Corporate member event September 2015, BIM and Soft Landings

Peter BroganResearch and Information Manager

BIFM Corporate Members Event

September 2015

#BIFMCME

AgendaCorporate Members Event, BIM and Soft Landings

>Case Study – a Soft Landing Approach Steven Jenkins, Partner, Arcadis

>BIM Case Studies Laura Zitver, Research and Information Executive, BIFM

>Introduction to BIFMs Operational Readiness Working Group

>Getting ‘BIM Ready’ Tony Bignold, Regional Director, Bouygues ES FM

>Government Soft Landings Stewardship Group Andrew Digby, Chair and Roy Evans, Policy Officer

> Book today www.bifmawards.org 12 October 2015, Grosvenor House Hotel, London

Steven JenkinsPartner, Arcadis

Case Study – a Soft Landing

Approach#BIFMCME

BIM AND SOFT LANDINGSBIFM Members Event

September 2015

Delivering “Operational Facilities”The Journey from finish to start

© Arcadis 2015

BIM & Soft Landings – A Coordinated Approach

Design and construction are small parts of an asset’s lifecycle – operation is key

Clients don’t want Practical Completion they want Operational facilities

22 June 2015 7

• What does Practical Completion look like?

• High levels of unfinished work/levels of snagging

• Building services and systems not fully tested or commissioned

• No seasonal commissioning

• No O&M/H&S files

• Poor/low levels of training for client/FM team on how the buildings work

© Arcadis 2015

King’s College London: Champion Hill Redevelopment

© Arcadis 2015

Champion Hill Redevelopment

• BIM Level 2 compliance• Government Soft Landing • Data used in commissioning testing and handover• Data exported to CAFM• EPC A rated• BREEAM Outstanding

Why is this a case study?

© Arcadis 2015

Terminology

BIM(M) - Building Information Modelling/Management • 3D AutoCAD + extra data*

CAFM - Computer Aided Facilities Management• Software containing asset information

Soft Landings - process to improve the operational performance of buildings• Requires team to remain involved beyond PC, to help fine-tune and de-bug the

systems, and ensure the occupiers understand their buildings• Provides a unified strategy for engaging with outcomes & dovetails with energy

performance certification, building logbooks etc. BIM(M)

© Arcadis 2015

Why BIM on King’s College?

Simple, repetitive component building

Off site construction

King’s College wanted to be an early adopter

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© Arcadis 2015

What did King’s College want?

Outcome: “Attract best students in the world”

Output: Deliver an operational building

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© Arcadis 2015

Champion Hill Redevelopment

• Demolition of existing Estate• 720 student bedrooms• 650 new build; 70 grade II listed mansion• Construction value circa £34m • Contract period 63 weeks

“BIM/GSL wouldn’t have been delivered without Steven Jenkins' expertise and

guidance” Kevin Little – Projects Director, Kings College London

© Arcadis 2015

Unique Code

Description

Design Criteria

Manufacturer contact

information

Supplier contact information

Manufacturer reference /

Range / Type

Manufacturer Manual

Manufacturer Colour / Material

Drawings

Manufacturer Part Number

Location

Manufacture Spare Parts

Manufacturer Consumables

Serial Number

System

Maintenance Description /

Intervals

Guarantees / Warranties

Replacement Cost

Access Requirements

Regulatory Compliance

Commissioning Information

SpecificationSize

Quantity

What Data should we capture?

© Arcadis 2015

DrawingsDrawings

SpecificationSpecification

Designer

Contractor

Installer Client FM teamDescription

Location

System

Size

Bespoke Code

Design Criteria


information


Range / Type

Manufacturer Manual





Serial Number


Replacement Cost

Access Requirements



Quantity


Intervals


© Arcadis 2015


DrawingsSpecification

Designer

Contractor

Installer Client FM teamDescription

Location

System

Size

Bespoke Code


information


Range / Type

Manufacturer Manual



Serial Number


Access Requirements



Specification

DrawingsQuantity


Intervals


Replacement Cost

Design Criteria


© Arcadis 2015

Soft Landings and BIM Work Plan

Task Group to deliver:

© Arcadis 2015

Data Is

everything

© Arcadis 2015

Information strategy: Data transfer

contractor Model 1,

etc

Designer Model 2, etc.

Database

Database

CAFM

BMS/BEMS

Construction

Commissioning Operation

Asset DataH&S Files

Residual Risk RegisterGeometrical Data

Commissioning Data

BMS Information

Asset DataMaintenance data

Pictures/PDF

© Arcadis 2015

Commissioning Strategy – What we did

Conditions precedent to Practical Completion - Two years hard FM

• Mapped commissioning process• Who, what, when and how –completed and look ahead • Developed Building User Guides (BUG)• Extensive training programmes• Snagging, witnessing and testing capture• All PPM activities populated within CAFM (SFG20)

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© Arcadis 2015

Initial Aftercare Plan (3 months)

• On-site attendance• Trades and sub-contractors

• User inductions• Students, Operational and technical Staff

• Purpose• Help FM team with building operation• Communicate with stakeholders• Observe the building in use

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© Arcadis 2015

Extended aftercare:

• Environmental and energy performance – TM22• Seasonal/continual commissioning• Occupant satisfaction surveys• Post Occupancy Evaluations• End of year review meetings

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© Arcadis 2015

FM Benefits?

• Model allowed testing and understanding of systems and specifications prior to construction

• GSL initiative to achieve operational position 30 days prior to completion

• Link created between the model data and the FM platform

© Arcadis 2015

Lessons Learned…

Start with the end in mind

• Engage with the Maintenance FM Team early• Fall in love with your CAFM system• Trigger for change – processes• Change Management – People

• Don’t underestimate the first project

© Arcadis 2015

Lessons Learned

Do Don’t

Have a strategy (be bold) Focus on project level

Understand it’s a change programme Expect it to bolt onto processes

Have a delivery plan (be realistic) Leave it to the supply chain

Start at the end (asset information) Use as a delivery tool only

Expect a learning curve Believe the hype

© Arcadis 2015

10 things FM should know about BIM

1. BIM is just as much about digital FM as it is about virtual construction.

2. BIM is bringing transparency of asset data and so it is bound to change how FM is procured and managed.

3. It’s absolutely not about more work, it’s about smarter working.

4. It applies to all public and private sectors and all types of property.

5. Project size does not matter. As more buildings of all sizes have models, BIM will be the standard way to do things.

© Arcadis 2015

10 things FM should know about BIM

6. It’s not about technology; it’s about process and collaboration. You do not need to be experts in CAD or 3D modelling.

7. New commercial models are coming & FM should help shape these.

8. A focus on post-occupancy evaluation will mean FM needs to support the collection, interpretation and analysis of this data.

9. Facilities managers need new skills and capabilities to engage with BIM, provide brief on FM Requirements and get involved with the design teams etc.

10.The BIM genie is out of the bottle: there’s absolutely no going back

© Arcadis 2015

“The world as we have created it is a process of our thinking.

It cannot be changed without changing our thinking.”

Steven Jenkins

Arcadis House 34 York WayLondon N1 9AB

T: 07818 526047

[email protected]

Questions?

Programme & Project ManagementCost & Life-cycle Management

Facilities & Estates ManagementMaster-planning

Support ServicesBusiness Advisory

Laura ZitverResearch and Information Executive

BIM Case Studies

#BIFMCME

BIM Case Studies – BIM Academy

>Durham Cathedral

>Sydney Opera House

>Northumbria University

>Leeds Beckett University

Durham Cathedral

> Scanning the project

> Modelling

> Show casing possibilities

Sydney Opera House

> 1st phase – Research current use and future requirements and specification of the FM system

> 2nd phase – Modelling the building

Northumbria University

> Research project – modelled 32 buildings

> Huge efficiencies gained in modelling

Leeds Beckett University

> BIM Academy helped define their requirements

> BIM Roadmap in implementation

> Leeds Beckett’s vision; ‘To be the Uk’s first digitally integrated campus model’

Group Members

BIFM’s Operational Readiness

Group#BIFMCME

BIFM’s Operational Readiness Working Group

Key Objectives of the group:

Group MembersStephen Beadle, Senior Technical ManagerFES FM Limited

Peter BroganResearch and Information ManagerBIFM

Jason ClarkDirectorUBS GCS

Hugh HendersonDirector of Consultancy and Solutions DevelopmentMace Macro

Greg KempAssociate/Facilities Management ConsultingArup

Group Members (contd.)

Mike PackhamPartnerBernard Williams Associates

Paul ThomasBid ManagerRobertson Facilities Manager

Jacqueline WalpoleCompany Product ManagerFSI

Roy WhitakerCourse Director, Senior Lecturer and ResearcherLeeds Beckett University

Laura ZitverResearch and Information ExecutiveBIFM

Our approach – Collaboration and Consultation

BIFM Operational Readiness Guide

> Shown against both the RIBA stages

> Activities and tasks for the FM to consider

> Is a useful checklist of activities – not a replacement for the knowledge and experience a good FM will bring to a project

> Allows for the FM joining a project after start

> Builds on the work already published

> Open source for further development

> Sign-post to further reading

Tony BignoldRegional Director, Bouygues ES FM

Getting ‘BIM Ready’

#BIFMCME

BIM for FM30th September 2015

BIM Checkpoint -where is BIM being applied?

• Government contracts> Central Government> NHS> Schools & Universities> Local Authorities, Fire Services

• Space critical environments> Low tolerances in space usage

• Flagship buildings> Big Corporate head offices> Internationally recognised buildings

• Infrastructure projects • Refurbishment projects• FM PQQ documentation

BIM Checkpoint – latest standards

• PAS 1192 part 5 - Specification for security-minded building information modelling, digital built environments and smart asset management

• BIM level 3 strategy document

Progress? Benefits? Risks? Savings? Costs? Who?

What about FM?

• Where is the benefit?> 3D visualisation> Asset capture> Asset Surveys> Soft Landings> Lifecycle management> Information access

What about FM?

• Where is the risk?> Partial BIM> Overrating the visualisation

aspect> Lack of client ownership> No early input> Ability to manage data> BIM skills> BIM software – licenses,

security> Validation

BIM requires change

• Change in information management

• Change of culture• Changing partnerships • Improving procedures

• Think beyond BIM, think data• Digitalisation - think security• Understand what data is important• CAFM versus BIM• Learn how to manage data• and Totex will reduce

Summary

Andrew Digby and Roy Evans

Government Soft Landings Stewardship

Group#BIFMCME

BIFM BIM and GSL, 30 September 2015

Government Soft Landings Stewardship Group

Andrew Digby, ChairRoy Evans, Policy Officer

WHO ARE WE?

CENTRAL GOVERNMENT DEPARTMENTS AND AGENCIES

WHAT DO WE DO?

DEVELOP POLICY, DEVELOP IMPLEMENTATION, REPORT TO CABINET OFFICE

WHO DO WE WORK WITH?

GOVERNMENT SUPPLY CHAIN, PROFESSIONAL BODIES, INTEREST GROUPS, LOCAL AUTHORITIES…

HOW CAN YOU GET INVOLVED?

CONTACT DETAILS

Andrew Digby, Chair ([email protected] – 0750 006 5242)

Roy Evans, Policy Officer ([email protected] - 07764 287 066)

Jenny Bone, Secretariat ([email protected] - 0203 545 8578)

mailto:[email protected]



www.bifmawards.org

Working on a BIM project? Is it a winner?

Entries for 2016 Awards open January 2016

Thank youAny Queries email

[email protected]

Corporate member event September 2015, BIM and Soft Landings

Presentations & Public Speaking

Transcript of Corporate member event September 2015, BIM and Soft Landings