COP 20 / CMP 10Presentation to the Diplomatic Missions

Lima, Peru, 7 November 2014

UNFCCC secretariat, Conference Affairs Services

Salwa Dallalah, Conference Coordinator

Agenda

Agenda

• Scenario and Overview of the Sessions

• Participation, Nomination, Registration

• Protocol, Visas

• Side Events and Exhibits

• General Information

• UN Security

• Contacts

• Questions & Answers

Conference Venue: Cuartel General del Ejecito del Peru (CGEP)

• The pre-sessional meetings will be held at the CGEP from 25 to 30 November 2014

• COP 20/CMP 10 will take place from 1 to 12 December 2014

• All official conference meetings and official Side events will be held inside the main

venue

Scenario and Overview of the Sessions

Overview Schedule

Overview Schedule

Participation, Nomination, Registration

Participation(all information also available at www.unfccc.int)

• Parties

• Observer States

• UN Bodies, Specialized Agencies and Related Organizations

• Admitted Organizations (IGOs/NGOs)

• Accredited Press and Media

Participation Figures

Nominator Group Nominations Registered

Party 1915 1178

Observer State 3 3

Admitted IGO 730 306

Admitted NGO 10696 1238

Media 721 430

UN Specialized Agencies 7 51

UN Agencies 13 116

Media 242 431

Grand Total 14327 3753

Participation, Nomination, Registration

Registration / Accreditation

Nominations

• Government authorities: National Focal Points

• UN: Heads of organizations

• Admitted IGOs/NGOs: Designated Contact Points

Online Registration (ORS)

• National Focal points have access to ORS

• Embassies may

a) contact their representative National Focal points (the following link will provide the name and

contact details of the NFP http://maindb.unfccc.int/public/nfp.pl)

b) Note verbale to the secretariat (this doesn’t guarantee the protocol order of your delegation)

Participation, Nomination, Registration

Registration / AccreditationModalities

• Photo badge system

• Contact database (120,000 records with photos)

• Photo registration within 1 minute

• A valid photo ID should be presented to registration staff to receive pre registered badge.

Registration Opening Hours

• Tuesday, 25 November until Friday, 28 November 2014, from 8.00 a.m. to 5.00 p.m;

• Saturday, 29 November until Saturday, 6 December 2014, from 8.00 a.m. to 7.00 p.m.

• Sunday, 7 December 2014 - Registration will be closed.

• Monday, 8 December until Friday, 12 December 2014, from 8.00 a.m. to 7.00 p.m.

• Saturday, 29 November or Sunday, 30 November 2014.

To avoid delays, it is highly recommended that you register on Saturday, 29 November or Sunday,

30 November 2014.

Participation, Nomination, Registration

Registration

• For representatives who have already participated in previous sessions, an individual

delegation member or diplomatic mission staff may pick up badges for their respective

delegation.

• Persons collecting badges for an entire delegation will need to present a letter authorizing

collection, have ID against which the letter can be verified, and sign for badges received.

Protocol

Protocol

• Each Embassy should arrange protocol for its delegation.

• Contact Person in the secretariat

Horacio Peluffo

Phone: + 49 172 259 0421

E-mail: hpeluffo@unfccc.int

Credentials

• Rule 19 of the draft rules of procedure

• Signed by Heads of States or Governments or Ministers of Foreign Affairs

• Regional economic integration organization: by the competent authority

Exceptions

• Observer States, entities and organizations

• No credentials necessary

Side Events and Exhibits

Side Events and Exhibits at the CGEP

• Held by Parties in partnership with admitted NGOs or UN and IGOs

• Side Events and Exhibits are located at the CGEP

• Exhibits: 130 by NGO’s, IGO’s and Parties

• Side Events: 180 by NGO’s, IGO’s and Parties

11.30 a.m. to 1.00 p.m.

1.15 p.m. to 2.45 p.m.

3.00 p.m. to 4.30 p.m.

4.45 p.m. to 6.15 p.m.

6.30 p.m. to 8.00 p.m.

8.15 p.m. to 9.45 p.m.

• All registered participants may attend

Information‘s

Further Information

• Online Daily Programme

• Online Information for Participants

• Online Side Events and Exhibits Brochure

• CCTV

• Official Website

• Webcast of Plenary meetings and Press conferences

Security

Security Arrangements Overview

• The conference venue will be considered as premises of the United Nations.

• Access to the conference venue will be controlled by the United Nations Security and

Safety Services.

Security

Security and Safety Concept

Security ring concept

• Peruvian security forces will be in charge throughout Lima such as the airport and at hotel

venues and on the routes between the airport, hotels and the outside perimeters of the

conference venue.

Access control and security support operations

• All personnel entering the conference venue will be screened under the supervision of the

UN Security and Safety Services (UNDSS).

• A photo-barcode badge system will control access and egress.

• All persons will be screened, except Heads of Delegation at the level of Government

Minister and above.

• Fire and medical support facilities on site.

Security

Security and Safety Concept

Vehicle access

• A shuttle bus service will operate along routes between Lima hotels and the CGEP. All

participants wearing a conference badge may use this facility.

• Head of State/Government motorcades under police escort will drop/pick-up the Principal

at the VIP entrance.

• Delegations headed by a Government Minister may request 1 decal to allow a vehicle

(max 7 seats) carrying a Minister to drop/pick-up at the Ministers’ entrance. These

vehicles will park in a designated area at the CGEP.

• Country Delegations are required to submit an official Note Verbal accompanying the

present application adequately filled in with indication of license plate and type of vehicle.

Both documents may be sent as of 24 November 2014 to the UNDSS Focal Point for

Decals Management at security-unfccc@unfccc.int, or delivered in person to the UN

Security Office adjacent to the Conference Registration Area, as of 27 November 2014.

Contacts

Contacts

Parties

• Horacio Peluffo, Phone: + 49 172 259 0421, E-mail: hpeluffo@unfccc.int

NGOs / IGOs

• Megumi Endo, E-mail: mendo@unfccc.int

Public Information and Media

• Carrie Assheuer, E-Mail: cassheuer@unfccc.int

Spokesperson

• Nick Nuttall, E-mail: nnuttall@unfccc.int

Thank you

Thank you