Corporate Events Informations3-ap-southeast-2.amazonaws.com/os-data/picinicbay... · A modern...

Water Garden Oasis Managed by Picnic Bay Hotel. ABN 11 079 453 179

P: 61 7 4778 5166 E: [email protected] A: 1 The Esplanade Picnic Bay Magnetic Island QLD 4819 Australia

Corporate Events Information

A modern conference room in a tropical garden paradise



Location

Water Garden Oasis is situated on beautiful Magnetic Island, only metres to picturesque

Picnic Bay beach and the historic Picnic Bay jetty. The majestic rocky outcrops provide a spectacular backdrop for your next business event, and the island’s natural beauty and relaxed atmosphere will revitalise your team, ensuring willing participation and optimal performance.



The Venue

The purpose-built function room offers you a modern facility with the flexibility to suit all styles of presentation. Panoramic glass windows open out onto lush tropical gardens designed around a spectacular Balinese water feature, creating an atmosphere of calm and focus.



The tranquil surrounds and spacious undercover outdoor area are perfect for breakout groups, while the close proximity to the island’s unique Golf Club, water sports and other leisure pursuits provides excellent opportunities for team-building and recreational activities.

Venue Setting



Conference Meeting Options

ROOM HIRE

RESOURCE HIRE

INTERNET FACILITIES

INCLUSIVE

Room Set-up

Clothed Tables

Lectern

Wireless Microphone

Projector Screen

Power Board w/ Extension Cords

Note Paper & Pens

Chilled Water & Mints

Data Projector & Screen 200/day

Flip Chart & Markers 50/day

Faxes (up to 5 pages) 5/fax

Photocopying 0.30/sheet

Free WiFi Download limit applies

CHARGES

250/half day

375/full day

700/ 2-days

1750/Mon-Fri



Conference Room Set-up Options

Conference tables arranged with no opening Conference tables arranged in a square with an opening

U-shaped U-shaped/chairs inside

Conference tables arranged in an U-shape

with chairs positioned outside of U

Conference tables arranged in an U-shape

with chairs positioned inside & outside of U

Boardroom Style Open Square



Conference Room Set-up Options

Conference tables arranged with chairs facing presenter Rows of chairs facing one direction

Banquet Style Round Tables

Tables set up in rows with chairs on both sides of the table Round tables set with 8 -10 people per table

Classroom Style Theatre Style



Venue Capacity

Boardroom Style 22

Open Square 34

U-Shaped: chairs outside 26

U-Shaped: chairs inside/outside 40

Classroom Style 32

Theatre Style 90

Banquet Style 90

Round Tables 90

Cocktail 100+



Conference Catering Options

BREAKFASTS All served with Tea & Coffee & Juices

CONTINENTAL BUFFET 17.5pp

Croissants, Selection of Bread/Raisin Bread for Toasting, Assorted Spreads,

Assorted Cereals w/ Milk, Fresh Fruit Platter, Yoghurt, Fruit Juices, Tea & Coffee

COOKED BREAKFAST BUFFET 22.5pp

Scrambled Eggs, Bacon, Baked Beans, Grilled Tomatoes, Hash Browns, Assorted Cereals w/ Milk

Selection of Breads for Toasting, Assorted Spreads, Fresh Fruit Platter, Fruit Juices, Tea & Coffee

GOURMET BREAKFAST BUFFET 27.5pp

Eggs Benedict, Scrambled Eggs, Crispy Bacon, Chipolata Sausages, Grilled Tomatoes,

Sautéed Mushrooms, Assorted Cereals w/ Milk, Selection of Breads for Toasting,

Assorted Spreads, Fresh Fruit Platter, Fruit Juices, Tea & Coffee

*Gluten-fee option available upon request @3pp extra



MORNING & AFTERNOON TEAS All served with Tea & Coffee & Juices

SWEET OPTIONS

Fresh Fruit Platter with Assorted Dried Fruits & Nuts (gf/v) 9.5pp

Freshly Baked Muffins* 11.5pp

Freshly Baked Scones w/Jam & Fresh Whipped Cream 11.5pp

Assorted Cakes & Slices* 12.5pp

SAVOURY OPTIONS

Dips, Crudités & Crackers (gf/v option available) 9.5pp

Mixed Bruschetta with Shaved Parmesan on Turkish Bread* (v option available) 11.5pp

Antipasto, Cold Meats, Cheese, with Turkish Bread & Crackers (gf/v option available) 12.5pp





LUNCHES All served with Tea & Coffee & Juices

PLATTERS

Assorted Lavashes with Meat and Vegetarian Fillings 15.5pp

Savoury Turkish Melts: Asparagus, Sage & Mozzarella / Chicken, Sundried Tomato & Mozzarella 17.5pp

Fish & Chips: Battered Barra pieces & Chunky Fries, Lemon & Aioli, Garden Salad Platter 19.5pp

PLATED OPTIONS *Minimum 10pax

Hot Quiche & Salad with Chunky Homestyle Fries & Sauces 18.5pp

Build Your Own Sandwich 18.5pp

Cold Meats, Savoury Egg, Sliced Cheese, Coleslaw, Mesclun Lettuce, Sliced Salad Veggies, Fresh Rolls & Breads, Condiments

BUFFET OPTIONS *Minimum 20pax

Picnic Bay Table 27.5pp

Cold Roast Chicken, Cold Meat, Hot Quiche, Garden Salad, Potato Salad, Fruit Platter, Bread Rolls, Butter Portions, Condiments

Mediterranean Table 29.5pp Antipasto, Cold Meat, Roast Chicken Pieces, Mediterranean Pasta Bake, Greek Salad, Fresh Fruit Platter, Crusty Baguette, Butter Portions

OR PRE-ORDER FROM OUR BEACHFRONT R&R RESTAURANT & ENJOY THE SEA BREEZES & SENSATIONAL VIEW!





After The Conference Enjoy Some R&R

DINNERS

DINE IN OUR SEAFRONT RESTAURANT OVERLOOKING THE LIGHTS OF CLEVELAND BAY



Corporate Events Catering

FUNCTIONS

IT WILL BE OUR PLEASURE TO ASSIST YOU WITH ALL STAGES OF YOUR FUNCTION

YOUR EVENT MANAGER CAN PROVIDE YOU WITH A RANGE OF MENUS & BEVERAGE PACKAGES



Team Building & Recreation

Magnetic Island offers numerous opportunities for some sensational water sports and other recreational activities at various bays across the island. After the conference, reward your delegates and continue the team-building with some well-earned leisure time to renew and refresh before returning to the big smoke!

Your Event Manager will assist you plan your itinerary to ensure your experience with us exceeds your expectations, and is a valuable and memorable one, both on a corporate and a personal level.

Photo courtesy of Townsville Enterprise: Magnetic Island, Townsville, Nth Qld



Terms & Conditions

1.1 Tentative bookings may be made and should we receive any enquiries for the date you have chosen

you will be given first option. You will however, be asked to confirm your booking within seven days.

1.2 No reservation is deemed confirmed until a deposit of 25% plus $250 bond has been received by The

Water Garden Oasis under the management of Picnic Bay Hotel. This is payable within fourteen days of

receipt of an email confirmation. If the deposit has not been received by the due date, The Water Gar-

den Oasis reserves the right to cancel the reservation and reallocate the venue.

1.3 In the event of a cancellation after the deposit has been paid, the deposit shall be refunded if the

venue can be rehired on similar or better conditions and under the following conditions:

• All cancellations MUST be made in writing/email

• All cancellations incur an administration fee of $150.00

• Less than 30 days’ notice: No refund

• More than 30 days’ notice: 50% refund

• More than 60 days’ notice: Full refund

2. MENU & BEVERAGE SELECTION

2.1 The Water Garden Oasis requires your menu and beverage selection to be confirmed in writing no lat-

er than fourteen days prior to the event.

2.2 The prices quoted in this package are inclusive of GST

2.3 A final minimum number of guests is required fourteen days prior to the event. Payment for the full ca-

tering amount is also required at that time. There will be no refund for late cancellations, and charges will

be rendered for late inclusions.

2.4 No food or beverage will be permitted to be brought into The Water Garden Oasis for consumption,

unless prior arrangement has been made with management.

1. BOOKING INFORMATION

3.1 If you are choosing one of our beverage packages you may pay your account before the event or on

the night. Payment can be made by cash, bank cheque, credit card or Eftpos.

3.2 Guests can pay individually for each beverage purchased, or one total account can be presented at

the end of the function. The beverage account is charged on a consumption basis and while a fixed

amount cannot be given, the account will be monitored to ensure the predetermined amount is not ex-

ceeded without prior permission.

3.3 Guests under the age of 18 are not to partake of alcohol.

3. BEVERAGE ACCOUNT



Terms & Conditions

4.1 The client/organiser is held financially responsible for any damage sustained to Water Garden

Oasis and Picnic Bay Hotel property during the function. The bond of $250.00 will be repaid within

seven days of the function once management is satisfied that no damage was sustained during the

function.

4.2 Management has the right, by law, to refuse to serve alcohol to any person who is intoxicated.

4.3 Persons under the age of 18 are not permitted by law to enter the Hotel’s gaming room.

4.4 Hotel policy does not permit smoking within the premises. A designated smoking area will be

available. Any guest smoking within the function grounds will be requested to cease at once. The

client will be fully responsible for their guests smoking on the premises and be liable to a cleaning

charge of $250.00

4.5 Function Room - The function room is available for day conferences from 8.00am to 5.00pm.

Evening Conferences are available with times negotiable, usually from 6pm – 10pm.

The function room must be vacated no later than 30 minutes within the designated completion time.

4.6 The client/organiser agrees to begin the function and vacate the designated function space at

the scheduled times. In the occurrence a function should go beyond the agreed finishing time, Wa-

ter Garden Oasis reserves the right to impose a charge for each hour the function space is occu-

pied.

4.7 Children under the age of 18 years must leave the function area by 11.00pm.

4.8 All guests must be able to provide photo identification.

4.9 Public Holidays: A surcharge of 15% of the amount of your food and beverage account will be

added for bookings on public holidays. Sunday functions incur a 10% surcharge.

4.10 Payments by credit cards shall attract a 1.4% surcharge.

4.11 Security – Water Garden Oasis, will not accept responsibility for loss or damage to any equip-

ment or merchandise left on premises prior to, during, or after the function. Security will be engaged

at the function client’s expense if deemed necessary. We are happy to discuss arrangements with

you. Displays and Signage - No items are to be attached, pinned or glued to the wall surfaces of the

Water Garden Oasis building; any signage must be approved by Management.

4. GENERAL INFORMATION

Please Note:

Every effort is made to maintain prices as published. However, prices are subject to change without

notice. Prices will be reviewed at the start of the New Year and the financial year.

We advise long-term bookings to re-confirm prices.

No increase in charges will occur in the month prior to the event.



Payment Information

Water Garden Oasis is owned by Island Adventures,

trading as Picnic Bay Hotel.

ABN 11 079 453 179

Account Name: Island Adventures Pty Ltd

Bank: Westpac

BSB: 034 241

Account No: 129951

BANK DETAILS

CONTACT US

Contact: Events Manager

P: (07) 4778 5166

E: [email protected]

A: 1 The Esplanade, Picnic Bay,

Magnetic Island QLD 4819 Australia



Event Booking Form

Event Booking Name:

Event Date:

Booking Confirmation Reference No:

Contact Number:

Email Address:

Business Address:

INTERVIEWS:

A representative of Water Garden Oasis/Picnic Bay Hotel will contact you approximately 6 weeks before

the date of your function to confirm your menu selection and any special requirements for your event.

PAYMENT:

Final catering and beverage prices will be confirmed14 days prior to the event. Payment of catering and

any beverage packages or additional charges must be paid 7 working days prior to the event.

FINAL DETAILS:

Guaranteed final numbers and details are to be confirmed fourteen days before the function.

No refunds will be given for late cancellation of numbers. CONDUCT:

The Picnic Bay Hotel reserves the right to exclude and/or remove any person from the premises if their be-

haviour is undesirable or they are wilfully destroying or defacing Picnic Bay Hotel property.

Client Representative: I, (print name) __________________________________________________________

have read the terms and conditions and agree to abide by the content illustrated.

Client Signature: Date:

TERMS & CONDITIONS AGREEMENT

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