Corporate Governance Report - sonyfh.co.jp · 5 [Principle 4.11 (3)] Evaluation of Effectiveness of...
Transcript of Corporate Governance Report - sonyfh.co.jp · 5 [Principle 4.11 (3)] Evaluation of Effectiveness of...
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Corporate Governance Report (Updated on Nov. 30, 2017)
Sony Financial Holdings Inc.
The status of corporate governance of Sony Financial Holdings Inc. (hereinafter, the “Company”) is as follows:
I. Basic Stance on Corporate Governance, Capital Structure, Company Type and Other Basic Information
1. Basic Stance
Corporate Vision and Philosophy
The Sony Financial Group (hereinafter, the “Group”) positions its corporate vision and corporate philosophy as
the basic policy for formulating management strategies and decision making.
<Corporate Vision>
The Group seeks to become the most highly trusted financial services group by customers. To this end, the
Group will combine many different financial functions (savings, investment, borrowing, and protection) to
provide high-value-added financial products and high-quality financial services that meet every customer’s
financial needs.
<Corporate Philosophy>
Put the Customer First
We will provide financial products and services that satisfy customers by embracing their individual views, to
ensure that we help them lead prosperous lives with financial security.
Give Back to Society
We believe that a special commitment to the public good is demanded of a financial services company.
Conscious of this, we will realize our vision by upholding the highest level of ethics and a strong sense of
purpose, and thereby give back to society. In addition, we will fulfill our responsibilities as a good corporate
citizen and member of society.
Strive for Originality
We will constantly strive to come up with fresh ideas from basic principles as we pursue creativity and
innovation, instead of merely following customs and convention.
Foster an Open Corporate Culture
We believe that every employee’s contribution is important to develop our ideal of a financial services
company. We will thus foster an open corporate culture where employees can freely express their individuality
and demonstrate their abilities to the fullest.
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Basic Stance on Corporate Governance
The Company strives to meet the expectations and earn the trust of stakeholders, realize sustainable corporate
growth and increase corporate value over the medium- to long-term by making effective use of the Group’s
various management resources and by realizing its corporate vision and philosophy.
As a financial holding company, the Company is aware of the highly public nature of its financial business.
Accordingly, the Company has in place a governance structure that emphasizes ensuring of soundness and
appropriateness of the Group’s management.
The Company is a listed subsidiary of Sony Corporation, its parent company. As such, the Company maintains
managerial independence from its parent company and strives to ensure a highly transparent management.
[Reasons for not implementing the following principles of the Corporate Governance Code]
The Company has implemented all the principles of the Code.
[Disclosure based on each principle of the Corporate Governance Code]
[Principle 1.4] Policy on Business-related Shareholdings
The Company and its Group companies do not hold shares for the purpose of business-related investment
(hereinafter, “Business-related Shareholdings”). However, this excludes investments having a recognized
strategic significance, such as business tie-ups, that contribute to enhancing the corporate value of individual
Group companies.
In the event that the Company and its Group companies hold Business-related Shareholdings, they regularly
consider the objectives of such holdings and the effect of investment, and report these results to their
respective Boards of Directors. Based on these reports, the companies’ Boards of Directors consider the
liquidation of such holdings through such methods as sale or transfer in the event the significance of holding
them has been lost.
With regard to the exercise of voting rights in relation to Business-related Shareholdings, the Company and its
Group companies make comprehensive decisions to vote for or against individual proposals from the
perspective of whether appropriate governance structures are in place at investee companies, whether
appropriate decisions are being made to enhance corporate value over the medium- to long-term, and from the
perspective of enhancing the corporate value of individual Group companies.
[Principle 1.7] Ensuring the Appropriateness of Group Management
The Company requires resolution by the Board of Directors in the event of any competitive and
conflict-of-interest transactions by directors. Furthermore, in the event of internal Group transactions (including
transactions with its parent company, Sony Corporation and other Sony Group companies) that have the
potential for individual Group companies to affect Group management, after the appropriateness and legality of
such transactions are confirmed, they are resolved by or reported to the Board of Directors.
[Principle 3.1]
(i) Corporate Philosophy and Business Plans
The Group’s Corporate Vision and Corporate Philosophy are as written in “I. 1. Basic Stance” of this report.
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The Company has disclosed the medium-term corporate strategy on the Company’s website.
http://www.sonyfh.co.jp/en/company/mid_term.html
(ii) Basic Stance and Policies on Corporate Governance
The Company’s basic view is as written in “I. 1.Basic Stance” of this report.
The Company has disclosed Basic Policy on Corporate Governance on the Company’s website.
http://www.sonyfh.co.jp/en/company/data/governance_policy.pdf
(iv) Board Policies and Procedures in the Nomination of Director and Statutory Auditor Candidates
The Company has formulated the Basic Policy on the Selection of Director and Statutory Auditor Candidates.
Reflecting this policy, the Company selects as director and statutory auditor candidates people who have
suitable knowledge, experience, capacity for judgment and other characteristics suiting them to conduct decision
making and perform management oversight in relation to overall Group management. To reinforce the
transparency and objectivity of the process of selecting director and statutory auditor candidates, the Nomination
Advisory Committee deliberates on candidates in response to inquiries by the Board of Directors. After receiving
the committee’s reports, the Board of Directors decides on candidates to propose at the General Meeting of
Shareholders.
The Company has disclosed Basic Policy on the Selection of Director and Statutory Auditor Candidates on the
Company’s website.
http://www.sonyfh.co.jp/en/company/data/nomination_policy.pdf
(v) Explanations with Respect to the Individual Appointment and Nomination of Director and Statutory
Auditor Candidates based on (iv)
The Company has disclosed reasons for appointment on reference materials of the General Meeting of
Shareholders.
http://www.sonyfh.co.jp/en/financial_info/shareholder/meeting/
The reasons for appointment of statutory auditors are as follows:
Yasuyuki Hayase, Standing Statutory Auditor (Outside)
See “II.1. [Directors] Relationships with the Company (2)” of this report.
Yoshimichi Makiyama, Statutory Auditor (Outside)
See “II.1. [Directors] Relationships with the Company (2)” of this report.
Hirotoshi Korenaga, Statutory Auditor
Mr. Korenaga has extensive knowledge about finance and accounting acquired over many years of working in
accounting at Sony Corporation and Sony Corporate Services (Japan) Corporation. Accordingly, the Company
has determined that Mr. Korenaga will use his professional experience to fulfill his role of statutory auditor.
See individual executives’ biography on reference materials of Convocation of the General Meeting of
Shareholders.
http://www.sonyfh.co.jp/en/financial_info/shareholder/meeting/
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[Principle 4.1 (1)] Summary of Scope of Delegation to Management
In addition to items stipulated in laws and regulations and the Articles of Incorporation, the Board of Directors
makes important decisions regarding management of the Group such as (i) formulation of Group corporate
strategies and business plans, (ii) appointment and dismissal of directors, statutory auditors and other executives
of subsidiaries in which the Company holds shares directly, (iii) entry into new businesses and withdrawal from
businesses, and (iv) organizational restructuring. The Board of Directors sets up an Executive Committee, to
which it delegates the execution of important routine business of the Company.
[Principle 4.8] Effective Use of Independent Directors
To reinforce its supervisory function and receive general advice on the management of the Group, the Company
has appointed multiple highly independent outside directors, with two such directors in place as of July 2017. In
addition, to increase management transparency the Company has established the Nomination Advisory
Committee and the Compensation Advisory Committee as advisory bodies to the Board of Directors, and the two
outside directors are members of both committees.
[Principle 4.9] Independence Standards and Qualification for Independent Outside Directors
In addition to the independence requirements of the Companies Act and the standards for independent directors
provided by the Tokyo Stock Exchange, outside directors are people who satisfy the independence standards
provided in the Company’s Basic Policy on the Selection of Director and Statutory Auditor Candidates. Outside
statutory auditors are people who satisfy the independence standards provided in the Company’s Basic Policy on
the Selection of Director and Statutory Auditor Candidates.
The Company has disclosed Basic Policy on the Selection of Director and Statutory Auditor Candidates on the
Company’s website.
http://www.sonyfh.co.jp/en/company/data/nomination_policy.pdf
[Principle 4.11 (1)] Composition of the Board of Directors
The Board of Directors comprises 12 or fewer members (with one-year terms of office). The Board of Directors is
composed of members who have a broad range of knowledge and experience. To promote efficient Group
management, in principle, the representative directors of principal Group subsidiaries serve concurrently as the
Company’s directors. To reinforce the supervisory function and obtain general management advice for the Group,
the Company appoints multiple highly independent outside directors.
The current composition is as written in “II. 1. 1. Board Composition and Operations of Organizational Structure”
of this report.
[Principle 4.11 (2)] Status of Concurrent Positions at Other Organizations of Directors and Statutory
Auditors
With regard to the status of concurrent positions at other organizations of directors and statutory auditors, the
Company discloses the information on reference materials of the General Meetings of Shareholders.
http://www.sonyfh.co.jp/en/financial_info/shareholder/meeting/
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[Principle 4.11 (3)] Evaluation of Effectiveness of the Board of Directors
According to the Company’s Basic Policy on Corporate Governance, the Board of Directors conducts
self-evaluations, evaluating the effectiveness of its own decision-making and oversight, as well as its operation of
meetings at least once a year.
For the fiscal year ended March 31, 2017, an independent third-party evaluation company evaluated the
effectiveness of the Board of Directors by questionnaire all directors and statutory auditors.
Principal content of the questionnaire:
• Composition of the Board of Directors
• Quality and volume of the discussions on the Group’s businesses, risks, strategies, etc.
• Degree of understanding, opportunities for training
• Operating practices of Board of Directors’ meetings
• Incentive Compensation
• Advisory Committee
• Support system for outside directors and statutory auditors
• Dialogue with shareholders
In addition, an evaluation was conducted regarding response to items raised in the previous year’s evaluation of
effectiveness.
Summary of the results of evaluation:
• As a whole, a high level of effectiveness was achieved.
• The Board of Directors consists of members with a wide variety of experience.
• The members of the Board of Director agree in recognizing never to be satisfied with current conditions and that
further improvement and enhancement of the Board’s function are necessary. The Board of Directors is united in
an effort to improve its function.
• The agendas of the Board of Directors’ meetings were properly selected in terms of their quality and volume.
There was an atmosphere where all members, including outside directors, could speak in a free and active
manner. The meetings proceeded smoothly under the leadership of the chairman. Members of the Board of
Directors are provided regular opportunities for communication, and mutual trust is high.
• Comments from shareholders are appropriately provided as feedback to the Board of Directors.
While various improvements have been made with respect to the issues raised in the previous year’s evaluation
of effectiveness (discussion of medium- to long-term Groupwide business strategies and executive development
strategies), the Board of Directors agrees that continuous discussion is needed. In addition, some members
expressed a desire for more opportunities for study or training sessions related to the Group’s management and
businesses.
Issues to Address and Responses to Make Based on the Results of Evaluation
Based on the results of this evaluation, the Company’s Board of Directors judges itself to be wholly effective at
this time. That said, the Board will strive to further enhance its effectiveness through improving its understanding
of the Group’s management and business environment and continuous discussions on the Group’s medium- to
long-term business strategies.
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[Principle 4.14 (2)] Training Policy for Directors and Statutory Auditors
Upon their appointment, the Company provides opportunities for directors and statutory auditors to acquire
knowledge related to laws and regulations, corporate governance and other areas necessary for appropriately
fulfilling their roles and responsibilities. In particular, when outside directors and statutory auditors are newly
appointed, the Company creates opportunities to provide the information necessary to promote an understanding
of the Group’s businesses, management strategy, management issues and other areas. The Company also has
created such opportunities as necessary following their appointment.
[Principle 5.1] Policy for Constructive Dialogue with Shareholders
The Company conducts sincere and proactive IR activities, led by the president and representative director, to
forge trust-based relationships with shareholders, investors and other parties. Useful opinions and requests
obtained from shareholders, investors and other parties through IR activities are regularly provided as feedback
mainly to the Board of Directors. The Company has established its IR Policy based on this stance.
IR Policy is as written in “V. 2. Other Corporate Governance Structures” of this report.
Capital Structure (updated)
Ratio of shares owned by foreign shareholders: 20% or more and less than 30%
[Major Shareholders] (updated)
Name Number of
shares held
Percentage of
ownership (%)
Sony Corporation 274,050,000 62.99
Japan Trustee Services Bank, Ltd. (Trust Account) 11,943,400 2.74
STATE STREET BANK AND TRUST COMPANY 11,390,205 2.61
The Master Trust Bank of Japan, Ltd. (Trust Account) 10,695,000 2.45
Trust & Custody Services Bank, Ltd. (Securities Investment Trust Account) 4,083,100 0.93
Japan Trustee Services Bank, Ltd. (Trust Account 5) 3,060,100 0.70
JP MORGAN CHASE BANK 380055 3,021,623 0.69
THE BANK OF NEW YORK 133972 2,822,000 0.64
STATE STREET BANK WEST CLIENT – TREATY 505234 2,727,306 0.62
BBH FOR FIDELITY LOW-PRICED STOCK FUND (PRINCIPAL ALL
SECTOR SUBPORTFOLIO)
2,719,800 0.62
Parent company: Sony Corporation
(Listed on the Tokyo Stock Exchange, and Overseas) (Code: 6758)
3. Company Type
Stock Exchange: The First Section of the Tokyo Stock Exchange
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Fiscal Year End: March
Industry: Insurance
Number of employees (consolidated): more than 1,000
(Updated) Sales (consolidated): more than ¥1 trillion
Number of subsidiaries: Fewer than 10
4. Policy Concerning the Measures to Protect Minority Shareholders in Transactions with the Controlling
Shareholder
The Sony Financial Group’s policy is to develop its business while maintaining a cooperative ties with the
Sony Group. However, the Sony Financial Group believes that it has secured a certain degree of
independence from the Sony Group, because it conducts independent business activities in line with its
own management policies and strategies, and operates in different business fields than the Sony Group.
When entering into transactions with Sony Corporation (the controlling shareholder), the Sony Financial
Group adequately confirms the necessity for such transactions, and ensures that the conditions of such
transactions do not differ markedly from the terms of ordinary transactions with third parties.
5. Other Special Issues That May Significantly Influence Corporate Governance (updated)
(1) Capital relationships with Sony Corporation
Sony Corporation holds 62.99% of Sony Financial Holdings’ shares outstanding (common stock). As a
result, regardless of the intentions and interests of other shareholders, Sony Corporation may have an
impact on all matters requiring shareholder approval such as the appointment and dismissal of Sony
Financial Holdings directors and statutory auditors, mergers and other organizational restructuring,
material asset and business transfers, amendments to the Articles of Incorporation, and the payment of
dividends.
(2) Senior management’s concurrent positions with the Sony Group
Sony Financial Holdings has assigned Mr. Shiro Kambe (EVP, Corporate Executive Officer of Sony
Corporation) as its director and has assigned Mr. Hirotoshi Korenaga (Corporate Executive, Senior
General Manager, Global Accounting Division of Sony Corporate Services (Japan) Corporation) as its
statutory auditor.
If the relationships between the Sony Financial Group and the Sony Group change due to such reasons
including changes in the ratio of Sony Financial Holdings’ shares held by Sony Corporation, such
personnel relationships may change. (Sony Corporate Services (Japan) Corporation is a subsidiary of
Sony Corporation).
(3) Use of the “Sony” trade name and trademark
Sony Financial Holdings and Group companies have entered into royalty agreements with Sony
Corporation to use the “Sony” trade name and trademark. However, these agreements can be rescinded
by Sony Corporation under certain conditions, such as Sony Corporation’s share of voting rights in Sony
Financial Holdings falling below a majority, or Sony Financial Holdings’ percentage ownership of the voting
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rights of Sony Financial Group companies dropping. Based on these agreements, the Sony Financial
Group Companies pays royalty fees to Sony Corporation and Sony Corporation retains pre-approval rights
with respect to, among other things, any use of the relevant trademarks for purposes other than those
expressly provided for in the agreements.
Sony Financial Holdings believes the “Sony” name has contributed to the Sony Financial Group’s brand
recognition and its growth. The termination of these royalty agreements to use the “Sony” trade name and
trademark led primarily by a decrease in Sony Corporation’s equity ownership in Sony Financial Holdings
could adversely affect its business operations, marketing and operating results.
If reputations of other Sony Group Companies excluding Sony Corporation and Sony Financial Group
Companies were damaged due to loses of creditworthiness or drop in earnings, operating results of Sony
Financial Group Companies may be affected by worsening corporate image.
II. Management Control Structure Pertaining to Management Decision Making,
Execution and Supervision and Other Corporate Governance Structure
1. Board Composition and Operations of Organizational Structure;
Type of structure: Company with Board of Auditors
[Directors]
Number of members of the Board of Directors stipulated in the Articles of Incorporation: 12
Term of members of the Board of Directors stipulated in the Articles of Incorporation: One year
Chairman of the Board of Directors: President
Number of the Board of Directors: Nine
Election of Outside Directors: Yes
Number of Outside Directors: Two
Number of Outside Directors who are appointed as Independent Directors: Two
Relationships with the Company (1)
Name Attribute Relationship with the Company*
a b c d e F g h i j k
Isao Yamamoto From another company
Shiro Kuniya
Attorney
*Choices relating to relationships with the Company
*○ indicates the relevant item that the person falls under as of “today or recently” △ indicates the relevant item that the person
falls under as of “previously.”
*● indicates the relevant item that the person’s close family member falls under as of “today or recently” ▲ indicates the relevant
item that the person’s close family member falls under as of “previously.”
(a) A person who is an executive or employee of the Company or its subsidiary
(b) A person who is an executive, employee or non-executive director of the Company’s parent company
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(c) A person who is an executive or employee of a subsidiary of the Company’s parent company
(d) A person who is an entity or, if that entity is a corporation, etc., its executive or employee for which the
Company is a major client
(e) A person who is a major client or if that client is a corporation, etc., its executives or employees
(f) A person who in addition to executive compensation is receiving significant amounts of money or other
property from the Company as consultant, accounting specialist or legal specialist
(g) A person who is a major shareholder of the Company (or if that major shareholder is a corporation, etc., its
executives or employees)
(h) A person who is an executive or employee of an entity which is a client of the Company (does not fall
under d, e and f) (only with respect to the person)
(i)
(j)
A person who is an executive or employee of a company whose outside director assumes the post on a
reciprocal basis with the Company (only with respect to the person)
A person who is an executive or employee of an entity receiving contributions from the Company (only
with respect to the person)
(k) Other
Relationships with the Company (2)
Name Independent
Director
Supplementary
Information Reason for appointment
Isao
Yamamoto ○ ―
Mr. Yamamoto possesses many years of
experience as a securities analyst and an
advisor for corporate finance and M&As, and has
no conflict of special interest with the Company.
Accordingly, the Company determined that Mr.
Yamamoto can properly fulfill the duties of an
outside director and an independent director.
Shiro
Kuniya ○ ―
Mr. Kuniya works as a Managing Partner at
Oh-Ebashi LPC & Partners and has specialized
knowledge and experience as a lawyer, and has
no conflict of special interest with the Company.
the Company has determined that Mr. Kuniya
can properly fulfill the duties of as an outside
director and independent director.
Establishment or non-establishment of an optional committee which corresponds to the
Nominating Committee or Compensation Committee: Established
Status of the Establishment of a Discretionary Committee, Composition and Attributes of
Chairperson
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Committee’s
name
All
committees
members
Full-time
members
Internal
Directors
Outside
Directors
Outside
Experts Others
Chair-per
son
Committee
corresponding to
Nomination
Committee
Nomination
Advisory
Committee
4 0 2 2 0 0 Outside
Director
Committee
corresponding to
Compensation
Committee
Compensation
Advisory
Committee
3 0 1 2 0 0 Outside
Director
Supplementary Explanation
Role of Nomination Advisory Committee:
This committee deliberates the appointment and dismissal of directors and statutory auditors of the
Company, as well as the presidents of Group subsidiaries, and deliberates succession planning and other
activities with regard to the Company and Group subsidiary presidents in response to inquiries by
individual companies’ Boards of Directors or requests by committee members and reports to the
respective Boards of Directors, if necessary.
Role of Compensation Advisory Committee:
This committee deliberates compensation and other payments to directors of the Company and the
representative directors of Group subsidiaries in response to inquiries by the individual companies’ Boards
of Directors and reports to the respective Boards of Directors.
[Statutory Auditors]
Existence of a Board of Statutory Auditors: Yes
Number of Statutory Auditors stipulated by the Articles of Incorporation: Five
Number of Statutory Auditors: Three
Cooperation between Statutory Auditors, Independent Auditors and the Internal Audit Division
Statutory auditors receive regular reports on audit plans and audit results from the Company’s
independent auditor (PricewaterhouseCoopers Aarata LLC) and exchange information with the
independent auditor in a timely and appropriate manner. Statutory auditors of the Company receive regular
reports of internal audit plans and internal audit results from the internal audit division (Audit Department)
and exchange information with this division in a timely and appropriate manner. The statutory auditors also
receive reports on each subsidiary’s internal audit results from subsidiaries’ internal audit divisions.
Election of Outside Statutory Auditors: Yes
Number of Outside Statutory Auditors: Two
Number of Outside Statutory Auditors who are appointed as Independent Directors: Two
Relationships with the Company (1):
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Name Attribute Relationship with the Company*
a b c d e f g h i j k m
Yasuyuki
Hayase
From another company
Yoshimichi
Makiyama
Attorney
*Choices relating to relationships with the Company
*○ indicates the relevant item that the person falls under as of “today or recently” △ indicates the relevant item that the person
falls under as of “previously.”
*● indicates the relevant item that the person’s close family member falls under as of “today or recently” ▲ indicates the relevant
item that the person’s close family member falls under as of “previously.”
(a) A person who is an executive or employee of the Company or its subsidiary
(b) A person who is a non- executive director or accounting advisor of the Company or its subsidiary
(c) A person who is an executive, employee or non-executive director of the Company’s parent company
(d) A person who is a statutory auditor of the Company’s parent company
(e) A person who is an executive or employee of a subsidiary of the Company’s parent company
(f) A person who is an entity, if that entity is a corporation, etc., its executive or employee for which the
Company is a major client
(g) A person who is a major client of the Company or if that client is a corporation, etc., its executives or
employees
(h)
A person who is in addition to executive or compensation is receiving money or other property as a
consultant, accounting specialist or legal specialist from the Company
(i) A person who is a major shareholder of the Company (or if that major shareholder is a corporation, etc.,
its executives or employees)
(j) A person who is an executive or employee of an entity which is a major client of the Company (does not
fall under f, g and h) (only with respect to the person)
(k)
(l)
(m)
A person who is an executive or employee of a company whose outside director assumes the post on a
reciprocal basis with the Company (only with respect to the person)
A person who is an executive or employee of an entity receiving contributions from the Company (only
with respect to the person)
Other
Relationships with the Company (2):
Name
Independent
Statutory
Auditor
Supplementary
Information Reason for appointment
Yasuyuki
Hayase
○
―
Mr. Hayase possesses many years of
experience at a financial institution, and as a
standing statutory auditor there. Accordingly, the
Company has determined that Mr. Hayase will
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use his professional experience to fulfill his role
as an outside statutory auditor as well as an
independent statutory auditor.
Yoshimichi
Makiyama
○
―
Mr. Makiyama qualified as an attorney and
patent attorney in Japan and as an attorney in
the U.S. state of New York, with expertise in
many areas including information security and
compliance, and has a breadth of professional
experience both at home and abroad.
Accordingly, the Company has determined that
Mr. Makiyama will draw on his professional
experience to fulfill his role as an outside
statutory auditor as well as an independent
statutory auditor.
[Independent Directors and Independent Statutory Auditors]
Number of independent directors and independent statutory auditors: Four
The Company has appointed all qualified outside directors and outside statutory auditors as
independent directors / or independent statutory auditors.
[Incentive-related Matters]
Status of incentives granted to directors:
Implemented a results-linked compensation and Introduced a stock-type compensation stock options
program.
Supplementary explanations:
Compensation of executive directors comprises a fixed portion depending on the position, a results-linked
portion depending on the entire Group’s performance and individual responsibilities, and a medium- to
long-term incentive portion in the form of a stock-type compensation.
The results-linked portion could range from 0% to 200% of the standard amount subject to achievement of
management targets of the Group and fulfillment of responsibilities.
The medium- to long-term incentive portion is based on restricted stock compensation and stock-type
compensation stock options. The stock-type compensation stock options, in principle, account for 20% of
total annual compensation.
Eligible persons for stock options:
Executive directors of the Company and executive directors of principal subsidiaries
Supplementary explanations:
In the aims of sharing with shareholders the benefits and risks of stock price fluctuations and enhancing
the motivation to contribute to sustainable increases in the corporate value of the Group, grantees shall be
the executive directors of the Company and its principal subsidiaries (Sony Life, Sony Assurance and
Sony Bank).
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Note: With regard to restricted stock compensation, guarantees shall be executive directors and executive
officers of the Company and its principal subsidiaries.
[Compensation of Directors]
Disclosure for compensation of individual directors: Partial disclosure only of individual amounts
Supplementary explanations:
Although the Company does not disclose the compensation of individual directors, the compensation of
one director who received ¥100 million or more for the fiscal year ended March 31, 2017 is disclosed in
Yukashoken Hokokusho
Policy on compensation amount or calculation method: Yes
Disclosure of policy on determining compensation amount and its calculation method:
■Policy for Determining the Compensation of Directors
The compensation of directors is determined according to the following policy within the limit set by a
General Meeting of Shareholders.
[General Provision]
Compensation of individual directors is determined by the resolution of the Board of Directors, based on a
report from the Compensation Advisory Committee. Directors with no executive duties, except outside
directors, are paid no compensation.
(1) Executive Directors
A balance between a fixed portion, a results-linked portion and a medium- to long-term incentive portion
shall be considered. The objective of this is to secure talented executives for business execution and
ensure that compensation serves as an effective incentive for improving the business performance and
corporate value of the entire Group.
a. Compensation
• Compensation comprises a fixed portion depending on the position, a results-linked portion depending
on the entire Group’s performance for the year and individual responsibilities, and a medium- to
long-term incentive portion in the form of a stock-type compensation stock options program.
• The results-linked portion could range from 0% to 200% of the standard amount subject to achievement
of management targets of the Group and fulfillment of responsibilities.
• The medium- to long-term incentive portion shall comprise restricted stock compensation and
stock-type compensation stock options, and stock-type compensation stock option, in principle,
account for 20% of total annual compensation.
b. Level
• A suitable level of compensation shall be paid in order to secure talented individuals. The level of
compensation is determined in consideration of the results of third-party surveys on the compensation
levels of corporate managers and other relevant information.
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(2) Outside Directors
The main responsibility of outside directors is to enhance the transparency and objectivity of corporate
management through the oversight and supervision of executive directors’ execution of duties.
Consequently, compensation shall be fixed with the objective of securing talented individuals and ensuring
that the supervisory and oversight function is working effectively.
a. Compensation
• A fixed amount is paid according to the role.
b. Level
• A suitable level of compensation shall be paid in order to secure talented individuals. The level of
compensation is determined in consideration of the results of third-party surveys on the compensation
levels of corporate managers and other relevant information.
■Policy for Determining the Compensation of Statutory Auditors
The compensation of statutory auditors is determined according to the following policy within the limit set
by a General Meeting of Shareholders.
The main responsibility of statutory auditors is to ensure the transparency and objectivity of
corporate management by conducting operational and accounting audits. Consequently, compensation for
statutory auditors is determined as fixed compensation with a focus on securing talented individuals and
ensuring that the audit function is working effectively.
a. Compensation
• A fixed amount is paid according to the respective role of standing statutory auditors and non-executive
statutory auditors.
b. Level
• A suitable level of compensation shall be paid in order to secure talented individuals. The level of
compensation is determined through discussion of statutory auditors by giving consideration to the
results of third-party surveys of the compensation levels of statutory auditors and other relevant
information.
[Support Structure of Outside Directors/Statutory Auditors]
The Corporate Planning Department of the Company provides information to outside directors and outside
statutory auditors and distributes Board of Directors meeting materials prior to the meetings.
2. Functions on Execution of Operation, Audits and Supervision, Nomination,
Determining Compensation and Other (updated)
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The Company has adopted the statutory auditor system. The Company appoints outside directors who
work with the statutory auditors to strengthen corporate governance. An overview of the current corporate
governance system is provided below.
(1) Board of Directors
a. The Company is a pure holding company that owns direct subsidiaries, Sony Life Insurance
Co., Ltd., Sony Assurance Inc., Sony Bank Inc. and Sony Lifecare Inc. From the perspective of
group-wide efficiency in business operations, one representative director and two of the
Company’s executive directors out of nine directors serve as directors of its subsidiaries.
Furthermore, the three representative directors of its subsidiaries (Sony Life Insurance Co.,
Ltd., Sony Assurance Inc. and Sony Bank Inc.) serve as non-executive directors of the
Company.
b. The Company has appointed two highly independent outside directors out of nine directors to
introduce external perspectives and to protect minority shareholders’ interests. These outside
directors are deemed as independent directors based on the Tokyo Stock Exchange
regulations.
c. The Board of Directors of the Company delegates to the Executive Committee the authority to
deliberate and determine the execution of certain daily activities. The Executive Committee is
composed of standing directors as well as executives and employees who are selected by
resolution of the Board of Directors. This committee meets twice a month, in principle.
Non-executive directors and statutory auditors may also attend meetings of the Executive
Committee.
(2) Statutory Auditors
a. The Board of Statutory Auditors of the Company has three members, two of whom are outside
statuory auditors and deemed as independent directors based on Tokyo Stock Exchange
regulations. We elect one substitute statutory auditor in case of a vacancy.
b. The standing statutory auditor of the Company cooperates with outside directors (independent
directors), the corporate executive in charge of its Audit Department and employees in the
Audit Department to enhance the supervisory function in corporate management.
(3) Internal Audits
The Company has established an Audit Department, which is independent of the Company’s operating
divisions and is composed of dedicated internal audit personnel.
(4) Accounting Audits
The Company has appointed PricewaterhouseCoopers Aarata as its independent auditor.
(5) Establishment of Optional Committees
To increase management transparency, the Company has established the Nomination Advisory
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Committee and the Compensation Advisory Committee as advisory bodies to the Board of Directors. The
composition of these committees is described in this report in “II. 1 [Directors] Status of the Establishment
of a Discretionary Committee, Composition and Attributes of Chairperson”
3. Reason for choosing current corporate governance structure (updated)
As the Company is a pure holding company, the Group believes that the current structure, in which
directors and statutory auditors hold concurrent positions in the parent company and subsidiaries, is
efficient from the perspective of Group management. As the Company is also a subsidiary of a listed
parent company, Sony Corporation, the Company has appointed highly independent two outside directors
and two outside auditors (These outside directors and outside auditors are deemed as independent
directors and independent auditors based on Tokyo Stock Exchange regulations, respectively) to ensure
an outside perspective and to protect the interests of minority shareholders. Furthermore, the Company
also has established a Nomination Advisory Committee and a Compensation Advisory Committee as
advisory bodies to the Board of Directors to increase management transparency. In addition to protecting
the interests of minority shareholders, the Company believes that the current structure is optimal from the
standpoints of ensuring Group management efficiency and enhancing corporate value.
III. Implementation of Measures for Shareholders and Other Stakeholders
1. Efforts Towards Activation of Shareholders’ Meeting and Facilitation of Exercising Voting Rights
(1) Early Delivery of Notice of Convocation for the General Meeting of Shareholders
The Company sent the Notice of Convocation for the General Meeting of Shareholders 22 days before the
meeting.
(The Company held its General Meeting of Shareholders on June 21, 2017, and sent the Notice of
Convocation on May 31, 2017, for the fiscal year ended March 31, 2017.)
(2) Setting the Date for the General Meeting of Shareholders on a Date That Avoids the Day
When General Meetings Tend to be Concentrated
The Company held its General Meeting of Shareholders on June 21, 2017 and avoided the day when
general meetings tend to be concentrated.
(3) Exercise of Voting Rights via Electronic Means
a. The Company has introduced the exercise of voting rights over the Internet.
b. The Company has introduced the exercise of voting rights via the electronic voting platform for
institutional investors operated by ICJ, Inc.
(4) Participation in a Platform for the Electronic Exercise of Voting Rights and Other Initiatives to
Enhance the Environment for the Exercise of Voting Rights by Institutional Investors
The Company participates in a platform for the electronic exercise of voting rights in order to enhance the
environment for the exercise of voting rights by institutional investors. Furthermore, a portion of the
convocation notice is translated into English, and the convocation notice is disseminated early.
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(5) Provision of a Convocation Notice (Summary) in English
A portion of the convocation notice is translated into English.
2. IR Activities (updated)
(1) Disclosure Policy
The Company has established the “IR Policy” which indicates the Purpose of IR Activities,
Basic Approach to IR Activities, Disclosure of IR Information, Framework for Disclosure of
IR Information and Quiet Period for IR Activities. The Company has also disclosed the IR Policy onto its
website.
(2) Regular Meetings for Individual Investors
Explanations by representatives: Yes
The Company holds a conference for individual investors correspondingly. Furthermore, the Company will
continue to hold meetings for individual investors.
(3) Regular Meetings for Analysts and Institutional Investors
Explanations by representatives: Yes
Every quarter, the Company holds a teleconference with analysts and institutional investors on the day it
announces quarterly financial results. The teleconference is hosted by a director of the Company and
subsidiaries’ senior executives in charge of finance. In addition, Sony Financial Holding holds a Corporate
Strategy Meeting once a year, hosted by the Group top managements.
(4) Regular Meetings for Overseas Investors
Explanations by representatives: Yes
The Company top managements visit overseas investors in each region once a year to hold one-on-one
meetings in Europe, North America and Asia.
(5) Uploading IR Materials onto Website
The Company uploads earnings releases, annual reports and other disclosure materials onto its website.
The Company has also enhanced disclosure in English to ensure there are no material disclosure gaps
between the English and Japanese languages.
(6) IR-related Division
The Company has established the Investor Relations Department.
3. Efforts to Adopt a Stakeholder Standpoint
(1) Provisions within Internal Regulations for Respecting the Standpoint of Stakeholders
The Group recognizes that taking stakeholders’ concerns into account in management decision making is
an important part of ensuring sound business operations. Accordingly, the Group has established an
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activity charter that it endeavors to follow in its operations.
(2) Environmental Protection and CSR Activities
The Company has established a CSR Basic Policy. Each of the companies in the Group conducts
voluntary and fund-raising activities, has acquired ISO 14001 certification (the international standard for
environmental management systems), has introduced a Green Power Certification system and
participates in various other social contribution and environmental activities.
IV. Basic Stance on Internal Control System and the Status of Establishment
1. Basic Policy on an Internal Control System
The Company’ Board of Directors formulated a Basic Policy on Establishing an Internal Control System in
compliance with Companies Act of Japan and associated enforcement regulations to ensure the
appropriateness of the Group company business activities. The Company has implemented and operates an
internal control system in line with this policy.
[Basic Policy on Establishing an Internal Control System]
(1) System to ensure that the execution of duties by directors and employees complies with laws and the
Articles of Incorporation
i. The Board of Directors establishes a code of conduct as a basic policy for compliance and makes this
code clear to the Company' executives, employees and subsidiaries.
ii. The Board of Directors creates a compliance manual that provides specific compliance guidelines and a
compliance program that defines specific plans.
iii. The Board of Directors creates a compliance supervisory department to promote its compliance program.
The compliance supervisory department regularly reports to the Board of Directors on the progress of the
compliance program.
iv. The Board of Directors formulates the Basic Group Policy on Eradicating Anti-social Forces. This policy
describes the firm stance the Group takes to counter anti-social forces and build the structure necessary
to fulfill this policy.
v. The Board of Directors establishes an internal hotline system and informs the Company' executives,
employees and subsidiaries about the system. This system allows employees or others who become
aware of corporate strategies, operations or other activities that contravene (or are in danger of
contravening) laws and regulations to report directly to a hotline desk. The system prohibits any action
from being taken against employees or others who provide such notification.
vi. The Board of Directors creates the Group Information Security Policies and streamlines a structure to
properly control Group information assets, including customer information.
vii. The Board of Directors creates the Conflicts of Interest Policy within the Group and ensures that the
necessary formats are in place to properly control transactions which have the potential to harm the
interests of customers.
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viii. The Board of Directors establishes an internal audit supervisory department, which is independent from
other operating departments. The internal audit supervisory department liaises and cooperates with the
statutory auditors and the accounting auditor; monitors and verifies, from an independent and objective
viewpoint, the implementation and operational status of the internal control system; and reports regularly
to the Board of Directors the status of internal audits.
ix. The Board of Directors formulates the Basic Policy related to Group’s Internal Audits as well as
Regulations on Internal Audit, and informs the Company’s executives and employees and subsidiaries of
these.
(2) System for storing and managing information related to the execution of duties by directors
The Company establishes the Record-keeping Regulations to ensure that documents pertaining to the
execution of duties by directors, such as records of decisions at Board of Directors and Executive Committee
meetings, are appropriately stored and managed in accordance with these laws and regulations.
(3) Systems of regulations related to risk management
i. The Board of Directors formulates the Fundamental Principles for Risk Management Activities as a
basic policy on Group risk management and informs the Company’s executives, employees
and subsidiaries of these.
ii. The Board of Directors establishes a risk management supervisory department to manage risks
appropriately for the Company and its subsidiaries, in accordance with each entity's scale,
characteristics and business model. This department reports regularly to the Board of
Directors on the status of risk management.
iii. The Board of Directors evaluates the capital adequacy of subsidiaries to ensure that their levels of
capitalization are sufficient in light of the risks the Group directly faces and to
implement appropriate capital allocations. If necessary, the Board of Directors takes measures
designed to strengthen capital bases.
iv. The Board of Directors creates the Basic Policy Related to Group Business Continuity Risk Management,
as well as contingency plans, to build a system that enables the Group to respond rapidly to a crisis and
put in place measures to minimize the impact of these risks. The Board of Directors makes these plans
known to the Company’s executives, employees and subsidiaries.
(4) Systems to ensure the efficient execution of duties by directors
i. The Board of Directors establishes approval regulations, organizational and task-sharing regulations
and other internal rules, and creates an appropriate structure for the efficient execution of duties.
ii. The Board of Directors sets up an executive committee and delegates to this committee the discussion
and decision-making authority regarding execution of important corporate day-to-day business activities.
iii. The Board of Directors establishes the Business Plan Control Regulations, formulates and executes
non-consolidated and consolidated medium-term business plans and annual business plans, and
regularly confirms progress on business plans.
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(5) System to ensure reliability of financial reporting
The Company maintains the necessary system to ensure reliability of financial reports, in accordance with
the Basic Policy Regarding Group Financial Reporting.
(6) System to ensure the appropriateness of operations by the Company and the corporate group,
including the Company’s parent company and subsidiaries
i. In addition to exercising shareholder rights as a financial holding company, the Company makes
management control agreements with its subsidiaries, under which the Company manages subsidiaries by
requiring them to comply with the Groupwide Basic Policy and to report and obtain prior approval of the
Company on matters necessary for ensuring the appropriateness of operations of the Group, including
subsidiaries.
ii. Based on its Basic Policy on Management of Transactions within the Group, the Company
deliberates and examines the appropriateness and compliance of intra-Group transactions with
subsidiaries that have the potential to significantly impact the operations of the Group before
commencement of those transactions. Such issues are resolved at or reported to the Board of
Directors. In addition, to protect minority interests, when conducting transactions with parent
company Sony Corporation (controlling shareholder) and its group companies, Sony Financial
Holdings and its subsidiaries duly confirm that these transactions are necessary and that they are
entered into under conditions that are not conspicuously divergent from those of typical transactions
with third parties.
iii. The Company’s Audit Department takes responsibility for ensuring that subsidiaries have
appropriate internal control systems in place and monitors and verifies the results of internal and
third-party audits of subsidiaries.
iv. The Company and its subsidiaries submit management information about the Group as
needed to the Company’s parent company and interact with the parent company's internal
audit supervisory department.
(7) Items pertaining to employees who are requested to assist statutory auditors in their duties
If directors receive requests from statutory auditors for employees to be allocated to assist them in their duties,
the directors assign such personnel without delay.
(8) Independence from directors of employees assigned to assist statutory auditors referred to in (7)
above
i. Statutory auditors must agree to the appointment, removal and evaluations of employees assigned to
assist them in their duties.
ii. Employees assigned to assist statutory auditors in their duties must exclusively follow the instructions
and directives of statutory auditors, once they are given.
(9) System for directors and employees to report to statutory auditors, and other reporting system
i. If directors or employees are requested to provide reports regarding the execution of their business to
statutory auditors, they must do so immediately.
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ii. If directors or employees discover facts that could significantly affect the operations or financial condition
of the Company or its subsidiaries, they must report such discovery to the statutory auditors immediately.
No actions may be taken against persons providing such reports, while the information provided via such
report shall be shared among the Company’s executives, employees and subsidiaries.
iii. If directors or employees receive notification via the internal hotline system, they must report immediately
to the statutory auditors.
(10) Other systems to ensure the effectiveness of audits by statutory auditors
i. Representative directors endeavor to forge and deepen relationships with statutory auditors based on
mutual understanding and trust by creating the environment that facilitates audits by statutory auditors.
ii. When statutory auditors request, the Company shall pay expenses or discharge obligations attendant to
requests for counsel, studies, expert opinion or other activities by attorneys, certified public accountants or
other outside specialists for the execution of statutory auditors’ duties, unless the Company proves that
such activities were not necessary to the execution.
2. Basic Policy on Eradicating Anti-social Forces
[Basic Group Policy on Eradicating Anti-social Forces]
The Group recognizes the importance of strictly avoiding any association with anti-social elements from the
perspectives of social responsibility, compliance and corporate defense. Accordingly, the Group has formulated
this basic policy to enforce its initiatives to shut out anti-social forces.
(1) Organizational response
Rather than at the individual or departmental level, the Group responds to anti-social forces at an
all-organizational level, from top management downward, and ensures the safety for all executives and
employees who respond.
(2) Cooperation with external organizations
To obtain appropriate counsel and cooperation, the Group collaborates closely on an ongoing basis with outside
specialists, including the police, centers for the elimination of violent groups and attorneys.
(3) Refusal of all relationships, including transactions
The Group refuses to have any relationships with anti-social forces, including transactional relationships.
(4) Civil and criminal legal approaches to emergency situations
The Group strictly rejects unfounded demands by anti-social forces. Furthermore, the Group takes both civil and
criminal legal approaches, as necessary.
(5) Prohibition on backroom deals and provision of funds
The Group conducts absolutely no backroom deals with nor provides funds to anti-social forces.
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[Structures for Eradicating Anti-social Forces]
・The Company sets up a department for dealing with anti-social forces
and appointed a person responsible for thwarting unreasonable demands.
・The Company collects information on anti-social forces by cooperating with specialized external organizations.
V. Other
1. Takeover Defense: No
2. Other Corporate Governance Structures (updated)
The Company’s IR Policy is as follows:
[Purpose of IR Activities]
The Company strives to provide members of the investment community, including its shareholders, investors,
securities analysts and other market participants, with information related to the assessment of corporate value
in a timely, accurate and fair manner, as well as to facilitate sufficient dialogue. By enhancing disclosure of
management strategies and financial position, the Company makes efforts to gain the trust of the investment
community and obtain a fair corporate valuation from stakeholders. Furthermore, the Company feeds market
dialogue, evaluations and other information back to its senior management and makes use of this information in
its management in the aim of increasing corporate value.
[Basic Approach to IR Activities]
1. The Company will clearly disclose the information necessary to assess its corporate value based on the
principles of promptness, accuracy, fairness and consistency.
2. The Company will engage with members of the investment community such as its shareholders, investors,
securities analysts and other market participants, in a sincere and direct manner in order to establish
relationships of trust.
3. The Company will promote IR activities led by the president and representative director, based on the
concerted effort of the entire the Group. The Company places importance on constructive dialogue with its
shareholders, investors, securities analysts and other market participants, and will strive to take advantage
of various opportunities to engage in dialogue, centered on senior management.
In addition to holding individual meetings, the Company will participate actively in events targeting investors
and securities analysts (including Company briefings, financial results briefings and IR fairs) and enhance
its disclosure of information through various IR tools (including corporate website and annual reports),
thereby promoting efforts to deepen their understanding of the Company. Furthermore, the Company will
seek to expand opportunities for dialogue, taking into consideration the medium- to long-term interests of
its shareholders, investors, securities analysts and other market participants.
4. The Company will periodically feed requests and evaluations from shareholders, investors, securities
analysts and other market participants through its IR activities back to its senior management by reporting
this information mainly to the Board of Directors.
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[IR Organizational Structure]
The Company assigns a corporate executive to oversee IR activities and has established the Investor Relations
Department as the department in charge of IR activities. Through this structure, the Company seeks to
enhance its disclosure of information and dialogue. The department in charge of IR activities shares information
appropriately with the Company’s operating departments, as well as Group companies.
[Disclosure of IR Information]
(1) Basic Stance
The Company will engage in timely disclosure in accordance with the Securities Listing Regulations approved
by the Tokyo Stock Exchange. The Company will also proactively disclose other information of substantial
interest to shareholders, investors, securities analysts and other market participants, as well as information
intended to promote an understanding of the Group. Furthermore, the Company will maintain continuity and
consistency in the information it discloses.
(2) Method of Disclosure
The Company will provide timely disclosure based on the Securities Listing Regulations through the Timely
Disclosure network (TDnet) of the Tokyo Stock Exchange, and will promptly make such information
available on the Company corporate website.
The Company strives to provide fair disclosure worldwide by making a full range of information available on
its corporate website, including information that is not required under disclosure regulations.
(3) Framework for Disclosure
In order to promote timely disclosure, the Company has established the Rules and Regulations Related to
Timely Disclosure, and set up a Disclosure Committee (DC).
In the event that material information comes to light, the Company has a framework in place whereby the
Company’s corporate executives and employees, as well as managers responsible for the disclosure of
material information (hereinafter, the “Disclosure Managers”) of its subsidiaries, promptly report on this
information to the DC.
Furthermore, material corporate information that the Company must disclose is set forth in the Group
Guidelines for Reporting Important Information. These guidelines are made known to the Company’s corporate
executives and employees, as well as the Disclosure Managers of its subsidiaries.
Notes:
Roles of the DC
1. Assist the President and Representative Director in desiring, introducing, evaluating and maintaining of the timely
disclosure system.
2. Promptly and comprehensively collect material corporate information of Group companies; discuss the
necessity of timely disclosure along with the accuracy, completeness, clarity and level of internal approval of
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the content of timely disclosure, as well as the fairness and proactiveness of the announcement; and assist the
President and Representative Director in understanding timely and appropriate disclosure as an advisory body for the
material matters and recommended the Company the filing the Company’s reports and other filings as appropriate.
[Quiet Period for IR Activities]
In order to ensure fair disclosure of information and prevent the leak of material information regarding the
Group’s financial results prior to earnings announcements, the Company has established a quiet period for IR
activities. The Company observes a quiet period for IR activities from the second Monday of the month
following the end of every quarter until the earnings announcement. During this period, the Company shall not,
in principle, hold individual meetings, presentations about the Company and other such events, and shall
refrain from answering inquiries regarding the financial results.
[Control of Insider Information]
The Company has formulated the Basic Group Policy on Prevention of Insider Trading for the Group to prevent
leaks of information for timely disclosure. In addition, when engaging in dialogue individually with shareholders,
investors, securities analysts and other market participants, the Company has a policy of always engaging
multiple members to ensure thorough control in the handling of information. The Company has also established
the above-mentioned quiet period for IR activities, during which to prevent disclosing selectively unannounced
material information only to a specific number of people.