Coordination Committee Meeting€¦ · Responsible Officer: KC, Team Leader Meeting Support (EPS...

AGENDA

Coordination Committee Meeting

Tuesday 7 February 2017 commencing at 10.30am

Caboolture Chambers 2 Hasking Street, Caboolture

COUNCILLOR: NOTICE IS HEREBY GIVEN, that a meeting of the Coordination Committee will be held on Tuesday 7 February 2017 commencing at 10.30am in Caboolture Chambers, 2 Hasking Street, Caboolture to give consideration to the matters listed on this agenda. Daryl Hitzman Chief Executive Officer 2 February 2017

Membership = 13 Quorum = 7 Mayor and all Councillors

Agenda for public distribution

Moreton Bay Regional Council

LIST OF ITEMS

1 GOVERNANCE SESSION (Cr Allan Sutherland, Mayor)

ITEM 1.1 4 COUNCIL POLICIES - REGIONAL

REPORT DETAIL SUPPORTING INFORMATION #1 Maintenance of watercourses and drainage easements within private properties Policy(2150-068)

2 PLANNING & DEVELOPMENT SESSION (Cr Mick Gillam)

3 CORPORATE SERVICES SESSION (Cr Adrian Raedel)

ITEM 3.1 10 QUARTER 2 OPERATIONAL AND BUDGET REVIEW 2016/17 - REGIONAL

REPORT DETAIL

SUPPORTING INFORMATION #1 Quarter 2 Operational & Budget Review 2016/17

4 ASSET CONSTRUCTION & MAINTENANCE SESSION (Cr Peter Flannery)

5 PARKS, RECREATION & SPORT SESSION (Cr Darren Grimwade)

6 LIFESTYLE & AMENITY SESSION (Cr Matt Constance)

ITEM 6.1 20 ORANGE SKY LAUNDRY - REQUEST FOR FINANCIAL SUPPORT - DIVISION 3

REPORT DETAIL

7 ECONOMIC DEVELOPMENT & TOURISM SESSION (Cr Julie Greer)

8 GENERAL BUSINESS

COORDINATION COMMITTEE MEETING 7 February 2017

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ATTENDANCE & APOLOGIES Attendance: Committee Members: Cr Allan Sutherland (Mayor) (Chairperson) Officers: Apologies: Cr Julie Greer The Mayor is the Chairperson of the Coordination Committee. Coordination Committee meetings comprise of Sessions chaired by Council’s nominated Spokesperson (or Proxy) for that portfolio, as follows:

Session Spokesperson Proxy

1 Governance Cr Allan Sutherland (Mayor) Cr Mike Charlton (Deputy Mayor)

2 Planning & Development Cr Mick Gillam Cr Adam Hain

3 Corporate Services Cr Adrian Raedel Cr Allan Sutherland (Mayor)/ Cr Mike Charlton (Deputy Mayor)

4 Asset Construction & Maintenance Cr Peter Flannery Cr Allan Sutherland (Mayor)/ Cr Mike Charlton (Deputy Mayor)

5 Parks, Recreation & Sport Cr Darren Grimwade Cr Denise Sims

6 Lifestyle & Amenity Cr Matt Constance Cr Brooke Savige 7 Economic Development & Tourism Cr Julie Greer Cr Allan Sutherland (Mayor)/

Cr Mike Charlton (Deputy Mayor)

8 General Business Cr Allan Sutherland (Mayor) Cr Mike Charlton (Deputy Mayor)


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1 GOVERNANCE SESSION (Cr Allan Sutherland, Mayor) ITEM 1.1 COUNCIL POLICIES - REGIONAL Meeting / Session: 1 GOVERNANCE Reference: A14698690 : 24 November 2016 - Refer Supporting Information A13502930 Responsible Officer: KC, Team Leader Meeting Support (EPS Executive Services) Executive Summary This report seeks the consideration and adoption of amendments to the Maintenance of Watercourses and Drainage Easements within Private Properties Policy, as appearing in the supporting information to this report. OFFICER’S RECOMMENDATION That Council adopts the Maintenance of Watercourses and Drainage Easements within Private Properties Policy (2150-068), as amended.


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ITEM 1.1 COUNCIL POLICIES - REGIONAL - A14698690 (Cont.)

REPORT DETAIL

1. BackgroundIn accordance with the review triggers and to clarify maintenance responsibilities, the Maintenance ofWatercourses and Drainage Easements within Private Properties Policy has been reviewed to ensure itsrelevance and effectiveness is maintained.

2. Explanation of ItemAn explanation of the objective and amendments made is provided below:

Objective: outlines Council’s policy position on its maintenance responsibilities within watercourses and drainage easements on private property, and circumstances when Council will enter private property and undertake maintenance of watercourses and drainage easements.

Summary of amendments: Provides clearer definition of Council’s maintenance responsibilities and the areas under which the Policy applies.

3. Strategic Implications

3.1 Legislative/Legal Implications This policies have been reviewed in accordance with the Local Government Act 2009 and the Local Government Regulation 2012.

3.2 Corporate Plan / Operational Plan Strengthening Communities: Office of the CEO - overall leadership and coordination of council activities.

3.3 Policy Implications Following adoption, the amended policy will be placed on embarc (intranet) and Council’s website.

3.4 Risk Management Implications N/A

3.5 Delegated Authority Implications N/A

3.6 Financial Implications There are no financial implications relating to the amendment of this Policy.

3.7 Economic Benefit N/A

3.8 Environmental Implications N/A

3.9 Social Implications N/A

3.10 Consultation / Communication Consultation has been undertaken with Council, Legal Services and relevant departmental officers.


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SUPPORTING INFORMATION Ref: A13502930 The following list of supporting information is provided for: ITEM 1.1 COUNCIL POLICIES - REGIONAL #1 Maintenance of watercourses and drainage easements within private properties Policy (2150-068)


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Policy: 2150-068 - Maintenance of watercourses and drainage easements within private properties Version 2 - draft Page 1

Policy: 2150-068

Maintenance of watercourses and drainage easements within private properties

Head of Power

Local Government Act 2009

Objective

The objectives of this policy are to outline Moreton Bay Regional Council’s policy position on:

(a) Council’s maintenance responsibilities within watercourses and drainage easements on private property;

(b) Circumstances when Council will enter private property and undertake maintenance of watercourses and drainage easements.

Definitions/Application

Definitions

“Watercourse” - 1. A natural or artificial channel through which water flows 2. A brook, stream, creek or river 3. The bed of a stream that flows only seasonally 4. Dams, detention basins and other similar infrastructure

“Easement” - an easement is a section, portion or parcel of land registered on a property title, which gives someone the right to use the land for a specific purpose even though they are not the land owner. An example is a drainage easement for the purpose of stormwater drainage.

“Private property” - for the purposes of this policy, refers to all tangible real properties owned by persons and non-government legal entities, whereby a legal relationship between persons and the State enforces a possessory interest or a legal title in that thing. Owners of real property have the right to sell, rent, mortgage, transfer, exchange or exclude others from entering their property.

Application

This policy applies to all private properties within the Moreton Bay region.

Policy Statement

1. Council is not responsible for vegetation maintenance, including the clearing of weeds and trees or any other maintenance of overgrown vegetation, to watercourses or easements located within private property.

2. Council is responsible for maintenance and repair of Council-owned infrastructure located within a watercourse or easement. Council may, from time to time, need to undertake maintenance of a watercourse or easement for catchment management purposes on private property.

3. Where an easement exists, Council has right of access. However it is customary for consultation to be carried out and permission to enter received from the property owner/s, prior to the commencement of work.

ITEM 1.1 - COUNCIL POLICIES - REGIONAL (Cont.)


#1 Maintenance of watercourses and drainage easements within private properties Policy(2150-068)


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Policy: 2150-068 - Maintenance of watercourses and drainage easements within private properties

Policy: 2150-068 - Maintenance of watercourses and drainage easements within private properties Version 2 - draft Page 2

4. Where no easement exists, Council has no rights or obligations to undertake construction works or maintenance activities to the watercourse located within private property.

Review Triggers

This policy is reviewed internally for applicability, continuing effect and consistency with related documents and other legislative provisions when any of the following occurs:

(1) The related documents are amended. (2) The related documents are replaced by new documents. (3) Amendments are made to the head of power which affect the scope and effect of this policy. (4) Other circumstances as determined from time to time by a resolution of Council.

Notwithstanding the above, this policy is to be reviewed at least once every two years for relevance and to ensure that its effectiveness is maintained.

Responsibility

This policy is to be:

(1) implemented by the Director Engineering, Construction and Maintenance and relevant Operations Department officers.

(2) reviewed and amended in accordance with the "Review Triggers" by the authorised Operations officers at the direction of the Director Engineering, Construction and Maintenance.

Version Control

Policy: 2150-068 Official Version: A8388250

Version Adoption (Council meeting / Minute Page) Date Word version reference

V1 Coordination Committee (13/1342) 23.7.2013 A8383971 V2 draft

ITEM 1.1 - COUNCIL POLICIES - REGIONAL (Cont.)

Moreton Bay Regional Council COORDINATION COMMITTEE MEETING 7 February 2017

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2 PLANNING & DEVELOPMENT SESSION (Cr Mick Gillam) No items for consideration.


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3 CORPORATE SERVICES SESSION (Cr Adrian Raedel) ITEM 3.1 QUARTER 2 OPERATIONAL AND BUDGET REVIEW 2016/17 - REGIONAL Meeting / Session: 3 CORPORATE SERVICES Reference: A14769591 : 2 February 2017 - Refer Supporting Information A14770332 Responsible Officer: DW, Coordinator Accounting Services (CEO Accounting Services) Executive Summary The purpose of this report is to present the Quarter 2 Operational Plan and Budget Review for 2016/17. OFFICER’S RECOMMENDATION 1. That the Quarter 2 Operational Plan and Budget Review 2016/17, along with the proposed budget

amendments as contained within the supporting information to this report, be adopted.

2. That it be noted the revised budget is in a balanced position at the conclusion of the Quarter 2 Operational Plan and Budget Review.


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Moreton Bay Regional Council ITEM 3.1 QUARTER 2 OPERATIONAL AND BUDGET REVIEW 2016/17 - REGIONAL - A14769591 (Cont.)

REPORT DETAIL 1. Background The operational plan review represents the Councils second opportunity to assess the progress and performance of its services according to its operational plan. The services listed have specific Key Performance Indicators (KPI’s) outlined for the 2016/17 financial year with accompanying commentary toward the achievement of those KPI’s as at the end of the second quarter. Information pertaining to the operational revenues and expenses of each service is provided along with details on the progress of any capital and/or operating projects. 2. Explanation of Item The second quarter budget review is the second opportunity to revisit the Council’s budget and propose amendments to services and projects as a result of events and circumstances that have occurred or are anticipated to occur over the remainder of the financial year given any change in priorities. Budget Synopsis

• The forecast revised operating surplus increases from $58.8 million to $59.9 million. • Capital expenditure increases by $2.2 million. • Council’s budget at the end of Quarter 2 will be balanced.

Operating Revenues Overall operating revenues are forecast to increase by $579,783. This has primarily been driven by:

• an increase of $925,000 in investment income as a result of revised forecasts.

• increases in other revenues that have been forthcoming in Waste and Legal services departments.

• this has been offset by decreases of $1.2 million in user fees and charges primarily relating to the revised fee structure that separated building and rates search options and a decrease in activity of such fees.

Operating Expenditure Overall operating expenses are forecast to decrease by $542,254. The decrease is primarily due to:

• operational project savings which have been offset by small increases in operational expenditures.

Operating position The revised budgeted operating position of Council is now proposed to be a surplus in the amount of $59.9 million. Capital Revenue and Expenses Capital expenditure is proposed to increase by $2.2 million. The increase is generally attributable to numerous projects whereby additional funding has been requested so as to complete projects this financial year but offset by savings identified from completed projects.


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A summary of some of the major movements are as follows:

• Cottrill Road Works contribution ($950,000) - increase in capital expenditure to undertake stage 2 of the project.

• Brays/Tesch Roads Intersection Signalisation ($355,000) - increase in expenditure to recognise change in delivery to a Council managed project. This is matched with corresponding revenue.

• Strathpine Community Centre - Fire Hydrant Services Upgrade ($319,000) - increase due to a new project request.

• Warner Ira Buckby Road Upgrade ($350,000) - increase due to additional costs not budgeted for and Energex relocations required post construction due to clearance issues.

• Henderson Road Culvert Upgrade ($321,000) - increase in capital expenditure as the tender price was greater than the budget amount.

Capital revenues are proposed to increase by $3.0 million which relates to additional grant and contributions that have been forthcoming that were not originally budgeted. At the conclusion of Quarter 2 the Councils budget will be in a balanced position. 3. Strategic Implications 3.1 Legislative/Legal Implications

Chapter 5, Part 2, section 174 of the Local Government Regulation 2012, states the following: (2) The local government may, but need not, adopt the annual operation plan for a financial year at

the same time the local government adopts its budget for the financial year. (3) The chief executive officer must present a written assessment of the local government’s progress

towards implementing the annual operational plan at meetings of the local government held at regular intervals of not more than 3 months.

(4) A local government may, by resolution, amend its annual operational plan at any time before the

end of the financial year. (5) A local government must discharge its responsibilities in a way that is consistent with its annual

operational plan.

3.2 Corporate Plan / Operational Plan Enabling Services: Financial services - accounting and financial operations, corporate policy and performance activities.

3.3 Policy Implications Nil

3.4 Risk Management Implications The Council is subject to numerous risks associated with revenue and expenses that can impact upon Councils financial performance and position. The quarterly operational plan and budget reporting process assists in minimising the financial risks.

3.5 Delegated Authority Implications Nil

3.6 Financial Implications The revised budgeted operating position of Council is a surplus in the amount of $59.9 million and the budget is in a balanced position.


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3.7 Economic Benefit Nil

3.8 Environmental Implications

Nil 3.9 Social Implications

Nil

3.10 Consultation / Communication Councillors, CEO, Directors, Managers and officers involved in the quarterly review process.


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SUPPORTING INFORMATION Ref: A14770332 The following list of supporting information is provided for: ITEM 3.1 QUARTER 2 OPERATIONAL AND BUDGET REVIEW 2016/17 - REGIONAL #1 Quarter 2 Operational & Budget Review 2016/17


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ITEM 3.1 - QUARTER 2 OPERATIONAL AND BUDGET REVIEW - REGIONAL (Cont.)


#1 Quarter 2 Operational & Budget Review 2016/17


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Line

No. Original Budget

Revised Budget

Actuals to end of

Quarter

Proposed Q2 Operational Plan Budget Amendments

Proposed Q2 Infrastructure

Projects Budget

Amendments

Total of all proposed Q2 amendments

Proposed New Revised Budget

1 Operating Summary

2 Operating revenues

3 Rates & utility charges $273,440,224 $273,440,224 $138,114,218 $0 $0 $0 $273,440,224

4 User fees and charges $37,291,125 $37,374,897 $21,026,235 ($1,097,148) $0 ($1,097,148) $36,277,749

5 Interest revenue $42,520,078 $42,520,078 $22,199,418 $925,000 $0 $925,000 $43,445,078

6 Operating grants and subsidies $18,639,277 $18,921,205 $9,079,333 $171,683 ($159,091) $12,592 $18,933,797

7 Other revenues $30,505,764 $30,624,644 $14,223,461 $739,339 $0 $739,339 $31,363,983

8 Share of profit of associate $34,988,000 $34,988,000 $33,779,000 $0 $0 $0 $34,988,000

9 Community Service Obligations $0 $0 $0 $0 $0 $0 $0

10 Total operating revenue $437,384,468 $437,869,048 $238,421,665 $738,874 ($159,091) $579,783 $438,448,831

11 Operating expenses

12 Employee expenses $132,912,303 $131,161,170 $60,485,196 $0 $0 $0 $131,161,170

13 Materials and services $130,649,720 $131,201,329 $55,435,819 $401,724 $0 $401,724 $131,603,053

14 Operational project expenses $8,250,484 $11,064,605 $3,199,759 ($88,978) ($855,000) ($943,978) $10,120,627

15 Expensed capital $1,000,000 $1,000,000 $898,834 $0 $0 $0 $1,000,000

16 Finance costs $1,188,636 $1,187,636 $596,661 $0 $0 $0 $1,187,636

17 Interest expense on loans $23,449,304 $23,449,304 $11,842,720 $0 $0 $0 $23,449,304

18 Depreciation and amortisation $79,990,840 $79,990,840 $42,841,389 $0 $0 $0 $79,990,840

19 Competitive neutrality adjustments $0 $0 $0 $0 $0 $0 $0

20 Total operating expenses $377,441,287 $379,054,884 $175,300,378 $312,746 ($855,000) ($542,254) $378,512,630

21 Operating surplus/(deficit) $59,943,181 $58,814,164 $63,121,287 $426,128 $695,909 $1,122,037 $59,936,201

22 Capital revenues and expenses

23 Infrastructure cash contributions $22,000,000 $22,000,000 $17,459,103 $0 $0 $0 $22,000,000

24 Contributed assets and assets not previously recognised $40,227,000 $40,227,000 $11,394,645 $0 $0 $0 $40,227,000

25 Grants, subsidies and other contributions $18,382,478 $21,138,494 $9,337,574 $0 $2,958,298 $2,958,298 $24,096,792

26 Investment property revaluations $0 $0 $0 $0 $0 $0 $0

27 Property, Plant Equipment Revaluations $0 $0 $0 $0 $0 $0 $0

28 The gain or (loss) on infrastructure offsets $0 $0 $0 $0 $0 $0 $0

29 The gain or (loss) on the sale of assets $0 $0 ($4,089,071) $20,000 $0 $20,000 $20,000

30 Total capital revenues $80,609,478 $83,365,494 $34,102,251 $20,000 $2,958,298 $2,978,298 $86,343,792

31 Increase/(decrease) in operating capability $140,552,659 $142,179,658 $97,223,538 $446,128 $3,654,207 $4,100,335 $146,279,993

32 Appropriations

33 Transfer capital revenues to capital account ($58,609,478) ($61,365,494) ($16,643,148) ($20,000) ($2,958,298) ($2,978,298) ($64,343,792)

34 Share of profit of associate - Capital ($9,430,000) ($9,430,000) ($21,000,000) $0 $0 $0 ($9,430,000)

35 Transfers (to) reserves ($22,403,401) ($22,403,401) ($17,459,103) $0 $0 $0 ($22,403,401)

36 Transfers from reserves for operating purposes $2,195,432 $2,195,432 $23 $0 $0 $0 $2,195,432

37 General Revenue used for capital purposes ($52,305,212) ($52,925,636) ($10,788,402) $0 ($1,122,037) ($1,122,037) ($54,047,673)

38 Total Appropriations ($140,552,659) ($143,929,099) ($65,890,629) ($20,000) ($4,080,335) ($4,100,335) ($148,029,434)

39 Unappropriated surplus/(deficit) for the year $0 ($1,749,441) $31,332,908 $426,128 ($426,128) $0 ($1,749,441)

40 Unappropriated surplus/(deficit) from the previous year $0 $1,749,441 $1,749,441 $0 $0 $0 $1,749,441

41 Unappropriated surplus/(deficit) position $0 $0 $33,082,349 $426,128 ($426,128) $0 $0

42 Capital Funding Sources

43 Capital Funding Balance Brought Forward $0 $4,270,406 $4,270,406 $0 $0 $0 $4,270,406

44 General Revenue used for Capital Purposes $52,305,212 $52,925,636 $10,788,402 $0 $1,122,037 $1,122,037 $54,047,673

45 Capital grants and subsidies received $18,382,478 $21,138,494 $9,337,574 $0 $2,958,298 $2,958,298 $24,096,792


47 Loans received $21,630,288 $21,630,288 $0 $0 $0 $0 $21,630,288

48 Funds received from assets sales $19,700,000 $19,700,000 $10,262,813 $20,000 $0 $20,000 $19,720,000

49 Transfers from reserves for capital purposes $24,562,410 $23,732,767 $7,821,377 $0 ($1,864,647) ($1,864,647) $21,868,120

50 Depreciation and amortisation funded in the year $79,990,840 $79,990,840 $42,841,389 $0 $0 $0 $79,990,840

51 Transfer of asset sales to reserve ($17,900,000) ($17,900,000) ($8,988,927) $0 $0 $0 ($17,900,000)

52 (Capital funding balance carried forward) $0 $0 $0 $0 $0 $0 $0

53 Total capital funding sources $238,898,228 $245,715,431 $87,727,678 $20,000 $2,215,688 $2,235,688 $247,951,119

54 Capital funding applications

55 Capital expenditure $173,806,260 $180,623,463 $64,103,794 $20,000 $2,215,688 $2,235,688 $182,859,151


57 Loan redemption $24,864,968 $24,864,968 $12,229,238 $0 $0 $0 $24,864,968

58 Total capital funding applications $238,898,228 $245,715,431 $87,727,678 $20,000 $2,215,688 $2,235,688 $247,951,119




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Line

No. Original Budget

Revised Budget

Actuals to end of

Quarter



Projects Budget

Amendments


Proposed New Revised Budget

1 Operating Summary



4 User fees and charges $33,426,125 $33,509,897 $19,176,471 ($1,097,148) $0 ($1,097,148) $32,412,749

5 Interest revenue $42,360,078 $42,360,078 $22,123,867 $925,000 $0 $925,000 $43,285,078

6 Operating grants and subsidies $18,639,277 $18,921,205 $9,079,333 $171,683 ($159,091) $12,592 $18,933,797

7 Other revenues $28,321,864 $28,469,644 $12,922,224 $494,339 $0 $494,339 $28,963,983

8 Share of profit of associate $34,988,000 $34,988,000 $33,779,000 $0 $0 $0 $34,988,000

9 Community Service Obligations ($933,275) ($933,275) ($466,638) $0 $0 $0 ($933,275)

10 Total operating revenue $391,907,915 $392,421,395 $215,516,812 $493,874 ($159,091) $334,783 $392,756,178



13 Materials and services $106,168,841 $106,726,250 $45,878,753 $1,181,724 $0 $1,181,724 $107,907,974

14 Operational project expenses $8,135,484 $10,949,605 $3,151,713 ($88,978) ($855,000) ($943,978) $10,005,627

15 Expensed capital $1,000,000 $1,000,000 $898,834 $0 $0 $0 $1,000,000

16 Finance costs $783,973 $762,109 $426,741 $0 $0 $0 $762,109

17 Interest expense on loans $23,449,304 $23,449,304 $11,842,720 $0 $0 $0 $23,449,304


19 Competitive neutrality adjustments ($12,504,957) ($12,514,193) ($6,257,097) ($829,784) $0 ($829,784) ($13,343,977)

20 Total operating expenses $332,703,571 $334,321,868 $155,785,042 $262,962 ($855,000) ($592,038) $333,729,830

21 Operating surplus/(deficit) $59,204,344 $58,099,527 $59,731,770 $230,912 $695,909 $926,821 $59,026,348


23 Infrastructure cash contributions $22,000,000 $22,000,000 $17,459,103 $0 $0 $0 $22,000,000


25 Grants, subsidies and other contributions $18,382,478 $21,138,494 $9,337,574 $0 $2,958,298 $2,958,298 $24,096,792




29 The gain or (loss) on the sale of assets $0 $0 ($4,061,713) $20,000 $0 $20,000 $20,000

30 Total capital revenues $80,609,478 $83,365,494 $34,129,609 $20,000 $2,958,298 $2,978,298 $86,343,792

31 Increase/(decrease) in operating capability $139,813,822 $141,465,021 $93,861,379 $250,912 $3,654,207 $3,905,119 $145,370,140

32 Appropriations

33 Transfer capital revenues to capital account ($58,609,478) ($61,365,494) ($16,670,507) ($20,000) ($2,958,298) ($2,978,298) ($64,343,792)

34 Share of profit of associate - Capital ($9,430,000) ($9,430,000) ($21,000,000) $0 $0 $0 ($9,430,000)

35 Transfers (to) reserves ($22,403,401) ($22,403,401) ($17,459,103) $0 $0 $0 ($22,403,401)

36 Transfers from reserves for operating purposes $2,195,432 $2,195,432 $23 $0 $0 $0 $2,195,432

37 General Revenue used for capital purposes ($51,566,375) ($52,210,999) ($10,821,286) $0 ($926,821) ($926,821) ($53,137,820)

38 Total Appropriations ($139,813,822) ($143,214,462) ($65,950,873) ($20,000) ($3,885,119) ($3,905,119) ($147,119,581)

39 Unappropriated surplus/(deficit) for the year $0 ($1,749,441) $27,910,507 $230,912 ($230,912) $0 ($1,749,441)

40 Unappropriated surplus/(deficit) from the previous year $0 $1,749,441 $1,749,441 $0 $0 $0 $1,749,441



43 Capital Funding Balance Brought Forward $0 $4,120,406 $4,120,406 $0 $0 $0 $4,120,406

44 General Revenue used for Capital Purposes $51,566,375 $52,210,999 $10,821,286 $0 $926,821 $926,821 $53,137,820

45 Capital grants and subsidies received $18,382,478 $21,138,494 $9,337,574 $0 $2,958,298 $2,958,298 $24,096,792


47 Loans received $21,630,288 $21,630,288 $0 $0 $0 $0 $21,630,288

48 Funds received from assets sales $19,700,000 $19,700,000 $10,262,813 $20,000 $0 $20,000 $19,720,000

49 Transfers from reserves for capital purposes $24,562,410 $23,732,767 $7,821,377 $0 ($1,864,647) ($1,864,647) $21,868,120


51 Transfer of asset sales to reserve ($17,900,000) ($17,900,000) ($8,988,927) $0 $0 $0 ($17,900,000)


53 Total capital funding sources $236,123,228 $242,814,631 $86,484,692 $20,000 $2,020,472 $2,040,472 $244,855,103


55 Capital expenditure $171,031,260 $177,722,663 $62,860,808 $20,000 $2,020,472 $2,040,472 $179,763,135


57 Loan redemption $24,864,968 $24,864,968 $12,229,238 $0 $0 $0 $24,864,968

58 Total capital funding applications $236,123,228 $242,814,631 $86,484,692 $20,000 $2,020,472 $2,040,472 $244,855,103




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Line

No. Original Budget

Revised Budget

Actuals to end of

Quarter



Projects Budget

Amendments


Proposed New

Revised Budget

1 Operating Summary



4 User fees and charges $3,865,000 $3,865,000 $1,849,764 $0 $0 $0 $3,865,000

5 Interest revenue $160,000 $160,000 $75,551 $0 $0 $0 $160,000

6 Operating grants and subsidies $0 $0 $0 $0 $0 $0 $0

7 Other revenues $2,183,900 $2,155,000 $1,301,238 $245,000 $0 $245,000 $2,400,000

8 Share of profit of associate $0 $0 $0 $0 $0 $0 $0

9 Community Service Obligations $933,275 $933,275 $466,638 $0 $0 $0 $933,275

10 Total operating revenue $45,476,553 $45,447,653 $22,904,853 $245,000 $0 $245,000 $45,692,653



13 Materials and services $24,480,879 $24,475,079 $9,557,066 ($780,000) $0 ($780,000) $23,695,079

14 Operational project expenses $115,000 $115,000 $48,046 $0 $0 $0 $115,000

15 Expensed capital $0 $0 $0 $0 $0 $0 $0

16 Finance costs $404,663 $425,527 $169,920 $0 $0 $0 $425,527

17 Interest expense on loans $0 $0 $0 $0 $0 $0 $0


19 Competitive neutrality adjustments $12,504,957 $12,514,193 $6,257,097 $829,784 $0 $829,784 $13,343,977

20 Total operating expenses $44,737,716 $44,733,016 $19,515,336 $49,784 $0 $49,784 $44,782,800

21 Operating surplus/(deficit) $738,837 $714,637 $3,389,517 $195,216 $0 $195,216 $909,853


23 Infrastructure cash contributions $0 $0 $0 $0 $0 $0 $0

24 Contributed assets and assets not previously recognised $0 $0 $0 $0 $0 $0 $0

25 Grants, subsidies and other contributions $0 $0 $0 $0 $0 $0 $0




29 The gain or (loss) on the sale of assets $0 $0 ($27,358) $0 $0 $0 $0

30 Total capital revenues $0 $0 ($27,358) $0 $0 $0 $0

31 Increase/(decrease) in operating capability $738,837 $714,637 $3,362,158 $195,216 $0 $195,216 $909,853

32 Appropriations

33 Transfer capital revenues to capital account $0 $0 $27,358 $0 $0 $0 $0

34 Share of profit of associate - Capital $0 $0 $0 $0 $0 $0 $0

35 Transfers (to) reserves $0 $0 $0 $0 $0 $0 $0

36 Transfers from reserves for operating purposes $0 $0 $0 $0 $0 $0 $0

37 General Revenue used for capital purposes ($738,837) ($714,637) $32,885 $0 ($195,216) ($195,216) ($909,853)

38 Total Appropriations ($738,837) ($714,637) $60,243 $0 ($195,216) ($195,216) ($909,853)

39 Unappropriated surplus/(deficit) for the year $0 $0 $3,422,402 $195,216 ($195,216) $0 $0

40 Unappropriated surplus/(deficit) from the previous year $0 $0 $0 $0 $0 $0 $0



43 Capital Funding Balance Brought Forward $0 $150,000 $150,000 $0 $0 $0 $150,000

44 General Revenue used for Capital Purposes $738,837 $714,637 ($32,885) $0 $195,216 $195,216 $909,853

45 Capital grants and subsidies received $0 $0 $0 $0 $0 $0 $0


47 Loans received $0 $0 $0 $0 $0 $0 $0

48 Funds received from assets sales $0 $0 $0 $0 $0 $0 $0

49 Transfers from reserves for capital purposes $0 $0 $0 $0 $0 $0 $0


51 Transfer of asset sales to reserve $0 $0 $0 $0 $0 $0 $0


53 Total capital funding sources $2,775,000 $2,900,800 $1,242,986 $0 $195,216 $195,216 $3,096,016


55 Capital expenditure $2,775,000 $2,900,800 $1,242,986 $0 $195,216 $195,216 $3,096,016


57 Loan redemption $0 $0 $0 $0 $0 $0 $0

58 Total capital funding applications $2,775,000 $2,900,800 $1,242,986 $0 $195,216 $195,216 $3,096,016




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4 ASSET CONSTRUCTION & MAINTENANCE SESSION (Cr Peter Flannery) No items for consideration.

5 PARKS, RECREATION & SPORT SESSION (Cr Darren Grimwade) No items for consideration.


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6 LIFESTYLE & AMENITY SESSION (Cr Matt Constance) ITEM 6.1 ORANGE SKY LAUNDRY - REQUEST FOR FINANCIAL SUPPORT - DIVISION 3 Meeting / Session: 6 LIFESTYLE & AMENITY Reference: A14733103 : 24 January 2017 Responsible Officer: NS, Coordinator Community & Cultural Programs (CES Community & Customer

Services) Executive Summary Orange Sky Laundry is a voluntary not-for-profit organisation that provides mobile laundry services to people experiencing homelessness. The service operates across Australia. Orange Sky Laundry would like to establish a new van to service the local government areas of Sunshine Coast, Noosa and Moreton Bay (proposed stop at Caboolture) and has approached each respective Council for funding. Each Council is requested to contribute at least $15,000 to the establishment cost of the new van. OFFICER’S RECOMMENDATION That Council provide a $15,000 contribution to Orange Sky Laundry towards the establishment cost of a new van to service the local government areas of Sunshine Coast, Noosa and Moreton Bay.


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Moreton Bay Regional Council ITEM 6.1 ORANGE SKY LAUNDRY - REQUEST FOR FINANCIAL SUPPORT - DIVISION 3 - A14733103 (Cont.)

REPORT DETAIL 1. Background Orange Sky Laundry is a voluntary not-for-profit organisation that provides mobile laundry services to people experiencing homelessness. Founded in 2014 by Brisbane school friends Lucas Patchett and Nicholas Marhesi, the organisation gained national attention in 2016 when Lucas and Nicholas were jointly bestowed the Young Australian of the Year award. Orange Sky Laundry began with one van servicing inner-city Brisbane and has grown to a fleet of 10 vans across the county. The service delivery area for the Brisbane van extends to Redcliffe. The Brisbane van visits the CWA Hall, Redcliffe Parade on a weekly basis, this coincides with The Breakfast Club meal service. The organisation operates across Australia with the financial support of national partners, van sponsors and a league of approximately 670 volunteers. The establishment cost per van is $110,000 and annual operating cost per van is $60,000 per annum. 2. Explanation of Item Orange Sky Laundry would like to establish a new van to service the local government areas of Sunshine Coast (Maroochydore), Noosa and Moreton Bay (proposed stop at Caboolture). The original van “Sudsy” temporarily serviced Maroochydore in 2016, however was decommissioned at the end of 2016. Orange Sky Laundry has approached Unitywater, Sunshine Coast Council, Noosa Shire Council and Moreton Bay Regional Council, for funding towards the establishment cost for the new van. Each Council is requested to contribute at least $15,000 to the project. Orange Sky Laundry propose to fit-out the van early 2017 and for the van to be operational by April 2017. In return for funding, Orange Sky Laundry will:

- Build and deliver a van that will equally service Caboolture, Maroochydore and Noosa; - Plan a launch in collaboration with all project partners; - Continue to build and train the volunteer team; and - Work with the community to keep the van operating.

3. Strategic Implications 3.1 Legislative/Legal Implications

Local Government Regulation 2012

3.2 Corporate Plan / Operational Plan Strengthening Communities: Community capacity building - projects and activities that build community capacity and provide support to community organisations.

3.3 Policy Implications There are no policy implications associated with this report.

3.4 Risk Management Implications There are no known risk management implications associated with the recommendations of this report.

3.5 Delegated Authority Implications There are no known delegated authority implications associated with the recommendations of this report.

3.6 Financial Implications That the provision of funding totalling $15,000 to Orange Sky Laundry towards the establishment cost of a new van service be sourced from the existing Community and Customer Service budget allocation.


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Moreton Bay Regional Council ITEM 6.1 ORANGE SKY LAUNDRY - REQUEST FOR FINANCIAL SUPPORT - DIVISION 3 - A14733103 (Cont.)

3.7 Economic Benefit

There are no known economic benefits association with the recommendations of this report.

3.8 Environmental Implications There are no known environmental implications associated with the recommendations of this report.

3.9 Social Implications

The new van will stop at Caboolture once a week to provide a free laundry service for people experiencing homelessness. Orange Sky Laundry volunteers are trained to provide support to people experiencing homeless and to connect people to local support services.

3.10 Consultation / Communication Director Community and Environmental Services Unitywater - Project partner


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7 ECONOMIC DEVELOPMENT & TOURISM SESSION (Cr Julie Greer) No items for consideration.

8 GENERAL BUSINESS ANY OTHER BUSINESS AS PERMITTED BY THE MEETING CHAIRPERSON.


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