Council Meeting Agenda - Upper Hunter Shire...

A Quality Rural Lifestyle - in a vibrant, caring and sustainable community

Council Meeting Agenda

15 December 2014

To All Councillors

You are hereby notified that the next meeting of the Ordinary Meeting will be held on Monday, 15 December 2014 in the COUNCIL CHAMBERS commencing at 5.00PM, for the purpose of transacting the undermentioned business.

W CROCKETT

GENERAL MANAGER 1. PRAYER 2. ACKNOWLEDGEMENT OF COUNTRY 3. APOLOGIES 4. ADOPTION OF MINUTES

- Ordinary Council Meeting held on 24 November 2014

5. DECLARATION OF INTEREST 6. PUBLIC PARTICIPATION 7. MAYORAL MINUTES 8. NOTICE OF MOTIONS 9. QUESTIONS WITH NOTICE 10. QUESTIONS WITHOUT NOTICE 11. BUSINESS ITEMS

COMMITTEE/DELEGATES REPORTS .......................................................................................... 1

C.12.1 FINANCE COMMITTEE .......................................................................................................... 1 C.12.2 MERRIWA SHOWGROUND MANAGEMENT COMMITTEE ............................................................ 2 C.12.3 HERITAGE ADVISORY COMMITTEE ........................................................................................ 6 C.12.4 WORKS AND TECHNICAL SERVICES COMMITTEE ................................................................. 10 C.12.5 MERRIWA AGED HOSTEL COMMITTEE ................................................................................ 16

ENVIRONMENT/HEALTH REPORTS ........................................................................................... 21

E.12.1 RENEWAL OF ALCOHOL FREE ZONE IN MERRIWA ................................................................ 21 E.12.2 RENEWAL OF ALCOHOL FREE ZONE IN MURRURUNDI .......................................................... 25

GENERAL ADMINISTRATION REPORTS ................................................................................... 29

G.12.1 CASSILIS RODEO & CAMPDRAFT - REQUEST TO WAIVE FEES FOR PORTABLE TOILET BLOCK ... 29 G.12.2 REQUEST TO WAIVE USER FEES FOR 2014/15 MERRIWA PONY CLUB ................................. 33 G.12.3 REQUEST TO WAIVE FEES - KALEIDOSCOPE KIDS - MOTOR TO MERRIWA ............................. 36 G.12.4 REQUEST TO WAIVE FEES - CASSILIS PUBLIC SCHOOL ........................................................ 40 G.12.5 REQUEST TO WAIVE ONSITE SEWAGE MANAGEMENT APPLICATION FEES ............................ 43 G.12.6 NAMING OF ABERDEEN SKATE PARK .................................................................................. 48 G.12.7 CRIME PREVENTION PLAN ................................................................................................. 51

CONFIDENTIAL REPORTS .......................................................................................................... 53

CR.12.1 AUSTRALIA DAY 2015 - AWARDS ....................................................................................... 53 CR.12.2 SCHOOL ACHIEVEMENT AND CREATIVE ARTS EXCELLENCE AWARDS ................................... 54 CR.12.3 TENDER - WATER MAIN REPLACEMENT AND SEWER RISING MAIN INSTALLATION .................. 55

Report To Ordinary Council Meeting 15 December 2014

Corporate Services

Upper Hunter Shire Council – Ordinary Meeting Agenda – 15 December 2014 Page 1

COMMITTEE/DELEGATES REPORTS

C.12.1 FINANCE COMMITTEE

RESPONSIBLE OFFICER: Steve Pryor - Director Corporate & Community Services

AUTHOR: Wayne Phelps - Finance Manager

RECOMMENDATION That Council endorse the report recommendations of the Finance Committee meeting held on Friday, 12 December 2014.

BACKGROUND The Finance Committee meets prior to each monthly Council Meeting to consider the Financial Summary Reports, the Cash and Investment Report, and the Responsible Accounting Officer’s Statement. REPORT/PROPOSAL The next meeting of the Finance Committee has been called for Friday, 12 December 2014 and recommendations from that meeting will be presented to Council.

ATTACHMENTS

Nil.


Corporate Services


C.12.2 MERRIWA SHOWGROUND MANAGEMENT COMMITTEE


AUTHOR: Shinead Taylor - Governance & Executive Support Officer

RECOMMENDATION That Council endorse the minutes of the Merriwa Showground Management Committee meeting held on 25 November 2014.

BACKGROUND The Merriwa Showground Management Committee is a S355 Committee of Council. The Committee comprises of representatives of all the various users of the Merriwa Showground. The aim of the Committee is to progress the long term plans for upgrade works at Merriwa Showground. REPORT/PROPOSAL The Committee meets to discuss various aspects of work required on the facility by different users as a joint body to determine priorities, arrange works to be undertaken and to look at additional funding opportunities. The Committee has been successful in a number of grant funding projects which are in various stages of completion.

ATTACHMENTS

1 Minutes - Merriwa Showground User Groups Meeting 25 November 2014

ATTACHMENT NO: 1 - MINUTES - MERRIWA SHOWGROUND USER GROUPS MEETING 25 NOVEMBER 2014

ITEM NO: C.12.2


MINUTES OF THE MERRIWA SHOWGROUND USER GROUP COMMITTEE MEETING

25 NOVEMBER 2014 - 5.45PM

PRESENT: Mr Rob Tindall, Mr Allen Reed, Mr Pat Ryan

IN ATTENDANCE: Mr Tony Swallow, Cr Ron Campbell

APOLOGIES: Mr Roger Moore, Ms Cassandra McLaren

MINUTES: Not Tabled

1. BUSINESS ARISING FROM PREVIOUS MINUTES 1.1 Development Application for User Groups Shed

Merriwa Engineering has been in contact with the Environmental department and the issues that have caused delays in starting construction of the shed are close to being completely resolved. It is expected that the construction of the shed can be commenced in Mid (15th) December with an expected construction time of a couple of weeks. There is some clean up work that will need to be done prior to construction. 1.2 Sponsor Signs

Signs have been made up by Signforce in Thornton these include: - Welcoming Centre/Mens shed - Replacement of Damaged Trio Angus Sign - Replacement of Damaged section of Campdraft Sign Six plaques for Sponsor a Panel went up before the show including: - CWA - Royal Hotel - In Memory of Barry Scott - RSL Club The Sponsor a Panel program has to be pushed a bit harder next year

2. AGENDA ITEMS

2.1 Fiscal Records Reconciliation report of the Merriwa Showground User Group Tabled by Allen Reed. Closing Balance $4383.72 Summary of Merriwa Showground Financials from Council Tabled and Discussed. Pat Ryan explaining the current Status. 2.2 Drain near Sheep handling area There is a minor drain that runs through the sheep handling area at the south side of the Showground. Tony Swallow inspected the showground drainage a couple of weeks ago but due to miss-understanding was looking at the main Swale drain at the


ITEM NO: C.12.2


boundary of the Showgrounds. This is to be referred to Council Engineering Department for further consideration. Note: The swale drain starts at the outlet of a piped stormwater drain that collects water from the adjacent roads. The water then passes under a box culvert in the holding pens and turns at the boundary of the showground. This area could use work, the swale is indistinct and should be redefined. The outlet and culvert should be likewise cleaned – Tony Swallow

3. GENERAL BUSINESS

3.1 Draft Bicycle Plan Discussion regarding the use of the showground as part of the Draft Bicycle Plan. Concern was raised regarding the risks of mixing casual footpath users with showground activities which include stock, horses and heavy machinery. Risk is both to footpath users and showground users

Motion: The Merriwa Showground User Group recommend that the proposed Pedestrian & Cycle user route go along Dutton Street, left onto Bettington Street and join the existing footpath near the bridge. At any time the showground is not in use the proposed path through the southern end of the showgrounds can be used as an alternate route.

Moved: P Ryan Seconded: R Campbell CARRIED

3.2 Letter of Support for the Pony Club’ project to build Equestrian facilities at

the racecourse The Pony Club have received grant funding to build equestrian facilities at the Merriwa Racecourse. They have requested that the Showground User Group support this endeavor in writing.

Motion: To send a letter of support for the Pony Club’s project to extend the use of the racecourse crown land for additional activities.

Moved: A Reed Seconded: R Tindall

This Letter is included as an attachment to these Minutes. 3.3 Multipurpose Shed A grant application is to be made for a multipurpose shed. Allen Reid has received three quotes for a shed with Dimensions 40m x 12m x 5m (eave height) they are as follows: All Steel - $60,705 Inc GST Shearer contracting - $50,000 ex GST ($55K Inc) Ranbuild - $47,521 Inc GST

These are to be used for the grant application process. An additional allowance of $50,000 is to be made for the Concrete Floor. Pat Ryan has stressed the need for clear progress in the other projects to maximize the possibility of a successful application. Quotes are included as an attachment to these Minutes.


ITEM NO: C.12.2


3.4 Electrical Upgrade

Quotes have been sought for the electrical upgrade. RMS Services have quoted. Their quote includes a number of items that are above that which is strictly necessary (for example 3 phase power to some sites). They will be asked to provide a revised quote based on a reduced scope. We are still waiting on quotes from Des Vero, who expects to get it through soon and JA Martin in Singleton. A decision has to be made as to which contractor is to do the work, with start dates confirmed, and a purchase order be raised as soon as possible. The next meeting will have to be in a couple of weeks to facilitate this.

4. NEXT MEETING

TBA – In 2 weeks time, to be confirmed when the Quotes come in. The meeting was declared closed at 7.30pm.


Environmental Services


C.12.3 HERITAGE ADVISORY COMMITTEE

RESPONSIBLE OFFICER: Mathew Pringle - Director Environmental & Customer Services

AUTHOR: Paul Smith - Environmental Planning Officer

RECOMMENDATION Endorse the minutes of the Heritage Advisory Committee meeting held on 21 November 2014.

BACKGROUND The Heritage Advisory Committee is a Section 355 Committee of Council which meets on a quarterly basis unless otherwise advised. The Committee represents the interests of the broader community on heritage related matters, undertakes heritage projects which assist Council in meeting its community strategic objectives and supports the Council and Heritage Advisor in preparing and reviewing strategic planning documents related to heritage matters. A meeting of the Heritage Advisory Committee was held on Friday 21 November 2014. REPORT/PROPOSAL The issues discussed were as raised in the Agenda and recorded in the attached minutes.

ATTACHMENTS

1 Minutes of the Heritage Advisory Committee 21 November 2014

ATTACHMENT NO: 1 - MINUTES OF THE HERITAGE ADVISORY COMMITTEE 21 NOVEMBER 2014

ITEM NO: C.12.3


MINUTES OF THE HERITAGE ADVISORY COMMITTEE MEETING 21 NOVEMBER 2014 - 4.00PM

PRESENT: Cr Deirdre Peebles, Cr Wayne Bedggood, Bryan Baker, Mary Woodlands, Ray Hynes, Kate Halliday, Gordon Halliday, Geoff Field

IN ATTENDANCE: Paul Smith (Senior Environmental Planner), Elizabeth Evans (Heritage Advisor)

APOLOGIES: RECOMMENDED that the apologies received from Matt Dickson and Bev Atkinson be accepted. Moved: Ray Hynes Seconded: Cr Bedggood CARRIED

PREVIOUS MINUTES:

RECOMMENDED that the Minutes of the Heritage Advisory Committee Meeting held on 19 September 2014, as circulated, be taken as read and confirmed as a correct record. Moved: Mary Woodlands Seconded: Cr Bedggood CARRIED

1. DISCLOSURE OF INTEREST Nil

2. BUSINESS ARISING FROM PREVIOUS MINUTES

Preparation of Draft Heritage Policy – Review and Update.

Action: Send an electronic version of the draft policy to the Committee so they can make changes.

Rural Heritage Study – there were concerns about different versions of the Rural Heritage Study. The Committee were advised that there were a number of drafts in its preparation, however report prepared by CoAssociates Pty Ltd (April 2007) was the final report. There was also confusion about the status of a document “Draft Schedule 5 Environmental Heritage” and what additional items where included in the actual Schedule 5 of the Upper Hunter Local Environmental Plan 3013. It was explained that no additional items were included in Schedule 5 – it was a compilation of items listed in the former Scone, Merriwa and Murrurundi LEPs and the Hunter Regional Environmental Plan 1989 (Heritage). Members of the Committee requested to be provided with copies of the Rural Heritage Study, Draft Schedule 5 Environmental Heritage and Schedule 5 of the Upper Hunter Local Environmental Plan 3013. This will enable them to compare the items listed with the items that should be added. The Committee would like to hold a workshop to coincide with the next meeting. The purposes of this workshop would be to review the Draft Schedule 5 in order to come up with a list of additional heritage items.


ITEM NO: C.12.3


Identification of Cunningham’s Tracks Funding for signage/markers available. Bryan Baker submitted a document with the details of the signs (locations to be placed and text).

Identification of Chinaman’s Flat Funding for signage/markers available. Need to know how many signs required, locations and information to be provided on signs. May Woodlands is yet to provide relevant information.

Thomas Cook Fountain Light – John Pratley from The Men’s Shed gave a presentation about the restoration of the lamp. This included a plan to place a small solar panel on the top of the lamp to enable a light to be powered. It was requested that a letter from Council is sent to the Men’s Shed thanking them for assisting with the restoration of the lamp.

3. AGENDA ITEMS

Development Application Update – It was advised that no development applications involving heritage items or heritage conservation areas had been received.

Local Heritage Assistance Fund Grants Update

Draft Development Control Plan - Heritage Conservation Chapter Elizabeth Evans discussed the principles of Burra Charter and explained intent of DCP controls which discourage mocking of original materials and detailing particularly in relation to alterations and additions to heritage items.

The Burra Charter sets a standard of practice for those who provide advice, make decisions about, or undertake works to places of cultural significance, including owners, managers and custodians. Article 22 of the Burra Charter states:

22.1 New work such as additions or other changes to the place may be acceptable where it respects and does not distort or obscure the cultural significance of the place, or detract from its interpretation and appreciation. 22.2 New work should be readily identifiable as such, but must respect and have minimal impact on the cultural significance of the place.

The basic principle is that imitation should be avoided. It was suggested that instead of using the word “mock”, the words “not directly imitate” could be used.

Request for Interim Heritage Order - Police Lock-up and Stables, Moonan Flat. It was advised that Council cannot issue such an order because the premises are owned by the Crown.

Action: that the Police Lock-up and Stables be documented (photographs and archival recordings).

4. CORRESPONDENCE

Nil.


ITEM NO: C.12.3


5. GENERAL BUSINESS

Heritage plan for Bettington Street in Merriwa (where is this up to?)

Tourist potential for the route of Allan Cunningham.

6. NEXT MEETING

20 February 2015 The meeting was declared closed at 5.30pm.


Technical Services


C.12.4 WORKS AND TECHNICAL SERVICES COMMITTEE

RESPONSIBLE OFFICER: Alan Fletcher - Director Infrastructure Services

AUTHOR: Melanie Nelson - Administrative Assistant

RECOMMENDATION That Council

1. Endorse the minutes of the Works and Technical Services Committee meeting held on Tuesday 9 December 2014.

2. WTS.12.3 i. Enter into an agreement with Litree Australia and purchase the containerised

1.2Ml/d ultra-filtration membrane plant for a nominal value of $1.00. ii. Defer the mains replacement project in Mayne Street to the 2015/16 fiscal year so

to fund the capital works required for the containerised ultra-filtration membrane plant.

3. WTS.12.6 Adopt the amended Open Space and Recreation Needs Study.

4. WTS.12.7 Adopt the proposed Roads to Recovery program listed in Attachment 1 for inclusion

in the 2015/16 – 2018/19 Delivery Program and Operational Plan. 5. WTS.12.8

Adopt the Upper Hunter Bicycle Plan 2014.

BACKGROUND The Works and Technical Services Committee provides policy and direction on roads, bridges, water and sewerage works, parks, buildings and waste management. It also provides a forum for discussing services provided by Council such as Saleyards and the Airport. REPORT/PROPOSAL WTS.12.1 The report includes an update on works undertaken over the previous month and those planned for the upcoming month. WTS.12.2 This report is to provide an update on capital works projects wit6hin the budgetary period. WTS.12.3 Council has been offered a packaged water treatment plant from Litree Australia Pty Ltd. The plant is a 20 foot containerized 1.2Ml/d ultra-filtration membrane plant that has been purpose built for Murrurundi. WTS.12.4 To provide Council with an update on the proposed Scone Water Treatment Plant. WTS.12.5 This report provides findings from the 2014 National Roads and Transport Congress held in Tamworth on 13 and 14 November. Cr Ron Campbell and Alan Fletcher attended the Congress.


Technical Services


WTS.12.6 This report is to gain approval for the Open Space and Recreation Needs Study following completion of the public exhibition period. WTS.12.7 This report is to advise Council of funding allocation under the Roads to Recovery Program (July 2014 to June 2019) and to gain approval of the works listed in the Delivery and Operational Plan. WTS.12.8 The purpose of this report is to gain approval for the Upper Hunter Bicycle Plan 2014 following completion of the public exhibition period. WTS.12.9 The purpose of this report is to agree the purchase price for the high level reservoir site in Scone that is part of the Water Augmentation project; and for the General Manager and Mayor to have delegated authority to execute the associated documents.

ATTACHMENTS

1 Works And Technical Services Committee - 9 December 2014 - Summary Minutes - attachments excluded

ATTACHMENT NO: 1 - WORKS AND TECHNICAL SERVICES COMMITTEE - 9 DECEMBER 2014 - SUMMARY MINUTES - ATTACHMENTS EXCLUDED

ITEM NO: C.12.4


MINUTES OF THE WORKS AND TECHNICAL SERVICES COMMITTEE OF UPPER HUNTER SHIRE COUNCIL HELD ON TUESDAY 9 DECEMBER 2014 IN THE BARRY ROSE ROOM, 135

LIVERPOOL ST, SCONE COMMENCING AT 1.00pm

PRESENT: Cr Ron Campbell (Chair), Cr Deirdre Peebles, Cr Maurice Collison, Cr Lorna Driscoll.

APOLOGIES: Mr Alan Fletcher (Director Technical Services), Mrs Coleen Pinkerton (Manager Technical Support Services), Mr Paul Turri (Manager Water Waste)

IN ATTENDANCE: Mr Jeff Bush (Manager Civil Assets) DECLARATIONS OF INTEREST: Nil

WTS.12.1 WORKS PROGRAM - INFRASTRUCTURE SERVICES


AUTHOR: Jeff Bush - Manager Civil Assets

PURPOSE The purpose of the report is to provide an update on works undertaken over the previous month and those planned for the upcoming month.

RECOMMENDATION That Council receive the report and note the information. Moved: R Campbell Seconded: L Driscoll MOTION CARRIED

WTS.12.2 CAPITAL WORKS UPDATE



PURPOSE The purpose of this report is to provide an update on capital works projects within the current budgetary period.

RECOMMENDATION That Council receive the capital works update report and note the information. Moved: L Driscoll Seconded: M Collison MOTION CARRIED


ITEM NO: C.12.4


WTS.12.3 MEMBRANE WATER TREATMENT PLANT FOR MURRURUNDI WATER SUPPLY


AUTHOR: Paul Turri - Manager Water and Waste

PURPOSE This report investigates a solution to the Murrurundi dam water quality that is currently being offered to Council. RECOMMENDATION That Council:

1) Enters into an agreement with Litree Australia and purchase the containerised 1.2Ml/d ultra-filtration membrane plant for a nominal value of $1.00.

2) Defer the mains replacement project in Mayne Street to the 2015/16 fiscal year so to fund the capital works required for the containerised ultra-filtration membrane plant.

Moved: L Driscoll Seconded: M Collison MOTION CARRIED

WTS.12.4 PROPOSED SCONE WATER TREATMENT PLANT



PURPOSE To provide Council with an update on the proposed Scone Water Treatment Plant.

RECOMMENDATION That Council receive the report and note the information. Moved: D Peebles Seconded: M Collison MOTION CARRIED

WTS.12.5 2014 NATIONAL LOCAL ROADS AND TRANSPORT CONGRESS FINDINGS REPORT


AUTHOR: Alan Fletcher - Director Infrastructure Services

PURPOSE The purpose of this report is to table an information report from Cr Ron Campbell on the findings from the 2014 National Roads and Transport Congress held in Tamworth on 13 and 14 November 2014.

RECOMMENDATION That Council note the report. Moved: R Campbell Seconded: L Driscoll MOTION CARRIED


ITEM NO: C.12.4


WTS.12.6 OPEN SPACE AND RECREATION NEEDS STUDY



PURPOSE The purpose of this report is to gain Council approval for the Open Space and Recreation Needs Study following completion of the public exhibition period.

RECOMMENDATION That Council adopt the amended Open Space and Recreation Needs Study. Moved: D Peebles Seconded: L Driscoll MOTION CARRIED

WTS.12.7 LOCAL ROADS AND BRIDGES R2R PROGRAM



PURPOSE The purpose of this report is to advise Council of funding allocations under the Roads to Recovery Program (July 2014 to June 2019) and to gain approval of the works listed in Attachment 1 for inclusion in the 2015/16 – 2018/19 Delivery Program and Operational Plan.

RECOMMENDATION That Council adopt the proposed Roads to Recovery program listed in Attachment 1 for inclusion in the 2015/16 – 2018/19 Delivery Program and Operational Plan. Moved: L Driscoll Seconded: D Peebles MOTION CARRIED

WTS.12.8 BICYCLE PLAN



PURPOSE The purpose of this report is to gain Council approval for the Upper Hunter Bicycle Plan 2014 following completion of the public exhibition period.

RECOMMENDATION That Council adopt the Upper Hunter Bicycle Plan 2014. Moved: L Driscoll Seconded: D Peebles MOTION CARRIED


ITEM NO: C.12.4


WTS.12.1 PURCHASE OF LAND FOR HIGH LEVEL RESERVOIR SCONE


AUTHOR: Matthew Whatman - Project Manager

This matter is considered to be confidential under Section 10A(2) (c) of the Local Government Act, as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

PURPOSE Purchase of land for high level reservoir, Scone The purpose of this report is to agree the purchase price for the high level reservoir site in Scone that is part of the Water Augmentation project; and for the General Manager and Mayor to have delegated authority to execute the associated documents. RECOMMENDATION: That Council adopt the recommendations as outlined in the confidential report. Moved: M Collison Seconded: L Driscoll MOTION CARRIED RETURN TO OPEN MEETING RESOLVED that the meeting move back into Open Council Moved: L Driscoll Seconded: D Peebles MOTION CARRIED Upon resuming Open Council the following recommendation was adopted:

RECOMMENDATION: That Council adopt the recommendations as outlined in the confidential report.

Moved: Cr M Collison Seconded: Cr D Peebles MOTION CARRIED THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 5.45PM


Corporate Services


C.12.5 MERRIWA AGED HOSTEL COMMITTEE


AUTHOR: Phoebe Richard - Community Services Officer - Merriwa

RECOMMENDATION That Council: 1. Endorse the minutes of the Merriwa Aged Hostel Committee meeting held on 8

December 2014. 2. Endorse the minutes of the Merriwa Aged Hostel Committee Annual General Meeting

held on 8 December 2014. 3. Endorse the tabled nominations as the new Merriwa Aged Hostel Committee for the

2015 term. 4. Accept the resignation of Mrs Leone Williams and send a letter of thanks for her service

to the committee.

BACKGROUND The Merriwa Aged Hostel Committee provides advice and recommendations to Council in relation to the provision of a 16 bed low care aged facility in Merriwa. Minutes of the Merriwa Aged Hostel Annual General Meeting are included as attachment 1. Minutes of the Merriwa Aged Hostel Committee Meeting are included as attachment 2. REPORT/PROPOSAL The Committee meets every two months looking at the operational and financial aspects of the facility.

ATTACHMENTS

1 Minutes - Merriwa Aged Hostel - AGM - 8 December 2014

2 Merriwa Aged Hostel Committee - 8 December 2014 - Minutes

ATTACHMENT NO: 2 - MERRIWA AGED HOSTEL COMMITTEE - 8 DECEMBER 2014 - MINUTES

ITEM NO: C.12.5


MINUTES OF THE MERRIWA AGED HOSTEL COMMITTEE ANNUAL GENERAL MEETING 8 DECEMBER 2014 - 3.30PM

PRESENT: Cr Deirdre Peebles, Mr, Ross Bishop, Mr Barry Ghersi, Mrs Margaret Witney, Mrs Maree Goodear

IN ATTENDANCE: Cr Ron Campbell, Mr Steve Pryor, Mrs Kerri Cone, Ms Suzanne Duggan, Mrs Daphne Booth, Mrs Jodie Wilton and Ms Phoebe Richard

1. APOLOGIES

RECOMMENDATION

That the apologies received from Mrs Rose Witney and Mrs Jan Cronin be accepted.

Moved: M.Witney Seconded:R.Bishop CARRIED


3. PREVIOUS MINUTES

RECOMMENDATION

That the Minutes of the Merriwa Aged Hostel Committee Meeting held on 9 December 2013, as circulated, be taken as read and confirmed as a correct record.

Moved: B.Ghersi Seconded:R.Bishop CARRIED

4. CHAIRPERSON’S ANNUAL REPORT Thank you to Hostel Staff for al our hard work throughout the year. It has been a pleasure to be involved in this committee. Thank you to the residents for coming along to meetings throughout the year. Thank you to the community for their support of Gummun Place Hostel, in particular the Rotary club of Merriwa for all their fundraising efforts. Thank you to the Upper Hunter Shire Council for their continued support for the Hostel. In particular thank you to Steve Pryor for managing the financial side of things so efficiently. Good tidings for the season and the year ahead.

5. HOSTEL SUPERVISOR’S ANNUAL REPORT

With 2014 quickly coming to a close the year has been at the least challenging especially Financially, and having limited access to General Practitioners at times. But the future is starting to look brighter for 2015. With focus on maintaining hostel occupancy, and with the arrival of Dr Emad Jasem as well as having Dr Jawaad and Dr Cho being available to visit the hostel and care for residents clinical needs. Dr Jawaad has encouraged extra services to visit the Hostel making it more comfortable for some residents. Some of the services which have come so far are Pathology, Mental Health Team Physiotherapist.


ITEM NO: C.12.5


Staffing has also been up and down through the year we have lost staff to retirement and other commitments. We have recently employed three new casual staff two Personal Care assistance and one to assist in the kitchen with relief and weekend work. And not forgetting the committee members which we have also lost over the past year their assistance and time was much appreciated. Staff – Staff have attended training courses through out the year as required for their positions. To improve their current skills and knowledge and keep up to date with changes to patient care.

6. TREASURER’S ANNUAL STATEMENT

Annual Financial Statements were presented at the previous meeting. As we all know 2013/14 Financial Year the Hostel made a significant loss but things are looking brighter for 2014/15, particularly if we can fill the current vacancy.

7. ELECTION OF COMMITTEE MEMBERS Mrs Leone Williams tendered her resignation from the committee prior to the meeting. MOTION: That the following people be elected to the following positions: Mr Steve Pryor – Returning Officer Nomination of Chair – Cr Deirdre Peebles B.Ghersi/M.Goodear CARRIED Nomination of Deputy Chair – Mr Ross Bishop D.Peebles/M.Witney CARRIED Nominations for the membership of the Merriwa Aged Hostel Committee for the 2015 term, as per the Constitution are: Cr Deirdre Peebles Mr Ross Bishop Mr Barry Ghersi Mrs Rose Witney Mrs Margaret Witney Mrs Maree Goodear Mrs Jan Cronin MOTION: That the tabled nominations be accepted as the new Merriwa Aged Hostel Committee for the 2015 term. D.Peebles/M.Goodear

8. NEXT MEETING MONDAY 14 DECEMBER 2015 The meeting was declared closed at 3:45pm.


ITEM NO: C.12.5


MINUTES OF THE MERRIWA AGED HOSTEL COMMITTEE MEETING

8 DECEMBER 2014 - 3.45PM

PRESENT: Cr Deirdre Peebles, Mr, Ross Bishop, Mr Barry Ghersi, Mrs Margaret Witney, Mrs Maree Goodear

IN ATTENDANCE: Cr Ron Campbell, Mr Steve Pryor, Mrs Kerri Cone, Ms Suzanne Duggan, Mrs Daphne Booth, Mrs Jodie Wilton and Ms Phoebe Richard

1. APOLOGIES

RECOMMENDATION

That the apologies received from Mrs Rose Witney and Mrs Jan Cronin be accepted.

Moved: M.Witney Seconded:R.Bishop CARRIED


3. PREVIOUS MINUTES

RECOMMENDATION

That the Minutes of the Merriwa Aged Hostel Committee Meeting held on 13 October 2014, as circulated, be taken as read and confirmed as a correct record.

Moved: B.Ghersi Seconded:R.Bishop CARRIED

4. BUSINESS ARISING FROM PREVIOUS MINUTES

a) Outdoor furniture – resident Daphne Booth said the furniture is excellent b) Pendant System – About $14,000 has been raised so far. The Rotary Club of

Merriwa is continuing to fundraise as is the Merriwa Aged Hostel Fundraising Committee

c) Street stall held on 7 November 2014 raised $740.

5. AGENDA ITEMS a) Hostel Supervisor’s Report OCCUPANCY – Vacancies 1 We still have one vacancy which I have been trying to fill. Have had a couple of inquiries and discussions with potential residents with no positive outcomes, In early January there is a booking for two to three weeks respite if room is not filled. Funding – I have been completing reviews on residents and have been able to increase the funding we receive for their care. We are currently reviewing more residents who have had a decline in their health and there for the need for extra assistance which in return means more funding. Donation- On Tuesday the 25th November the Merriwa Rotary Club Presented a cheque for $2,000 to the Hostel as result of their Cal cutter and Dinner fundraiser held at the Merriwa Sports club.


ITEM NO: C.12.5


Market Day – Our next major fund raiser will be the market day on Saturday the 7th of March. We hope to have a raffle ready to go out early January and advertising to start early as well. The Town markets are considering having their stalls at the hostel market day. Street Stall – the last street stall raised $740.00 Special Birthday – On the 11th of January Mrs Cottle will be celebrating her 100th Birthday and the family would like to celebrate this occasion at the Hostel. The celebrations will commence at 11.30 am for lunch at 12mid day If you would like to come and celebrate this special day with her you are most welcome. Again this being our last meeting for the year I would like to thank you all for your support throughout the past year including my staff and wish you all a happy and safe Christmas. b) Treasurer’s Report Overall figures are looking good with an improvement from last year. The review that was done revealed almost $100,00 in outstanding subsidies. A commission of 45% was taken by the company undertaking the review, however there has been an increase in subsidies for those residents that were reviewed which will see a long term benefit for the Hostel as far as subsidies go. Reviews can only be undertaken every 2 years so another review will be requested from September 2015. Electricity bills are coming in regularly now but the latest account is still to be paid. Question was raised regarding the accounts getting bulk benefits from being a Council facility – Hostel is included in Council tender processes for electricity.

6. ACTION SHEET

7. CORRESPONDENCE

a) Resignation from the Merriwa Aged Hostel Committee received from Leone Williams. Thank you letter to be sent for her service to the committee.

8. GENERAL BUSINESS

a) Land purchase – Council is still working with the owner to arrange for the purchase of a portion of the land located behind the Hostel.

b) Hazard Inspections – A hazard inspection was conducted on the Hostel. A couple of issues were raised which were the uneven pavers and a potential hand rail on the back footpath. Pavers will be repaired and quotes will be obtained for the hand rail.

c) Market Day will be the 7 March 2015. Committee members were encouraged to make themselves available for this event if possible.

d) Outdoor powerpoints – Daphne Booth raised the request for more outdoor powerpoints to charge electric mobility scooters. This will be investigated and resolved.

e) Christmas Party – there will be a Christmas Party held on Monday 22 December between 4:30pm-6:30pm to thank staff, sponsors and supporters of the Hostel. All committee members are invited along.

9. NEXT MEETING

MONDAY 9 FEBRUARY 2015 The meeting was declared closed at 4:30pm.




ENVIRONMENT/HEALTH REPORTS

E.12.1 RENEWAL OF ALCOHOL FREE ZONE IN MERRIWA

RESPONSIBLE OFFICER: Waid Crockett - General Manager

AUTHOR: Mathew Pringle - Director Environmental & Customer Services

PURPOSE The approved Alcohol Free Zone within Merriwa expired on 23 October 2014. The purpose of this report is to seek Council approval to renew its declaration of the Alcohol Free Zone for a further period of four (4) years until 23 October 2018.

RECOMMENDATION That Council adopt the re-establishment of the Alcohol Free Zone in the following area of Merriwa from midnight 23 October 2014 to midnight 23 October 2018 inclusive:

The whole of Vennacher Street from Parker Street to the southern boundary of the public swimming pool.

From the southern boundary of the public swimming pool in Vennacher Street along Solleys Lane to Bow Street.

The whole of Bow Street from Solleys Lane to the laneway behind the Merriwa RSL Club.

The whole of Bettington Street from Dutton Street to Brisbane Street.

The whole of King George V Avenue from Brisbane Street to Quigley Street.

The area bounded by Bettington Street, Vennacher Street, Solleys Lane and Bow Street.

BACKGROUND On 22 November 2010, Council renewed its declaration of the existing Alcohol Free Zone in Merriwa for a four (4) year period expiring on 23 October 2014. Council, at its meeting held on 27 October 2014, resolved as follows:

1. Council undertake public consultation in respect of the re-establishment of the Alcohol Free Zone in the following area of Merriwa in accordance with Section 644A of the Local Government Act, 1993:

The whole of Vennacher Street from Parker Street to the southern boundary of the public swimming pool.

From the southern boundary of the public swimming pool in Vennacher Street along Solleys Lane to Bow Street.

The whole of Bow Street from Solleys Lane to the laneway behind the Merriwa RSL Club.

The whole of Bettington Street from Dutton Street to Brisbane Street.

The whole of King George V Avenue from Brisbane Street to Quigley Street.




The area bounded by Bettington Street, Vennacher Street, Solleys Lane and Bow Street.

2. Be provided with a further report on the outcome of the public consultation.

Public consultation was subsequently undertaken in accordance with the resolution of Council. No submissions have been received. REPORT/PROPOSAL The guidelines for Alcohol Free Zones took effect in December 1995 and are administered under Chapter 16 of the Local Government Act 1993. Alcohol Free Zones are enforced by the Police or by local council officers. Police have the power to warn pedestrians with alcohol in these zones, confiscate alcohol and/or issue fines. The enforcement of Alcohol Free Zones reduces anti social behaviour on the streets and is beneficial to the safety and well-being of the community. OPTIONS To adopt or amend the recommendation. CONSULTATION A notice in relation to the renewal of the Alcohol Free Zone was published in the local newspaper inviting representations and objections from persons and groups in the area to be made within 14 days from when the notice is published. Consultation was also undertaken with the NSW Police Force and licensees of premises that border on, or adjoin or are adjacent to, the Alcohol Free Zone. No submissions were received in response to the public consultation. STRATEGIC LINKS a. Community Strategic Plan 2013+ The implementation of Alcohol Free Zones is consistent with the Key Focus Areas and Aspiration Goals 2 and 3 of the Community Strategic Plan “(2) Promote wellbeing, through health, education, recreation and culture for a healthy, vibrant and fulfilling life for our community; (3) Protect the natural and built environment and plan for a sustainable future for our Shire and our planet”.

The enforcement of alcohol free zones is a necessary regulatory function to minimise the potential for anti-social behaviour, vandalism and violence in public places and to ensure the safety and welfare of the community. b. Delivery Program The enforcement of Alcohol Free Zones is in accordance with the objectives for Local Government Regulation Enforcement which is to “Monitor and enforce NSW Acts and




Regulations and Council’s policies in the areas of private swimming pool safety fences, alcohol free zones and other regulatory functions”. c. Other Plans NIL. IMPLICATIONS a. Policy and Procedural Implications NIL. b. Financial Implications The approximate cost of advertising and labour for the installation of the stickers and the purchase of the updated stickers will be $500 which is provided for in the current 2014/15 budget. c. Legislative Implications The administration of Alcohol Free Zones is pursuant to Chapter 16 of the Local Government Act 1993. d. Risk Implications The re-establishment of an Alcohol Free Zone will reduce the risks to Council as the potential for anti-social behaviour, vandalism and malicious damage will be reduced. e. Other Implications NIL CONCLUSION Legislative requirements are to be met by Council and the provision of signage will help to reduce the incidence of street offences in the Aberdeen town centre and surrounding areas.

ATTACHMENTS

1 Merriwa Alcohol Free Zone

ATTACHMENT NO: 1 - MERRIWA ALCOHOL FREE ZONE ITEM NO: E.12.1





E.12.2 RENEWAL OF ALCOHOL FREE ZONE IN MURRURUNDI



PURPOSE The approved Alcohol Free Zone within Murrurundi is due to expire on 1 March 2015. The purpose of this report is to seek Council approval to advertise the proposed renewal of the Alcohol Free Zone for a further period of four (4) years until 1 March 2019.

RECOMMENDATION That Council:

1. Undertake public consultation in respect of the re-establishment of the Alcohol Free Zone in the following area of Murrurundi in accordance with Section 644A of the Local Government Act, 1993:

The whole of Mayne Street from Victoria Street to Professional Row,

All of Professional Row, Murulla Street from Liverpool Terrace to Little Street,

Haydon Street from Victoria Street to 50m east of the Railway Crossing,

Liverpool Street from Adelaide Street, west to the Riverbank,

All of Adelaide Street, Victoria Street from Haydon Street to the Great Northern Railway Line,

Albert street from Haydon Street to the Great Northern Railway Line, and

Mount Street from Little Street to Liverpool Terrace.

2. Be provided with a further report on the outcome of the public consultation.

BACKGROUND Council at its meeting held on 20 December 2010, renewed its declaration of the existing Alcohol Free Zone in Murrurundi for a four (4) year period expiring on 1 March 2015. REPORT/PROPOSAL The guidelines for Alcohol Free Zones took effect in December 1995 and are administered under Chapter 16 of the Local Government Act 1993. Alcohol Free Zones are enforced by the Police or by local council officers. Police have the power to warn pedestrians with alcohol in these zones, confiscate alcohol and/or issue fines. The enforcement of Alcohol Free Zones reduces anti social behaviour on the streets and is beneficial to the safety and well-being of the community. OPTIONS To adopt or amend the recommendation




CONSULTATION Once Council supports a proposal to re-establish an Alcohol Free Zone, a notice is published in the local newspaper inviting representations and objections from persons and groups in the area to be made within 14 days from when the notice is published. Consultation is also undertaken with the NSW Police Force and licensees of premises that border on, or adjoin or are adjacent to, the Alcohol Free Zone STRATEGIC LINKS a. Community Strategic Plan 2013+ The implementation of Alcohol Free Zones is consistent with the Key Focus Areas and Aspiration Goals 2 and 3 of the Community Strategic Plan “(2) Promote wellbeing, through health, education, recreation and culture for a healthy, vibrant and fulfilling life for our community; (3) Protect the natural and built environment and plan for a sustainable future for our Shire and our planet”.

The enforcement of alcohol free zones is a necessary regulatory function to minimise the potential for anti-social behaviour, vandalism and violence in public places and to ensure the safety and welfare of the community. b. Delivery Program The enforcement of Alcohol Free Zones is in accordance with the objectives for Local Government Regulation Enforcement which is to “Monitor and enforce NSW Acts and Regulations and Council’s policies in the areas of private swimming pool safety fences, alcohol free zones and other regulatory functions”. c. Other Plans NIL IMPLICATIONS a. Policy and Procedural Implications NIL b. Financial Implications The approximate cost of advertising and labour for the installation of the stickers and the purchase of the updated stickers will be $500 which is provided for in the current 2014/15 budget. c. Legislative Implications The administration of Alcohol Free Zones is pursuant to Chapter 16 of the Local Government Act 1993.




d. Risk Implications The re-establishment of an Alcohol Free Zone will reduce the risks to Council as the potential for anti-social behaviour, vandalism and malicious damage will be reduced. e. Other Implications NIL CONCLUSION Legislative requirements are to be met by Council and the provision of signage will help to reduce the incidence of street offences in the Murrurundi town centre and surrounding areas.

ATTACHMENTS

1 Murrurundi Alcohol Free Zone

ATTACHMENT NO: 1 - MURRURUNDI ALCOHOL FREE ZONE ITEM NO: E.12.2



Corporate Services


GENERAL ADMINISTRATION REPORTS

G.12.1 CASSILIS RODEO & CAMPDRAFT - REQUEST TO WAIVE FEES FOR PORTABLE TOILET BLOCK



PURPOSE The purpose of this report is to consider a request from Cassilis Rodeo and Campdraft to waive fees for the use of Council’s portable toilet block for the 2015 event.

RECOMMENDATION That Council not waive the fees.

BACKGROUND The Cassilis Rodeo and Campdraft Committee has written to Council seeking the waiving of the $210.00 hire fee and $220.00 security deposit that would be applicable for the hire of Council’s portable toilet block for the 2015 Rodeo. Council has in previous years provided a donation to the value of the fees payable to the Committee. The security deposit of $220.00 would be refundable to the Committee subject to meeting the conditions of hire. REPORT/PROPOSAL Council at its meeting on 27 October 2014 resolved to provide a donation of $200.00 towards the event which has subsequently been paid to the Committee. There has been other requests from other organisations to waive the fees associated with hiring the portable toilet block that Council has not agreed to. OPTIONS 1. Accept the recommendation and not waive the fees. 2. Not accept the recommendation and waive the fees. CONSULTATION Nil STRATEGIC LINKS a. Community Strategic Plan 2013+ ECONOMIC 6) Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations.


Corporate Services


19. Provide for replacement and improvement of community infrastructure through best practice and risk management.

b. Delivery Program

Facilitate healthy lifestyles through participation by and in partnership with the community in sports, cultural activities and active lifestyles.

c. Other Plans Council’s long term ten year plant replacement program. IMPLICATIONS a. Policy and Procedural Implications Duplication of donations for the same event. b. Financial Implications $210.00 fee would be applicable. c. Legislative Implications Nil d. Risk Implications Risks of providing donations outside of Council’s policy and result in additional requests being received. e. Other Implications Nil CONCLUSION The fees of $210.00 should not be waived.

ATTACHMENTS

1 Cassilis Rodeo Committee - Request for Sponsorship for 2015 Rodeo

ATTACHMENT NO: 1 - CASSILIS RODEO COMMITTEE - REQUEST FOR SPONSORSHIP FOR 2015 RODEO

ITEM NO: G.12.1



Corporate Services


G.12.2 REQUEST TO WAIVE USER FEES FOR 2014/15 MERRIWA PONY CLUB



PURPOSE The purpose of this report is to consider a request to waive the 2014/15 fees for Merriwa Pony Club.

RECOMMENDATION That Council not waive the 2014/15 fees.

BACKGROUND As part of the annual Delivery Program & Operation Plan Council sets its fees and charges for the coming year. Council charges fees and charges to all of the sporting groups that use Council’s facilities and these charges are included in the Delivery Program and Operation Plan adopted by Council on 23 June 2014. Council only recovers a small portion of the cost of running sporting facilities each year. Funds raised from the sporting ground fees are used in providing a dedicated Sports Participation Officer for the shire. The role of this officer is to assist sporting groups and encourage an active community. REPORT/PROPOSAL The Merriwa Pony Club has requested that Council consider voiding part or all of the annual fees that are due to the coming year as they will be needing all funds available for the development of the new Merriwa Cross Country Course that is in the process of being designed and will be built before mid-next year at the Merriwa race track. Council only charges nominal fees for the use of its sporting grounds with the annual charge of $580 applicable for 2014/15 for Merriwa Pony Club. In this instance it is not recommended that the fees be waived. OPTIONS 1. Accept the recommendation and not waive the fees. 2. Not accept the recommendation and waive the fees. 3. Amend the recommendation and charge a reduced amount. CONSULTATION Nil


Corporate Services


STRATEGIC LINKS a. Community Strategic Plan 2013+ ECONOMIC 6) Maintain and enhance civil infrastructure and community assets to meet the needs of current and future generations.

19. Provide for replacement and improvement of community infrastructure through best practice and risk management.

b. Delivery Program

Facilitate healthy lifestyles through participation by and in partnership with the community in sports, cultural activities and active lifestyles.

c. Other Plans Nil IMPLICATIONS a. Policy and Procedural Implications The amount is the adopted charge in Council’s Fees and Charges for 2014/15. b. Financial Implications Fees of $580.00 for 2014/15 year are included in the budget. c. Legislative Implications Nil d. Risk Implications Approving the request could lead to risks of requests coming from other sporting groups for waivers or reductions in their fees. e. Other Implications Approving the request could lead to risks of requests coming from other sporting groups for waivers or reductions in their fees. CONCLUSION The fees should not be waived.

ATTACHMENTS

1 Merriwa Pony Club - Request to void fees for 2015 - Merriwa Showground

ATTACHMENT NO: 1 - MERRIWA PONY CLUB - REQUEST TO VOID FEES FOR 2015 - MERRIWA SHOWGROUND

ITEM NO: G.12.2



Corporate Services


G.12.3 REQUEST TO WAIVE FEES - KALEIDOSCOPE KIDS - MOTOR TO MERRIWA



PURPOSE A request has been made to waive fees associated with a fund raising event for Kaleidoscope Kids.

RECOMMENDATION That Council provides a donation to the value of the fees otherwise applicable for the event.

BACKGROUND Council provided in 2014 a donation to the value of fees for the use of Merriwa Showground for fundraising for Kaleidoscope Kids. A request has been made to Council to waive fees for a “Motor to Merriwa” fundraising event for Kaleidoscope kids for 2015. The event is to raise funds for Kaleidoscope Children’s Health Network which is affiliated to John Hunter Children’s Hospital. The fundraising is endorsed as a deductible gift recipient under Item 1.1.1 Public Hospital in subdivision 30-B of the Income Tax Assessment Act 1997. REPORT/PROPOSAL The event will be held in Merriwa from Friday 27 March 2015 to Monday 30 March 2015. The event is being run in conjunction with Merriwa Rotary who are organising a number of events and meals for participants. It is proposed that Council will again support the event by providing a donation to the value of the fees being:

Hire of Merriwa Showground 26 March to 30 March 2015 - $435

Hire of Merriwa School of Arts 27 March to 29 March 2015 - $636 The event has the potential to attract a large number of participants and other to Merriwa for a number of days which would potentially add to the local Merriwa economy. OPTIONS 1. Accept the recommendation 2. Amend the recommendation 3. Reject the recommendation CONSULTATION Nil


Corporate Services


STRATEGIC LINKS a. Community Strategic Plan 2013+ SOCIAL 1) Support families, the disadvantaged, children, young people and the aged for an equitable

and caring community. 3. Advocate for, support and provide services and facilities for families, children and

young people. b. Delivery Program To effectively and efficiently manage a Shire that meets the needs of the community. c. Other Plans Nil IMPLICATIONS a. Policy and Procedural Implications Nil b. Financial Implications Donation in lieu of fees would total $1071. c. Legislative Implications Nil d. Risk Implications All events require a risk evaluation to be undertaken prior to the event. e. Other Implications Nil CONCLUSION The event has the potential to add to the Merriwa economy and should be supported.

ATTACHMENTS

1 Paul Garland - Request for Donation for Motor to Merriwa - Kaleidoscope Kids 2015

2 Paul Garland - Kaleidoscope Kids - Additional Information for request to waive fees for Merriwa Showground and Merriwa School of Arts - March 2015

ATTACHMENT NO: 1 - PAUL GARLAND - REQUEST FOR DONATION FOR MOTOR TO MERRIWA - KALEIDOSCOPE KIDS 2015

ITEM NO: G.12.3


Monday, 17 November 2014

The General Manager

Upper Hunter Shire Council

I would like to request that council make a donation to cover the cost of the hire of the Merriwa

Showground and the School of Arts Hall for the duration of the “Motor to Merriwa” fundraising

event for Kaleidoscope Kids for 2015.

Our organisation is a not-for-profit fundraiser solely for Kaleidoscope Kids

The venues are already booked

We look forward to your favourable reply

Pau Garland

ATTACHMENT NO: 2 - PAUL GARLAND - KALEIDOSCOPE KIDS - ADDITIONAL INFORMATION FOR REQUEST TO WAIVE FEES FOR MERRIWA SHOWGROUND AND MERRIWA SCHOOL OF ARTS - MARCH 2015

ITEM NO: G.12.3



Corporate Services


G.12.4 REQUEST TO WAIVE FEES - CASSILIS PUBLIC SCHOOL



PURPOSE This report will consider a request for the waiving of fees for use of the Cassilis Community Hall for the 2014 Annual School Performance/Presentation Night.

RECOMMENDATION That Council provide a donation to the Cassilis Public School to the value of the fees applicable, totaling $40.00, for the use of the Cassilis Community Hall on 15 December 2014.

BACKGROUND Council has provided assistance in the past to the Cassilis Public School by providing the use of Council’s facilities at no charge. A request has been made for the waiving of fees for the annual presentation night that is being held on 15 December 2014. REPORT/PROPOSAL Cassilis Public School uses the Community Hall annually for their school presentation. There are no other facilities in Cassilis to hold the event. OPTIONS 1. Agree to provide a donation to the value of the fees chargeable. 2. Decline the request and charge the event as per the adopted fees and charges. CONSULTATION Nil STRATEGIC LINKS a. Community Strategic Plan 2013+ SOCIAL 2) Promote wellbeing, through health, education, recreation and culture for a healthy, vibrant and fulfilling life for our community. b. Delivery Program

Facilitate partnerships which create and support a caring community. c. Other Plans Nil


Corporate Services


IMPLICATIONS a. Policy and Procedural Implications The request fits within Council’s donation policy. b. Financial Implications The current Delivery Program and Operational Plan has a Donation/Sponsorship budget of $100,400. Under the preferred option, the financial implications will be $40.00 which is available with the budget. c. Legislative Implications Nil d. Risk Implications All events require a risk evaluation to be undertaken prior to the event. e. Other Implications Nil CONCLUSION The recommendation is to provide a donation to the Cassilis Public School to the value of the fees payable for use of the Cassilis Community Hall on 15 December 2014.

ATTACHMENTS

1 Cassilis Public School - Booking Cassilis Community centre - Annual School performance - request to waive fees

ATTACHMENT NO: 1 - CASSILIS PUBLIC SCHOOL - BOOKING CASSILIS COMMUNITY CENTRE - ANNUAL SCHOOL PERFORMANCE - REQUEST TO WAIVE FEES

ITEM NO: G.12.4





G.12.5 REQUEST TO WAIVE ONSITE SEWAGE MANAGEMENT APPLICATION FEES



PURPOSE The purpose of this report is to consider a request to waive the application and registration fees associated with the installation of a new onsite sewage management system at the Scone Pistol Club.

RECOMMENDATION That Council not waive the fees for a new onsite sewage management system at Scone Pistol Club.

BACKGROUND Council has received a written request from the Scone Pistol Club to waive the application and registration fees associated with the installation of a new onsite sewage management system. The application and registration fees total $665.00. The Scone Pistol Club is a not-for-profit organization with currently about 28 members. The club has been operating in Scone for over thirty (30) years. The club’s onsite sewage management system has been damaged over time and is in need of replacement. The toilets have not been able to be used for a number of years which has caused discomfort to current members and is a deterrent for potential new members. The club received a grant from the NSW Office of Communities Safe Shooting Grant Program to repair the sewerage system earlier this year, however, the club is struggling financially and will need to invest funds in upgrading other infrastructure in the near future. REPORT/PROPOSAL Council’s application and inspection fees for onsite sewage management systems are in place to allow Council to recover the costs of assessing and inspecting systems to ensure compliance with the Local Government Act 1993. Similarly the annual registration fee is used by Council to fund its audit program of onsite sewage management systems throughout the Shire. As the administration of onsite sewage management systems is a statutory function of Council, it is important that Council recover its costs to ensure that its statutory obligations are met. Furthermore, Council should avoid setting a precedent by waiving fees for this type of activity. Accordingly, it is considered that Council should not waive the fees in this instance.




OPTIONS 1. Accept the recommendation and not waive the fees. 2. Not accept the recommendation and waive the fees. 3. Amend the recommendation and charge a reduced amount. CONSULTATION Nil STRATEGIC LINKS a. Community Strategic Plan 2013+ ENVIRONMENTAL 3) Protect the natural and built environment and plan for a sustainable future for our Shire

and our planet.

11. Provide efficient and effective advisory, assessment and regulatory services focused on being customer friendly, responsive and environmentally responsible.

b. Delivery Program

Ongoing implementation of requirements of on-site waste disposal legislation and on-site wastewater management guidelines.

Continue with the inspection program of all on-site waste management systems within the Shire to ascertain their impact on the environment.

c. Other Plans Nil. IMPLICATIONS a. Policy and Procedural Implications Nil. b. Financial Implications Application and registration fees totaling $665.00 would be payable to Council if the fees are not waived. c. Legislative Implications Nil.




d. Risk Implications Approving the request could lead to risks of requests coming from other sporting or community groups for waivers or reductions in their fees. e. Other Implications Nil. CONCLUSION The fees should not be waived.

ATTACHMENTS

1 Letter from Scone Pistol Club

ATTACHMENT NO: 1 - LETTER FROM SCONE PISTOL CLUB ITEM NO: G.12.5



Office of General Manager


G.12.6 NAMING OF ABERDEEN SKATE PARK


AUTHOR: Robyn Cox - Executive Personal Assistant

PURPOSE The purpose of this report is to consider the naming of the Aberdeen Skate Park.

RECOMMENDATION That Council name the Aberdeen Skate Park “Deen City Skate Park”.

BACKGROUND The Deen City Youth Group has been meeting, fundraising and planning for an Aberdeen skate park for over three years.

Aberdeen Skate Park has been unofficially opened. Council plans to have an official opening and naming ceremony in January. The $110,000 skate park was funded by the Upper Hunter Shire Council ($60,000) NSW Government Funding under the 2013/14 Sport and Recreation Participation and Facility Grant Program ($25,000), and fundraising by the Deen City Youth Group ($25,000) supported by Aberdeen Lions Club, parents, businesses, community, the Police Youth Liaison Officer and Council.

REPORT/PROPOSAL A public competition to name the skate park was held and the following entries were received from three sources:

Aberdeen Fun Park / Complex

Aberdeen Leisure Park / Centre

Aberdeen Recreation Destination / Complex

Aberdeen Recreation Park

Aberdeen Youth Destination Park

Community Leisure Complex

Deen City Complex

Fred Day Skate Park The name Deen City Skate Park acknowledges the community group who worked toward the skate park. ‘Deen City’ is an abbreviation of Aberdeen that the group used. Rather than calling it a ‘complex’ it needs to be identified as just the skate park component. The skate park is just one of a number of facilities planned for Jefferson Park. It is only the skate park that is being named rather than the whole complex. Subsequent facilities, for example, a learn to ride track, could also be individually named. The winning submission will receive a prize of a donated skateboard at the official opening.




OPTIONS 1. Name the Aberdeen Skate Park “Deen City Skate Park”. 2. Select an alternative name for the skate park. CONSULTATION

Community Project Manager Communications Officer

STRATEGIC LINKS a. Community Strategic Plan 2013+ SOCIAL 2) Promote wellbeing, through health, education, recreation and culture for a healthy, vibrant

and fulfilling life for our community. 7. Facilitate healthy lifestyles through participation by and in partnership with the

community in sports and cultural activities.

b. Delivery Program To provide educational, recreational, sporting and cultural opportunities for residents and visitors. c. Other Plans Nil IMPLICATIONS a. Policy and Procedural Implications COUNCIL PROPERTIES – POLICY – Naming of Community Facilities b. Financial Implications Signage costs. c. Legislative Implications Nil d. Risk Implications Nil e. Other Implications Nil




CONCLUSION Council will consider suggestions put forward through a public competition to name the Aberdeen Skate Park before its official opening in the New Year.

ATTACHMENTS

There are no enclosures for this report


Corporate Services


G.12.7 CRIME PREVENTION PLAN

RESPONSIBLE OFFICER: Kerri Cone - Manager Community Services

AUTHOR: Heather Ranclaud - Community Services Officer - Murrurundi

PURPOSE At the November meeting of Council, the draft Crime Prevention Plan was endorsed. The NSW Department of Justice has advised that the plan needs to be on public exhibition for 28 days. There also needs to be a period of 42 days for public comment and submissions, which begins on the first day of public exhibition.

RECOMMENDATION That Council places the Crime Prevention Plan on Public Exhibition for a period of 28 days and allow 42 days for public comment and submissions.

BACKGROUND The Crime Prevention Plan is one of a suite of plans and strategies overseen by Council’s Community Services Committee. REPORT/PROPOSAL

Following the period of public exhibition, the Crime Prevention Plan may be endorsed by the NSW Department of Justice which will enable Council to apply for funding to implement actions identified in the plan.

OPTIONS To adopt the recommendation or determine otherwise. CONSULTATION

NSW Department of Justice STRATEGIC LINKS a. Community Strategic Plan 2013+ From page10 of the Community Strategic Plan 2013+: To exercise community leadership b. Delivery Program From page 106 of the DPOP: To update the crime prevention plan ensuring it remains relevant c. Other Plans Nil


Corporate Services


IMPLICATIONS a. Policy and Procedural Implications N/A b. Financial Implications N/A c. Legislative Implications N/A d. Risk Implications N/A e. Other Implications N/A CONCLUSION All submissions and comments will be tabled at the Community Services Committee meeting in February 2015.

ATTACHMENTS

There are no enclosures for this report

Report To Confidential Ordinary Council Meeting 15 December 2014



CONFIDENTIAL REPORTS

CR.12.1 AUSTRALIA DAY 2015 - AWARDS


AUTHOR: Robyn Cox - Executive Personal Assistant

This matter is considered to be confidential under Section 10A(2) (a) of the Local Government Act, as it deals with personnel matters concerning particular individuals.

PURPOSE The purpose of this report is to ratify the recommendations made by the Scone & Aberdeen, Merriwa, and Murrurundi District Australia Days for the 2015 Australia Day Awards and determine recipients of the Upper Hunter Shire Citizen and Young Citizen Awards.


Corporate Services


CR.12.2 SCHOOL ACHIEVEMENT AND CREATIVE ARTS EXCELLENCE AWARDS


AUTHOR: Kerri Cone - Manager Community Services

This matter is considered to be confidential under Section 10A(2) (a) of the Local Government Act, as it deals with personnel matters concerning particular individuals.

PURPOSE The purpose of this report is to inform Council of the young people from Upper Hunter Shire nominated by their schools to receive the School Achievement Awards and Creative Arts Awards on Australia Day 2015.


Technical Services


CR.12.3 TENDER - WATER MAIN REPLACEMENT AND SEWER RISING MAIN INSTALLATION



This matter is considered to be confidential under Section 10A(2) (d i) of the Local Government Act, as it deals with commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it.

PURPOSE This report will be provided to Councillors in its entirety following the evaluation process which is expected to be completed by Thursday, 11 December 2014.

Council Meeting Agenda - Upper Hunter Shire...

Documents

Transcript of Council Meeting Agenda - Upper Hunter Shire...