Copyright © 2010 by Tapestry Press, Ltd. Chapter 3 Making Time Work for You.

Copyright © 2010 by Tapestry Press, Ltd.Copyright © 2010 by Tapestry Press, Ltd.

Chapter 3Chapter 3

Making Time Work Making Time Work

for Youfor You


Whether You Whether You PlayPlay Too Much Too Much or or

WorkWork Too Much, Too Much,

Time Management SkillsTime Management Skills

help you make time for what is help you make time for what is most important to you!most important to you!


Success and Good Time Success and Good Time ManagementManagement

Being successful doesn’t Being successful doesn’t make you manage your time well. make you manage your time well.

Managing your time well Managing your time well makes you successful. makes you successful.


Purpose of This Chapter Purpose of This Chapter

To help you learn and adopt skills to To help you learn and adopt skills to manage and balance your personal and manage and balance your personal and academic responsibilities and still have academic responsibilities and still have time for fun .time for fun .

In short In short create time create time

for the things for the things

you care about most.you care about most.


Are you ready?Are you ready?


Learning OutcomesLearning Outcomes 1. Assess your satisfaction with your use of time. 2. Monitor your time usage. 3. Uncover your time wasters. 4. Determine activities you want to spend more time on

and those you want to reduce or eliminate. 5. Establish your priorities. 6. Schedule your study time. 7. Build fun into your schedule. 8. Examine various scheduling formats for daily, weekly,

and long-term planning. 9. Beat procrastination.10. Save time.


Quick Survey (based on your Time Monitor)Quick Survey (based on your Time Monitor) Raise your hand (at each number) if you’re satisfied with Raise your hand (at each number) if you’re satisfied with the amount of time you spend on each of the following:the amount of time you spend on each of the following:

1.1. Spouse/partner Spouse/partner 2.2. Relationships/dating Relationships/dating 3. Children3. Children 4.4. Siblings Siblings 5.5. Friends or relatives Friends or relatives 6.6. Homework/studies Homework/studies 7.7. Pleasure reading Pleasure reading 8.8. Faith-related activities Faith-related activities 9.9. Cooking Cooking10. Eating/nutrition10. Eating/nutrition11. Sleep11. Sleep12. Cleaning 12. Cleaning 13. Maintenance of stuff you13. Maintenance of stuff you ownown14. Shopping or errands14. Shopping or errands

15. Thinking for creativity or 15. Thinking for creativity or problem solvingproblem solving16. Rest/relaxation16. Rest/relaxation17. Recreation17. Recreation18. TV or other entertainment 18. TV or other entertainment mediamedia19. E-mail19. E-mail20. Internet activities20. Internet activities21. Telephone21. Telephone22. Exercise22. Exercise23. Hobbies23. Hobbies24. Transportation24. Transportation25. Organizations or volunteer work25. Organizations or volunteer work26. Health appointments26. Health appointments27. Other?27. Other?


Need to manage time better?Need to manage time better?Most people think so.Most people think so.

1.1. What would like to do to What would like to do to improve your time improve your time management?management? Write down as many things Write down as many things you can think of.you can think of.

2.2. Share with the classShare with the class the top two time the top two time management improvements you would like to management improvements you would like to attain.attain.

3.3. What are our commonalities?What are our commonalities?

4.4. . . . Differences?. . . Differences?


Monitoring Your Time:Monitoring Your Time: A First Step to Getting Control of Your TimeA First Step to Getting Control of Your Time

When we’re aware of how we spend our time, When we’re aware of how we spend our time, we can make we can make specific adjustmentsspecific adjustments to accomplish to accomplish ourour priorities priorities. .

Completing the Time Monitor in this chapter Completing the Time Monitor in this chapter helps you see the changes you need to make in helps you see the changes you need to make in order to fit your time usage with order to fit your time usage with your prioritiesyour priorities. .


Where does your time go?Where does your time go?

Review your time monitor.Review your time monitor.

1.1. On which activities would you like to spend On which activities would you like to spend more time?more time?

2.2. Anyone say, “More time on homework?”Anyone say, “More time on homework?”

Not really? . . . but you do want to gain the Not really? . . . but you do want to gain the knowledge and skills, right??knowledge and skills, right??


Time Wasters? Time Wasters?

1.1. What are your biggest time wasters?What are your biggest time wasters?

2.2. 1-minute 1-minute share your top two time share your top two time wasters with a classmate next to you. wasters with a classmate next to you.


Making Time AdjustmentsMaking Time Adjustments

1.1. After reviewing your Time Monitor, what After reviewing your Time Monitor, what time adjustmentstime adjustments will you make to will you make to accomplish your top priorities?accomplish your top priorities?

2.2. Write them down.Write them down.

3.3. Chose Chose one time adjustmentone time adjustment and write and write what what immediate step(s)immediate step(s) you will take to you will take to make this adjustment.make this adjustment.


Adjust Your Self-Talk Too!Adjust Your Self-Talk Too!

How will you How will you adjustadjust your self-talkyour self-talk to accomplish to accomplish your priorities? your priorities?

Quick ActivityQuick Activity Chose one time adjustment and Chose one time adjustment and write the write the self-talkself-talk you will use to make this you will use to make this adjustment.adjustment.

ExampleExample: “I want to exercise, and getting up an : “I want to exercise, and getting up an hour early will help me jump start my day.”hour early will help me jump start my day.”


Reminder Reminder What we accomplish is What we accomplish is indelibly linked to what we say to ourselves.indelibly linked to what we say to ourselves.

1.1. Our behavior is influenced by our self-talk.Our behavior is influenced by our self-talk.

2.2. Most things we do are first created by self-talk.Most things we do are first created by self-talk.

3.3. Self-talk shapes how we use our time and the Self-talk shapes how we use our time and the results we get.results we get.

Use your power of self-talk to direct how you Use your power of self-talk to direct how you use your time.use your time.


Time management is all aboutTime management is all about . . .. . .

Having a clear vision of what is important to you—your Having a clear vision of what is important to you—your priorities.priorities.

Setting and scheduling priorities first.Setting and scheduling priorities first. Deciding what Deciding what notnot to do. to do. Minding your time usage.Minding your time usage. Making adjustments, as needed, to accomplish your Making adjustments, as needed, to accomplish your

priorities.priorities. Setting goals, planning, and scheduling your plans.Setting goals, planning, and scheduling your plans. DiscipliningDisciplining yourself to stick to your plans/schedules. yourself to stick to your plans/schedules.

Reminder from previous chapter Reminder from previous chapter ——Discipline is Freedom—Discipline is Freedom—


Rewards of Managing Your TimeRewards of Managing Your Time

1.1. Mental clarity and less anxietyMental clarity and less anxiety2.2. More priority work gets accomplishedMore priority work gets accomplished3.3. Better control of your scheduleBetter control of your schedule4.4. Greater quality of lifeGreater quality of life5.5. Greater self-confidenceGreater self-confidence6.6. Better grades and jobsBetter grades and jobs7.7. Quicker promotionsQuicker promotions


Life ShiftsLife Shifts

As your life situation changes, As your life situation changes,

be aware that you may need tobe aware that you may need to

adjust and re-balance adjust and re-balance your time.your time.

Got an example?Got an example?


The Pareto PrincipleThe Pareto Principle

VVilfredo Pareto (economist and sociologist)ilfredo Pareto (economist and sociologist)

1.1. Pareto’s famous phrase—“the vital few and the Pareto’s famous phrase—“the vital few and the trivial many.” trivial many.”

2.2. Stems from his belief that only 20% of our goals Stems from his belief that only 20% of our goals account for 80% of the value of what we do. account for 80% of the value of what we do.

3.3. Suggests that people must invest time in Suggests that people must invest time in proportion to the value they place on various proportion to the value they place on various activities. activities.


How Experts Recommend How Experts Recommend We Spend Our TimeWe Spend Our Time

The next slide is based on an article, “The The next slide is based on an article, “The Ultimate Challenge,” written a few years Ultimate Challenge,” written a few years ago for ago for U.S. TodayU.S. Today’s Health and’s Health and Behavior Behavior section.section.

Author Karen S. Peterson Author Karen S. Peterson surveys how surveys how experts recommend we spend our time.experts recommend we spend our time.


Daily Activities Recommended by the Experts Daily Activities Recommended by the Experts to Improve the Quality of Your Timeto Improve the Quality of Your Time

Exercise 30 min.Exercise 30 min. Personal grooming 45 min.Personal grooming 45 min. Time with children 4 hrs.Time with children 4 hrs. Reading the newspaper 45 min.Reading the newspaper 45 min. Pets 50 min.Pets 50 min. Housekeeping/chores 1–2 hrs.Housekeeping/chores 1–2 hrs. Work 7–10+ hrs.Work 7–10+ hrs. Commuting 1.5 hrs.Commuting 1.5 hrs. Errands up to 2 hrs.Errands up to 2 hrs. Grocery shopping (men) 17.5 Grocery shopping (men) 17.5

min.; (women)min.; (women) 22.25 min. 22.25 min.

Cooking dinner 1 hr.Cooking dinner 1 hr. Entertaining 1 hr.Entertaining 1 hr. Dental care 18 min.Dental care 18 min. Sex/intimacy 50 min.Sex/intimacy 50 min. General time with spouse 6 hrs.General time with spouse 6 hrs. Volunteering 30 min.Volunteering 30 min. Time for you 1 hr.Time for you 1 hr. Time with plants 10 min.Time with plants 10 min. Reading a book 30 min.Reading a book 30 min. Spiritual development 30 min.Spiritual development 30 min. Sleep 7.5 hrs.Sleep 7.5 hrs.


Total Hours Recommended?Total Hours Recommended?

TOTAL = TOTAL = 42 hrs.42 hrs.

No, the numbers are not reversed. No, the numbers are not reversed.

We may wish we had 42 hours in every day.!We may wish we had 42 hours in every day.!

Moral of This Story:Moral of This Story:

Sometimes you have to ignore the “experts”!Sometimes you have to ignore the “experts”!


Previous chapter Previous chapter we were we were involved in setting goals.involved in setting goals.

To reach these goals, we must discipline To reach these goals, we must discipline ourselves to ourselves to invest time wiselyinvest time wisely..

““Time is money”Time is money”

——Benjamin Franklin 1748Benjamin Franklin 1748Advice to a Young TradesmanAdvice to a Young Tradesman


To reach your goals, time, like money, must To reach your goals, time, like money, must be explicitly managedbe explicitly managed

to create time for to create time for

what’s most important to you. what’s most important to you.

You reap the rewards of time well invested!You reap the rewards of time well invested!


Bad time management = StressBad time management = Stress

Think of an example of how bad time Think of an example of how bad time management created stress for you.management created stress for you.


Next Slides Contain Time Next Slides Contain Time Management Strategies Management Strategies

and Tipsand Tips


Break Big Tasks Down Into Small Tasks Break Big Tasks Down Into Small Tasks

and Tackle One at a Timeand Tackle One at a Time

Cleaning the BathroomCleaning the Bathroom

1.1. Clean the sink tonightClean the sink tonight2.2. Toilet the next nightToilet the next night3.3. Shower the 3Shower the 3rdrd night night4.4. . . . and if you get on a roll, . . . and if you get on a roll,

do moredo more

Writing a PaperWriting a Paper

1.1. Brainstorm topic ideasBrainstorm topic ideas2.2. Brainstorm and list points to Brainstorm and list points to

covercover3.3. Create an outlineCreate an outline4.4. Write a draft paperWrite a draft paper5.5. Proof and revise and proofProof and revise and proof6.6. Prepare final copyPrepare final copy

Any other ways to break this Any other ways to break this down into small steps?down into small steps?


Benefits Benefits Using To Do Lists Using To Do Lists

1.1. Keeps you organized.Keeps you organized.2.2. Clears your mind of things to do and puts it on Clears your mind of things to do and puts it on

paper!paper!3.3. Helps you track and accomplish your activities.Helps you track and accomplish your activities.4.4. Keeps you focused on your priorities.Keeps you focused on your priorities.


Creating Your To Do ListCreating Your To Do List

List 5 steps the text recommended for List 5 steps the text recommended for making a To Do List.making a To Do List.


Making Your Own To Do ListMaking Your Own To Do List—from the text——from the text—

1. On a piece of paper, write down (in any order) all the tasks you want to accomplish tomorrow.

2. Set priorities for your list by numbering the tasks, in order of importance.

3. Combine any tasks that can be completed together, in the same location, or on the way.

4. Examine your list. Are there any tasks you really can’t get to? Scratch them off your list.

5. Make notes on times, phone numbers, or reminders to help you complete the tasks.


Other To Do List TipsOther To Do List Tips

1.1. Limit your To Do List to simple tasks you don’t want to Limit your To Do List to simple tasks you don’t want to forget.forget.

2.2. List something for yourself.List something for yourself.3.3. On occasion, list a random act of kindness.On occasion, list a random act of kindness.4.4. Avoid using your To Do List to achieve major goals and Avoid using your To Do List to achieve major goals and

projects—instead use schedules or written plans. projects—instead use schedules or written plans. 5.5. Place only bite-size pieces of your goals/projects on your To Place only bite-size pieces of your goals/projects on your To

Do List.Do List.6.6. Be realistic about what you can accomplish each day—you Be realistic about what you can accomplish each day—you

can cross stuff off anytime.can cross stuff off anytime.7.7. Acknowledge what you accomplish. Acknowledge what you accomplish. 8.8. Those working, going to school, and raising a family Those working, going to school, and raising a family

sometimes create separate To Do Lists as needed.sometimes create separate To Do Lists as needed.


Plan & Schedule Plan & Schedule write it down! write it down!

Scheduling is a form of planning Scheduling is a form of planning

that helps control your time. that helps control your time.

. . . And you can always change your plans; . . . And you can always change your plans;

that’s a value of planning!that’s a value of planning!


Test drive schedules in the text to Test drive schedules in the text to determine which best helps you determine which best helps you

manage your time.manage your time.

1.1. Master ScheduleMaster Schedule

2.2. Weekly ScheduleWeekly Schedule

3.3. Long-Term Assignment ScheduleLong-Term Assignment Schedule

4.4. Long-Range ScheduleLong-Range Schedule

5.5. Weekly Assignment ScheduleWeekly Assignment Schedule


Controlling Your TimeControlling Your Time

1.1. You don't You don't findfind time for important things, time for important things, you you makemake it. it.

2.2. Everything you do adds up. Everything you do adds up. 3.3. Learn to say "No" Learn to say "No" Ask yourself: Ask yourself:

Will this help me get a job in my field? Will this help me get a job in my field? Will this help me get my degree?Will this help me get my degree? ??????


How Did I Get So Busy ?How Did I Get So Busy ? by Valorie Burton—Broadway Books, 2007by Valorie Burton—Broadway Books, 2007

((She discusses confronting beliefs that kept her busy.)She discusses confronting beliefs that kept her busy.) Think about it!Think about it! ““Faith, family, and friends form the foundation of Faith, family, and friends form the foundation of

fulfillment, not achievements, activity, and the approval fulfillment, not achievements, activity, and the approval of others.”of others.”

““An unclear vision of where you are headed leads to a An unclear vision of where you are headed leads to a scattered array of unconnected activities.”scattered array of unconnected activities.”

““You can always find more to do. It is more challenging You can always find more to do. It is more challenging to just be.”to just be.”

““Procrastination gives you the illusion that you are busier Procrastination gives you the illusion that you are busier than you really are.”than you really are.”

““Procrastination is a bad habit, and like any other habit, Procrastination is a bad habit, and like any other habit, you can break it.”you can break it.”


Confronting beliefs that kept her busy Confronting beliefs that kept her busy more more from Valorie Burtonfrom Valorie Burton

More to Think About!More to Think About!

““Perfectionism is not about excellence. It is about Perfectionism is not about excellence. It is about fear.”fear.”

““When you have unresolved issues in one area of your When you have unresolved issues in one area of your life, you are prone to overcompensate in areas in life, you are prone to overcompensate in areas in which you feel you have more control.”which you feel you have more control.”

““Achievement can become an addiction.”Achievement can become an addiction.” ““Just because there’s more to do doesn't mean it has Just because there’s more to do doesn't mean it has

to be done today.”to be done today.” ““Enjoying your journey must be a top priority.”Enjoying your journey must be a top priority.”


Too Busy with Time Wasters?Too Busy with Time Wasters?

1.1. If that’s you, you really need time If that’s you, you really need time management tools and the self-discipline management tools and the self-discipline to use them.to use them.

2.2. Time to change ????Time to change ????

3.3. See the new you!See the new you!


General AdviceGeneral Advice

1.1. Sometimes you should kill your TV.Sometimes you should kill your TV. (How (How badly do your want your degree?) badly do your want your degree?)

2.2. Never break a promise, but renegotiate Never break a promise, but renegotiate them if need be. them if need be.

3.3. If you haven't got time to do it right, you If you haven't got time to do it right, you don't have time to do it wrong. don't have time to do it wrong.

4.4. Recognize that most things are pass/fail.Recognize that most things are pass/fail.


From: From: The Seven Habits The Seven Habits of Highly Effective Peopleof Highly Effective People

by Stephen R. Covey, Simon and Schuster, 1989.by Stephen R. Covey, Simon and Schuster, 1989.

1.1. Be proactive.Be proactive.

2.2. Begin with the end in mind.Begin with the end in mind.

““Imagine your funeral and listen to what you would like the Imagine your funeral and listen to what you would like the eulogists to say about you. This should reveal exactly what eulogists to say about you. This should reveal exactly what matters most to you in your life. Use this frame of reference to matters most to you in your life. Use this frame of reference to make all your day-to-day decisions so that you are working make all your day-to-day decisions so that you are working toward your most meaningful life goals.”toward your most meaningful life goals.”


From: The Seven Habits of Highly Effective People From: The Seven Habits of Highly Effective People continuedcontinued

3.3. Put first things first.Put first things first.

4.4. Think win/win. Think win/win. ““Agreements or solutions among people can be mutually Agreements or solutions among people can be mutually beneficial if all parties cooperate and begin with a belief beneficial if all parties cooperate and begin with a belief in the ‘third alternative’: a better way that hasn't been in the ‘third alternative’: a better way that hasn't been thought of yet.”thought of yet.”

5.5. Seek first to be understanding, then to be Seek first to be understanding, then to be understood.understood.


From: The Seven Habits of Highly Effective People From: The Seven Habits of Highly Effective People continuedcontinued

6.6. SynergizeSynergize. . ““The whole is greater than the sum of its parts. In practice, this The whole is greater than the sum of its parts. In practice, this means you must use ‘creative cooperation’ in social interactions. means you must use ‘creative cooperation’ in social interactions. Value differences because it is often the clash between them that Value differences because it is often the clash between them that leads to creative solutions.”leads to creative solutions.”

7.7. Sharpen the sawSharpen the saw. . ““This is the habit of self-renewal, which has four elements. The first This is the habit of self-renewal, which has four elements. The first is mental, which includes reading, visualizing, planning and writing. is mental, which includes reading, visualizing, planning and writing. The second is spiritual, which means value clarification and The second is spiritual, which means value clarification and commitment, study and meditation. Third is social/emotional, which commitment, study and meditation. Third is social/emotional, which includes service, empathy, synergy and intrinsic security. Finally, includes service, empathy, synergy and intrinsic security. Finally, the physical element includes exercise, nutrition and stress the physical element includes exercise, nutrition and stress management.” management.”


Beat ProcrastinationBeat Procrastination

Have you ever found yourself Have you ever found yourself procrastinating on the things that were procrastinating on the things that were

actually very important to you?actually very important to you?

1.1. What tips in the text might help you What tips in the text might help you beat procrastination?beat procrastination?

2.2. What immediate steps will you take to What immediate steps will you take to beat procrastination?beat procrastination?


Just think about it…Just think about it…

How might one of the following tips help you in How might one of the following tips help you in your time management quest?your time management quest?

1.1. Relax your standards—unless they are already relaxed Relax your standards—unless they are already relaxed to your detriment!to your detriment!

2.2. Free yourself of stereotypical roles.Free yourself of stereotypical roles.3.3. Learn to be flexible.Learn to be flexible.4.4. Learn to enjoy what’s in front of you.Learn to enjoy what’s in front of you.

Rethink your choices to help you strive for a simpler life.Rethink your choices to help you strive for a simpler life.


RememberRemember When you develop When you develop specific plans,specific plans,

you are preparing to you are preparing to

take action.take action.


Be sure to use your time Be sure to use your time management strategies to achieve management strategies to achieve

both education and recreation.both education and recreation.

Re-create! Re-create!


Key Chapter PointsKey Chapter Points

1. Time management helps you succeed in school and work.

2. Time management is really self-management—not simply meeting deadlines and being on time.

3. Time management helps you spend time the way you want to—to accomplish your goals and priorities.

4. Reduction or elimination of time wasters makes time for what really counts.

5. Good planning doesn’t rule out flexibility; rather, it gives you more time to be flexible.

6. Select schedules that help you organize your time and tailor them to your needs and obligations.

7. Plan for large and small assignments with a schedule that notes deadlines as well as intermediate steps to help you meet those deadlines.


Key Chapter PointsKey Chapter Points continuedcontinued

8. Beat procrastination—don't let it beat you.9. Put yourself in charge of how you use your time. 10. Good planning doesn’t rule out flexibility; rather, it gives

you more time to be flexible. 11. Select schedules that help you organize your time and

tailor them to your needs and obligations. 12. Plan for large and small assignments with a schedule

that notes deadlines as well as intermediate steps to help you meet those deadlines.

13. Beat procrastination—don't let it beat you.14. Put yourself in charge of how you use your time. 15. Time management won’t give you more time—just

more productive time.


If it was easy, we wouldn’t be in class If it was easy, we wouldn’t be in class to learn time management strategies!to learn time management strategies!


Now I make time for my friend!Now I make time for my friend!

Copyright © 2010 by Tapestry Press, Ltd. Chapter 3 Making Time Work for You.

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Transcript of Copyright © 2010 by Tapestry Press, Ltd. Chapter 3 Making Time Work for You.