COOLIDGE HOUSE: ACCREDITATION DOCUMENTATION LISTcrjustice.org/sqa/chacadl.pdf · 3A-05. Resident...
Transcript of COOLIDGE HOUSE: ACCREDITATION DOCUMENTATION LISTcrjustice.org/sqa/chacadl.pdf · 3A-05. Resident...
Updated 1/14/2014
Check Once Filed
Std. # Documentation1A-01 M Sanitation and Housekeeping P&P
Letter certifying potability from Boston Water and Sewer CommissionWebsite information from Boston Water and Sewer Commission
1A-02 M Sanitation and Housekeeping P&PHealth PermitFood Services Inspection from Boston Inspectional ServicesCertificate of Compliance for Kitchen Grease ExhaustHouse Details List
1A-03 Sanitation and Housekeeping P&PRoom Search FormsDaily Inspection SheetsWeekly Safety and Sanitation Checklists
1A-04 M Sanitation and Housekeeping P&PSite Cleanliness LicenseWeekly Safety and Sanitation ChecklistsDaily Inspection SheetsRoom Search FormsCasella Waste Invoices
1A-05 M Sanitation and Housekeeping P&PAAA Exterminating Treatment Plan LetterAAA pink site documentsAAA invoices
1A-06 Sanitation and Housekeeping P&PHouse Details ListDaily Inspection SheetsRoom Search Forms
1A-07 Resident Living Environment P&PLetter from Turner Engineers re: foot candles (adequate lighting)
1A-08 Resident Living Environment P&PLetter from Turner Engineers re: ventilation
1A-09 Zoning and Building Code Compliance P&PCity of Boston Inspection CertificateCertificate of Use and Occupancy
1A-10 Resident Living Environment P&P
COOLIDGE HOUSE: ACCREDITATION DOCUMENTATION LIST
Updated 1/14/2014
City of Boston Inspection CertificateCertificate of Use and OccupancyBedsheets
1A-11 Sanitation and Housekeeping P&PFloor plans with janitorial supplies highlighted
1A-12 Resident Living Environment P&PShower ratios (# of beds to # of showers)Daily Kitchen Temperature Checklist
1A-13 Resident Furnishings P&PPhotographs of writing and seating areas
1A-14 Resident Living Environment P&PBedsheets
1A-15 Resident Furnishings P&PIntake Process P&PResident Handbook (Resident Rooms)Memo from Assistant Director: "I have reviewed the rules and regulations and no updates have been necessary"Photograph of resident room
1B-01 M Fiscal Travel P&PCar inspection documentationCar lease documentsCar registration
1B-02 Fiscal Travel P&PMemo from Assistant Director re: no repairs performed on vehicle
1B-03 Fiscal Travel P&PCommunity Verification Specialist License
1B-04 Fiscal Travel P&PFiscal Insurance P&PCRJ Summary of Insurance DocumentsCar registration
1C-01 Emergency Plans P&PMemo from Assistant Director re: no emergencies at Coolidge House
1C-01-1 Emergency Plans P&PMemo from Assistant Director re: no critical incidents at Coolidge House
1C-02 M Emergency Plans P&P
Updated 1/14/2014
Memo from Assistant Director re: review of emergency & evacuation plansFloor plansEmergency Evacuation Plans in English and Spanish
1C-04 M Emergency Plans P&PEmployee Orientation ChecklistTraining Schedule
1C-05 M Emergency Plans P&PFloor plansCopies of Letters containing Emergency Plans sent to FEMA, Boston Fire, Boston Police
1C-06 Work Stoppage Plans P&PMemo re: no work stoppage in history of Coolidge HouseTraining Schedule
1C-07 Work Stoppage Plans P&PMemo re: no work stoppage in history of Coolidge House
1C-08 M Fire Safety Plans P&PBoston Fire InspectionBoston Fire Permit
1C-09 M Fire Safety Plans P&PEmergency Plans P&PResident Handbook (Fire Safety)Fire Drills (fire drill log page and notes from general log)Floor plansCopy of Letter Containing Emergency Plan sent to Boston Fire DepartmentTraining Schedule
1C-10 M Fire Safety Plans P&PBoston Fire InspectionBoston Fire PermitCertificate of Compliance for Kitchen Grease ExhaustRE Lyons InspectionGeneral Fire Extinguishers, Inc. System Inspection ReportRE Lyons InvoicesATE Security Systems InvoicesABCO Fire Protection Invoices
1C-11 M Fire Safety Plans P&PCity of Boston Inspection Certificate
1C-12 M Fire Safety Plans P&PRE Lyons Inspection
Updated 1/14/2014
General Fire Extinguishers, Inc. System Inspection ReportMemo re: review of fire prevention plan at Coolidge House
1C-13 M Fire Safety Plans P&PRE Lyons InspectionGeneral Fire Extinguishers, Inc. System Inspection Report
1C-14 M Fire Safety Plans P&PBoston Fire InspectionBoston Fire PermitCertificate of Compliance for Kitchen Grease ExhaustGeneral Fire Extinguishers, Inc. System Inspection ReportCity of Boston Inspection CertificateRE Lyons InspectionFloor plansInvoices from RE Lyons, ATE, ABCO
1C-15 M Fire Safety Plans P&PBob Barker invoicesBob Barker Flammability Ratings for pillows and blanketsECIN and H.T. Berry Invoices
1C-16 M Fire Safety Plans P&PResident Handbook (prohibited items)Employee orientation checklists
1C-17 M Fire Safety Plans P&PResident Handbook (prohibited items)Memo re: Coolidge House does not use or store flammables
1C-18 Fire Safety Plans P&PResident Handbook (prohibited items)Resident Handbook Acknowledgment FormsTraining Schedule
2A-01 Resident Accountability P&PControl and Use of Tools P&PControl and Use of Keys P&PVendor/Contractor Supervision P&PVisitation P&PResident Handbook (Resident Accountability)Resident Handbook (Visitors)Structure Sheet highlighting time out, time in, and C.O.D.Page from Visitor's Log
2A-02 Visitation P&PVendor/Contractor Supervision P&P
Updated 1/14/2014
Resident Handbook (Visitors)General Log documenting a visitor's arrival and departurePage from Visitor's Log
2A-03 Adult Budget Breakdown
2A-04 Staff Availability P&PDesk Staff ScheduleWEDO schedule
2A-05 Staff Availability P&PMemo re: no female residents at Coolidge House
2A-06 N/A: Not governed by civil service or unions
2A-07 Resident Admission Criteria P&PLSIs
2A-08 Resident Admission Criteria P&PResident Rejection Letter
2A-09 Shift Summaries from general log
2A-10 M Weapons P&PMemo re: no instances involving weapons at Coolidge House
2A-11 Resident Accountability P&PBedsheetsHeadcounts
2A-12 Resident Accountability P&PIAN (abscond) and general log note showing the incidentIAN (escape) and general log note showing the incident
2A-13 N/A: No electronic monitoring2A-14 N/A: No electronic monitoring2A-15 N/A: No electronic monitoring2A-16 N/A: No electronic monitoring2A-17 N/A: No electronic monitoring
2B-01 M Use of Force P&PMemo re: no incidents of use of force at Coolidge House
2B-02 Use of Force P&PMemo re: no incidents of use of force at Coolidge House
2B-03 Use of Force P&P
Updated 1/14/2014
Memo re: no incidents of use of force at Coolidge House
2C-01 Searches P&PResident Handbook (prohibited items)Resident Handbook Acknowledgment Forms
2C-02 Searches P&PResident Handbook (prohibited items)Chronological Log of urine specimensWeekly Safety and Sanitation ChecklistsAlco-sensor logsBag searchesRoom search
2C-03 Searches P&PResident Handbook (prohibited items, rules and sanctions, list of BOP prohibited acts)Incident reports for contraband
2C-04 N/A: No body cavity searches2C-05 N/A: No body cavity searches2C-06 N/A: No strip searches
2D-01 M Control and Use of Tools P&PControl and Use of Keys P&PTool Control PlanUtensil Control PlanTool InventoryTool sign in/out sheet
2D-02 M Control and Use of Tools P&PControl and Use of Keys P&PTool Control PlanUtensil Control PlanTool sign in/out sheet
2D-03 M Control and Use of Tools P&PControl and Use of Keys P&PResident Key InventoryStaff Key InventoryKey Return Form for staff
3A-01 Resident Rules and Sanctions P&PRH (program rules; violations & sanctions; BOP prohibited acts)
3A-02 Resident Rules and Sanctions P&PRH (program rules; violations & sanctions)
Updated 1/14/2014
Memo re: "I have reviewed the rules and regulations and no updates have been necessary"
3A-03 Resident Rules and Sanctions P&PRH (program rules; violations & sanctions; BOP prohibited acts)
3A-04 Resident Rules and Sanctions P&PIntake Process P&PRH (program rules; violations & sanctions; medical services)Blue card, RH acknowledgment form, orientation checklist, agreement form all stapled together Case notes with medical discussion highlighted
3A-05 Resident Rules and Sanctions P&PCase notes in English/Spanish (if applicable)Resident Handbook in Spanish
3A-06 Intake Process P&PResident Rules and Sanctions P&PRH (subsistence)RH (rules; violations & sanctions)
3A-07 Resident Rules and Sanctions P&PEmployee Handbook (Professional behavior highlighted)Staff warnings from Assistant Director of Operations for failing to show up for a shift
Employee checklist with staff integrity and professionalism section highlighted
4A-01 M Food Services P&PDietician LicenseLetter from Pine Street Inn re: low sodium, low fat diet without the addition of sugarsMenus
4A-02 M Food Services P&PDocumentation of special medical diets (general log notation of a diabetic resident; structure sheet labels re: special diet, etc.)
4A-03 Food Services P&PBlue card with special religious diets highlighted (i.e. Kosher food)Receipts from the purchase of Kosher foodSysco invoices for Kosher food
4A-04 M Food Services P&PHealth PermitCity of Boston Inspection Certificate
Updated 1/14/2014
Certificate of Compliance for Kitchen Grease ExhaustServSafe Certificates
4A-05 Food Services P&PRH (meals)Floor plans with dining areas highlighted
4A-06 Food Service P&PFloor plans with dining areas highlighted
Daily Inspection Sheets (Ensure 4 pm-12am Front Desk Checklist is included)
4A-07 Food Service P&PFloor plans with dining areas highlighted
Daily Inspection Sheets (Ensure 4 pm-12am Front Desk Checklist is included)
Daily Kitchen Temperature Checklist
4A-08 Food Service P&PPhotograph of bathroom closest to kitchen
4B-01 Personal Hygiene Articles P&PPhotograph of hygiene kitPhotograph of a resident's personal hygiene items
4B-02 Resident Living Environment P&PRH (laundry)Resident Laundry sign-up sheets
4B-03 Resident Living Environment P&PPhotograph of resident room and bathroom
4B-04 Resident Furnishings P&PRH (laundry)Photograph of linen closet
4B-05 Personal Hygiene Articles P&PPhotograph of linen closetPhotograph of hygiene kit
4C-01 M Healthcare Services P&PRH (medical services)Desk Staff Handbook (Resident requests to go to the hospital highlighted)Medical visits with corresponding structure sheets General log notes for ambulance rides
4C-02 M Healthcare Services P&P
Updated 1/14/2014
Letters from medical providers (Adcare, Brookline Medical, Brigham and Women's, Boston Medical Center, Mass General)Memo re: no medical services provided at Coolidge House
4C-03 M Healthcare Services P&PGeneral log notes for ambulance rides
4C-04 M Healthcare Services P&PFloor plansCPR cards and/or CPR training roster from Maria AlexsonCPR curriculumSigns/symptoms of mental illness, mental retardation, chemical dependency staff attendance training rosterSigns/symptoms of mental illness, mental retardation, chemical dependency curriculumTraining Schedule
4C-05 Healthcare Services P&PFloor plans (with first aid kit locations highlighted)List of contents in first aid kitsPhotograph of AED (defibrillator)
4C-06 M Healthcare Services P&PBOP Medical exams with CRJ medical intake attached to it
Blue card with medical appointment sheet (brookline health stop) attached to it
TDAT referral with corresponding appointment sheet stapled to it
4C-07 Healthcare Services P&PBlue cards with brookline health stop appointments attached. Dates should be highlighted on both to show exams are scheduled within 4 days of arrival (SOW requirement)Memo from intake/release coordinator re: Brookline health stop grants the earliest available appointments
4C-08 Healthcare Services P&PMemo re: no communicable diseases
4C-09 Serious and Infectious Diseases P&PMemo re: Coolidge provides for the management of serious and infectious diseasesHepatitis A and C brochures
4C-10 Serious and Infectious Diseases P&PHealthcare Services P&PRH (HIV)HIV brochure
Updated 1/14/2014
4C-11 Healthcare Services P&PPRA/Med Itinerary with corresponding structure sheets for dental visits
4C-12 Prescription/Medication Control P&PHealthcare Services P&P
4C-13 Prescription/Medication Control P&PHealthcare Services P&PMedication audits
4C-14 N/A: No females at CH4C-14-1 N/A: No females at CH
4C-15 Healthcare Services P&PRH (mental health treatment)Structure sheets with appointment sheets for mental health
4C-16 M Suicide Prevention P&PSuicide Prevention Policy signed off by Terry Burch, CSMA Senior ClinicianMemo re: no suicidesTraining scheduleSuicide training staff attendance rostersSamaritans curriculum
4C-17 N/A: No medical services provided at Coolidge4C-18 N/A: No medical services provided at Coolidge4C-19 N/A: No medical services provided at Coolidge
4C-20 M RH (resident rights)Memo re: no residents have participated in medical, pharmaceutical, or cosmetic experiments
4C-21 Emergency contact notification P&PFront and back of blue cards (to show emergency contact info)
4C-22 N/A: No medical services provided at Coolidge4C-23 N/A: No medical services provided at Coolidge4C-24 N/A: No medical services provided at Coolidge
5A-01 Resident Program Plans P&PIndividual Program Plans (IPP) with corresponding Level of Service Inventory (LSI)
5A-02 Resident Program Plans P&PIPP with corresponding structure sheet showing the IPP being carried out (i.e. job search forms or adcare appointments)
Updated 1/14/2014
5A-03 Resident Program Plans P&PIPP with blue card stapled
5A-04 Resident Program Plans P&PLevel change requests
5A-05 Resident Program Plans P&PLSIsClosing summaries
5A-06 Resident Admission Criteria P&PClosing summaries for removed or transferred residentsCorresponding IAN for the removed or transferred residents
5A-07 Resident Program Plans P&PIntake Process P&PComprehensive Case Management P&PCase notesCase Load Assignments
5A-08 TDAT Referrals
5A-09 Urine Collection P&PRH (drug and alcohol tests)U/A lab results: showing chain of custodyIncident report showing U/A refusal and corresponding IAN
5A-10 Resource Manual and Access to Community Services P&PRH (HIV)
5A-11 Treatment Services P&PResource Manual and Access to Community Services P&PTDAT referrals and corresponding structure sheets
5A-12 Resource Manual and Access to Community Services P&PRH (Resources)
5A-13 Resource Manual and Access to Community Services P&PHousing and Transitional Assistance P&PHousing ApplicationHousing searches (PRA, structure sheets, etc.)
5A-14 Home Furlough Pass Programs P&PHome passes
5A-15 Release Preparation P&P
Updated 1/14/2014
Closing summaries
5A-16 Treatment Services P&PHome Furlough P&PVisitation P&PRH (visitors)Home Passes (i.e. home confinement, etc.)
5A-17 Visitation P&PRH (visitors)Visitor Log Pages
5A-18 Visitation P&PMemo re: no requests for special visits
5A-18-1 Emergency Contact Notification P&PCase notes documenting emergency situations (ill family member, funeral request)
5A-19 Resident Communications P&PRH (telephones)Photograph of resident telephonesPhotograph of TTY phoneTelephone contract for resident phones
5A-19-1 Resident Communications P&PTelephone contract for resident phones
5A-20 RH (Employment)Job searchesPhotograph of employment bulletin board
5A-21 Recreational Opportunities P&PRH (recreation)Photograph of TVPhotograph of bookcaseStructure sheets for recreation (YMCA etc.)
5A-22 Religious Preferences P&PRH (religious services)Request for religious services and documentation
5A-23 Program Meeting Space P&PVisitation P&PRecreational Opportunities P&PFloor plans with recreation areas highlightedRH (recreation)
Updated 1/14/2014
5A-24 Program Meeting Space P&PStaff offices list with case managers highlightedFloor plans with staff offices highlighted
5A-25 Program Meeting Space P&PFloor plans with TV, visitor room, and classroom highlightedStaff offices list
5A-26 Google map of 307 Huntington AvenueBoston subway system map
6A-01 Resident Rights P&PRH (resident rights)Memo re: no examples of attorney visits at Coolidge
6A-01-1 Memo stating that residents with mental/physical impairments would be submitted to BOP for review
6A-02 Resident Rights P&PRH (resident rights)Memo re: access to law library
6A-03 Use of Force P&PRH (resident rights)
6A-04 Zoning and Building Code Compliance P&PFloor plans with handicapped rooms highlighted
6A-04-1 N/A: Coolidge House does not receive residents who cannot perform basic life functions
6A-04-2 Photograph of handicapped rooms and equipment
6A-05 Resident Rights P&PRH (sexual abuse)RH (resident rights)
6A-06 Resident Communications P&PResident Fees and Ability to Pay P&PExample of postage provided to a resident (copy of a letter with postage)
6A-07 Resident Communications P&PRH (resident conduct)RH (mail)
6A-08 Resident Communications P&P
Updated 1/14/2014
RH (resident conduct)General log showing the opening of resident mail
6A-09 Resident Communications P&PChange of address form from post officeMemo re: mail is returned to sender if the change of address form is not filled out prior to the resident release
6A-10 Intake P&PJ&C
6A-11 Resident Admission Criteria P&PIntake Process P&PResident Rejection LetterAcceptance Referral Sheets
6A-12 Resident Admission Criteria P&PMemo re: BOP and US Probation are aware of Coolidge House policies on admission
6A-13 Release Preparation P&PRH (release)Relocation Requests
6B-01 Equal Access to Programs and Services P&PResident Admission Criteria P&PRH (resident rights)Memo re: no incidents of discrimination
6B-02 Resident Admission Criteria P&PRH (resident rights)Memo re: no incidents of discrimination
6B-03 Resident Grievance and Appeal Process P&PRH (grievances)Memo re: no grievances
6C-01 Resident Rules and Sanctions P&PRH (rules; violations and sanctions)Incident reports for minor infractions
6C-02 Resident Rules and Sanctions P&PRH (rules; violations and sanctions)Incident reports for major infractions
6C-03 Resident Rules and Sanctions P&PRH (rules; violations and sanctions)
Updated 1/14/2014
Incident reports
6C-04 Resident Rules and Sanctions P&PRH (rules; violations and sanctions)Incident reports showing progressive discipline (i.e. 20 hours extra duty to 40 hours extra duty)
6D-01 Resident Fees, Ability to Pay, and Financial Assistance P&PRH (subsistence)Examples of child support, appearance in family court, or other examples of restitution etc.Orientation to Supervision Manual US Probation (section II: Restitution)
6D-02 Resident Fees, Ability to Pay, and Financial Assistance P&PExamples of child support, appearance in family court, or other examples of restitution etc.Orientation to Supervision Manual US Probation (section II: Restitution)
7A-01 Legal Entity & By-Law Requirements P&PArticles of OrganizationCRJ Annual Report501 C3 Application (tax-exempt status)
7A-02 N/A: CRJ is not a sole proprietor
7A-03 Fiscal Agency Audits & Reports P&PReporting Requirements P&P990 FormTax Returns
7A-04 Legal Entity & By-Law Requirements P&PCRJ By-Laws
7A-05 Zoning and Building Compliance P&PCity of Boston Inspection Certificate
7B-01 Staffing Requirements P&PResume from Director of Coolidge HouseJob description for Coolidge House Director
7B-02 M Staffing Requirements P&PJob description for substance abuse counselorCertifications of substance abuse counselor
7B-03 Volunteers and Citizen Involvement P&PMemo re: there are no volunteers providing professional services
Updated 1/14/2014
7B-04 Staffing Requirements P&PEmployee Handbook (training section)Coolidge House job descriptionsCRJ Hiring ProcessSelection and Interview ProcessExamples of Tuition ReimbursementAny examples of employees receiving credit for prior training
7B-05 Employee Handbook (Criminal and background checks)CRJ Hiring Process
7B-06 CRJ 3 month performance reviewCRJ performance appraisal: self-evaluationCRJ performance appraisal: program monitorCRJ performance appraisal: supervisory staffCRJ performance appraisal: professional staff
7B-07 Operations Manual P&PEmployee orientation checklist
7B-08 Operations Manual P&PMemo re: Policy and Procedure updates from Susan Jenness Phillips
7B-09 Operations Manual P&PMemo re: Policy and Procedure updates from Susan Jenness Phillips
7B-10 Staff Training and Development P&PTraining Schedule
7B-11 Staff Training and Development P&PACA training requirementsBOP training requirements (found in the SOW)Training ScheduleAnnual Training Needs AssessmentCRJ performance appraisal: self-evaluationCRJ performance appraisal: supervisory staffCRJ performance appraisal: professional staffJob Analysis QuestionnaireCRJ Management Development Individual PlanningTraining and Development Assessment Tool Guide
7B-12 Staff Training and Development P&PTraining Evaluation Forms (completed examples)Maria Alexson's Train the Trainer Certificate
7B-13 Staff Training and Development P&PSamaritans Brochure (to show that the training utilizes community resources)
Updated 1/14/2014
Servsafe Invoices (to show that the training utilizes community resources)E-Academy website page
7B-14 Staff Training and Development P&PEmployee Orientation Checklist
7B-15 Staff Training and Development P&P
7B-16 Staff Training and Development P&P
7B-17 Staff Training and Development P&P
7B-17-1 Staff Training and Development P&P
7B-18 Staff Training and Development P&PContract Staff Orientation Checklist
7B-19 Expense Reimbursement P&PStaff Training and Development P&PEmployee Handbook (Professional Development; Tuition Reimbursement; Tuition Remission; E-Academy)CAM Annual Dinner FlyerExamples of Tuition Reimbursement
7C-01 Staff Training and Development P&PEmployee Orientation Checklist
7C-02 Staff Training and Development P&P
7D-01 Goals and Objectives P&PCoolidge House Annual Goals
7D-02 Goals and Objectives P&PManagement Audit in a Residential Facility P&PAnnual BOP self-monitoring from Susan Jenness Phillips
7D-03 Organizational Chart & Description P&PCRJ Organizational ChartCoolidge House Organizational Chart
7D-04 Volunteer and Citizen Involvement P&PCRJ Organizational Chart
7D-05 Use of Electronic Equipment & Information P&PAnnual and Monthly Report P&PPhotograph of resident filesCoolidge House Monthly Management Reports
Updated 1/14/2014
7D-06 Research Ethics P&PPublic and Community Relations P&PCopy of letter containing emergency plans to Boston Police DepartmentCRJ Annual ReportCJI Publication entitled, "Promoting Public Safety Through Successful Community Transitions"CJI list of publications
***7D-07 Intake Process P&PCoolidge House Medical Intakes with blue cards attached
7D-08 Case Records P&PConfidentiality and Release of Information P&PCase Record Management in Residential Programs P&PUse of Electronic Equipment & Information P&PInformation Storage and Retrieval P&PRelease of informationEmployee Orientation ChecklistContractor Orientation Checklist
***7D-09 Case Records P&PCase Record Management in Residential Programs P&P
7D-10 Case Records P&PCase Record Management in Residential Programs P&PClosing summaries for transferred residents
7D-11 Case Records P&PCase Record Management in Residential Programs P&PMemo re: resident access to case records
7D-12 Research Ethics P&P
7D-13 Resident Property Control P&PResident Handbook (Prohibited Items)
7D-14 Resident Property Control P&PResident Property Inventory
7D-15 Emergency Contact Notification P&PMemo re: no deaths at Coolidge House
7D-16 Fiscal Budgets P&PProgram Director Job DescriptionEmails re: budget process
Updated 1/14/2014
7D-17 Fiscal "Fiscal" P&PFiscal Client and/or Staff Financial Transactions P&PFinance Client Funds P&PFiscal Insurance P&PExpense Reimbursement P&PResident Subsistence P&P
7D-18 Fiscal Budget P&PAdult BudgetCoolidge House BudgetCRJ's analysis of the budget presented to the Board of Directors
7D-19 Fiscal Budget P&P
7D-20 Fiscal Budget P&PFMRsGeneral LedgerCoolidge House Budget
7D-21 Fiscal Client and/or Staff Financial Transactions P&PResident Subsistence P&PPhotograph of safe in 213 (where money orders are stored)
7D-22 Fiscal "Fiscal" P&PFMRsIndependent Auditor's ReportFinancial ReportSurplus/Deficit Report
7D-23 Fiscal Agency Audits & Reports P&PFMRsSurplus/Deficit Report
7D-24 Fiscal Agency Audits & Reports P&PFinancial Report
7D-25 Fiscal "Fiscal" P&PFiscal Fixed Assets and Capitalization Index P&PInventory P&PCoolidge House InventoryInventory cardA listing of "big ticket" inventory items
7D-26 Adult Budget BreakdownPine Street Inn InvoicesFMRs
Updated 1/14/2014
7D-27 Fiscal "Fiscal" P&PFiscal Budgets P&PAdult Budget BreakdownCoolidge House BudgetEmployment Legal StatusVacancy Request ProcessVacant position request formCRJ internal job inquiry formCRJ Hiring Process
7D-28 Fiscal Insurance P&PSummary of Insurance
7D-29 N/A: There is no commissary or canteen
7D-30 Fiscal Client and/or Staff Financial Transactions P&PReceipt of Resident Travel Funds
7D-31 Resident Fees and Ability to Pay P&PFiscal "Fiscal" P&P
7D-32 Resident Subsistence P&PFiscal Client and/or Staff Financial Transactions P&PRH (Subsistence)SOW (Subsistence)
7D-33 Resident Subsistence P&PFiscal Client and/or Staff Financial Transactions P&P
Examples of Resident Subsistence (both employed and unemployed residents)
BOP Invoices
7D-34 Board of Director's Meeting P&PCommunication P&PCRJ Board of Directors Meeting Minutes with SJS Department Director in attendance
7D-35 Communication P&PCoolidge House staff meeting minutesCoolidge House staff attendance roster for staff meetings
7D-36 Communication P&PAny internal memo that shows client/staff communications
7D-37 Program Meeting Space P&PFloor plans with staff offices highlighted
Updated 1/14/2014
7E-01 Employee Handbook (grievances)
7E-02 Staffing Requirements P&PFloor plans with elevator and ramp highlighted
7E-03 Staffing Requirements P&P
7E-04 CRJ Sexual Harassment PolicyEmployee Handbook (sexual harassment)Employee orientation checklist
7E-05 Staffing Requirements P&PEmployee Handbook (Equal Employment Opportunity)
7E-06 Staffing Requirements P&PEmployee Handbook (Equal Employment Opportunity)
***7E-07 Organizational Chart & Description P&PLegal Assistance P&POperations Manual P&PTable of Contents from Employee Handbook (numbered so that is corresponds to standard items)CRJ Organizational ChartCoolidge House organizational chart
7E-08 Staffing Requirements P&PCoolidge House Job Descriptions
7E-09 Employee Handbook (compensation)CRJ Equity Chart Description
7E-10 Employee Handbook (Progressive Discipline)
7E-11 Employee Handbook (Access to personnel records)
7E-12 Employee Handbook (Access to personnel records)
7E-13 Employee Handbook (Political Activity)
7F-01 Public and Community Relations P&P
7F-02 Public and Community Relations P&PMemo re: media access
7F-03 Public and Community Relations P&PMemo re: media access
Updated 1/14/2014
7F-04 Public and Community Relations P&PResearch Ethics P&PCJI Publication entitled, "Promoting Public Safety Through Successful Community Transitions"
7F-05 Advisory Board P&PAdvisory Board AgendaAdvisory Board Minutes
7F-06 N/A: The Bureau of Prisons notifies the victims of crime
7F-07 Public and Community Relations P&PAdvisory Board AgendaAdvisory Board MinutesRodman Ride Brochure
7F-08 Volunteer and Citizen Involvement P&P
7F-09 Volunteer and Citizen Involvement P&P
7F-10 Volunteer and Citizen Involvement P&P