Control of Portable Temporary Equipment

Petroleum Development Oman L.L.C.

Control of Temporary Portable Equipment

Document ID PR-1960

Document Type Procedure

Security Unrestricted

Discipline Engineering and Operations

Owner Functional Production Manager - UOP

Issue Date September 2015

Revision 2.2

Petroleum Development Oman LLC Revision: 2.2Effective: Sep-15

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PR-1960 - Control of Temporary Portable Equipment Printed 03/05/23

The controlled version of this CMF Document resides online in Livelink®. Printed copies are UNCONTROLLED.

Copyright: This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner.


i Document AuthorisationAuthorised For Issue – September 2015




ii Revision HistoryThe following is a brief summary of the 4 most recent revisions to this document. Details of all revisions prior to these are held on file by the issuing department.

Revision No.

Date Author Scope / Remarks

2.2 Jul-15 Ian Campbell Re-writen to include changes in Roles and Resposibilities and incorporate the Updated EMOC System providing additional guidance as to what is TPE and information on Diesel Engines.

2.1 Oct-14 Philip Hatherton UOP61 Revision to incorporate minor amendments

2.1 Aug-14 Philip Hatherton UOP61 Revisions to incorporate Audit findings.

2.0 May-13 Robin Norman UOP61 Revised to meet requirements of new MoC Tool

1.1 Mar-11 Robin Norman UOP6 See Interim Amendment March 2011

iii Related Business Processes

Code Business Process (EPBM 4.0)

EP.72 Maintain and Assure Facilities Integrity

iv Related Corporate Management Frame Work (CMF) Documents

The related CMF Documents can be retrieved from the Corporate Business Control Documentation Register CMF.

Refer to Appendix 4



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TABLE OF CONTENTSi Document Authorisation........................................................................................................3

ii Revision History.................................................................................................................... 4

iii Related Business Processes.................................................................................................4

iv Related Corporate Management Frame Work (CMF) Documents........................................4

1 Introduction........................................................................................................................... 6

1.1 Background..................................................................................................................... 6

1.2 Purpose........................................................................................................................... 6

1.3 Objective.........................................................................................................................6

1.4 Distribution/Target Audience...........................................................................................6

1.5 Changes to the Document...............................................................................................6

1.6 Step-out Approval............................................................................................................6

2 Roles and Responsibilities....................................................................................................7

3 Control Process for Temporary Portable Equipment.............................................................9

3.1 What is TPE?...................................................................................................................9

Decision Tree for TPE/FCP....................................................................................................10

Figure 1 – FCP Vs TPE Decision Tree...................................................................................10

3.2 Pre-Requisites for Installation / Use of TPE...................................................................11

3.3 TPE use in Hazardous Zones........................................................................................11

3.4 TPE Use in Non Hazardous Zones................................................................................12

3.5 TPE Use During Facility Shutdown Period....................................................................13

4 Tracking and Managing TPE Requests...............................................................................14

4.1 Risk Assessment...........................................................................................................14

4.2 Tracking and Managing Requests.................................................................................14

Appendix 1 – Guidelines for Use of Portable Diesel Engines.....................................................15

Appendix 2 – Temporary Portable Equipment Site Form...........................................................18

Appendix 3 – Temporary Portable Equipment Continuation sheets..........................................24

Appendix 4 - Temporary Portable Equipment Registration.........................................................27

Appendix 5 – Abbreviations and Reference Material..................................................................40

Appendix 6 – Temporary Portable Equipment Audit Sheet........................................................41

Appendix 7 - User Feedback Page.............................................................................................44




1 Introduction

1.1 BackgroundIn PDO the introduction and use of Temporary Portable Equipment (TPE) can present significant risk to a facility, in particular where it relates to hydrocarbons and / or a source of ignition; or where it could have an effect on safety critical systems.

1.2 PurposeThe purpose of this procedure is to document a consistent method to manage TPE in PDO

1.3 ObjectiveThe objective of the controlling document is to ensure TPE in PDO is controlled, recorded and risk assessed prior to and during operation.

1.4 Distribution/Target AudienceThis procedure shall be referenced by all Operational Assets in PDO and all parties with the responsibilities for the suitability for use, supply or transfer of TPE to an operational facility.

1.5 Changes to the DocumentResponsibility for the upkeep of the Document shall be with the Functional Production Manager UOP, the Owner. Changes to this document shall only be authorised and approved by the Owner.

Users of the Document who identify inaccuracy or ambiguity can notify the Custodian or his/her delegate and request changes be initiated. The Requests shall be forwarded to the Custodian using the “User Feedback Page” provided in this Document.

The Document Owner and the Document Custodian should ensure review and re-verification of this procedure every 5 years.

1.6 Step-out ApprovalThis procedure is mandatory and shall be complied with at all times. Should compliance with the procedure be considered inappropriate or the intended activity cannot be effectively completed or safely performed, then step out approval must be obtained from the Asset Manager - using the PR-1001e – Operations Procedure Temporary Variance, prior to any changes or activities associated with the procedure being carried out.



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2 Roles and Responsibilities

All affected personnel shall read this procedure. If they do not understand something within the procedure they shall ask their line supervisor or The Operating Integrity Coordinator (Interior) to explain it. It is the line Supervisor’s Responsibility to ensure that all his subordinates have read and understood this procedure. When the procedure is read and understood they shall sign the Record of Procedure Understanding Form.

Role: Responsible for:

Requestor(Operations / Engineering / EMC / ODC)

Complete the Temporary Portable Equipment Request

Carryout Risk Assessment and attach to Request. Operations may provide assistance in completing the risk assessment which shall include limitations of use for the equipment.

Attaches the correct TPE Site Form to the eMoC

Collate maintenance records and test certificates and attach to request

Enters the dates that the equipment is expected to be on site.

Requests extension to validity period if required

Nominate the Reviewer and Back Up Reviewer

Close out the form on completion

May delete if rejected and no longer required

Reviewer (Production Supervisor)

Reviews the request and ensures it complies with the procedure

Nominates the Risk Assessment Reviewer, Line Approver and Back Up Line Approver

Adds any comments or provisions for use of TPE

Approves or Rejects the request

May delete if no longer required

Ensure that the Record of Procedure Understanding Form is correctly completed and retained in a central location within each area. He must also sign the record of understanding.

Risk Assessment Approver (Operations Manager / DTL)

Reviews the Risk Assessment and ensures sufficient Controls are in place to mitigate the risks associated with the TPE

Approves or rejects the Risk Assessment


(Note: Only for Risk Assesments where the residual risk is deemed to be LOW the Production Coordinator can sign in place of DTL if the authority to do so has been officially delegated. A record of this delegation must be recorded in the Organisational Change eMoC system )

Line Approver (Production Coordinator)

Reviews the request to ensure it is compliant to Process Safety and Asset Integrity standards.

Approves extension of validity period if required (after



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consideration of reasons for extension)

Approves or Rejects the request


States limitations of use

Ensure all technicians under his supervision read and understand the procedures and sign the Record of Procedure Understanding Form. He must also sign the record of understanding.

Area Authority Confirms the correct TPE Site Form has been completed in full.

Enters the serial number of the equipment in the eMoC system.

Enters the date the TPE was installed in the 'TPE Installation Date' box

Enters the equipment suppliers last inspection date in the eMoC system.Fits the yellow TPE control tag and updates number in eMoC system.

May carryout weekly compliance inspections on the TPE, if competent to do so, during the validity of the request and record inspections on the TPE Site Form.

Approves or rejects the request if unsatisfied with condition and/or irregularities in the registration data

Implements the request.

Close out the form on completion

May delete if rejected and no longer required

Requests extension to validity period if required.

Maintenance Coordinator

Endorses the TPE Site Form

Ensure Initial Inspection Checks detailed on the TPE Site Form are completed.

Check inspection release documentation and organise the initial inspection of the TPE to ensure that it meets PDO compliance standards. Reject if non-compliantReview the maintenance / service requirements with users / supplier / vendor and ensure compliance is plannedArrange weekly check to be carried out by a competent person and recorded on the TPE Site Form. (Nominates the Responsible Person, this may be the Area Authority if he is competent to do so.)

Maintenance Staff Comply with this procedure

May carryout weekly compliance inspections on the TPE, if competent to do so, during the validity of the request and record inspections on the TPE Site Form

Ensure the procedures are read and understood and they sign the Record of Procedure Understanding Form






3 Control Process for Temporary Portable Equipment

3.1 What is TPE?Temporary Portable Equipment is any stand-alone, packaged equipment, which is not considered part of the facilities permanent inventory.

Examples of TPE include, but are not limited to:- Temporary diesel engines Temporary portable generators Temporary electric power packs Temporary logging units Temporary workshops and stores (with or without electrical equipment) Temporary control cabins (e.g. directional drilling, wire line, coiled tubing etc) Temporary offices Any temporary well control equipment including:

o Blowout Preventers (BOP) stackso Lubricatorso Crossoverso Riser sectionso Valveso Stuffing boxes etco Coiled tubing spreadso Wire line winch units and power packso Wire line mastso Well test spreads (including associated equipment)

Tools are not considered TPE and therefore are not required to follow this procedure. “Tools” are items used to effect a change, rather than constituting a change, and are controlled by the Permit to Work process. An exception is vendor supplied certified tools for use in a hazardous area. Examples of tools include, but are not limited to:

Hand Tools Pressure Gauges Torque Wrench Deadweight Tester Electric Drills (non hazardous area related) Pipe cutting & threading gear

EXAMPLE **A pneumatic drill used for breaking concrete is a tool and does not require to be registered as TPE, If the drill is powered by a stand alone diesel air compressor, this will require to be registered**

PDO owned equipment, which is registered in SAP, is not subject to the requirements of this procedure.This procedure does not influence or supersede controls on lifting equipment, which must continue to be applied in accordance with current requirements.




Decision Tree for TPE/FCPWhen determining whether the controls detailed in this procedure are applicable or Field Change Proposal (FCP) should be considered necessary the Decision Tree in Figure 1 shall be applied.

Figure 1 – FCP Vs TPE Decision Tree

1. Equipment that is to be installed and maintained for a period greater than 12 months will not usually be considered as Temporary.

2. If the plant has been designed to accept the additional equipment in such a manner that the equipment will become part of the plant then it shall be considered Temporary.

3. If interfacing the equipment with the existing plant requires additions or modification to the plant, then it will not be considered temporary and an FCP shall be raised.




4. Equipment that is not to be kept onsite at the end of the working day shall not be considered as TPE (no necessity to register) but it shall still be required to carry the maintenance and inspection certification where appropriate.

5. Where the FCP process has been used but the final engineered solution has not yet been delivered any associated equipment should be registered as TPE until the FCP is completed.

3.2 Pre-Requisites for Installation / Use of TPEThe following requirements shall be required prior to installation / use of TPE on site.

Prior to deployment to site the TPE requires have been inspected, either as part of an ongoing inspection program or as part of pre-deployment, by an ‘approved inspection body’. The inspection report and evidence of rectification of any faults found will be made available to the contract holder or responsible supervisor.

When deploying the TPE to site the following documentation as a minimum shall be required and kept on site with the permit;

Completed and endorsed the TPE Site Form (The signed hard copy will be maintained with the documentation for the TPE and kept with the permit. A soft copy of the correct TPE Site Form and Continuation Sheet should be attached to the E-MoC for reference. This is to ensure the correct form is printed detailing the checks and inspections to be carried out whilst the equipment is in service.

A list of certificates detailing testing authorities approval for the TPE including expiry dates of test certificates;

Good quality drawings for reference during installation and connection;

Operating and maintenance manuals (O&M);

If applicable i.e. air compressors, generators, evidence of past operating history and inspection / calibration records;

Lifting plans with shackle and lifting strop loading limits;

3.3 TPE use in Hazardous Zones

CAUTION: A diesel engine shall not be operated in a Hazardous Zone 1 or Zone 0 area.

TPE supplied to PDO shall be certified for use in the Hazardous Zoning of the area where it is to be located.

The minimum requirements for Zone 2 Certified Diesel Equipment are detailed in Appendix 1 Section A3.

The TPE Site Form for Zone 2 Certified Diesel Equipment shall have the Initial Inspection checks completed by maintenance prior to using the equipment and shall be approved for use by the Maintenance Coordinator.

All diesel engines must be continuously manned when running in a Hazardous Zone 2 area. A dedicated gas detector for the unit(s) must be made available to the person manning the equipment.




Non Compliance to Zone 2 Certification RequirementsUnder some circumstances there may be a requirement to operate non-certified equipment in a Zone 2 area. Siting and running of non-certified equipment should not be done without in depth consideration of the risks involved in doing so. This being the case the following shall apply:

1. Where equipment does not meet the certification requirements for the Hazardous Zone then this shall be recorded on the TPE eMoC certificate under a separate Activity/Task of ‘Operate Non Certified equipment in a Hazardous Zone 2 area’.

2. The Area Authority must ensure himself that the Permit Holder and work party are aware of any additional controls on the risk assessment relating to the running of TPE that does not meet the Hazardous Zoning certification requirements.

3. Controls that may be considered when operating non certified equipment in a Hazardous Zone 2 area are listed below. This is not an exhaustive list and it is important that the team consider each item of TPE on a case by case basis when carrying out the risk assessment:

Dedicated fire watcher to be provided whilst equipment is in use.

Continuous gas testing to be conducted whilst equipment is in use.

A separate additional gas monitor must be made available for gas testing the equipment.

A suitable fire extinguisher is to be on site.

Area Authority to gas test surrounding area prior to starting equipment.

Weeps and Seeps register to be checked to confirm nothing has been recorded in the area.

Equipment is to be shutdown when not in use.

Equipment is to be relocated to a Non Hazardous area for storage overnight.

Battery is to be disconnected at the end of each working period.

WARNING:A runaway can be described as an engine running out of control on an external fuel source (gas leak) where the operator cannot shut down the engine using conventional methods. During this condition, turning off the engine ignition switch, fuel system, shutting off the solenoid or disengaging the engine’s load will not stop a diesel engine.

In a runaway engine situation, the result can range from minor engine damage to engine explosion, causing catastrophic damage to the equipment and surrounding facilities and deaths or injuries to personnel.

An automatic diesel engine overspeed protection system installed in the engine’s intake system is the most effective method of eliminating this ignition source.

3.4 TPE Use in Non Hazardous ZonesThere are certain minimum requirements a diesel engine must meet before it can be used in a Non Hazardous Zone.

TPE supplied to PDO shall be suitable for use in a Non Hazardous Zone.

The minimum requirements for Diesel Equipment to be used in a Non Hazardous Zone are detailed in Appendix 1 under section A2.

The TPE Site Form for Diesel Equipment in a Non Hazardous Area shall have the Initial Inspection checks completed by maintenance prior to using the equipment and shall be approved for use by the Maintenance Coordinator.




Non Compliance to Non Hazardous Zone RequirementsWhere equipment does not meet the minimum requirements for operation in a Non Hazardous Zone then this shall be recorded on the eMoC certificate under a separate Activity/Task.

The Area Authority must ensure himself that the Permit Holder and work party are aware of any additional controls on the risk assessment relating to the running of TPE that does not meet the requirements for operation in a Non Hazardous Zone.

3.5 TPE Use During Facility Shutdown PeriodWhen a Facility is shutdown there may be a requirement to bring a significant amount of TPE on site to assist with maintence or engineering activities. To reduce the administration burden for equipment that is to remain on site overnight the following process can be applied.

A single eMoc is raised for each type of equipment.

All ID numbers of the equipment are recorded on an attachment to the eMoC.

The risks associated with the use of the equipment must be similar, if not a separate eMoC should be raised for each risk type.

Each piece of equipment shall have it’s own Site Form which requires the individual unit to be inspected and authorised prior to use.

All equipment associated with the shutdown TPE eMoC must be removed from site prior to start up.




4 Tracking and Managing TPE Requests

4.1 Risk AssessmentRisk Assessments are an integral part of the TPE request process. The Risk Assessment along with any other documentation that will assist the reviewers shall be attached to the TPE request by the Originator. TPE requests that do not have Risk Assessment attached as a minimum shall be rejected by the Reviewer.

It is most important that the correct Form is used. Risk Assessment Forms do change so ensure that you are always using the most current. A link to the Risk Assessment Form can be found on the UOP61 Home Page and this will always be maintained current. The link will open a LiveLink Web Page from where a copy of the Master can be obtained. Save this the desktop of the computer and complete as normal. When completed save it under the desired file name.

Risk Assessment FormNOTE: A clearly presented Risk Assessment Form shall make the reviewer’s task easier and save time in processing the Request.

4.2 Tracking and Managing RequestsThe Management of Change Home Page has the facility to view Reports. The Temporary Equipment Reports functions are shown below.

Selecting any of the options shown will enable only TPE requests meeting that criterion to be shown.

When the TPE requests are ‘Closed Out’ they can still be viewed through the Report - Authorized Requests function, but they will not be visible on the Home page.

All TPE requests will be retrievable which shall enable KPI’s (if required) to be generated and past TPE requests referenced from the archive.





Appendix 1 – Guidelines for Use of Portable Diesel EnginesA.1 General specifications which shall apply are:

The person requesting or expediting the diesel engine for use on site will be the focal point for all communication with the supplier / vendor of the TPE;

The person requesting or expediting the diesel engine will ensure that the equipment is suitable for the planned use;

The supplier / vendor of the diesel engine will provide a safe and reliable unit which complies with the requirements of this procedure;

The documentation detailed in Section 3.1 of this procedure shall be provided with the diesel engine and accompany the unit at all times;

The supplier / vendor of the diesel engine shall undertake pre-delivery checks are to cover all requirements of Section 3.3;

The diesel engine shall be checked by person requesting or expediting, or his / her delegate to ensure conformity to requirements prior to the diesel engine being installed on-site;

An inspection of the diesel engine must be carried out on the relevant discipline CFDH or his delegate and by the responsible electrical person prior to connecting to the facility / station shutdown system (if applicable);

TPE associated with PTW shall be inspected by the Permit Applicant and the Responsible Supervisor prior to use and thereafter at intervals not exceeding one working week (7 days). The inspection checklist which is part of the Site Form shall be kept with the diesel engine;

Suitable guard rails and shields shall be fitted, where required, to protect operators from moving parts e.g., drive shaft, cooling fans, etc;

Consideration should be given to the provision of adequate ventilation;

A.2 Diesel Engines for Use in Non-hazardous Areas

The minimum requirements are as follows:

General appearance - the units are to be well maintained, clean and with no oil/fuel deposits within the container;

The exhaust system shall be leak free and this, along with any associated acoustic insulation, shall be free of any combustible materials;

Drip trays shall be provided to contain fuel oil or lubricating oil spillage. For containerised units, this should take the form of a fixed metal tray situated under the machine, complete with drainage facility. For open units, a floor mounted metal tray is acceptable;

All fuel lines shall be fire resistant;

An easily accessible fuel tank isolation valve shall be fitted;

All fan belts shall be fire-resistant anti-static type (FRAS);

The cooling fan shall be a non-metallic type, adequately guarded;

The battery, if fitted, must be in good condition - fully charged and adequately secured with permanent clamps;

All electrical connections shall be sound and tight;




The electrical insulation integrity shall comply with the requirements of current IEE Regulations;

All metal work is to be effectively electrically bonded together. Purpose bonds (6mm-2 minimum) stranded PVC covered cable are only required across insulated sections e.g., anti-vibration mounts. Elsewhere, fortuitous bonding via metal to metal contact is acceptable;

Two earthing terminals (size M12) shall be provided at diagonally opposite ends of the base frame. These is to be clearly identified and suitably mounted on the main frame of the units large enough to take both the welding earth lead (if appropriate) and the installation earth bonding cable;

If the unit is a welding set, the welding cables supplied are to conform to BS 638, Pt.4;

A certified spark arrester shall be provided for the exhaust system. Preference shall be given to the fitting of a `cyclonic' type as opposed to the `filter' type which requires considerably more maintenance;

An air inlet shutdown valve (Rig Saver), to prevent over speeding of the unit on gas ingestion, shall be fitted and its operation should be independent of the engine. This device is to be checked for operation at the pre-delivery checks and the cut-off speed recorded in the engine log-book;

An emergency stop shall be fitted, which must be easily accessible from outside the unit and suitably protected to prevent inadvertent operation. The operation of the emergency stop shall be verified at the pre-delivery checks and during hook-up on site;

NOTE: The battery ammeter charge/discharge State should be checked with the unit Stationary to ensure no leakage current Exists.

A.3 Diesel Engines for Use in Zone 2 Hazardous Areas

All temporary diesel engines for use in a Zone 2 area shall comply with the requirements of 2 above, and the following:

All plant shall be Zone 2 certified;

The maximum surface temperature is to be no greater than 250OC (or where temperature class is specified, Class T3);

Fitted with an inlet flame arrester (flame trap);

The unit shall be attended at all times or fitted with a device which will automatically stop the machine on a change of site conditions;

An inlet shut-off valve which should automatically operate on;

- High exhaust gas temperature.

- Engine overspeed.

- High coolant temperature.

- Low lubricating oil pressure.

Fitted with an exhaust flame arrester (flame trap);

The starting system shall be non-electric, i.e. hydraulic, pneumatic or mechanical.

IMPORTANT NOTE: Spring coil inertia starters must be certified for hazardous areas.

Any ancillary electrical equipment e.g., gauges, to be appropriately certified for use in hazardous areas.




A.4 Cases Where Automatic Shutdown Should Not be Used

Where the diesel engine under consideration is that of a portable crane, fork lift truck, or a unit involved in critical Well Servicing activities, then no automatic shutdown due to a change of site status shall apply, thus allowing manual shutdown by the unit operator, but the units must be continuously manned throughout these operations.

High exhaust temperature, low lubricating oil pressure and high coolant temperature should alarm only, allowing manual shutdown by the unit operator. This is to ensure that there is no direct unwanted interference during a critical operation. The overspeed shutdown, however, shall be automatic.

For critical Well Servicing operations, and with the prior agreement of the Production Coordinator, when a change of status occurs shutdown shall be instructed by the person in charge of the worksite, who must be in contact with the Control Room at all times.

NOTE: Typical critical operations where diesel plant is used in Well Operations include, but are not limited to, wireline winches, coiled tubing units, nitrogen converters and pumping units performing operations like acid jobs, sand fracs, sand clean-outs and circulating through coiled tubing.




Appendix 2 – Temporary Portable Equipment Site FormThe TPE Site Form required will be dependent on the type of TPE being used.

There are 3 forms available:

Non diesel driven TPE

Diesel driven TPE suitable for use in a Non Hazardous area

Diesel driven TPE suitable for use in a Zone II area

The TPE Site Form shall be completed, endorsed and included with the documentation for the TPE. The TPE Site Form requires input from the following personel;

1. The Requestor – The person, contractor or PDO, that is requesting the use of the TPE on-site;

2. The Maintenance Supervisor – Ensures the TPE meets compliance and is safe to use and operate;

3. The Electrical Supervisor – Ensures that the TPE electrical systems (if applicable) meet PDO and industry standards

4. Maintenance Coordinator – Endorses the use of the TPE on the site or faciltity;

NOTE: Instrument maintenance can sign the TPE site form they have assisited with the initial inspection of the equipment.

The Site Forms are accessed from the UOP Team Page on LiveLink and should be completed prior to the Registration request being raised through the web based MoC Application.

The Site Form includes the weekly equipment inspection check and record. If the equipment remains on site for more than 9 weeks (period covered by the Site Form) a continuation sheet shall be used and hard copy kept with the permit.

Link to Non Diesel Driven TPE Site Form





Link to Non Hazardous Zone Diesel Driven TPE Site Form





Link to Hazardous Zone II Diesel Driven TPE Site Form





Appendix 3 – Temporary Portable Equipment Continuation sheetsThe following continuation sheets shall be used to record weekly inspections when no further signature space remains on the Site Form:

Link to Non Diesel Driven TPE Continuation Sheet





Link Non Hazardous Zone Diesel Driven TPE Continuation Sheet





Link to Hazardous Zone 2 Diesel Driven TPE Continuation Sheet





Appendix 4 - Temporary Portable Equipment RegistrationThe following covers the registration of TPE at a facility.

The TPE is an integral part of the Management of Change (MoC) process (refer to CP-206 – Management of Change CoP) and can be accessed through the Management of Change (MoC) Application.

A.5 Raising a Temporary Portable Equipment Request

During the Operations Phase of the facility’s life it may be necessary to bring TPE on site to facilitate work or operations i.e. to provide support during a shutdown. In these cases it is important that the equipment is safe and in good material condition; rated for the location in which it is to be installed and operated; and maintained/tested/certified in accordance with manufacturer/vendor recommendation. The request and subsequent process of approvals enable the TPE to be audited and checked.

A.6 Raising a TPE Emoc



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A.7 TPE Requestor



Enter a description of the TPE here

Enter Area and Facility

Enter Location where the TPE will be sited

Does TPE meet the requirements for the Haz Zone. Yes/No answer. If No then a warning box will appear

Link to PR-1960 can help with guidance for Risk Assessment

From and to dates for the TPE are entered . The max validity period is 30 days. If greater than this a red dashed line will appear around the date box

Enter department who will use the TPE

Attach a Risk Assessment and the correct TPE Site Form (Minimum Requirement) You should also attach any maintenance information, test certs etc if available electronicallyEnter outcome of Risk

Assessment hereCurrent Production Supervisor MU number

Production Supervisor’s Back to Back MU number

Cancel closes the form without saving

Submit sends to Reviewer


A.8 TPE Reviewer



After submission by the Requestor, the Reviewer will receive an email as shown here. The Reviewer can then click

the link to open the request. Then he must select Edit

The Reviewer can also open the request from the main menu. Check the tick box beside the MoC ID and then select edit.




Deletes the eMoC if no longer required

LOW – D.T.L.MED – Ops ManagerHIGH – Director

Reviewer must complete all details in the shaded area of the form shown above

Returns the eMoC to the Requestor for edit

Reviewer approves eMoC it is forwarded to the RA Approver

Removes all information from the form but it is NOT deleted.


A.9 Risk Assessment Approver



After approval from the Reviewer, the RA Approver will receive an email as shown here. The RA Approver can then

click the link to open the request. Then he must select Edit

The RA Approver can also open the request from the main menu. Check the tick box beside the MoC ID and then select edit.






RA Approver approves eMoC it is forwarded to the Line Approver



A.10 Line Approver



The Line Approver can also open the request from the main menu. Check the tick box beside the MoC ID and then select edit.






Line Approver endorses. It is ready for Area Authority Implementation



A.11 Area Authority



The Area Authority must open the request from the main menu. Check the tick box beside the MoC ID and then select edit.


A.12 TPE Extension

A.13 Extension Applicant

Anyone with access to the MoC system can apply for an Extension to a TPE MoC. The maximum period for this is 30 days and the MoC can be extended 3 times.



If NO is selected the MoC cannot be Implemented

Enter TPE Serial No.

Warning is given if last inspection date was over a year ago

Area Authority MU Number

Enter TPE Yellow Tag Number



Area Authority Implements. If all controls in place the TPE can now be used



A.14 Extension Line Approver




A.15 TPE Close Out




Appendix 5 – Abbreviations and Reference Material

DTL Delivery Team Leader

FCP Field Change Proposal

TPE Temporary Portable Equipment

CP-115 – operate Surface Product Flow Assets - CoP

PR-1001e – Operations Procedure Temporary Variance






Appendix 6 – Temporary Portable Equipment Audit SheetLink to Temporary Portable Equipment Audit Sheet





Appendix 7 - User Feedback Page

PR-1960 – Control of Temporary Portable Equipment User Feedback Form

Any user who identifies an inaccuracy, error or ambiguity is requested to notify the custodian so that appropriate action can be taken. The user is requested to return this page fully completed, indicating precisely the amendment(s) recommended.

Name:

Ref ID Date:

Page Ref: Brief Description of Change Required and Reasons

UOP6

Custodian of Document Date:



Control of Portable Temporary Equipment

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