8/8/2019 Copy of SW Vendor Evaluation Matrix Template

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EI ToolkitSoftware Vendor

Software Vendor Evaluation Matrix Template

[NOTE to Creator: Update criteria & factors as needed to maintain consistencey with RFQ]

Weight Unweighted Score Weighted Score

Vendor 1 Vendor 2 Vendor 3 Vendor 1 Vendor 2 Vendor 3

Criteria

1 Adherence to RFQ Instructions 15 2.5 3 12.5 15.0 0.0

2 Company Information 15 2 3 10.0 15.0 0.0

3 Project Understanding & Solution Vision 10 0 2 0.0 6.7 0.0 SAMPLE DATA IN TABLE-Delete before using

4 Functional & Non-functional Requirements 20 2 3 13.3 20.0 0.0

5 Product Viability & History 15 2 3 10.0 15.0 0.0

6

5 2.5 3 4.2 5.0 0.0

7 Vendor Involvement in Project 5 2 2.5 3.3 4.2 0.08 Vendor Demonstrations 5 3 3 5.0 5.0 0.0

9 Fee Summary 5 0 3 0.0 5.0 0.0

TOTAL (out of 100) 95 58.33 85.83 0.00

Score Level Description

Scoring Criteria

3 Excellent SI has fully addressed and comforms to best practices2 Strong SI has adequately addressed this factor. Minor deviations from best practices.

1 Cause for Concern

Last updated: December 2003

License/Maintenance Agreement Terms &Conditions

A critical issue raises doubt as to SI qualification with this factor. Factor isinadequately address. Large deviations from best practices

8/8/2019 Copy of SW Vendor Evaluation Matrix Template

2/4

EI Toolkitendor Evaluation Criteria

Vendor 1 Vendor 2 Vendor 3 Basis For Score

1. Adherence to RFQ InstructionsTimeliness

Completeness

Overall quality and professionalism

Overall responsivness

Average Score 0 0 0

2. Company InformationFinancial viability

Organization Structure

Overall exposure to Government sector

Services department/divisionPending Litigation

Partnerships

Average Score 0 0 0

3. Project UnderstandingOver all understanding of project objectives

Understanding of the business requirements

Understanding of the end state vision

Average Score 0 0 0

4. Functional & Non-Functional RequirementsFunctional Requirements: -- -- --

Completeness of vendor response

Extent of proposed exhancements/extensions

Extent of BPR required

Non-Funtional Requirements: -- -- --

Vendor ability to meet requirements

Average Score 0 0 0

5. Product Viability & HistorySustainable technology

8/8/2019 Copy of SW Vendor Evaluation Matrix Template

3/4

EI ToolkitVendor Evaluation Criteria

Vendor 1 Vendor 2 Vendor 3 Basis For Score

Investment in on-going research & development

Product development life-cycle

Process for beta-testing and new releases

Ability to influence vendor development focus

Average Score 0 0 0

6. License / Maintenance Agreement, Terms & ConditionsBuyer duties

Agreement terms and conditions favorable

GSA Schedule

Blanket agency purchase agreement

Average Score 0 0 0

7. Vendor Involvement in ProjectWillingness to be involved

Experience working with systems integrators

Average Score 0 0 0

8. Vendor DemonstrationsIntegrated solution

Degree of alignment with objectivesThird party products shown & demonstrated

Ease of use - # screens & key strokes

System performance

Flow & simplicity

Ability of system to handle requirements

Ability to meet future needs

Flexibility, tailorability, and extensibility of system

Ability to answer questions

Adherence to script

AestheticsRobustness of the application(s)

Average Score 0 0 0

8/8/2019 Copy of SW Vendor Evaluation Matrix Template

4/4

EI ToolkitVendor Evaluation Criteria

Vendor 1 Vendor 2 Vendor 3 Basis For Score

9. Fee Summary

License feesMaintenance fees

Purchase timeline

License period

Maintenance period & fee adjustment

Maintenance start date

Other fees

Average Score 0 0 0