Coordinating Spatial Information in the Beaufort Sea WorkshopNovember 27 – 28, 2012Winnipeg, Manitoba

Tim Phelan, Facilitator

Introductions

To highlight ongoing spatial initiatives for the Beaufort Sea.

To determine the requirements and functionality needed to overcome current barriers to data sharing.

To develop a roadmap of the best options, which will be the basis for recommendations to the RCC.

The Workshop Objective

Guide the discussion, but not lead it. Create a dynamic that facilitates the sharing

of information and ideas. Bring energy into the idea sharing process. Assist with summarizing information into a

cohesive working document. Adapt workshop as necessary to meet needs

of participants. Ensure we are following the agenda and

staying on schedule.

My Role as Facilitator

All presentations have a maximum time of 20 minutes, with an additional 10 minutes for questions.

In order to keep workshop on track, it is essential that we stay within allocated time.◦ Facilitator will interject if presentations running

longer than scheduled.Keep to high-level discussion, try not to get

caught up in the details.

Presentations

Strengths and weaknesses of each initiative/project.

Barriers to sharing spatial information and, where possible, solutions to these barriers.

Linkages between initiatives/projects Key elements and requirements for final

proposal Workflow – how do we do it?

Considerations

How spatial information is being shared right now:

How we would like it to be shared:

Tips for SuccessBe respectful of other opinions and stay open

minded.Keep jargon and acronyms to a minimum.Allow everyone an equal opportunity to be

heard.Stay positive and focus on the bigger picture.Communicate your ideas as best you can. Use

parking lot to list any additional points outside the scope of this workshop that you want group to consider.

Keep things loose! Remember: the process is just as important as the end result.

Washrooms, Coffee and other details…

State your name, organization and your reason for coming today.

What is one thing you hope comes out of this workshop?

Round Table Introductions

SWOT ANALYSISExplanation of SWOT analysis

Strengths Opportunities

Weaknesses Threats

Inte

rnal

Exte

rnal

Definition of a mission statement A Mission Statement answers the question:

Why do we exist? What is our working group’s core purpose?

A good Mission Statement is:◦ Short◦ Memorable◦ Inspiring◦ Market Focused (Who are we serving?)◦ Answers the question: What do we want to be

remembered for?

Mission Statement

Vision A Vision Statement answers the question:Where?Where do we want to be in 5 years?A good vision statement is:

◦ Future-oriented◦ Clear and visible◦ Audacious – Think Big!◦ Descriptive

A

B Vision (where we want to be)

Where are we now?

Strategy

The implementation of a technologically advanced Spatial Data sharing platform for:◦ Improved decision making.◦ Implementation of Integrated Oceans

Management Plan (IOMP).◦ Future decision making support tool.◦ Elimination of redundancies.◦ Identification of data gaps.

Vision

A Values Statement answers the question:What do we believe in?

A Values Statement helps guide our behavior. What is valuable and what is not?

Value statements should be more than one word. Should be statements.

Shared between stakeholders. Might overlap with mission statement. Should be 5 to 7 value statements

Values

Strategic Planning Now that we understand who we are, where

we are going, and what values guide our decisions, we can begin to think of the strategies we need to get there.

What are our Goals and Objectives? Goals should be SMART

We need to answer who, what, when, where, why and how.

SMART Goal SettingSpecific – Clear and free of generalizations.Measurable – Targets. Quantify where possible.Actionable – Assignable to group members

who are responsible for implementing.Realistic – Can be done in established

timeframeTime-bound – Deadlines and action steps.Consider: Forming a steering committee to

oversee the process. Establish dates for review meetings.

Lays out the plan in a series of action steps on a timeline. Assigns responsibilities and requires a steering committee to oversee the process.

Roadmap