moved Cr Featherston seconded Cr Davis that this item be deferred and

listed for discussion In Confidence.

CARRIED

Alexandrina Council


21.1.3 Reform Of The State Taxation System

File Ref: 9.24.1 Officer: John Coombe From: Michael Pengilly MP

REPORT Providing Council with a copy of a letter that the Liberal Members of Parliament, including Mr Pengilly, have sent to the Executive Director of the SA Centre for Economic Studies indicating that they consider that the tax system needs a substantial overhaul. They are seeking submissions to reform the State taxation system, and are asking if Council has any data or suggestions that will help to advance the options for reform of the State tax system leading to a Tax Summit being held in 2008.

ACF07513 Moved Cr Oliver seconded Cr Medlyn that the correspondence be received.

CARRIED

Alexandrina Council


21.1.4 Nominations Sought For The State Emergency Service External Audit Review Group

File Ref: 9.24.1 Officer: John Coombe From: Local Government Association of S.A.

REPORT The State Emergency Service SA has written to the L.G.A. requesting nominations for a Local Government Member on the State Emergency Services External Audit Review Group for a term of 18 months. The State Emergency Service External Audit Review Group has been established to provide advice to the Chief Officer of the South Australian State Emergency Service (SASES) on the redevelopment of the Service. The Service is currently undergoing significant change - notably beginning with the area of strategic planning. Issues under consideration include the: ! whole of the Prevention, Preparedness, Response and Recovery (PPRR)

cycle; ! rising expectations of the community to have a say in the management of

risks in their locality; ! ageing population; ! legislative and structural changes with the emergency services sector; and ! heightened levels of accountability to the government, industry and the

public. Appointments to the State Emergency Service External Audit Review Group are for a period of 18 months commencing on the date of appointment. There are no sitting fees applicable to this Review Group. Meetings of the Review Group are expected to be quarterly. LGA nominations on outside bodies will, unless determined otherwise by the LGA State or Senior Executive Committee, be currently serving Council Members or Council Staff. Nominations for the State Emergency Service External Audit Review Group must be forwarded to to the L.G.A. by close of business 8th November 2007. The LGA State Executive Committee will consider nominations received at its meeting on Thursday 22 November 2007.

ACF07514 Moved Cr Woolford seconded Cr Oliver that Council nominate Cr Trent

Rusby to the State Emergency Service External Audit Review Group.

CARRIED

Alexandrina Council


21.1.5 South Australian Murray Irrigators Inc - Drought Assistance For Irrigators

File Ref: 9.24.1 Officer: John Coombe From: SA Murray Irrigators Inc

REPORT Included for members’ information is a copy of a letter which the irrigators have forwarded to the Federal Minister for Agriculture, Fisheries & Forestry, the Hon Peter McGauran, concerning a review of the Exceptional Circumstances qualification criteria. The Irrigators are asking all councils along the River Murray to write a letter of support to the Federal Minister.

ACF07515 Moved Cr Tuckwell seconded Cr Potter that Council agrees to write a letter to

the Hon Peter McGauran, Federal Minister for Agriculture, Fisheries & Forestry supporting the letter from the South Australian Murray Irrigators Inc., calling on an immediate review of the Exceptional Circumstances qualification criteria.

CARRIED

21.1.6 Appreciation To Mr Mike Shelley And Staff


REPORT Upon my return from Annual Leave, I have had an opportunity to be fully briefed by the Directors and Managers, and I wanted to place on record my appreciation to Mr Mike Shelley in his role as Acting Chief Executive together with Christine Hamlyn and the other staff. Council is very fortunate to have people of this calibre managing its affairs. I also recognise the support staff have received from Mayor McHugh and the Elected Members.

ACF07516 Moved Cr Rusby seconded Cr Oliver that Council note within its minutes its appreciation to Mr Mike Shelley, Christine Hamlyn and staff in their role whilst the Chief Executive was on Annual Leave.

CARRIED

Alexandrina Council


21.1.7 Nominations Sought For The Premier's Climate Change Council

File Ref: 9.24.1 Officer: John Coombe From: Local Government Association of S.A.

REPORT The Hon Mike Rann MP, Premier of South Australia has written to the LGA requesting nominations for a Local Government Member on the Premier’s Climate Change Council for a three year term commencing on the date of appointment. The primary function of the Premier's Climate Change Council is to provide independent advice to the Minister about matters associated with reducing greenhouse gas emissions and adapting to climate change. This includes:

! achieving energy efficiencies; ! increasing the use of renewable energy; ! developing methods to remove greenhouse gases from the atmosphere; and ! establishing and achieving relevant targets.

A Member of the Council is entitled to fees, allowances and expenses determined by the Minister (subject to the qualification that a person appointed for the purposes of subsection (2)(a) (see extract from the Act) will not be entitled to receive a sitting fee). The actual fee is yet to be determined. Appointments to the Premier's Climate Change Council are for a period of three years, commencing on the date of appointment. LGA nominations on outside bodies will, unless determined otherwise by the LGA State or Senior Executive Committee, be currently serving Council Members or Council Staff. Nominations must be forwarded to [email protected] by a Council using by COB 8 November 2007. The LGA State Executive Committee will consider nominations received at its meeting on Thursday 22 November 2007.

ACF07517 Moved Cr Potter seconded Cr Oliver that Council nominate Cr Grant Gartrell to the Premier's Climate Change Council.

CARRIED

Alexandrina Council


21.2 DEPUTY CHIEF EXECUTIVE

21.2.1 Annual KESAB Partnership Renewal 2007/08

File Ref: 9.24.1 Officer: Mike Shelley From: KESAB

REPORT Correspondence has been received from KESAB highlighting the benefits of collaborative partnerships between KESAB and State and Local Government, commerce, industry and the community in setting benchmarks for environmental education delivered by KESAB across our State. The cost to Council for the 2007/08 Annual Partnership Fee is $632.50 (incl GST) During the past twelve months these Partnerships have reduced litter by 7%, implemented the Wipe Out Waste schools program, and increased community environmental action through Tidy Towns, Road Watch, Clean Marine and Waterwatch programs. The South Australian community has contributed an estimated 1 million hours valued at $40 million to KESAB programs during the year. Strategies planned by KESAB for 2007/08 include strong focus on building site pollution, reduction and resource recovery, trials with councils to reduce illegal dumping, and increased butt litter disposal awareness in response to smoke free legislation to be legislated on 1st November 2007. Other initiatives planned include community recycling education in partnership with councils, a revamp of the Statewide Recycling Education Centre, launch of a secondary schools student focussed “graffiti free” DVD, and continued effort to reduce roadside litter. With Council’s support as a key KESAB Partner, together we will continue to make a difference in the environment, and maintain our record of being the cleanest state in Australia.

ACF07518 Moved Cr Medlyn seconded Cr Tuckwell that Council again support KESAB by way of payment of the annual KESAB Partnership Renewal for 2007/08.

CARRIED

Alexandrina Council


21.2.2 Dry Areas - New Years Eve

File Ref: 9.24.1 Officer (full name): Michael Shelley

REPORT As in previous years, application is proposed to be made under Section 132 of the Liquor Licensing Act to have various areas defined as Dry Areas prohibiting the consumption of alcohol on New Years Eve between the hours of 6:00pm and 6:00am. The applications proposed are for the following areas: • Horseshoe Bay, Port Elliot • Goolwa Beach Car Park Area • Rotunda Reserve Area, Goolwa • Middleton Point Foreshore Area • Chiton Rocks Surf Life Saving Club Car Park and adjacent beach area to

the low water mark. • Basham’s Beach Regional Park, Car Park and Amphitheatre These applications are proposed because the areas have the potential to be frequented and abused by persons during New Year activities with such abuse being difficult to control. These measures were successful last New Years Eve and should be carried on for this coming New Years Eve. Support for the application will be sought from the Officer in Charge of the Victor Harbor Police, again as in previous years.

ACF07519 Moved Cr Oliver seconded Cr Medlyn that Council adopt the following: Declare Prohibited for the consumption of alcohol on New Years Eve

31/12/2007 and New Years Day 1/1/2008 between the hours of 6:00 pm on 31/12/2007 to 6:00 am on 1/1/2008, for the areas listed below:

a) Horseshoe Bay, Port Elliot - Section 294 Hundred of Goolwa; b) Goolwa Beach Car Park Area - Section 178, 279,367 and 368 Hundred

of Goolwa; c) Rotunda Reserve Area - Adjacent to Cadell Street, Goolwa and Part

Section 215 Hundred of Goolwa; d) Middleton Point Foreshore Area - Sections 2262, 2257, 2258 and Part

Section 2320 and 2303 Hundred of Goolwa; e) Chiton Rocks Surf Life Saving Club - Car Park Area and adjacent

beach area to the low water mark f) Basham's Beach Regional Park, Car Park Area and Amphitheatre

CARRIED

Alexandrina Council


21.2.3 Delegations

File Ref: 9.24.1 Officer: Mike Shelley Officer Consulted: Bill Oliver From: Local Government Association of S.A.

REPORT We have recently been advised by the Local Government Association of S.A. (LGA) (Circular 37.8) of changes to the LGA Delegation template that is now in use and adopted by Council. The LGA have advised that the changes represent additions, clarification, legislative amendment or indeed deletions where errors have been detected, where Council may not have the power to delegate. Modifications will be made to Council’s delegation template reflecting the changes.

ACF07520 Moved Cr Medlyn seconded Cr Oliver that the suggested Local Government Association of S.A. delegation changes be adopted and that the Delegation template be changed to reflect the September 2007 modifications.

CARRIED

Alexandrina Council


Deb Brokenshire entered the discussions at 4.40pm

21.3 LEGAL SERVICES OFFICER

21.3.1 Street Barrow - Goolwa

File Ref: 9.24.1 Officer: Deb Brokenshire

REPORT Reference is made to Item 14.6 from the Council Meeting held on 17th September 2007 where Council resolved that comments be sought from Southern Alexandrina Business Association (SABA) and Cadell Street Traders. The following is a summary of comments sought from representatives of the above mentioned groups: Southern Alexandrina Business Association Support the application to have a street barrow in Goolwa at specified times providing farm quality fruit and vegetable produce. There is no business outlet in Cadell Street that provides quality farm type produce. Some existing food outlets have indicated support for an operation of this type. The only competition would be from the major shopping area on the Goolwa – Port Elliot Road. Cadell Street Traders Whilst there is no formal structure to this particular group, this matter had been raised with them at a meeting to discuss Goolwa Alive presentations. I am advised by a representative of the group that traders were enthusiastic with their support for the proposal and looked forward to the new venture. Cittaslow Group The Cittaslow Group support the application and see this as an opportunity to fill in a gap where no trader currently deals with this produce in the main street. The group believe that the street barrow will add character to the area, in line with the Cittaslow principles and serve a particular purpose.

ACF07521 Moved Cr Davis seconded Cr Saunders: That a permit under Section 222 of the Local Government Act 1999 be issued

to Caroline Eggington for a fruit and vegetable barrow to be located on the footpath, on the corner of Cadell and Dawson Streets, Goolwa (outside corner of Council building).

That a fee of $25 per use be charged. That the Permit be reassessed by Council at the end of a 12 month period. That the Mayor and Chief Executive be authorised to sign and seal the

permit.

CARRIED

Alexandrina Council


21.3.2 Old Council Building Goolwa - Proposed Lease

File Ref: 9.24.1 Officer (full name): Deb Brokenshire From: Liz Livingston – Livingston Designs Officers Consulted (full name): Mike Shelley Corporate Plan Objective No: 4

REPORT At its meeting of September 3rd 2007 Council agreed to offer a 12 month plus 12 month lease to Liz Livingston of Livingston Designs for the Old Council Building in Cadell Street Goolwa. It was agreed the rent to be charged was $800 per month and that the commencement of payments for this lease begin no later than 1st October 2007. Ms Livingston was advised of Council’s decision and a draft lease supplied for her perusal. Ms Livingston has since advised she would like to renegotiate some of the terms of the lease. She has advised of several issues she would like to address in relation to the building namely: 1. compliance with colours and signage – development application lodged 2. repair cracks, holes, removal of nails etc from walls 3. removal of floor coverings 4. sealing of floorboards 5. painting interior 6. installation of appropriate lighting and security system 7. removal of previous tenants fittings 8. renovation of fireplace 9. removal of rubbish

As this is a State Heritage building a Development Application is lodged for all but 7 and 9 of the above items and Richard Woods is determining requirements. Ms Livingston has advised that she is happy to address the above items but is proposing that rent commences eight (8) weeks after the lease is finalised or the development application is finalised – whichever comes last. She is also requesting that the monthly rent be lowered to $600 per month.

ACF07522 Moved Cr Davis seconded Cr Medlyn: That the lease payment be lowered from $800 per month to $600 per month

for the first 12 months of the lease. That a market rental review be conducted at the end of the first 12 month

period and rent be adjusted according to the result of the review. That rental payments commence November 1st 2007

CARRIED

Alexandrina Council


ITEM 22 GOVERNANCE - GENERAL BUSINESS

Nil Deb Brokenshire left the discussions at 4.42pm.

ITEM 23 MAYOR'S REPORT

23.1 Mayoral Meetings And Functions Attended

File Ref: 9.24.1 Officer: Mayor Kym McHugh

REPORT 3/09/07 Governance Meeting

Meeting with the Milang Cemetery Volunteers Council Meeting at the Milang Institute

4/09/07 Youth Forum Victor Harbor Regional Pool Committee Victor Harbor Management Executive Meeting

5/09/07 Oscar W 100th Celebration at Mannum 6/09/07 Regional Airport Working Party

Meeting re Drought Task Force Inspection of works on Kangaroo and Wellington Roads Site Visit at Strathalbyn for the Tour Down Under Presentation at the Willunga Uniting Church

7/09/07 Southern Fleurieu Cancer Support Group Alexandrina 2007-2010 Sustainability Launch & opening of the collection of Artworks by local Artists-South Coast Regional Arts Centre

10/09/07 Governance Meeting Meeting with Norrich Development JP Swearing in at Christies Beach Great Southern Netball Presentation

11/09/07 Tour Down Under Meeting Management Executive Meeting

12/09/07 Regional DAP Meeting 13/09/07 River Murray Advisory Committee

Meeting with PA’s and Mike Shelley

…cont’d

Alexandrina Council


23.1 Mayoral Meetings and Functions Attended (continued) 14/09/07 Meeting with Mike Skene regarding the RSL Development

Private Citizenship Ceremony with Victor Harbor and Port Elliot residents Welcome reception for the Murray Bridge Pedal Prix Tooperang Hall Cheque Presentation

15/09/07 Mt Compass Netball Cheque Presentation & Dinner 17/09/07 Governance Meeting

Private Citizenship Ceremony Workshop re Cittaslow Requests B Double Road Network Workshop Records Management Workshop Council Meeting

18/09/07 Fleurieu Road Safety Group Signing of FRD Resource Agreement Management Executive Meeting Joint Directors & Managers Meeting

19/09/07 Meeting in Adelaide Future Communications Breakfast – Regional NRM Plan LGA State Executive Committee Meeting South Central Area Consultative Committee Discussions with Mr Michael Pengilly MP and Mr Dean Brown re Water Issues at the Uniting Church Hall

21/09/07 RCCC Meeting SA Chairs Meeting

23/09/07 Seachange Executive Meeting in Adelaide 24/09/07 Governance Management Meeting

National Seachange Task Force Signing of DOTARS Agreement State Branch of the Sea Change Task Force

25/09/07 Meeting with Andrew McEvoy-CEO of SA Tourism Management Executive Meeting

26/0907 Bellevue Business Centre AGM 27/09/07 Official Launch of the Vision of the Fleurieu Calendar and Cheque

Presentation 28/09/07 Meeting with the Hon John Dawkins and John Coombe

ACF07523 Moved Cr Rusby seconded Cr Tuckwell that the Mayor's Report be received.

CARRIED

Alexandrina Council


ITEM 24 ELECTED MEMBERS REPORTS

24.1 Elected Members Meetings & Functions Attended

File Ref: 9.24.1 REPORT The Elected Members report having attended the following meetings and functions on behalf of Council since 1st September 2007: Councillor Trent Rusby 1/9/07 Great Southern League Netball Finals 3/9/07 Meeting with Strathalbyn Visitor Information Centre

Milang Cemetery – Volunteer Efforts Council Meeting at Milang

4/9/07 Minister’s State Local Government Forum 6/9/07 Tour Down Under Organising Committee

Strathalbyn & District Country Fire Service Group Committee Meeting

7/9/07 Launch of Council’s Sustainable Alexandrina 2007-2010 Action Plan and Art Exhibition

10/9/07 Strathalbyn Soldiers Memorial Gardens Meeting Strathalbyn District Commerce Association AGM

11/9/07 Tour Down Under Council Meeting 15/9/07 Great Southern League Netball Finals 16/9/07 Strathalbyn Netball Club Presentations 17/9/07 Meeting with Mr Seppo Renfors re Swale Street Roadworks

Workshop – Establishing a Fleurieu Regional Waste Authority Workshop – Cittaslow Requests Workshop – B Double Network Workshop – Records Management Meeting with Deputy Mayor Anne Woolford and Des Commerford re Strathalbyn Visitor Information Centre Council Meeting

19/9/07 Tour Down Under Organising Committee 20/9/07 Meeting Strathalbyn Visitor Information Centre

Damaged Site Inspection, Parker Ave., Strathalbyn Terramin Mine, Strathalbyn Waste Treatment and Proposed Waste Treatment Site Inspections Strathalbyn District Commerce Association Business Hour

22/9/07 Local Football Grand Finals 27/9/07 Strathalbyn & Lakes Tourist Association Meeting

…cont’d

Alexandrina Council


24.1 Elected Members Meetings & Functions Attended (continued) Councillor Grant Gartrell 3/9/07 Council Meeting Milang 7/9/07 Sustainable Alexandrina Launch Goolwa 17/9/07 Council Meeting Goolwa 19/9/07 Development Assessment Panel Meeting

Mt Compass Area School Governing Council Meeting 24/9/07 Mt Compass Community Centre Meeting 25/9/07 Heysen Trail Artworks Meeting at SCRAC 27/9/07 “Your Tutor” Learning Aid Demonstration at Goolwa

Cr Alan Oliver 3/9/07 Council Meeting at Milang 4/9/07 Regional Pool Meeting in Victor Harbor 6/9/07 Fleurieu Regional Waste Meeting

Basham Trust Advisory Sub-Committee Meeting 7/9/07 Port Elliot RSL Meeting

Art Function at Goolwa Old Police Station 10/9/07 Port Elliot Town & Foreshore Meeting 11/9/07 YAC Meeting at Victor Harbor 12/9/07 OH & S Meeting

South Coast Dune Care Meeting 17/9/07 Council Workshop and Meeting 18/9/07 Surf Lifesaving SA Meeting at Glenelg 21/9/07 RSL/Nasho Dinner in Port Elliot 27/9/07 Waste Forum at Clare Cr Mary Beckett 2/7/07 Community Discussions re Abbotts Reserve re BBQ Placement

Council Meeting 3/7/07 Victor Harbor Southern Fleurieu Coastal Reference Group Meeting 10/7/07 NAIDOC Week Flag Raising at Strathalbyn 12/7 – 14/8/07

Annual Leave

16/8/07 AGM Middleton Pioneer Hall 20/8/07 Council Meeting 23/8 & 24/8/07

Arts Partnership Conference in Goolwa

30/8/07 Community Centre Working Party Meeting ACFPA Committee Meeting

31/8/07 Environmental Awards & Arts Show Opening at Southern Fleurieu Arts Centre

…cont’d

Alexandrina Council


24.1 Elected Members Meetings & Functions Attended (continued)

Councillor Mary Beckett (cont’d) 3/9/07 Council Meeting Milang 13/9/07 Community Centre Working Group Site Visits 14/9/07 Middleton Sculpture by the Sea Meeting at Middleton Mill 15/9/07 Open Door Fund Raiser Op Shop Fashion Parade 16/9/07 Opening of Bowling Season and Welcome at Port Elliot Bowling

Club 17/9/07 Council Workshops

Council Meeting 19/9/07 Friends of the Old Police Station AGM 20/9/07 Community Centre Working Group Meeting 25/9/07 Encounter Marine Park Meeting at Victor Harbor 27/9/07 Bashams Beach & Horseshoe Bay Advisory Committee Meeting

ACFPA AGM Library Student Learning Program Introduction

28/9/07 Opening Youth Arts Exhibition “Toast Youth Art on the Coast” Councillor Anne Woolford 03/09/07 Council Inspection of Milang Cemetary 03/09/07 Council Meeting 04/09/07 Terramin Mine site inspection 04/09/07 Strathalbyn National Trust AGM 06/09/07 Tour Down Under Working Party

Alexandrina Heritage Advisory Committee 10/09/07 Soldiers Memorial Gardens Committee 11/09/07 Tour Down Under Executive Meeting, Goolwa

Management Executive Meeting 12/09/07 Strathalbyn & District Combined Board Meeting 13/09/07 Tour Down Under Working Party 15/09/07 Spring Garden Competition Judging 17/09/07 Council Workshops

Council Meeting Meeting with D. Commerford, T. Rusby, T. Mitchell re VIC

19/09/07 Tour Down Under Working Party 20/09/07 Community Centre Planning Group Meeting

Meeting with M. Shelley 21/09/07 Stationmaster’s Gallery Opening 24/09/07 Strathalbyn & District Health Service AGM 26/09/07 Recreation & Youth Sports Grants, Goolwa 28/09/07 Tour Down Under Breakfast, Adelaide

…cont’d

Alexandrina Council


24.1 Elected Members Meetings & Functions Attended (continued) Councillor Frank Tuckwell 1/9/07 Road Inspection 3/9/07 Council Meeting at Milang 6/9/07 Heritage Committee Meeting at Goolwa 11/9 – 17/9/07

MDA Federal Conference at Bourke, NSW

19/9/07 Friends of Goolwa Library Meeting 20/9/07 Community Centre Working Party 21/9/07 Public Meeting re Water Issues at Uniting Church Hall, Goolwa 22/9/07 Road Inspection 25/9/07 Ward Councillor Sitting 26/9/07 LAP Meeting Strathalbyn 28/9/07 Lower Murray Working Group at Tailem Bend 30/9/07 Goolwa Alive

ACF07524 Moved Cr Medlyn seconded Cr Rusby that the Elected Members Report be

received.

CARRIED

ITEM 25 ELECTED MEMBERS - GENERAL BUSINESS

Cr Woolford Proposed Car Park – Steamranger Land at Strathalbyn Requesting an update on progress. Responsible Officer: Dennis Zanker Cr Featherston Langhorne Creek Progress Association Formal opening of Park on 11th November. Invitation extended to all Elected Members. Water to Langhorne Creek Memorial Gardens Due to drought and low water levels, there will be no water coming in to the creek. A proposal is being forwarded to Council. Would like to encourage Council staff to give their proposal serious consideration.

…cont’d

Alexandrina Council


Item 25 Elected Members – General Business (continued) Cr Potter AGM of Murray Darling Association in Bourke Along with Cr Tuckwell, he attended the AGM of the MDA. Quite of lot of attendees. Region 6 did well with their motions. All got up except one. A great Conference. Cr Gartrell Mt Compass – Issues with Break-ins Fair bit of vandalism occurring around the town lately. Is there anything which Council can do re increased police support in Mt Compass. Moved Cr Gartrell, seconded Cr Oliver that Council write to the Government and the Police Commissioner and lobby for extra police presence in Mt Compass and the possible need for a future Police Station in Mt Compass.

CARRIED

Responsible Officer: John Coombe Cr Beckett Port Elliot Caravan Park Lease Requesting a progress report on the lease. Deb Brokenshire entered the discussion at 4.55pm. Deb advised we have now received correspondence from our solicitors who have been in contact with the Caravan Park lessee’s solicitors. A few issues arose from this which are being handled by our solicitors. The matter is progressing and is nearing finalisation. A copy of the draft lease will be brought before Council for members’ information. Deb Brokenshire left the discussion at 4.57pm.

…cont’d

Alexandrina Council


Item 25 Elected Members – General Business (continued) Cr Tuckwell SAPOL Divisional Commissioner Suggesting it is time the SAPOL Divisional Commissioner came down and speak to Council on the various issues relating to our area. This could be included in part of the letter being sent concerning Mt Compass. Responsible Officer: John Coombe AGM of Murray Darling Association in Bourke Will put relevant information in an email to all Elected Members.

ITEM 26 REPORTS OF COMMITTEES OF COUNCIL

26.1 Report Of Council Committees - Listing Of Items

Item No Subject

Officer

26.2 Friends of the P.S. Oscar W Crs Davis & Potter

26.3 Heritage Advisory Committee M Atkinson 26.4 Occupational Health & Safety Committee M Shelley

26.2 Friends Of The Ps Oscar 'W' - Mins 24th August 2007

File Ref: 9.24.1 Officer: Cr Jim Davis & Cr Rod Potter

REPORT Minutes of the Friends of the PS Oscar ‘W” Special Meeting held on Friday 24th August 2007 to discuss the 2008 Trip/Celebrations.

ACF07525 Moved Cr Woolford seconded Cr Medlyn that the Minutes of the Friends of the PS Oscar 'W' Special Meeting held on Friday 24th August 2007 to discuss the 2008 Trip/Celebrations as circulated to members be received.

CARRIED

Alexandrina Council


26.3 Heritage Advisory Committee Minutes - 6 September 2007

File Ref: 9.24.1 Officer: Matt Atkinson From: Heritage Advisory Committee

REPORT Heritage Advisory Committee minutes of meeting held 6th September 2007.

ACF07526 Moved Cr Woolford seconded Cr Medlyn that the Minutes from the Heritage Advisory Committee Meeting held on 6th September 2007 as circulated to members be received.

CARRIED

Cr Featherston Re Page 4 of the Minutes – verbal report from Heritage Advisor re car wash on corner of High and Chapel Streets – not supported in its current form. Do these views have any influence with our Planning Staff? We do need a car wash somewhere in Strathalbyn. Would like Council to consider suitable sites within Strathalbyn for a car wash.

26.4 Occupational Health And Safety Committee - Minutes 12th September 2007

File Ref: 9.24.1 Officer: Mike Shelley

REPORT Minutes of the Occupational Health and Safety Committee Meeting held on 12th September 2007

ACF07527 Moved Cr Woolford seconded Cr Medlyn that the Minutes of the Occupational Health and Safety Committee Meeting held on 12th September 2007 as circulated to members be received.

CARRIED

ITEM 27 GALLERY - GENERAL BUSINESS

Alexandrina Council


ITEM 28 CONFIDENTIAL REPORTS

28.1 Performance Assessments - Chief Executive And Directors

28.2 Insurance Claim

28.3 Goolwa Wastewater Treatment Plant Tender

28.4 Hindmarsh Island Sewer Scheme Request

28.5 Goolwa Boat Haven

28.6 Cleaning Contract 149 - All Alexandrina Public Toilets

28.7 Cleaning Contract 145 - All Alexandrina Public Toilets

28.8 Infrastructure Agreement - Goolwa North Development

Moved Cr Medlyn, seconded Cr Oliver that in accordance with the 1999 Local Government Act, Section 90 subsection (2) and (3) (b) (e) (k) : (2) A Council or Council Committee may order that the public be excluded

from attendance at so much of a meeting as is necessary to receive, discuss, consider in confidence any information or matter listed in subsection (3)

(3) The following information and matters are listed for the purposes of

subsection (2):

(b) information the disclosure of which— (i) could reasonably be expected to confer a commercial advantage

on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and

(ii) would, on balance, be contrary to the public interest;

(e) matters affecting the security of the council, members or employees of the council, or council property, or the safety of any person;

(k) tenders for the supply of goods, the provision of services or the carrying out of works;

That the Chief Executive and Executive Assistant remain in the Chambers.

CARRIED

Alexandrina Council


Moved Cr Medlyn, seconded Cr Oliver that Council move into Camera at 5.03pm.

CARRIED

Moved Cr Featherston, seconded Cr Medlyn that Council move out of Camera at 7.13pm.

CARRIED

ITEM 29 CLOSURE

The Mayor declared the Meeting closed at 7.13pm. MINUTES CONFIRMED…………………………………………. DATE……………….. MAYOR B K MCHUGH

Council Minutes 8th October 2007 · Title Vol 5629 F 889..... 74 ITEM 18 ENGINEERING &...

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Transcript of Council Minutes 8th October 2007 · Title Vol 5629 F 889..... 74 ITEM 18 ENGINEERING &...