Correla’on)of)Enterprise)Risk Management)on)Performance) · Correla’on)of)Enterprise)Risk...
Transcript of Correla’on)of)Enterprise)Risk Management)on)Performance) · Correla’on)of)Enterprise)Risk...
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Correla'on of Enterprise Risk Management on Performance
Presented By:
Timothy J. Corbe=, BSRM, MSM, CERG, LEED GA SmartRisk, Founder and President
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improve performance and profitability through firm
specific risk management solu5ons
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Agenda
• Defining Risk Management • Claim Trends & Causes • Impacts on Performance • Claim Data • Enterprise Risk Management Categories • SR Risk Profile – CharacterisLcs of Higher Performers
• Premium, Claims & Profitability
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Purpose of Risk Management
• What is its purpose? • MiLgate claims, liLgaLon • Broader purpose? • Improve overall performance for an organizaLon, projects
• Can risk management efforts be quan5fied?
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Risk, Performance & Profitability
• Is there a correla'on between performance, profitability and risk?
• Is all depends on how risk management is defined, and implemented within an organizaLon.
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Risk Management ResponsibiliLes
• Who has responsibility for Risk Management in your firm?
• 84% CEO, President, Principal, COO, CFO
• 9% In-‐house Counsel • 5% Risk Manager Consultant
• 2% Other ACEC Member Firm Survey
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Risk Management Common Responses:
– “We use contracts and have insurance, that’s all we need.”
– “We haven’t had a claim, so why do we need to make any changes?”
– “We did nothing wrong, and we are involved in a lawsuit”
• Only taken seriously aZer they run into trouble
• Not something learned in school • What I call -‐ Bap5sm by fire
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Limited Risk Management When risk manage focuses primarily on: • Contracts • Insurance
Similar to a physical examinaLon only checking: • Heart rate • Blood pressure
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Risk -‐ Impact on Project & Firm Performance
• Disputes • Claims and li<ga<on • Project delays • Cost overruns • Change orders • Scope creep • Loss revenue • Reputa<on • Future business opportuni<es
• BoCom line
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Industry Analysis, Trends and Data
• 30 years -‐ design, construcLon, insurance
• 250,000 claims and growing • Architect, engineers, construcLon
professional surveys • Professional associa<ons • Law firms surveys • Insurance carriers surveys • Project Owners • White Papers • Best PracLces • SR Risk Profiles (risk assessments)
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Root Causes of Claims 75%: Project Owners 75 -‐ 80%: Non-‐technical, business pracLces But...has changed in recent years Root Causes • 33%
• CommunicaLon/documentaLon • Reviews, approvals, progress, changes
• 29% • Project Team CapabiliLes • Project manager • Schedule • Work quality
• 22% • Contract terms • AdministraLon, billing, invoicing • Poor scope of services
• 16% • Project & Client SelecLon • Project knowledge, service • Claim history; claims, payment of services
NOTE: Technical claims on the rise: lack of technical qualified peer reviews/approvals
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ConstrucLon Spending
Troubled Period
2018 -‐ 5% overall outlook Residen5al -‐ 6% Single-‐family – 9% Ins5tu5onal Educa5on – 6% Commercial/Office – 6% Non-‐residen5al – 4% Non-‐building – 4%
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Rise in Technical Errors and
Omission Claims?
81% -‐ Yes Causes: 24% -‐ Reduced scope and compressed schedules 14% -‐ Inexperienced project managers (PM) 14% -‐ Lack of risk management practices, training
11% -‐ Lack of adequate staff 9% -‐ Lack of senior management staff
Source: SmartRisk Law Firm Survey
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ACEC Member Firm Survey Causes of Claims Comparison
2016 57% Technical error or omission 42% Communica5on 15% Contract 16% Project management 13% Client selecLon 15% Scope of work
2008 25% Technical error or omission 32% Communica5on 15% Contract 14% Project management 13% Client selecLon
Source: ACEC Member Firm Surveys 325 -‐ 390 firms
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Major Causes of Professional Claims 57% -‐ Technical Claim – technical error or omission when rendering professional services, QA/QC, staffing, inexperience, peer reviews 42% -‐ Incomplete communica5on & documenta5on -‐ changes, unanLcipated site condiLons, conflicts, team not aware of scope, reviews, approvals, status reports 15% -‐ Contract/Scope -‐ incomplete scope, changes and reduced scope, poorly wri8en, no signed contract 16% -‐ Project Management – inexperience, training, inadequate human, technical resources, budget, schedule 13% -‐ Client/Project Selec5on – QBS vs cost proposal, project knowledge, knowledge of service, financial
capability Note: More than one cause is idenLfied
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Difficulty Finding Qualified Staff?
87% -‐ Difficult <me filling posi<ons
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Employment – Uphill Climb • Lowest unemployment
rate in 17 years • 80% of companies will
hire college grads. – 40% increase starLng salaries.
– 13% offer signing bonuses
– 21% performance bonuses
• Average Salary – $66.5 K bachelors – $75.5 K masters
Source: NaLonal AssociaLon of Colleges and Employers
Becomes Even More Challenging
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Increase in Construction Defect Claims?
82% -‐ Yes Causes 20% Contractors selected driven by fees, lack of QBS 12% Lack of qualiBied subcontractors 10% InsufBicient number of staff, qualiBied skilled labor 10% Shortcuts made by contractors to the construction process, and/or product installation
10% Low bid to obtain work 7% Inexperience of contractors for project type 5% Submit change orders to obtain additional revenue
Source: SmartRisk Law Firm Survey
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Top Business Concerns
1. Profitability 2. Qualified Staff, PM Skills 3. NegoLaLng Fees 4. CompeLng EffecLvely 5. Managing Rising Costs 6. IdenLfying New Clients 7. Ownership transiLon 8. Unpredictable Economy 9. Building Material Costs 10. Finding Qualify
Contractors
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Profitability for A/E Firms
50% 12%
50%:<10% 28%:10-‐14% 12%: 15-‐24% 7%: >25%
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Enterprise Risk Management Categories
Project Team
SelecLon
Insurance
Experience Staffing
Billing and Invoicing
Project & Client SelecLon
Risk Management
Culture
Project Closeout
Contract Agreements
Quality Assurance Quality Control
CommunicaLon DocumentaLon
Training
Enterprise Wide Risk Management
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Enterprise Risk Assessment -‐ SR Risk Profile
Risk & Prac'ce Management Analysis
– Experience & Staffing – Training – Project & Client – Project Team – Instruments of Service – CommunicaLon and DocumentaLon – Contracts – Billing & Invoicing – Project Closeout – Risk Management Culture – Claims – Profitability
Firm Specific Report & Risk Profile
• Firm Specific SR Risk Profile Report • Performance and Risk RecommendaLons • Risk Management AcLon Plan • CerLficate of CompleLon
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Risk Profile -‐ Lower Risk Higher Performers
• Experience & Staffing......... • Training.............................. • Project & Client.................. • Project Team...................... • Instruments of Service....... • CommunicaLon and
DocumentaLon.................. • Contracts............................ • Billing & Invoicing............... • Project Closeout................. • Risk Management Culture..
• Profitability? • Claims?......in a moment
80-‐100%
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Risk Profile -‐ Lower Risk Higher Performers
Today Leaders • Past -‐ Principals, Project Managers (PM) -‐ selected based
predominately on technical skills • Today’s liLgious climate -‐ Clients demand higher levels of
responsibility, firms forced to take on more risk
• Constant pressures on quality, scope, schedule and fees
• PotenLal for error or claim dramaLcally increased – placing addiLonal focus on risk vs. reward strategy
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Risk Profile -‐ Skill Set Needed Today • Effec5ve business, risk management skills are required to
successful in today’s environment.
• Increasing li5ga5on, cost overruns, disputes between parLes creates a climate of poor coordina5on resulLng in weak project performance.
• Strong management with effecLve skill set increase project performance, profitability, client sa5sfac5on, and reduced risk.
• Two (2) Prime ObjecLves: – 1. MeeLng client objec5ves – 2. Making a profit for the firm
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Risk Profile -‐ Staffing Matching Values and Culture
• Maintain core intelligence • Compensate performance, not just
seniority • Casual employment for reLrees • Paid Interns – Junior Senior year • Technical and emoLonal intelligence
Staffing Levels
• 12%: Principals/Partners • 27%: Technical Management Staff • 33%: Technical Staff • 15%: AdministraLon • 13%: Other
New Segments
• New services/project segments, hired talent
• Increase bench strength, opportuniLes • Target key players, (underperforming
firms), improving market posiLon
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Risk Profile -‐ Projects & Clients SelecLon Fits Business Model & Exper'se
• Client Upfront Due Diligence – Project Complexity – Client Experience/Knowledge – Budget/Schedule – Claim History – Financial Capability – Project Team SelecLon (QBS)
• Market & Sell Your Sweet Spot – Research and Target
• Expanding New Regions/Markets
– Acquire the exper'se – Requirements to be successful – Resources, challenges, risk
• Know the Compe''on – Changes to obtain work, upfront costs
NOTE: Up-‐front analysis is essen'al
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Proposal & Contract
Risk Profile
Objec've: We are the Firm for You! This is Why
– Value we Bring – Understand Obstacles, Challenges, Risks – Personnel, Processes, Management
Segng & Managing Expecta'ons – Fair and Balanced Contract – Push-‐back on Unfavorable, Uninsurable Provisions
Cri'cal:
Do not Use Template Scopes – Accurate DefiniLon of Scope, ObjecLves, Services & Fees – Clearly Defined Budget & Schedule – Project Management Processes – Outlined Account Receivable Process
Key Areas: • Project Manager (PM) Involvement • Warranty & Guarantees • LimitaLon of Liability (LOL) • IndemnificaLon • TerminaLon and Suspension • Dispute ResoluLon – Nego5a5on First Step
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Risk Profile -‐ Client CommunicaLon Plan
• Client relaLonships will thrive or die based on project communica'on (don’t let them feel ignored)
• Develop Client CommunicaLon Plan with Client, Senior Management, Project PM and project team
– CommunicaLon Element (kickoff, project phase, change in condi<ons,
scope, errors, senior management involvement, etc.) – ParLcipants – Frequency – Media – Sexng
• Adjust based on client preferences (wri8en, face-‐to-‐face, email, website
management program, etc.)
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Risk Profile -‐ Instruments of Service Quality Management
• Experience & Resources: ü Sufficient staffing/right personnel, team of consultants
• Clear Objec'ves ü Specific tasks, deliverables at each phase
• Standardized Process (QA/QC Plan) ü CoordinaLon & review of design documents
• On-‐Going Peer Reviews ü Daily by team leaders and weekly team meeLngs
• Produc'vity increases as Quality improves ü Less rework
• Increases project success and client sa'sfac'on
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Risk Profile -‐ Training Programs Well Beyond Technical Topics • Investment, topics solving key business issues,
ideas, growth • Market Changes – Challenges, Rethinking,
Behavior ModificaLon, Structure • Technical, Non-‐technical topics Essen'al
ü Business Prac5ces ü Risk Management ü Project Management (PM)
• Analysis of Industry, Claims, LiLgaLon • Mentor Programs • Upon Comple'on of Training:
ü Implement Learned Skills into Firm’s PracLces, Procedures and Culture
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Risk Profile -‐ Client SaLsfacLon & Close Out
Client and Team Mee'ngs: • Contract Terms: Scope, Services, Schedule, Budget • Challenges, Obstacles & SoluLons
Client Sa'sfac'on Survey (50% & Comple<on):
• Integrity • Technical Ability • Value • Project Team • Budget • Work Quality • CommunicaLon • Schedule • Project Manager • AdministraLon • Project Management
Project Team Post Mee'ng • Lessons Learned • Project File
• Last Impression on Project -‐ Finish Strong
Future Project Opportuni'es?
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Risk Profile -‐ Premium and Claims Premium as a Percentage of Gross Annual Revenue
• 1.72% for all firm *
• .75% for higher performers
Number of Claims Made Against the Firm
• 34% with 1 or more claims filed*
• 18% with 1 or more for higher performers
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Risk Profile – Enterprise Wide Risk Management and profitability
High Performers All Other Firms
30% 25% 20% 15% 10% 5% 0%
12-‐ 15% 15-‐25% or greater
50% Avg 8.7%
Effec5ve Enterprise Risk Management
Programs Profitability 15% -‐ >25%
Average
Profitability 20%
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Profitability vs. Losses
Performance Profitability
Risk Management
You Cannot Have Strong Performance & Profitability Without Solid Risk Management Prac'ces
Every Decision -‐ Poten'al Risk. Decisions Impacts Performance & Profitability Effects Financial Health & Viability Professional Reputa'on
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Closing Statements
Enterprise Risk Management
– Risk Management – much more than contracts and insurance
• Impacts every business unit, opera5on • EssenLal firms implement methods,
processes, prac5ces for effecLve risk management strategies.
• Natural fallout – Improved performance – Profitability – Client sa<sfac<on – Fewer claims – Lower insurance costs
Look Closer at Your Program
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Thank You
Timothy J. Corbe=, BSRM, MSM, CERG, LEED GA
Founder and President SmartRisk
[email protected] www.smartrisk.biz