Council Meeting Agenda 1 July 2015

Ordinary Meeting

Council Chambers Date: 1 July 2015

Time: 9:00am

AGENDA

THE ORDINARY MEETING OF THE MAREEBA SHIRE COUNCIL WILL BE HELD AT COUNCIL CHAMBERS, ON WEDNESDAY, 01 JULY 2015 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

PETER FRANKS CHIEF EXECUTIVE OFFICER

Mareeba Shire Council - Agenda Wednesday 01 July 2015

ORDER OF BUSINESS MEMBERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE/ABSENCE ON COUNCIL BUSINESS BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/CONFLICTS OF INTEREST CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING DEPUTATIONS AND DELEGATIONS CORPORATE AND COMMUNITY SERVICES ............................................................................... 5

REGIONAL LAND USE PLANNING ............................................................................................ 5 ITEM-1 Extension to relevant period - Cairns Plywoods Pty Ltd - Reconfiguring a Lot

Subdivision (1 into 14 Lots + balance area) Lo 200 SP216456 - Marinelli Drive, Mareeba - REC/10/0044 ........................................................................................... 5

FINANCE .................................................................................................................................. 27 ITEM-2 Sundry Debtors ...................................................................................................... 27

COMMUNITY WELLBEING....................................................................................................... 29 ITEM-3 Re-funding Offer for Street to Home and Homestay Services ................................. 29

INFRASTRUCTURE SERVICES .................................................................................................. 33

TECHNICAL SERVICES ........................................................................................................... 33 ITEM-4 Tender Evaluation TMSC2015-03 Pre-Qualified Suppliers - Infrastructure

Services ................................................................................................................. 33

WATER & WASTE .................................................................................................................... 43 ITEM-5 Sewer Overflow Policy ............................................................................................ 43

CHIEF EXECUTIVE OFFICER ..................................................................................................... 55

ITEM-6 Recycling Petition ................................................................................................... 55

ITEM-7 Ravenshoe Appeal ................................................................................................. 59

ITEM-8 Service Level Review and Organisational Structure CONFIDENTIAL ................... 61

BUSINESS WITHOUT NOTICE .................................................................................................... 63

NEXT MEETING OF COUNCIL .................................................................................................... 63


CORPORATE AND COMMUNITY SERVICES

REGIONAL LAND USE PLANNING

ITEM-1 EXTENSION TO RELEVANT PERIOD - CAIRNS PLYWOODS PTY LTD - RECONFIGURING A LOT SUBDIVISION (1 INTO 14 LOTS + BALANCE AREA) LO 200 SP216456 - MARINELLI DRIVE, MAREEBA - REC/10/0044

DOCUMENT INFORMATION

MEETING: Ordinary

MEETING DATE: 1 July 2015

REPORT OFFICER’S TITLE: Senior Planner DEPARTMENT: Corporate and Community Services

FILE NO REC/10/0044 AREA 49.3326 hectares

LODGED BY Twine Surveys Pty Ltd OWNER Cairns Plywoods Pty Ltd

PLANNING SCHEME

Mareeba Shire Planning Scheme 2004 (Amendment no. 01/11)

ZONE Residential zone

LEVEL OF ASSESSMENT

Code Assessment

SUBMISSIONS n/a

ATTACHMENTS: 1. Negotiated Decision Notice dated 13 July 2011

2. Applicant’s request to extend relevant period dated 22 June 2015

APPLICATION PREMISES

APPLICANT Cairns Plywoods Pty Ltd ADDRESS Marinelli Drive, Mareeba

DATE REQUEST FOR EXTENSION OF RELEVANT PERIOD LODGED

22 June 2015 RPD Lot 200 on SP216456

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Reconfiguring a Lot - Subdivision (1 into 14 lots plus balance area)


EXECUTIVE SUMMARY

Council approved a development application described in the above application details at its meeting held on 2 March 2011, subject to conditions. A subsequent request for a Negotiated Decision Notice was approved on 6 July 2011. The application was code assessable and was not required to undergo public notification. Twine Surveys Pty Ltd on behalf of the applicant has subsequently lodged an application to extend the relevant period from 13 July 2015 to 3 October 2018 (Attachment 2). To date, no development works have commenced on site in relation to the approval. Development Approval REC/10/0044 covers Stages 4A and 4B of Marinelli Estate. A separate development approval (DA/14/0028) covers Stage 6 and remains current until 3 October 2018. The extension sought for REC/10/0044 would align its currency period with that of the Stage 6 approval. An informal policy position has been established by Council officers whereby un-commenced development will be recommended for a maximum two (2) year extension and commenced development recommended for four (4) year extension. The applicants request for an extension till 3 October 2018 is inconsistent with this informal policy position as the development has not commenced; however, considering the approved development is part of the larger Marinelli Estate subdivision, and that the requested extension will align the approval's currency period with other stages of Marinelli Estate, the requested extension is considered reasonable in this instance. It is therefore recommended that the application be approved in full.

OFFICER'S RECOMMENDATION

“1. That in relation to the application to extend the relevant period for the following development approval:

and in accordance with the Sustainable Planning Act 2009,

(A) The relevant period be extended from 13 July 2015 to 3 October 2018.

2. A Notice of Council’s decision be issued to the applicant advising of Council’s decision”.

APPLICATION PREMISES

APPLICANT Cairns Plywoods Pty Ltd ADDRESS Marinelli Drive, Mareeba

DATE REQUEST FOR EXTENSION OF RELEVANT PERIOD LODGED

22 June 2015 RPD Lot 200 on SP216456

TYPE OF APPROVAL

Development Permit

PROPOSED DEVELOPMENT

Reconfiguring a Lot - Subdivision (1 into 14 lots plus balance area)


THE SITE

The subject land is described as Lot 200 on SP216456, Parish of Tinaroo, County of Nares, situated at Marinelli Drive, Mareeba. Lot 200 on SP216456 has an area of 49.33 hectares with frontages of approximately 32 metres to Marinelli Drive and 20 metres to Luisa Circuit. Both roads are constructed to bitumen sealed standard, including kerb and channel. Access to the land is currently available off both roads. The application consists of Stage 4 of the Marinelli Estate subdivisional development. Stage 4 covers an area of approximately 1.74 hectares. The balance area of Lot 200 will be further developed in future stages. A dwelling house is established on the subject land; well outside the area to be developed as Stage 4. The Stage 4 area has been cleared of vegetation and is not significantly threatened by any natural hazards. Adjoining properties within Marinelli Estate are all zoned residential. Land adjoining the western boundary is zoned Future Residential. Dwelling houses are established on most adjoining properties.

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.


Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

BACKGROUND AND CONTEXT

Council, at its Ordinary Meeting on 2 March 2011, approved an application made by Twine Surveys Pty Ltd on behalf of Cairns Plywoods Pty Ltd (the applicant) for Reconfiguring a Lot - Subdivision (1 into 14 Lots plus balance area) over land described as Lot 200 on SP216456, Parish of Tinaroo, situated at Marinelli Drive, Mareeba. A subsequent request for a Negotiated Decision Notice was approved on 6 July 2011 (Attachment 1). The application was code assessable and was not required to undergo public notification. Twine Surveys Pty Ltd on behalf of the applicant has subsequently lodged an application to extend the relevant period from 13 July 2015 to 3 October 2018 (Attachment 2). To date, no development works have commenced on site in relation to the approval. Development Approval REC/10/0044 covers Stages 4A and 4B of Marinelli Estate. A separate development approval (DA/14/0028) covers Stage 6 and remains current until 3 October 2018. The extension sought for REC/10/0044 would align its currency period with that of the Stage 6 approval. An informal policy position has been established by Council officers whereby un-commenced development will be recommended for a maximum two (2) year extension and commenced development recommended for four (4) year extension.


The applicants request for an extension till 3 October 2018 is inconsistent with this informal policy position; however, considering the approved development is part of the larger Marinelli Estate subdivision, and that the requested extension will align the approval's currency period with other stages of Marinelli Estate, the requested extension is considered reasonable in this instance.

ASSESSMENT AND DECISION REQUIREMENTS Assessment rules Section 388 of SPA requires that Council must have regard to:

the consistency of the approval, including its conditions, with the current laws and policies applying to the development, including, for example, the amount and type of infrastructure contributions, or charges payable under chapter 8, part 1. If a new application was lodged for this proposal it would be assessed against substantially the same planning instruments as was the original development application. The most notable change has been the consolidation of multiple State planning policies into a single State Planning Policy. The underlying policy intent has not been significantly changed.

the community’s awareness of the development approval The original development application was Code Assessable and therefore was not subject to public notification.

whether, if the request were refused – (i) further rights to make a submission may be available for a further development

application; and (ii) the likely extent to which those rights may be exercised; A further development application would be Code Assessable and therefore not be subject to public notification.

the views of any concurrence agency for the approval given under section 385. The original application did not trigger referral to any Concurrence Agencies.

Date Prepared: 23 June 2015


ATTACHMENT 1


ATTACHMENT 2


FINANCE

ITEM-2 SUNDRY DEBTORS DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Finance DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The purpose of this report is to request Council's approval to write off a sundry debtor charge.


"That Council write off the bad debt as detailed in this report as unrecoverable."

BACKGROUND

Kagara Zinc Ltd owes an amount of $158,358.06 which was for works done to Almaden/Ginerella/Sundown Road Service, for the period November 2009 to January 2012, as per a Memorandum Of Understanding with Tablelands Regional Council. Kagara Zinc Ltd entered Voluntary Administration on 29 April 2012. Council lodged a formal proof of debt or claim form with the administrators on 7 September 2012. The total write off amount of $158,358.06, has already been provided for in Council's Balance Sheet by way of a provision for doubtful debt as at 30 June 2014. This write off will therefore not affect the operating results for 2014/15.

LINK TO CORPORATE PLAN

Nil

CONSULTATION

Internal Director Corporate and Community Services Financial Accountant External Nil


LEGAL AND RISK IMPLICATIONS (STATUTORY BASIS, LEGAL AND RISKS)

Nil

POLICY IMPLICATIONS

Nil

FINANCIAL & RESOURCE IMPLICATIONS

Capital Nil Operating Nil Is the expenditure noted above included in the 2015/2016 budget?

N/A

If not you must recommend how the budget can be amended to accommodate the expenditure N/A

IMPLEMENTATION/COMMUNICATION

Nil

ATTACHMENTS



COMMUNITY WELLBEING

ITEM-3 RE-FUNDING OFFER FOR STREET TO HOME AND HOMESTAY SERVICES


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Community Wellbeing DEPARTMENT: Corporate and Community Services

EXECUTIVE SUMMARY

The Department of Housing and Public Works have advised Council of their intentions to offer new contracts for Street to Home and Homestay to extend the programs from September 2015 to June 2018. This report is to consider the implications of the re-funding offer proposed by the department and options available by Council to manage the program extensions.


"That Council accept the proposed re-funding offer for the Street to Home and Homestay services with the Department of Housing and Public Works, on the basis that the contracts be sub-contracted to Mareeba Community Housing Company (MCHC)." BACKGROUND Council is funded by the Department of Housing and Public Works to deliver Street to Home and Homestay services and these contracts are currently operating on an extension until 30 September 2015. The department previously advised it intended conducting a competitive procurement process to award new two year contracts and in accordance with the Council resolution of 17 December 2014, the department was advised that Council will not be tendering for future contracts for the delivery of these services, but would support a tender by the Mareeba Community Housing Company for future contracts. Council does currently have subcontracting arrangements in place whereby the Mareeba Community Housing Company is managing the day to day operations of these two programs until 30 September 2015. New advice was received from the department on Thursday 18 June 2015, whereby Council was informed that there will not be a competitive procurement process conducted, and instead, proposes to offer Mareeba Shire Council two new contracts to June 2018. Mareeba Community Housing Company has stated in writing it is happy to extend the subcontracting arrangements to manage the delivery of these services to June 2018, if Council was to accept the re-funding offer proposed by the department.


1. Transitioning Housing Support Services to Community Management Mareeba Shire Council has a funding agreement with the Department of Housing and Public Works for $1,124,641 to deliver the Street to Home and Homestay services to 30 September 2015. On 17th December 2014, Council resolved to (in part): "1. Implement new governance arrangements for the following externally funded services for which Council does not intend to tender for any future contracts:

Homestay

Street To Home." Consequently, contractual arrangements were put in place for Mareeba Community Housing Company (MCHC) to manage the day to day operations of the two housing services after negotiations with the Department of Housing and Public Works. Council would support the Company tendering for future contracts and the subcontracting arrangements help to strengthen the Company's bid as it gains experience in the delivery of these services. On 17 June 2015 Council resolved to extend the subcontracting arrangements with Mareeba Community Housing Company to 30 September 2015 while the department conducts a competitive procurement process to award new contracts across the state. Considerable work has been done to set up the new subcontracting arrangements whereby Mareeba Community Housing Company will assume most of the responsibility for delivering the services, including employing staff. Under these new subcontracting arrangements, Council's role is one of contract manager rather than service provider/manager and the costs associated with the contract manager role are fully costed and covered by the grant funds. Council and Mareeba Community Housing Company enjoy a close and productive community partnership whereby resources have been able to be directed to respond to emerging needs in a timely and appropriate manner which means that Council has not had to draw on its own resources. The Company has indicated it welcomes Council's input to identifying and planning for community needs. 2. Re-funding Proposal by Department of Housing and Public Works Departmental Officers have advised they are seeking approval to proceed with a state-wide re-funding process to June 2018 for organisations funded for Specialist Homelessness Services and following approval, the department will be contacting Council regarding a new funding offer regarding the programs it is currently funded to deliver. Officers are seeking final clarification from Council that it does not wish to accept the potential refunding offer and if so, then a competitive procurement process will be conducted to award this particular contract for the Tablelands region. 3. Implications of Re-funding Proposal 3.1 Risk of funding amount reducing Departmental Officers have expressed some concern that if the status quo is not maintained, this could provide the opportunity for the department to reassign funding or a portion of the


funding to another region with high homelessness needs before the open tender process is conducted. 3.2 External provider winning the tender Departmental Officers also advised that Mareeba Community Housing Company will be competing with Cairns-based providers and large external providers as the Street to Home contract for the Tablelands is considered a large and lucrative contract. They stated there is no new money available and a state-wide tender process is not being conducted, therefore, a competitive procurement process held to award these contracts will attract a high level of interest from external providers across the state. Whilst the larger providers tend to have extensive experience in delivering homelessness services, they have little local knowledge, few connections to local communities and centralised decision-making. Should a large external provider win the contract, the opportunity for Council to partner and influence the provider's timely response to using these resources to address emerging issues, is likely to be significantly less than with current subcontracting arrangements with Mareeba Community Housing Company, as evidenced by the recent Kuranda experience. 3.3 Impact on Mareeba Community Housing Company The department has said it would be happy to support an extension of the subcontracting arrangements between Council and Mareeba Community Housing Company if Council was agreeable to a refunding arrangement with the department. The department's view is that this would assist MCHC to gain more experience in managing the homelessness services which would place it in a stronger position in two years' time when the contracts become due for renewal. Mareeba Community Housing Company has stated in writing it is happy to extend the subcontracting arrangement to June 2018. The Company has indicated it would prefer an extension of the subcontracting arrangements as it appreciates the current partnership arrangement with Council and values the support and input by Council and it would be very difficult for the Company to prepare a quality tender in the two week time-frame the tender process will require. 3.4 Impact on Council As MCHC takes on more and more responsibilities for managing the day to day operations of Street to Home and Homestay, especially the employment of staff, the impost on Council and the Community Wellbeing Group is reducing significantly. The final subcontracting arrangements are being put into place now for the current 3 month contract extension, and extending these to June 2018 will require minimum additional work. Council's role will be one of contract manager but due to the enduring partnership with the Company, will be able to influence the allocation of resources for timely responses to emerging community needs. The costs of Council's contract manager role will be met by the grant funds.


COM 3 Encourage the building of strong partnerships with community, private sector and government so as to build community capacity and develop strategies to encourage and support leadership and self-responsibility in the community


CONSULTATION

Internal Director Corporate and Community Chief Executive Officer External Regional Manager, Department of Housing and Public Works Contracts Director, Department of Housing and Public Works Manager, Mareeba Community Housing Company


Nil

POLICY IMPLICATIONS

Nil



Grant funds to 30 September 2015 included in budget and any future re-funding to be added at Budget Review. There will be no additional cost to Council for entering into these new contracts. If not you must recommend how the budget can be amended to accommodate the expenditure NIL


Nil

ATTACHMENTS

1. Nil Date Prepared: 22 June 2015


INFRASTRUCTURE SERVICES

TECHNICAL SERVICES

ITEM-4 TENDER EVALUATION TMSC2015-03 PRE-QUALIFIED SUPPLIERS - INFRASTRUCTURE SERVICES


MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

Tenders have been invited for relevant trades and professionals to register with Mareeba Shire Council as Pre-Qualified Suppliers in the following categories:

The panel of providers proposed to be empanelled are essentially the contractors who have historically provided services to Council. The tender and empanelment process is to formalise within the adopted procurement policy framework, transparent terms of engagement.

Consulting Engineering Services Civil Engineers & Structural

Engineers Garden Maintenance

Concreters Design Drafters Gas Fitter

Fencing Contractors Surveyors Glazing

Electrical - General and Industrial Technical Officers Locksmiths

Plastic Welding and Fabrication Project Managers Painting

Emergency Gen Sets Mechanical Geotechnical Consultants Plasterers

Telemetry Electrical, Telemetry and SCADA Pavement Testing Services Plumbing

PLC System Engineers Air-Conditioning Refrigeration

Pump Supply Service and Maintenance Asbestos Removal Removalist

Supply Coarse Washed Sand and Road Base Building General Roofing and Guttering

Motor Rewinding Cabinet Makers Rollers Doors

General Engineering and Fabrication Carpenters Security Screens

Commercial Diving Services Carpet Cleaners Septic Pumping

Tree Loppers Cleaning Internal Sign Writers

Tiling and Paving Cleaning External Upholsterer

Waste Removal Fencing Flooring/Restoration

Waterproofing / Sealing



"That Council empanel the attached register of Prequalified Suppliers to provide the following trade services to the Infrastructure Services Department for the period 1 July 2015 to 30 June 2017:

"

BACKGROUND

In an attempt to underpin the decision making process for the selection of contractors with a transparent process, officers determined it was desirable to invite suitably qualified contractors to become Pre-Qualified Suppliers. The invitation was in the form of a tender in accordance with the Procurement Policy 2014/2015 which sets out within Section 4.1 - Sound Contracting Principles and in particular Section 4.2 Value for Money Open, 4.3 Open and Effective Competition and Section 4.6 Ethical behaviour and fair dealing. The tender documentation advertised is attached for the information of Council:

• Part 1 - Table of Contents • Part 2 - Specification • Part 3 - Tender Response • Part 4 - General Conditions of Contract for the Supply of Trade Services by Tender

CONSULTATION

Internal Council's Tenders and Contracts Officer Procurement Officer External Contractors


Nil

Consulting Engineering Services Civil Engineers & Structural

Engineers Garden Maintenance

Concreters Design Drafters Gas Fitter

Fencing Contractors Surveyors Glazing

Electrical - General and Industrial Technical Officers Locksmiths

Plastic Welding and Fabrication Project Managers Painting

Emergency Gen Sets Mechanical Geotechnical Consultants Plasterers

Telemetry Electrical, Telemetry and SCADA Pavement Testing Services Plumbing

PLC System Engineers Air-Conditioning Refrigeration

Pump Supply Service and Maintenance Asbestos Removal Removalist

Supply Coarse Washed Sand and Road Base Building General Roofing and Guttering

Motor Rewinding Cabinet Makers Rollers Doors

General Engineering and Fabrication Carpenters Security Screens

Commercial Diving Services Carpet Cleaners Septic Pumping

Tree Loppers Cleaning Internal Sign Writers

Tiling and Paving Cleaning External Upholsterer

Waste Removal Fencing Flooring/Restoration

Waterproofing / Sealing


POLICY IMPLICATIONS

Compliance with relevant legislation and Council Procurement Policy.


Capital Nil Operating There is opportunity to favorably influence maintenance costs by selecting high performing, cost effective contractors to augment Council's resources Is the expenditure noted above included in the 2015/2016 budget?

Nil

If not you must recommend how the budget can be amended to accommodate the expenditure Nil


Nil

ATTACHMENTS

1. TMSC2015-03 Part 2 – Specifications; 2. List of Tenderers.



ATTACHMENT 1


ATTACHMENT 2


WATER & WASTE

ITEM-5 SEWER OVERFLOW POLICY DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Manager Water and Waste DEPARTMENT: Infrastructure Services, Water and Waste Group

EXECUTIVE SUMMARY

Mareeba Shire Council (Council) does not currently have a Sewer Overflow Policy in place. Recent overflow events and general recommendations from the Office of the Queensland Ombudsman and DEHP highlight the need for a policy to:

Provide guidance in order to meet the “general environmental duty” in regard to management of sewer overflows; and

Raise the awareness of Council's employees regarding their obligations and duties in regard to management of sewer overflows.

This report introduces a proposed new policy for Council adoption.


"That Council adopt the attached Sewer Overflow Policy to enable Council to meet best practice for managing sewer overflow events and to minimise the impact on the community and environment from these events."

BACKGROUND

Council owns and operates two sewerage reticulation networks; Mareeba and Kuranda. A sewerage network is comprised of the pipes, manholes, pump stations and treatment plants. Occasionally, an overflow may occur from sewage pump stations, overflow structures and other ancillary works as a result of:

Excessive rainfall;

System blockages;

Power failure;

Accidental damage to, or failure of, pump station or ancillary equipment;

Planned shutdown of equipment; or

Other emergencies.


Overflows are a necessary safety feature of a sewerage network. However, overflows have the potential to cause environmental harm by entering waterways and by causing an environmental nuisance. Regulation of this issue has had a complicated history. In 2009, the then Queensland Department of Environment and Heritage Protection (DEHP) introduced regulation and guidelines dealing with pump stations. Since then, regulation has changed in response to industry criticism. Industry and DEHP are now progressing towards a Code of Practice to manage the issue. In 2009, the Queensland Water Directorate provided service providers with policy and manual templates in order to comply with regulatory guidelines to reduce the environmental impacts from sewerage infrastructure overflows. Development of these documents allowed providers to demonstrate their general environmental duty. In order for Council to fulfil its environmental obligations, a policy and an emergency manual, based on the abovementioned templates, is to be developed for staff. It is envisaged that the proposed policy and documents will fulfil the requirements of the Industry Code of Practice. Furthermore, in 2014 the Office of the Queensland Ombudsman recommended that all councils should have procedures in place to guide the response to sewage spills. This came as a result of a complaint about a sewage overflow event affecting private property. The recommendation aimed to help officers respond in a consistent and appropriate way and help progress any claim or complaint process that may follow. Recent overflow events have also highlighted the need to have procedures in place for officers to consistently deal with these events.


ENV 2 - Maintain a proactive response to public health and safety matters including incorporating CPTED (Crime Prevention Through Environmental Design) principles in town centres and commercial developments. ENV 5 - Prepare an environmental scorecard to ascertain the current status of the natural environment in the Shire and to inform Council's response to environmental management and sustainability and the development of protection and conservation plans. ECON 3 - Undertake the management of Council's assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Director Infrastructure Services Manager Water and Waste Environmental Compliance Officer Supervisor Reticulation Engineer Water and Waste


External DEHP


The adoption and implementation of this policy will reduce Council's liability in respect of overflow events causing damage to private property and harm to the community and environment.

POLICY IMPLICATIONS

It is proposed to develop a MSC Sewer Overflow Policy.



Nil

If not you must recommend how the budget can be amended to accommodate the expenditure Nil


The Water and Wastewater Reticulation staff attended training on 11 June 2015 which covered environmental awareness with special regard to sewage overflow events.

ATTACHMENTS

1. Sewer Overflow Policy Date Prepared: 12 June 2015


CHIEF EXECUTIVE OFFICER

ITEM-6 RECYCLING PETITION DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Chief Executive Officer DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

This report introduces a petition which was delivered to Council on 12 June 2015 with additional documents delivered to Council on 16 June 2015, requesting Council introduce a Kerb-Side Recycling Collection Service.


"That Council receive the petition."

BACKGROUND

In terms of Council’s Standing Orders Council has three (3) options with regard to petitions that are tabled and these are:

1. The petition be received and consideration stand as an order of the day for the meeting; or for a future meeting; or

2. Petition be received and referred to a committee or officer for consideration and a report to the local government; or

3. The petition not be received. The petition meets the requirements as per the Standing orders, in that it is legible and has more than 10 signatures. A campaign to raise public awareness with regard to recycling within Mareeba Shire Council has been conducted since November 2014 by a group of supporters within the Mareeba Shire. This group have taken a petition for "Mareeba Shire Council to introduce a Kerb-side Recycling Collection Service." Council has resolved to send out a letter to all Ratepayers to establish the levels of interest in participating in a voluntary Kerb-side Recycling Collection Service. This letter will provide details of the costs etc and if sufficient interest is shown to make the service viable it will be introduced. A report will be tabled to Council once the survey has been completed.


The covering letter of the Petition is attached as part of this report. The Petition itself, with all the signatures, will be available for inspection at the Council Meeting.


ECON 3 - Undertake the management of Council’s assets in accordance with the long term asset management plans developed for all infrastructure asset classes to ensure the Shire's infrastructure networks are maintained and renewed to maximise their long term benefit to industry and the community.

CONSULTATION

Internal Mayor Chief Executive Officer Director Infrastructure Services External Nil


Nil

POLICY IMPLICATIONS

Nil


Capital Nil Operating Nil


Will be notified of Council's decision.

ATTACHMENTS

1. Letter to Mareeba Shire Council enclosing petition The Petition with all the signatures will be available for inspection at the Council Meeting.



ATTACHMENT 1


ITEM-7 RAVENSHOE APPEAL DOCUMENT INFORMATION

MEETING: Ordinary


REPORT OFFICER’S TITLE: Chief Executive Officer DEPARTMENT: Office of the Chief Executive Officer

EXECUTIVE SUMMARY

This report is to propose that Council donates $10,000 towards the Ravenshoe Appeal to support that community following the tragic accident.


"That Council donates $10,000 towards the Ravenshoe Appeal."

BACKGROUND

At a workshop following the last Council meeting it was proposed that Council make a contribution towards the Ravenshoe Appeal following the tragic accident in Ravenshoe. As part of the greater Tablelands community, Mareeba Shire Councils support for the people of Ravenshoe at the time of this tragic accident is required and this contribution will help provide much needed support to those in need. It is proposed that in cases where community groups who are conducting fundraising events for this appeal and are utilising council facilities for these, any hire costs that are normally applied, are to be waived under delegated authority.


COM 1 - Develop a community engagement strategy to encourage inclusiveness and partnerships within communities and a sense of common identity.

CONSULTATION

Internal Mayor and Councillors External Nil


Nil


POLICY IMPLICATIONS

Nil


Capital Nil Operating While there is no specifically budgeted amount for this purpose it is proposed that Council utilise $10,000 from Councils Charity Appeal Trust Account.


The funds will be transferred to the Appeals Bendigo Bank account.

ATTACHMENTS

Nil Date Prepared: 22 June 2015


ITEM-8 SERVICE LEVEL REVIEW AND ORGANISATIONAL STRUCTURE CONFIDENTIAL

REASON FOR CONFIDENTIALITY

This report is CONFIDENTIAL in accordance with Section 275(1)(a) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following:

(a) the appointment, dismissal or discipline of employees.


BUSINESS WITHOUT NOTICE

NEXT MEETING OF COUNCIL

The next meeting of Council will be held at Mareeba 9:00 am on Wednesday 15 July 2015


APPENDIX - COMMITTEE MEETING MINUTES


Appendix 1 TRAFFIC ADVISORY COMMITTEE MEETING 16 JUNE 2015


Appendix 2 TOURISM KURANDA COMMITTEE MEETING 10 MARCH 2015


Appendix 3 TOURISM KURANDA COMMITTEE MEETING 21 APRIL 2015


APPENDIX - CONFIDENTIAL ITEMS

Council Meeting Agenda 1 July 2015

Documents

Transcript of Council Meeting Agenda 1 July 2015