Council Meeting Minutes - City of Burnside · 5/28/2019 · Alan Harvey – Acting General...

Council Minutes 28 May 2019

Council Meeting Minutes

28 May 2019 | Meeting commenced at 7.00 pm Council Chamber

401 Greenhill Road, Tusmore

Members Present: Mayor Monceaux Councillors Lemon, Carbone, Turnbull, Daws, Jones, Huebl, Henschke, Cornish, Hughes, Davey, Piggott, Davis

Staff Present: Paul Deb, Chief Executive Officer Alan Harvey – Acting General Manager, Urban and Community Martin Cooper – General Manager, Corporate and Development

The Mayor delivered the traditional Welcome to Country and Acknowledgement of Country and formally paid respect to the original custodians of the land.

The Mayor acknowledged those who gave their lives for this Country.

The Mayor read the opening prayer and thanked Elected Members.

The Mayor advised of the relevant legislation and offences that address behaviour that disrupts a Council Meeting.

Evacuation Procedure

The Mayor read the evacuation procedure.

Recording of Council Meetings

The Mayor advised that the Council Meeting is recorded and live streamed.

Apologies

Nil

[These minutes are unconfirmed until 11/6/2019]

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Leave of Absence Request for Leave of Absence– Councillor Paul Huebl (4.1) Recommendation C12087 That the Leave of Absence be granted for Councillor Huebl for the period 6 June 2019 until the 16 June 2019 inclusive.

Moved Councillor Jones, Seconded Councillor Piggott CARRIED UNANIMOUSLY Confirmation of Minutes Recommendation C12088 That the minutes of the Ordinary Meeting of Council held on 14 May 2019 be taken as read and confirmed.

Moved Councillor Davey, Seconded Councillor Hughes CARRIED Deputations Nil Petitions Nil Public Question Time The CEO provided a response to the question raised at the previous meeting of 14 May 2019 which was taken on notice: 1. Mr Bernard Booth, Rose Park – Parking matters The Mayor invited public questions from those present in the gallery in accordance with the established rules. A summary of each member of the public, their topic, question and response is provided below. There were no questions asked on this occasion. Questions on Notice City of Burnside's (CoB) Tree Canopy (9.1) Councillor Henschke asked the following Question on Notice: The City of Burnside's (CoB) tree canopy cover was around the 30% target in 2016, but Linden Park was far lower at 24% cover. What targets does the CoB have to offset the worst environmental effects of urban in-fill in Linden Park and across the CoB as mentioned

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in the Implementation Plan for open space (e.g. targets to plant in parks and create community gardens)? During 2016, the Administration engaged Seed Consulting Services to undertake a benchmark assessment of canopy cover across the City of Burnside. The assessment included both public and private land and identified approximately 31 per cent canopy cover, 45 per cent impervious surfaces (building and road), 22 per cent plantable space and 2 per cent other cover (i.e. water) across the City. A historical land cover assessment has not been undertaken specifically for Linden Park. The challenge of tree canopy protection, preservation and enhancement is being supported and actioned through various Council functions and activities, e.g. the adopted Canopy Action Plan. It is noted that whilst Council has, to a certain extent, control of tree management in the public realm, it does not exercise the same powers or ability to intervene with matters on private land, unless trees are either significant or regulated and otherwise not exempt by the Development Regulations 2008 from their status as Regulated and Significant Trees. The Council seeks to protect and enhance the Urban Forest through its Development Plan, strategies, policies, action plans and guidelines. A large number of Council’s strategic and operational documents have urban forest management embedded within them; being taken into account in decision making processes. Council currently plants over 1,000 new trees annually within the public realm and across all parts of the City. With regards to private land, the Council also recently agreed to consider, through the Draft 2019/20 budget, the inclusion of a native plant program for all eligible City of Burnside rate payers. Further work will be undertaken in the upcoming reviews of Council’s Tree Canopy Action Plan and Environmental and Biodiversity Strategy, to update the canopy cover figures and targets where applicable throughout the City; with Council and the Administration committed to identifying, where possible, additional public realm tree planting opportunities. In addition Council’s Open Space Strategy identifies St Georges and Glenunga (both adjacent to Linden Park) as lacking open space (which theoretically might be suitable as plantable land). However, it is silent on this same assessment for Linden Park. This document will also be reviewed within the next two years. Burnside Country Fire Service – Proposal for Shed Facility (13.9) Motion C12089 1. That the Report be received.

2. That Council acknowledge the critical role that the Burnside Country Fire Service provide in protecting residents and property of the City of Burnside.

3. That Council, in recognition of this role and its place in the community and State, confirm support for continuation of service provision through committing funding not in excess of $50,000 of the total value of the site works proposal.

4. That this amount is subject to the Burnside Country Fire Service committing funding for the supply and installation of a suitably sized and designed shed that will house a 34P appliance, noting this amount ($50,000) has already been accommodated and accounted for renewal or replacements works to the existing fire station building

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under the Community Buildings Program as part of the draft 2019/20 Annual Business Plan and Budget.

5. That Council note the new shed building will be subject to and assessed against all necessary community consultation and requirements under the Development Act 1993, and in recognition of its location within a residential area, that the new shed building and its surrounds be replanted with improved general plantings and replacement trees.

6. That the Chief Executive Officer be authorised to negotiate a new lease with the Minister for Police, Emergency Services and Correctional Services over the proposed shed building on 528 Glynburn Road, Burnside, subject to the same terms and conditions in place over the existing fire station building.

Moved Councillor Piggott, Seconded Councillor Lemon CARRIED UNANIMOUSLY Motions on Notice ERA Water and City of Burnside Representation on Board – Councillor Henschke (10.1) Motion 1. That the Report be received.

2. That Council undertakes a secret ballot process, if required, as identified in Attachment B of this Report, to determine the Elected Member to be appointed to positions of Member and Deputy Member of the ERA Water Board.

Be rescinded.

Moved Councillor Henschke, Seconded Councillor Turnbull LOST Councillor Piggott made an objection to words being used by Councillor Henschke during the course of debate and advised that in his view the words were a misrepresentation of what was earlier stated. The Mayor, as Presiding Member, through a Point of Order, requested Councillor Henschke to withdraw her earlier comments. Councillor Henschke obliged and withdraw her earlier statement. Appointment of City of Burnside Board Member to the ERA Water Board (13.1) Following the resolution of the meeting held on 14 May 2019, the Mayor will seek nominations to determine the Elected Member/s to be appointed to positions of Member and Deputy Member of the ERA Water Board. The Report contained within the Agenda of 14 May 2019 has reference to this item. Councillor Davey nominated Councillor Hughes who accepted. Councillor Davis nominated Councillor Piggott who accepted. A secret ballot was undertaken in accordance with the provisions outlined in the original report and Council’s adopted practice. The ballot was counted by the CEO with Councillor Hughes being selected given she held the majority of votes (first past the post). 4


Motion C12090 Councillor Hughes and Councillor Piggott left the Chamber and were not present for the vote on this item. 1. That Cr Hughes be appointed as member of the ERA Water for a two year period,

which will commence from 29 June 2019.

2. That Cr Piggott be appointed as a Deputy Board Member for a two year period.

3. That Council write to Mr Vogt to express its thanks for his service and his contribution while on the ERA Water Board for the past two years.

Moved Councillor Davis, Seconded Councillor Davey CARRIED A Division was called by Councillor Davey.

IN FAVOUR Councillor Lemon Councillor Carbone Councillor Jones Councillor Huebl Councillor Cornish Councillor Davey Councillor Davis

AGAINST Councillor Turnbull Councillor Daws Councillor Henschke

The Division resulted in the Motion being CARRIED Councillor Hughes and Piggott returned to the Chamber and resumed their seats following the vote at 8.06pm. Questions without Notice Councillor Henschke asked: “Can the Council staff please report and advise on any intentions to undertake a wide-area traffic management review for those local government roads bound by Greenhill, Kensington, Portrush and Fullarton Roads. The question is being asked because I have received a copy of a petition to be provided to Council. I had a meeting with residents and have been informed they are opposed to Council’s current intentions for Traffic Calming infrastructure in Grandview Grove. I have been advised that the residents will be formally requesting from Council a more complete, thorough analysis and complete consultation during any further research and analysis prior to any concept being determined.” The General Manager Corporate and Development answered the question and a summary of the response is below. Over the last few the residents of Grandview Grove have previously raised safety and amenity issues with Council in relation to the speed and volume of cut-through traffic. To explore solutions to this issue, Council sought community input on improving the safety of Grandview Grove in December 2018. Council sought information on:

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• How the current issues affect residents. • Any remedies that residents would find acceptable. Four options were proposed: • Driveway Link • Angled Slow Points • Pavement Bar Median(s) • Road Humps. The engagement was sent to 80 resident and non-resident ratepayers, 43 responses, 36 in favour of progressing, 7 against. 84 per cent were in favour of Council undertaking traffic calming measures along the street with the majority of support being for either Angled Slow Points or a Driveway Link to be installed. During the second stage of engagement that closed last Friday (24 May), 38 responses received, 34 against, 3 in favour, 1 x other. The associated engagement report was only finalised yesterday (27 May 2019) and indicates that as a result of the second round of engagement, we will not proceed further other than to advise residents of the outcome including response to the common comments/suggestions etc received. As such there is no ‘intention’ to install traffic calming infrastructure particularly as the 85th percentile speed is 46 km/h, so there are no issues there. With regards to undertaking a wider area traffic study, there are currently no plans and we would question the cost/benefit potential. If there was a push for a broader traffic study we believe we would need to consider outsourcing it to a consultancy due to the required resources and traffic modelling required. This would potentially be an expensive undertaking. Consideration also needs to be given to the potential impact on the area from both the Glenside and Burnside Village developments i.e. there would be limited benefit of a study until these developments are completed and traffic patterns stabilise. Motion C12091 That the question without notice and answer be entered into the meeting minutes. Moved Councillor Henschke, Seconded Councillor Cornish CARRIED Motions without Notice Nil Reports of Officers Community Grants 2019/20 Program – Recommended Recipients (13.2) Motion C12092 1. That the Report be received.

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2. That the following funding allocation for community grant applications be endorsed and applied in the 2019/20 financial year, pending adoption of the 2019/20 Annual Business Plan and Budget: Organisation 2019/20 Amount

Granted Mid-Level Grants $2,500 - $10,000 Burnside Hospital Foundation $ 1,400 Eastwood Community Centre $ 8,000 Glenunga Tennis Club $ 2,000 Shruthi Adelaide $ 4,000 SIDS and Kids $ 3,824 South Australian Athletic League Inc. $ 8,310 Toorak Burnside Bowling Club $ 4,320 TOTAL $31,854

Minor Grants Up to $2,500 Burnside Historical Society $ 600 Burnside Painting Group $ 1,000 Burnside Probus Club $ 750 Burnside Youth Concert Band $ 1,774 Dance for Parkinson’s $ 1,778 Eastern Amateur Pistol Club $ 1,200 Glenunga International High School $ 1,000 Ladies Probus Club of Burnside $ 1,200 Laughter Yoga $ 800 National Seniors Australia – East Adelaide Branch $ 2,000 South Australian Dancing Society $ 1,000 Susan Lin $ 2,300 Sustainable Communities SA $ 2,472 Zonta Club of Adelaide $ 750 TOTAL $18,624

3. That $9,522 be utilised for any future 2019/20 Quick Response Grants.

4. That the Policies for Community Grants, Placemaking Grants and other grant funding programs are presented to Council for review at its 28 October 2019 meeting.

5. That a Workshop about these grant policy documents is conducted prior to 28 October, if possible by early October.

Moved Councillor Lemon, Seconded Councillor Turnbull CARRIED UNANIMOUSLY Lost and Found Policy – Review (13.4) Motion C12093 1. That the Report be received.

2. That Council adopt the revised Lost and Found Policy.

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Moved Councillor Cornish, Seconded Councillor Davey CARRIED UNANIMOUSLY Third Quarter 2018/19 Budget Update (13.5) Motion C12094 1. That the Report be received.

2. That the following variances to the 2018/19 Mid-Year (Q2) Forecast (full year) be adopted to create the Third Quarter (Q3) Forecast (full year):

2.1 Operating Income net decrease of $12,732;

2.2 Operating Expenditure net decrease of $629,340;

2.3 Asset Disposal & Fair Value net decrease of $195,384;

2.4 The Net Operating Surplus net increase of $421,224;

2.5 Capital Expenditure on New and Upgraded Assets net decrease of $276,500; and

2.6 Capital Expenditure on Renewal and Replacement of Existing Assets net increase of $182,168.

3 That the Capital Project for the Traffic Calming Program of $59,000 is carried forward and included in the 2019/20 Budget:

4 That the 2019/20 Long-Term Financial Plan be amended to reflect the outcomes of this Q3 Forecast.

Moved Councillor Cornish, Seconded Councillor Piggott CARRIED UNANIMOUSLY Regional Subsidiaries – Budget Review Update and Draft Eastern Health Authority Annual Business Plan and Budget 2019/20 (13.6) Motion C12095 1. That the Report be received.

2. That Council approve the East Waste Management Authority Third Budget Review for 2018/19, noting the revised Forecast result is a $20,000 Operating Deficit position.

3. That Council approve the Eastern Health Authority Third Budget Review for 2018/19, noting the revised Forecast result is a $20,000 Operating Surplus position.

4. That Council approve the Eastern Health Authority draft 2019/20 Annual Business Plan noting the draft Budget result is a $28,000 Operating Deficit.

5. That Council approve the ERA Water Second Budget Review for 2018/19, noting the revised Forecast result is a $918,751 Operating Deficit position.

6. That Council approve the ERA Water draft 2019/20 Budget noting the projected result is a $712,943 Operating Deficit.

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Moved Councillor Cornish, Seconded Councillor Hughes CARRIED UNANIMOUSLY Communications and Marketing (13.3) Motion C12096 1. That the Report be received.

2. That the report relating to Council resolution C11909 (as described in the body of this report) be presented to Council later in 2019 to enable consultation with Elected Members regarding any possible future changes to the Communications and Community Engagement Strategy 2015-2020 prior to presentation to Council for consideration and adoption.

Moved Councillor Lemon, Seconded Councillor Davey CARRIED UNANIMOUSLY Appointment of Independent Members to the Council Assessment Panel (13.7) Councillor Henschke declared a perceived conflict of interest pursuant to s75A of the Local Government Act 1999. Pursuant to Section 75A (2) Councillor Henschke advised that she was a current Member of the Council Assessment Panel; Councillor Henschke left the Chamber at 8.49pm and did not participate in any further discussion or debate on this item. Motion C12097 1. That the report be received

2. That Council reappoints Bill Chandler, to the position of Presiding Member, and Ross Bateup, Graeme Brown and Kate Shierlaw as Independent Members of the Council Assessment Panel for a further one year period commencing 2 October 2019.

Moved Councillor Lemon, Seconded Councillor Davey CARRIED UNANIMOUSLY Adjournment of Meeting C12098 That the Council Meeting be adjourned for a refreshment break of 10

minutes.

Moved Councillor Hughes, Seconded Councillor Huebl CARRIED Resumption C12099 That the meeting be resumed.

Moved Councillor Hughes, Seconded Councillor Huebl CARRIED

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Review of Parking Restrictions in Rose Park and Dulwich (13.8) Motion C12100 1. That the Report be received.

2. That the report relating to Council resolution C12033 (as described in the body of this report) be presented to Council in November 2019, to allow for the Administration to continue to build on the work undertaken to date, engage further with the community and plan next phases as appropriate.

3. That Council approves a 12 month trial to convert existing all-day parking restrictions, along the eastern Fullarton Service road, to only apply during normal business hours (Monday to Friday, 8.30 am to 5.00 pm).

Moved Councillor Henschke, Seconded Councillor Cornish CARRIED UNANIMOUSLY Subsidiaries, Regional Subsidiaries and other Organisations/Entities Eastern Waste Management Authority (14.1) Minutes of Board Meeting held 2 May 2019 Recommendation C12101 That the Minutes of the East Waste Board Meeting held 2 May 2019 be received. Moved Councillor Piggott, Seconded Councillor Cornish CARRIED UNANIMOUSLY Eastern Health Authority (14.2) Eastern Health Authority (EHA) Delegates Report for the period 1 January to 31 March 2019 Recommendation C12102 That the EHA Delegates Report for the period 1 January to 31 March 2019 be received. Moved Councillor Cornish, Seconded Councillor Davey CARRIED UNANIMOUSLY Highbury Landfill Authority (14.3) Highbury Landfill Authority (HLA) Board Agenda for meeting to be held 24 May 2019 Recommendation C12103 That the Agenda and attached papers for the HLA Board meeting to be held 24 May 2019 be received.

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Moved Councillor Lemon, Seconded Councillor Daws CARRIED UNANIMOUSLY ERA Water (14.4) Agenda for Board Meeting to be held 10 May 2019 Recommendation C12104 That the Agenda and attached papers for the meeting of the ERA Water Board to be held 10 May 2019 be received. Moved Councillor Lemon, Seconded Councillor Cornish CARRIED UNANIMOUSLY Report from Independent Member for the City of Burnside from the meeting held 10 May 2019 and meeting Minutes Recommendation C12105 That the report from Mr Geoff Vogt of the meeting held 10 May 2019 and meeting Minutes of this date be received. Moved Councillor Cornish, Seconded Councillor Hughes CARRIED UNANIMOUSLY Submission from ERA Water – Water Industry Act 2012 – 2019 Review Recommendation C12106 That the submission from ERA Water to the Minister on the review of the Act be received. Moved Councillor Cornish, Seconded Councillor Jones CARRIED Minutes for Audit Committee meeting held 14 May 2019 Recommendation C12107 That the minutes from the ERA Water Audit Committee held 14 May 2019 be received. Moved Councillor Hughes, Seconded Councillor Jones CARRIED UNANIMOUSLY Eastern Region Alliance (14.5) Nil

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Mayor’s Reports Noted Reports of Members, Delegates and Working Parties The Mayor accepted a Motion without Notice from Councillor Lemon. Motion C12108 That the delegates reports provided to the Principal Executive Officer be included in the minutes. Moved Councillor Lemon, Seconded Councillor Davey CARRIED Councillor Lemon attended the Elected Member Workshops on 9 and16 May; attended Premier Marshall's austerity event and the Burnside Historical society Burnside Year 7 presentation on 20 May; attended the Eastwood Community Centre meeting on 22 May and attended a meeting of the CEO Performance and Appraisal Committee Meeting. Councillor Turnbull attended the 9 April Council meeting; attended the 60th Birthday Celebration of the Newland Kindergarten and Opening of the Playground at Constable Hyde Park on 13 April; attended the Eastwood Community Centre for Part 1 of The Great Gardening Series; attended the Verge Elected Members Workshop on 16 May; attended the Volunteer Thank You Celebration on 21 May; attended the Elected Members tour of the Glynburn Rd Depot and the Eastwood Community Centre Tour on 23 May 2019 and attended the Kensington Gardens Wheel Park survey session on 25 May 2019. Councillor Daws attended an extraordinary members’ meeting of the Kensington Baseball Club and with Cr Turnbull, met with various staff members and sport officials in relation to future lease arrangements for Newland Reserve Councillor Henschke attended and laid a wreath on behalf of the City of Burnside at the Anzac Day commemoration service held at the Fallen Soldier War Memorial, Alexandra Avenue on 25 April and attended the breakfast in the Gartrell Church; attended the Meet and Greet with The Honourable Vickie Chapman MP on 30 April; attended the Council Meeting held 30 April; took part in a boundary reform webinar on 2 May 2019; attended the JB Ware Wheel park consultation on 4 May; attended the Council Assessment Panel Meeting on 7 May; attended Penfold Park Wheel park consultation on 11 May; as part of the UniSA Business Career Mentor Program met with a student and provided a Meet and Greet with the Mayor, Paul Deb and Robert Dabrowski; attended State Planning Commission Briefing No 2 on Heritage issues; attended Elected Member training on Local Government fundamentals and Development 101 introduction; attended the Wheel Park consultation at Penfold Park; attended the EM workshop on the Verge Service Review; attended annual service awards for Burnside Volunteers at the Regal Cinema; attended the Eastwood Community Centre meet and greet for Elected Members; met with the Administration and Councillor Cornish on parking issues and attended presentations by Depot Staff and Management. In addition Councillor Henschke met with residents and business owners about: • Ferguson Square Playground project; • Grandview Grove purposed traffic control; • Kensington road restaurant; • chicken coop at childcare centre; and • parking issues

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Councillor Hughes: • Met with Councillor Piggott and the CEO to discuss Terms of Reference for the ERA

Water Review requested by Council; • Attended the April meeting of the ERA Water Board; • Attended the site briefings for elected members for the CFS and Laurel Ave sites; • Attended the J B Ware and Penfold Park Wheel Park consultations; • Attended meetings at Hazelwood Park to discuss NBN into George Bolton Swimming

Pool and rehabilitation works to the creek; • Attended the opening of the Constable Hyde gardens; • Attended the 60th Anniversary celebrations at Newland Park Kindergarten; • Attended Elected Members budget workshops; • Attended Mellor Reserve and Kensington Gardens Wheel Park consultations; • Attended the Burnside Primary School 150th anniversary student project presentation

hosted by the Burnside Historical Society and Burnside Primary; • Attended the Development 101 Elected members training; and • Attended the Wheal Watkins Mine Tour hosted by the Burnside Historical Society to

celebrate South Australia’s History Festival Councillor Davey attended the mandatory EM Legal Training on 9 May and the CFS site visit; attended the Wheel Park Information session on 11 May; attended meetings with staff and several constituents during the last two weeks; the Elected Member workshop on the Verge Service Level Review on 16 May; the Skate park proposal community information Day at Mellor Reserve Beulah Park on 18 May; the National Volunteers Week celebration for recognition of Burnside Volunteers at the Regal Theatre on 21 May; the EM Introduction to Development Training session on 21 May; the EM Tour of Civic Centre on 23 May; and the skate park proposal information Day at Kensington Gardens Res on 25 May. Councillor Piggott attended the East Waste Audit and Risk Management Committee meeting on 16 April; laid wreaths on behalf of the residents of the City of Burnside at the Gums, Tranmere and the War Memorial, Magill with Councillor Davis on 25 April. In addition attended the informal gathering to meet with Deputy Premier Vickie Chapman MP on 30 April; attended an East Waste Board meeting on 2 May; attended the training workshop for Elected Members on 9 May; attended the two consultations so far in respect to the wheel park at J.B Ware Reserve (4 May) and Penfold Park (11 May) and a public meeting of concerned neighbours to Penfold Park (with Councillor Davis) on 11 May. Council Correspondence Correspondence from the Mayor to Minister Pyne – acknowledgement of service Recommendation C12109 That the correspondence be received and noted. Moved Councillor Lemon, Seconded Councillor Davey CARRIED Other Business Nil Confidential Items Nil 13


Closure The meeting concluded at 9.29pm. Minutes confirmed this day of 2019

Mayor / Presiding Member

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Council Meeting Minutes - City of Burnside · 5/28/2019 · Alan Harvey – Acting General...

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