Cost Center Accounting free material by Mr.Upendar Reddy, ICWAI, FICO trainer

8/11/2019 Cost Center Accounting free material by Mr.Upendar Reddy, ICWAI, FICO trainer

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SAP FI/CO Controlling

Faculty: M.Upendar Reddy, I.C.W.A.I and SAP FICO Consultant

P r a g n a t e c h n o l o g i e s . c o m 9 2 4 6 2 1 2 1 9 9 Page 1

COST CENTER ACCOUNTING

Define Cost Center Categories:

IMG Controlling cost center accounting master data cost centers define cost centercategoriesClick New EntriesCctr categories name Act.rev Plan Rev1 Production 2 Service cost center 3 Sales 4 Administration 5 Management 6 Research & Develop. 7 Services

save

Define Std Hierarchy:

Accounting Controlling Cost Center Accounting Master Data Define Std HierarchyT.Code OKEON

Execute

Keep the cursor on the Hierarchy = and right clickEnter Group Name = CORPSave

Naming logic for the cost centers: (example)

The cost center identification should contain 7 digits. The first two digits represent the companycode, the next two digits represent the function (such as production, services, marketing, HR,etc), the last three digits the represent the individual cost centers.

Step 1 : Creation of Cost centers

Path: Accounting Controlling Cost Center Accounting Master data Cost Center Individual processing Create T.Code KS01

Controlling Area = Click Enter


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Cost Center =Valid from =To = 31.12.9999 Click Enter

Name =

Description =Person responsible =Cost Center category = 2(Service Cost Center)Hierarchy area =Business area =Currency = Click Save

Next Step: Create another Cost Center

Cost Center =Valid from =

To = 31.12.9999 Click Enter Name =Description =Person responsible =Cost Center category = 4(Admin Cost Center)Hierarchy area =Business area =Currency = Click Save


Cost Center =Valid from =To = 31.12.9999 Click Enter

Name =Description =Person responsible =Cost Center category = 6 (R&D Cost Center)Hierarchy area =Business area =Currency = Click Save


Cost Center =Valid from =To = 31.12.9999 Click Enter Reference: =Enter

Name =Description =


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Person responsible =Cost Center category = 1(Production Cost Center)Hierarchy area =Business area =Currency = Click Save


Cost Center =Valid from =To = 31.12.9999 Click Enter Reference: =Enter

Name =Description =Person responsible =Cost Center category = 1(Production Cost Center)

Hierarchy area =Business area =Currency = Click Save

Note: Create more cost centers for our future learning purpose. By changing cost centernumbers, categories and namese.g: assembling- di v-1, r&d- div2, painting div-2, assembling div2 etc.

Step 2 : Creation of Cost Center groups

Path: Accounting Controlling Cost Center Accounting Master data CostCenter group Create - T.Code KSH1

Cost Center group name = Click Enter

Keep the cursor on cost center groupClick on lower level

= Production Cost Center for _________Click Insert Cost Center button, Attach Production Cost Centers. Click on same level

= marketing Cost Center for _________Click Insert Cost Center button, Attach marketing Cost Centers. Click on same level

= Admin Cost Center for _________Click Insert Cost Center button, Attach Admin Cost Centers.


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Click on same level= Service Cost Center for _________

Click Insert Cost Center button, Attach Service Cost Centers. Click on same level

= R&D Cost Center for _________

Click Insert Cost Center button, Attach R&D Cost Centers .Click Save

Step: Create SKF T. Code kk01SAP Menu- Accounting Controlling-Cost Center Accounting Master Data SKF Individual Processing Create

SKF:Enter

Name:

SKF UnitMn:

Key Fg Cat: Fixed Value Total Value

Save

Step: Create SKF T. Code kk01SAP Menu- Accounting Controlling-Cost Center Accounting Master Data SKF Individual Processing Create

SKF:Enter

Name:

SKF Unit Mn:

Key Fg Cat: Fixed Value Total Value

SaveStep: Create SKF T. Code kk01

SAP Menu- Accounting Controlling-Cost Center Accounting Master Data SKF Individual Processing Create

SKF:Enter

Name:


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Copy FromActy Type =EnterChange name & description, allocation Cost Element etcSave

Step: Create another Activity Type T.Code : KL01Activity Type=Valid From: To

Copy FromActy Type =EnterChange name & description, allocation Cost Element etcSave

Step: Creation of activity type group T.Code : KLH1

SAP Menu- Accounting Controlling-Cost Center Accounting Master Data Activity TypeGroup Create

Acty Type group name = Click Enter

Keep the cursor on Acty groupClick on lower level

= Production Acty Type for _________Click Insert Activity Type button, Attach Acty Types. Click on same level

= Quality Acty Type for _________Click Insert Activity Type button, Attach Acty Types.Click on same level

= Service Acty Type for _________Click Insert Activity Type button, Attach Acty Types. Click on same levelSave

Step 3 : Posting of transactions in FI T.Code F-02

Document Date = Type = Company Code =Posting Date = Period = Currency =

Posting key =Account = Click Enter


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Amount =Business Area =Cost Center =Text =

Posting key =Account = Click Enter

Amount =Business Area =Text =Go to Menu, docu ment, simulate and Click on Save.

Step4: to view the documents in controlling. T.code - KSB5Document no = to

Click on execute.

Step 5 : To view Cost Center-wise reports

Path : Accounting Controlling Cost Center Accounting Information System Reports forCost Center Accounting Line items Cost Centers: actual line items

- T.Code KSB1Cost Center =Posting date = Click Execute

Keep the cursor on the line ite m, Click on Document button to see the document.

Step 6 : Repost line items (To repost one document)

Path : Accounting Controlling Cost Center Accounting Actual postings Repost line items Enter T.Code KB61

Accounting Document No. =Company Code =Fiscal Year = Click Execute

Value Transaction currency =

Account Assignment = Click Enter

Value Transaction currency =Account Assignment = Click Enter

Value Transaction currency =Account Assignment = Click Save


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To see CO document after reposting

Path : Accounting Controlling Cost Center Accounting Information system Reports forCost Center Accounting Line items CO Documents: actual costs

- T.Code KSB5

Document Number = to Click Execute Double Click on the relevant document to see reposting (new assignments).

Step 6 : Repost Costs ( To repost multiple Documents)

Path : Accounting Controlling Cost Center Accounting Actual postings Manual repostingof costs Enter - T.Code KB11N

Cost Center (Old) =

Cost element =Amount =

New Cost Center = Click Save

To view the report T.Code KSB1

Cost Center =Posting date = Click Execute

Planning Cost Center-wise

Path : Accounting Controlling Cost Center Accounting Planning Cost and activity inputs Change T.Code KP06

Menu settings set planner profilePlanner profile =

Version =From period =To =Fiscal Year =

Cost CenterToOr Group = (give the Hierarchy name)

Cost element =To =Select Form based Click Overview screen button Cost element =


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Path : Accounting Controlling Cost Center Accounting Information system Reports forcost center accounting Plan / Actual comparisons Cost centers Plan / Actual / Variance T.Code S_ALR_87013611

Controlling Area =

Fiscal Year =From period =To =Plan version =Cost Center Group = Click Execute

Keep the cursor on actual costs, click Call up report, Double click Cost Center actual line items to display Actual Cost line items for Cost Centers

Creation of Own Planning LayoutPath : IMG Controlling Planning Manual Planning User defined Manual Planning lay out Create Planning layout for Cost Element Planning T. Code; KP65

Click on Create Planning layout for Cost Element PlanningPlanning Layout =CreateDouble Click on Lead ColumnSelect Cost CenterClick on Move to left

Group Variable Click on Lead ColumnSelect Characteristic value and Name Length of Characteristic =

Length of Text =ConfirmConfirmClick on New Lead ColumnDouble Click on Lead Column spaceSelect Cost ElementClick on Move to left

Group Variable Click on Lead ColumnSelect Characteristic value and Name Length of Characteristic =

Length of Text =ConfirmDouble Click on Column1Key Figure =


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Click on Change NameShort=Middle=Long=Confirm

ConfirmDouble click on Empty Space after Total Plan CostSelect AttributeConfirmSelect Distribution KeyConfirmKey Figure =Click on Change NameShort=Middle=Long=

ConfirmConfirmMenu Edit General data selection-- General data selectionSelect version

PeriodFiscal Year

Move to LeftVariable From Variable To

Version 1Period 1 2

Fiscal Year 1CheckConfirmMenu Extras variable Variable definitionFiscal Year=Cost Center=Cost Element=Period=Version=Period=Confirm

Menu Extras variable sortFiscal YearCost Center GroupCost Element GroupFrom PeriodVersionTo Period

Confirm


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Menu Edit-columns-sort-sort lead columnsCost CenterCost Element

ConfirmMenu Formatting Column Column width

Column width=EnterSelect Total Plan cost ColumnClick on No. Format

Decimal point 0.00

ContinueSave

Assign layout for User Define Planning profile : KP34 Click on New Entries

Select Own Planner profile =

SaveSelect Own Planner profile =

Double click on General Controlling folderClick on New Entries

Planning Area Cu DK Qt DK

Save

Select Planning AreaDouble Click on layout for Controlling

New Entries

Item Layout Overview Integrated Excel

Save

Select LayoutClick on default parameters folderVersion=


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From period=To period=Fiscal year=Cost center=To=

Cost element=To= Form based

Click on overview

File description generated messageEnterClick on enable macrosSave asCSV(comma delimited)

File name=SaveClick on save file description

Go to excel sheetDelete last row

Do planning

Remove revenue cost elements like sales etc

Save

Upload excel planning KP06

Menu- extras-excel planning upload

import single file

Path or file =File descriptions=

Decimal notation1.234,567,89 Separator in .csv file,

Execute

Upload excel planning KP06 folder upload


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import file directory

Path or file =

File descriptions=Decimal notation1.234,567,89

Separator in .csv fileExecute


Controlling Area =

Fiscal Year =From period =To =Plan version =Cost Center Group = Click Execute

Activity Output Planning: KP26

Menu-settings set planner profile

Planner profile =

Enter

Version=From period=To period=Fiscal year=Cost center=To=Activity types=

To= Form based

Click on overviewDo planningClick on period screenBackSave


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Check cost center report T.Code S_ALR_87013611

Create lay out for activity plan: KP75IMG-controlling-cost center accounting planning manual planning-user defined planninglayout create planning layout for activity type planningClick on Create Planning layout for activity PlanningPlanning Layout =CreateDouble Click on Lead ColumnSelect Cost CenterClick on Move to left

Group Variable

Click on Lead Column

Select Characteristic value and Name Length of Characteristic =Length of Text =ConfirmConfirmClick on New Lead ColumnDouble Click on Lead Column spaceSelect ActivityClick on Move to left

Group Variable


Select Characteristic value and Name Length of Characteristic =Length of Text =ConfirmDouble Click on Column1Key Figure =Click on Change NameShort=Middle=Long=ConfirmConfirm

Double click on Empty Space after Total Plan CostSelect AttributeConfirmSelect Distribution KeyConfirmKey Figure =Click on Change NameShort=


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Middle=Long=ConfirmConfirmDouble click on Empty Space after Total Plan Cost

Select AttributeConfirmSelect Distribution KeyConfirmKey Figure =Click on Change NameShort=Middle=Long=ConfirmConfirm

Double click on Empty Space after Total Plan CostSelect AttributeConfirmSelect Distribution KeyConfirmKey Figure =Click on Change NameShort=Middle=Long=Confirm

ConfirmDouble click on Empty Space after Total Plan CostSelect AttributeConfirmSelect Distribution KeyConfirmKey Figure =Click on Change NameShort=Middle=Long=

ConfirmConfirmDouble click on Empty Space after Total Plan CostSelect AttributeConfirmSelect Distribution KeyConfirmKey Figure =


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Click on Change NameShort=Middle=Long=Confirm

Confirm

Menu Edit General data selection-- General data selectionSelect version

PeriodFiscal Year

Move to LeftVariable From Variable To

Version 1Period 1 2

Fiscal Year 1CheckConfirmMenu Extras variable Variable definitionFiscal Year=Cost Center=Activity Type=Period=Version=Period=Confirm

Menu Extras variable sortFiscal YearCost Center GroupActivity Type GroupFrom PeriodVersionTo Period

ConfirmMenu Edit-columns-sort-sort lead columns

Cost CenterActivity Type

Confirm

Assign Layout to User Define Planning profile : KP34

Click on New Entries



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Double click on General Controlling folder

Click on New Entries


Save

Select Planning AreaDouble Click on layout for Controlling

New Entries


Save

Select LayoutClick on default parameters folderVersion=From period=To period=

Fiscal year=Cost center=To=Cost element=To=

Form based

Click on overview

File description generated messageEnter

Click on enable macrosSave asCSV (comma delimited)File name=SaveClick on save file description


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Go to excel sheetDelete last row

Do planning

Save



import single file

Path or file =File descriptions=Decimal notation

1.234,567,89 Separator in .csv file,

Execute


SKF Planning: KP46Accounting- Controlling Cost center Accounting Planning SKF-change

Menu-settings set planner profilePlanner profile =

Enter

Version=From period=To period=Fiscal year=Cost center=To=GroupSKF=


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To=Group=

Form based

Click on overview

Do planningSave


ACTIVITY DEPENDAENT PLANING(INPUT PLANNING)ACTIVITY PLANNING KP26Menu-settings set planner profilePlanner profile =

Enter

Version=From period=To period=Fiscal year=Cost center=To=GroupActivity Type=To=Group=

Form based Click on overviewDo planningSave

COST ELEMENT PLANNING WITH REFERENACE TO ACTIVITY(ACTIVITYDEPENDENT PLANNING) KP06Accounting Controlling Cost Center Accounting Planning Cost and Activity Inputs---Change : KP06

Menu settings set planner profilePlanner profile =Version =From period =To =Fiscal Year =Cost CenterTo


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Or Group =Activity Type =To =Cost element =To =

Select Form based Click Overview screen button

Do planningSaveCheck cost center report T.Code S_ALR_87013611

Create Own Layout for Activity Dependent Planning KP 65

Creation of Own Planning LayoutPath : IMG Controlling Planning Manual Planning User defined Manual Planning lay out

Create Planning layout for Cost Element Planning T. Code; KP65Click on Create Planning layout for Cost Element PlanningPlanning Layout =CreateDouble Click on Lead ColumnSelect Cost CenterClick on Move to left

Group Variable


Select Characteristic value and Name Length of Characteristic =Length of Text =ConfirmConfirmClick on New Lead ColumnDouble Click on Lead Column spaceSelect Cost ElementClick on Move to left

Group Variable


Select Characteristic value and Name Length of Characteristic =Length of Text =ConfirmClick on New Lead ColumnDouble Click on Lead Column spaceSelect Cost ElementClick on Move to left

Group Variable


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Menu Extras variable sortFiscal YearCost Center GroupCost Element GroupActivity Type

From PeriodVersionTo Period

ConfirmMenu Edit-columns-sort-sort lead columns

Cost CenterCost ElementActivity Type

ConfirmMenu Formatting Column Column width

Column width=EnterSelect Total Plan cost ColumnClick on No. Format

Decimal point 0.00

ContinueSave

Assign layout for User Define Planning profile : KP34 Click on New Entries



Double click on General Controlling folderClick on New Entries


Save

Select Planning AreaDoble Click on layout for Controlling


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New Entries


Save

Select LayoutClick on default parameters folderVersion=From period=To period=Fiscal year=Cost center=To=Group=

Cost element=To=Group=Activity Type=To=Group=

Form based

Click on overview

File description generated messageEnterClick on enable macrosSave asCSV(comma delimited)File name=SaveClick on save file description

Go to excel sheet

Delete last row

Do planning

Remove revenue cost elements like sales etc

Save


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import single file

Path or file =File descriptions=Decimal notation1.234,567,89

Separator in .csv file,

Execute


Define Cost Center Split TC: OKES

IMG-Controlling-Cost Center Accounting Planning Allocations Activity Allocation Splitting Define Splitting StructureClick on splitting rule folder

New Entries

Rule Text Method

Enter

Click On Splitting Structure Folder New Entries

Structure Text

Save

Select Splitting StructureClick on Assignment Folder

New Entries

Assignment Text Rule

1


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2

3

SaveSelect Assigment1Click on Selection For Assignment Folder

New Entries

Filed Label From To GroupCost ElementActivity Type

Keep the Cursor on Cost Element GroupExtras-Create Group

Assign Respective Cost ElementsSaveBackKeep the Cursor on Activity Type GroupExtras-Create GroupAssign Respective Activity TypesSaveBackClick on Assignment FolderSelect Assigment2Click on Selection For Assignment Folder

New Entries


Keep the Cursor on Cost Element GroupExtras-Create GroupAssign Respective Cost ElementsSaveBack

Keep the Cursor on Activity Type GroupExtras-Create GroupAssign Respective Activity TypesSaveBackClick on Assignment FolderSelect Assigment3Click on Selection For Assignment Folder


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New Entries


Kep the Cursor on Cost Element GroupExtras-Create GroupAssign Respective Cost ElementsSaveBack

To Deactivate Excel Planning TC: KP34

Select Planning profile

Click on General Controlling FolderSelect Planning AreaClick on Lay out for ControllingDeselect Integrated Excel For Own lay outSave

Activity independent planning(cost element planning)

Accounting Controlling Cost Center Accounting Planning Cost and Activity Inputs---Change : KP06


Or Group = (give the Hierarchy name)Cost element =

To =Select Form based Click Overview screen button

Do planningSaveClick on period screen and observe total plan costs


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To Deactivate Excel Planning TC: KP34

Select Planning profileClick on General Controlling FolderSelect Planning AreaClick on Lay out for ControllingDeselect Integrated Excel For Own lay outSave

Activity Output Planning: KP26


Enter

Version=From period=To period=Fiscal year=

Cost center=To=Activity types=To=

Form based

Click on overviewDo planningClick on period screenBackSave


Plan Cost Splitting: TC: KSS4Accounting-Controlling Cost Center Accounting Planning Allocation Splitting

Cost Center=Version=


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From period=To period=Fiscal year= Details lists Execute

To check Cost Splitting

Click on display Cost ElementsTo Split the Splitting baseKeep the cursor on Cost ElementsClick on Period ValuesKeep the Cusrsor on Cost ElementsClick on Splitting Base

Create Cost Center Group: KSH1

Cost Center Group =Create Name=Click on insert Cost CenterSave

Plan Activity Price Calculation: TC: KSPI

Accounting-Controlling Cost Center Accounting Planning Allocation Price Calculation

Cost Center Group= Details lists Execute

Click on Back ArrowClick on Settings not optimized SaveClick on Back ArrowExecuteSave


Display Cost Centers Activity Prices TC: KSBTAccounting-Controlling Cost Center Accounting Information Systems Reports for CostCenter Accounting--Prices

Cost center=


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Activity types= To =Version=Fiscal year=From period= To period=

Price UnitDisplayonly activity prices used for allocationExecute

Display/change activity type/price planning TC: KP27/KP26Observe activity prices updated.

Check version Settings T.Code OKEQ

Select Version 0,Double Click Controlling Area

Select VersionDouble Click Settings for each Fiscal Year Double click the present year rowClick on Price Calculation TabPlan Method =

Display Cost Centers Activity Prices TC: KSBTAccounting-Controlling Cost Center Accounting Information Systems Reports for CostCenter Accounting--Prices

Cost center=

Activity types= To =Version=Fiscal year=From period= To period=

Price UnitDisplay only activity prices used for allocation Execute

Example2: Some of Cost Elements not assigned to splitting rule


Menu settings set planner profilePlanner profile =Version =


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From period =To =Fiscal Year =Cost CenterTo

Or Group =Cost element =To =

Or Group =Select Form based Click Overview screen button




Cost Center=Version=From period=To period=Fiscal year= Details lists

Execute

To check Cost SplittingClick on display Cost ElementsTo Split the Splitting baseKeep the cursor on Cost ElementsClick on Period ValuesKeep the Cursor on Cost ElementsClick on Splitting Base


Accounting-- Controlling Cost Center Accounting Planning Allocation Price Calculation

Cost Center Group= Details lists


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Execute



Example3: No splitting method



Or Group =Cost element =

To =Or Group =Select Form based Click Overview screen button




Cost Center=Version=From period=To period=Fiscal year=


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Details lists Execute

To check Cost SplittingClick on display Cost Elements

To Split the Splitting baseKeep the cursor on Cost ElementsClick on Period ValuesKeep the Cursor on Cost ElementsClick on Splitting Base






Activity dependent planningActivity Output Planning: KP26


Enter

Version=From period=To period=Fiscal year=Cost center=To=Activity types=To=


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Form based

Click on overviewDo planningClick on period screen

BackSave

Input PlanningAccounting Controlling Cost Center Accounting Planning Cost and Activity Inputs---Change : KP06

Menu settings set planner profilePlanner profile =Version =From period =

To =Fiscal Year =CostCenterTo

Or Group =Cost element =To =






Cost Center Group=

Details lists Execute

Click on Back ArrowClick on Settings not optimizedSaveClick on Back Arrow


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ExecuteSave


Display Cost Centers Activity Price Report TC: KSBTAccounting-Controlling Cost Center Accounting Information Systems Reports for CostCenter Accounting--Prices

Cost center=Activity types= To =Version=Fiscal year=From period= To period=

Price Unit

Display only activity prices used for allocation Execute

Check Activity Ouput Planning: KP26


Enter

Version=

From period=To period=Fiscal year=Cost center=To=Activity types=To=

Form based

Click on overview

Observe Activity Prices updated

Example2: Some of Cost Elements not assigned to ActivityInput PlanningAccounting Controlling Cost Center Accounting Planning Cost and Activity Inputs---Change : KP06

Menu settings set planner profile


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Planner profile =Version =From period =To =Fiscal Year =

Cost CenterToOr Group =

Cost element =To =


Do planningSave

Click on period screen and observe total plan costs







Display Cost Centers Activity Price Report TC: KSBTAccounting-Controlling Cost Center Accounting Information Systems Reports for CostCenter Accounting--Prices

Cost center=Activity types= To =Version=Fiscal year=


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From period= To period=

Price UnitDisplay only activity prices used for allocation Execute

Check Activity Output Planning: KP26


Enter

Version=From period=To period=

Fiscal year=Cost center=To=Activity types=To=

Form based

Click on overview

Observe Activity Prices updated

Actual Postings

GL A/C Posting TC : FB50

Document Date:Company Code:

GL A/cs Dr./Cr. Amount Text Cost Center

Save

Go to Menu GL a/c Display

Go to Environment Document Environment Accounting DocumentAccounting DocumentControlling Document


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Display Controlling Document TC: KSB5

Document No:Execute

To Update Cost Center in Asset Master TC: AS02

Asset =Sub No. =Company Code =Enter

Click on Time dependent Tab

Cost Center=Save

To Change Cost Center in Asset Master TC: AS02

Asset =Sub No. =Company Code =Enter

Click on Time dependent Tab

Click on More IntervalsClick on Add IntervalsFrom Cost Center

Save

Depreciation TC: AFAB Run

Manual Reposting of Costs TC: KB11N

Accounting Controlling-- Cost Center Accounting Actual Postings Manual Repostings ofCosts

Before posting Check cost center report T.Code S_ALR_87013611


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Doc. Date:

Doc Text:

Cctr(old) Cost Element Amount Cctr(new)

Save

Maintain No. Ranges for Co Business Transaction RKU1 TC: KANK

Display Manual Repostings of primary Costs TC: KB13N

Doc. No:

Enter


Manual Cost Allocation of Primary & Secoondary Costs TC: KB15NAccounting Controlling-- Cost Center Accounting Actual Postings Manual Cost Allocation

Doc. Text:

Cost Element:Amount:

Currency:

Sender Cctr: Receiver CctrSave

(Maintain No. Ranges for Co Business Transaction KAMV. TC: KANK)

Display TC: KB16N


Reposting of Line Items TC: KB61

Accounting Controlling-- Cost Center Accounting Actual Postings Repost Line Items

Document No.


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Company Code=Fiscal YearExecute

Item Values Account assignment

1 Enter2 Enter3 Enter

Save

(Maintain No. Ranges for Co Business Transaction RKU3 TC: KANK)

Display TC: KB63


Enter Manual Activity Prices TC: KBK6Accounting Controlling-- Cost Center Accounting Actual Postings Activity PriceMenu-settings set planner profilePlanner profile =

Enter

From period=To period=Fiscal year=Cost center=To=Activity types=To=

Form based

Click on overview

Activities Fixed Activity Price

Save

Diplay Cost Centers Activity Price Report TC: KSBTAccounting-Controlling Cost Center Accounting Information Systems Reports for CostCenter Accountig--Prices


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Cost center=Activity types= To =Version=Fiscal year=From period= To period=

Price Unit =Display only activity prices used for allocation Execute

Actual SKF postings TC: KB31NAccounting Controlling-- Cost Center Accounting Actual Postings SKF

Rec. Cctr SKF Total Qty

Save

(Maintain No. Ranges for Co Business Transaction RKS TC: KANK)



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Allocation MethodsDISTRIBUTION OF OVERHEADS.

Step1 : Define number ranges for the controlling activity RKIV actual over headsDistribution..

Path: SPRO controlling general controlling organization maintain numbr ranges forcontrolling documents. T.code KANK.

Controlling area =

Click on maintain groups button Double clik on RKIV controlling transaction Select Secndary Postings check boxClick on assign element group click on save and enter.

Step2 : post to salaries and rent a/c and identify them with one of the service cost centers. T.code.F-02

Step3 : create distribution cycle.

Path: Accounting controlling cost center accounting period end closing current settings

define distribution T.code.S_ALR_87005757

Double click on create actual distributionT.code KSV1

Cycle =Start date = click on enter

Text =Select iterative check box Click on attach segment Segment name =

Description =

Sender rule =Share in % =Select actual valuesradio button

Receiver rule =


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Click on sender/receivers tab

Sender cost center from =Sender cost element from = to=

Receiver cost center group =

Click on receivers tracing factor tab

Cost center =Cost center = click on save

Step4: execute distribution cycle.

Path: accounting controlling cost center accounting period end closing single functions allocations distribution. T.code KSV5

Period =To =Fiscal year =

Select test run, select detailed lists

Cycle = click on execute Click on receivers button to see the allocations Click on back arrow two time, click yes on the message. Deselect test run click on execute

Step5: to see the values in the target cost centers after distribution. T.code KSB5

Cost center = toPosting date = click on execute


To Reverse Cycle TC KSV5

Menu Cycle Reverse

Yes


To change Cycle TC: KSV2


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Note: Change Sender Rule and receiving Rules and execute cycle for all the methods

ACTUAL OVERHEAD ASSESSMENT

Step 1 : Creation of Assessment cycle

Path : Accounting Controlling Cost Center Accounting Period end closing Currentsettings Define assessment T.Code S_ALR_87005742

Double Click Create actual assessment T.Code KSU1

Cycle =Starting date = Click Enter

Text =Select Iterative, Click Attach segment button, Segment =

Name =Assessment Cost element =

Sender rule =Share in percentage = 100Select Actual value origin

Receiver rule =Go to Sender/Receiver tab Sender : Cost Center (From) =Receiver: Cost Center =Go to Receiver tracing factor tab Variable portion type =SKF =

Click Save

Step 2 : Execution of Assessment cycle

Path : Accounting Controlling Cost Center Accounting Period end closing Singlefunctions Allocations Assessment T.Code KSU5


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Period =To =Fiscal Year =Select Test run, Select Detailed lists, Cycle = Click Execute

Click Receiver button Click Back arrow two times Deselect Test run andClick Execute .

Step 3 : To see values in target Cost Center after executing Assessment cycle T.Code KSB1

Cost center =Click Execute

Step 4 : Check cost center report T.Code S_ALR_87013611

Step : create secondary cost element T.Code - KA06

Cost element =Valid from = to 31.12.9999 click on enter

Name =Description =

Cost element category = 42 (assessment cost element) click on save



Name =Description =




Name =Description =


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Name =Description =




Name =Description =


Define Allocation Structure: TC : KSES

IMG Controlling Cost Center Accounting actual postings period end closing assessments define allocation structure

Allocation Structure Text

Select Allocation Structure

Click on Assignment folderClick on New Entries

Assignment Text


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Select Assignment

Click on source folder

Cost element Group

Extras cost element group change

Click on yes

Text =

Assign cost elements

SaveClick on backSave

Click on assessment cost element folder

New entries

Assessment cost element

Save


Assignment Text


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Select Assignment


Cost element Group


Click on yes

Text =




New entries


Save


Assignment Text

Select Assignment



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Cost element Group


Click on yes

Text =


SaveClick on back

Save


New entries


Save


Assignment Text

Select Assignment


Cost element Group


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Click on yes

Text =




New entries


Save

Assign Allocation Structure in the segment TC: KSU2

Accounting Controlling Cost Center Accounting Period end closing Current settings

Define assessment T.Code S_ALR_87005742 Menu Cycle Change

Cycle =

Enter

Segment Header

Remove assessment cost elemnt

Allocation structure =

Save

Reverse Assessment cycle TC: KSU5


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Cycle =

Menu- Cycle Reverse

Execute

Execute Assessment cycle TC: KSU5


Click Receiver button Click Back arrow two times

Deselect Test run andClick Execute .Step : To see values in target Cost Center after executing Assessment cycle

T.Code KSB1Cost center =Click Execute

Step : Check cost center report T.Code S_ALR_87013611

Plan Allocation Methods

Creation of Plan Distribution Cycle TC: KSV7IMG controlling cost center accounting planning allocations distribution define

distribution

Click on create plan distribution

Cycle =

Start date =

Copy from

Cycle =

Text =

Save


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Assign No. Range to CO Business Transaction RKPV, RKPU TC: KANK

Execute Plan Distribution TC: KSVB

Accounting-Controlling-Cost Center Accounting planning-allocations-distributions




Create Plan Assessment TC: KSU7

IMG controlling cost center accounting planning allocations assessment defineassessment cycle

Click on create plan assessment

Cycle =

Start date =

Copy from

Cycle =

Text =

Save

Execute Plan Assessment TC: KSUB

Accounting-Controlling-Cost Center Accounting planning-allocations-Assessment



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PERIODIC REPOSTINGS OF OVERHEADS

Step1: define the number ranges for the controlling transactions RKIB- actual periodic

reposting.

Path: SPRO controlling general controlling organization maintain numbr ranges forcontrolling documents. T.code KANK.

Controlling area =Click on maintain groups Double click on RKIB controlling transaction Double click on RKPB controlling transaction

Select number ranges check box

Click on assign element groupclick on saveclick on enter

Step2: post to salaries and rent a/c and identify them with one of the service cost centers. T.code.F-02

Step3 : create periodic reposting cycle.


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Path: IMG-Controlling-Cost Center Accounting- Actual Postings period End Closing periodicReposting Define Periodic Reposting T.code KSW1

Cycle =

Start date = click on enter

Text =Select iterative check box Click on attach segment Segment name =Description =

Sender rule =Share in % =Select actual values radio button

Receiver rule =

Click on sender/receivers tab

Sender cost center from =Sender cost element from = to=

Receiver cost center group =

Click on receivers tracing factor tab

Cost center =Cost center = click on save .

Step4: execute periodic reposing cycle.

Path: accounting controlling cost center accounting period end closing single functions allocations periodic reposting. T.code KSW5.

Period =To =

Fiscal year =Select test run, select detailed lists

Cycle = click on execute Click on receivers button to see the allocations Click on back arrow two time, click yes on the message. Deselect test run click on execute


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Define Plan Periodic Reposting TC: KSW7

IMG Controlling-Cost Center Accounting Planning Planning Aids PeriodicReposting Define Periodic Reposting

Create Plan Periodic RepostingCycle =Start Date =

Copy From =

Save

Enter

Click on Segment

Do changes in Sender and Receiver Rules accordingly

Execute Plan Periodic Reposting TC: KSWB

Accounting Controlling Cost Center Accounting Planning Planning Aids PeriodicReposting

Period =To =Fiscal year =

Select test run, select detailed lists

Cycle =click on execute

Click on receivers button to see the allocations Click on back arrow two time, click yes on the message. Deselect test run click on execute

Cost Center Accounting free material by Mr.Upendar Reddy, ICWAI, FICO trainer

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