Contractor safety management system

Contractor Safety Management System

Training Objective

1. Identify the OHS legal requirements for all key parties involved

2. Describe what health and safety information should be evaluated prior to selection of contractors

3. Understand the systems for contractor management and compliance

4. Effective management of contractor OHS risks

5. Identify indicators for evaluating a contractor's OHS performance

Course Agenda

1st Day 2nd DayI. Understanding of CSMS II. Maintaining Contractor

01. Screening & Selection Contractor 01. Support Contractor HSE Management

02. Contractor Orientation 02. Review Contractor HSE Personnel

03. Contractor Compliance 03. Permission to Commence the work

04. Contractor Rating System 04. Monitor and Manage HSE Performance

05. Requirement for Evaluation, Acceptance and re-evaluation by risk 05. Verify Completion (Closing)

06. HSE Information 06. Review HSE Performance07. Contractor Personnel 07. HSE Roles & Responsible08. HSE Training 08. Leadership Element

Wrapped Out 1-st Day Post-Assesment

1st DayUnderstanding of CSMS

Definisi

Client : A legal entity or individual companies that appoint legal entity or individual companies to provide employees, equipment, material or services

Contractor : A legal entity designated companies and individuals to provide employees, equipment, material or services to clients / her costumer

Sub-contractor : A company or private legal entity designated by the contractor to provide employees, equipment, materials or services to the contractor with the consent of the client / customer.

What is CSMS?

A System to manage Contractor/Sub-Contractor from HSE perspective start from

contractor selection until contract end to achieve health and safe working environment

What is objective of CSMS?

Improve the performance of HSE in the workplace by the company / client and contractor HSE management system effective management

Contractor assist in program management - HSE program that is consistent with the Client Expectation

Facilitating the gap between the HSE MS Contractor, Sub Contractor and Contractor others who work in the area of company / client

Typical of Company Project Management

CSMS

Standard HSE Selection

& Evaluation

Information

As a level HSE standards to be achieved by the contractor

As a tool for the selection and evaluation of the basic criteria HSE

As a means of HSE information to contractors

Function of CSMS

CSMS

HSE

Proc EMP

Provide technical support and advice on matters of HSE regarding the selection and management of contractors.

Maintain a list of all the approved contractors

Assist management in monitoring all contractors in the work area and ensure that requirements are met. This situation should be reported to your supervisor or local managers as soon as possible

Responsibility

1. Screening and selection

criteria

2. Contractor Orientation

3. Contractor Compliance

4. Contractor Rating System

5. Requirement for Evaluation,

Acceptance and Re-Evaluation by

Risk Category

6. HSE Information

7. Contractor Personnel

8. Training Procedure

8 Steps Procedures

• HSE criteria is only part of the selection process. Other considerations include financial issues, quality, reliability, and availability of contractors proposed. It may be necessary to weigh the importance of HSE requirements on other factors, but checks should be done on the ground level so that contractors who do not succeed are not given further consideration.

• Each contract HSE requirements imposed by the client will be required on a sub-contractor, should be considered in the selection process.

1. Screening and Selection criteria

• Assessing the risk of the job to be given. All work contracts can be categorized as low, medium or high, this category will then determine the level of involvement of the company's employer

• Exposure hazards in the workplace, the nature of the job, and the job's location determines the risk level jobs.

Example: working in high areas with potential falls, exposure to noise, heat stress, the danger of tripping, lifting operations, and whether the work is done off-shore / onshore.

1.1.Risk Identification

Tipe Pekerjaan Level Risk

Crane Operation High

Forklift Operation High

Hot Work High

Warehouse Service Medium

Cathering Service Medium

Office Service Low

Training Service Low

Tipe pekerjaan dengan tingkat resiko

• Methods of screening and pre-qualification based on the nature and

hazards of each job. ACL provides a method for screening,

identification, and pre-qualification of contractors who have a

record of safe work before bidding. ACL is required for all high-risk

occupations. Evaluation of the contractor in relation to the history of

safe work.

1.2 Approved Contractor List (ACL)

a. Check ACL exist for companies that are able to provide the necessary services.

b. If the prospective contractor does not exist in the ACL, then get approval from management to transmit information from the contractor HSE

c. Question - the question of the HSE management system, will be sent to prospective contractors and equipped and then sent back, all the requested information should be provided. No work will begin until the contractor has completed the approval process.


HSE Quostionaire

d. After receiving the return of the contractor, HSE will review the

answers of contractors and decide whether the contractor should be

added to the ACL or not, and if necessary will be done on direct

observation.

e. If the contractor is not approved, the HSE will inform the person

requesting the addition of a contractor, so that the problem of the

HSE can already be identified

f. If the contractor is approved, HSE will sign the necessary

documents and save them


g. Make sure that the contractor has valid insurance coverage and negotiate

agreements hold harmless (A provision in the agreement in which one or

both parties agree not to hold the other party responsible for any loss,

damage, or liability)

h. Department authorities will store files of approved contractors. Each

contractor on the ACL must be able to maintain the standard of the pre-

qualification or if it is not possible to be removed from the list. To achieve

this goal, all contractors must annually update the information required

and allow for periodic review of their HSE management system


2. Contractor Orientation

In doing Contractor orientation needs to be known and in the identification of typical jobs based on the results of the risk analysis

Risk Analysis

High Risk Medium Risk Low Risk

• When a project requires a high-risk activities, meetings will be held to review the scope of work and potential hazards. In this meeting the contractor HSE strategy will be developed to determine how the contractor will manage HSE.

2.1. Contractor Orientation – Resiko Tinggi

• Kontraktor menyediakan orang dan alat untuk pelaksanaan pekerjaan di bawah pengawasan klien, instruksi dan sistem manajemen HSE Klien. Kontraktor memiliki sistem manajemen untuk memberikan jaminan bahwa personil mereka bertanggung jawab untuk memenuhi syarat untuk pekerjaan tersebut

Metodologi Pekerjaan

• Kontraktor menjalankan semua aspek pekerjaan di bawah sistem manajemen HSE sendiri, memberikan instruksi dan pengawasan yang diperlukan, dan memverifikasi berfungsinya sistem manajemen HSE nya.

• Untuk proyek Resiko Sedang, kontraktor akan diminta untuk mengisi pertanyaan kualifikasi dan mengembangkan rencana spesifik berdasarkan lingkup pekerjaan dan terkait bahaya.

2.2. Contractor Orientation – Resiko Sedang

Untuk proyek berisiko rendah, kontraktor akan meninjau informasi HSE yang berlaku untuk bahaya lingkup kerja mereka.

2.3. Contractor Orientation – Resiko Rendah

• Review tahunan dan memperbarui file kontraktor, audit lapangan secara berkala, laporan proyek dan data kinerja lapangan , dan statistik bulanan yang disediakan oleh kontraktor akan digunakan untuk proses verifikasi. Audit sederhana mungkin termasuk pengecekan langsung pelatihan / orientasi atau sertifikat oleh pengawas

Implementasi CatatanInternal Audit

Client Audit

3. Contractor Compliance

• Kontraktor akan dinilai berdasarkan pada efektivitas program HSE mereka dan dokumen HSE mereka baik sebagai Level 1, Level 2, Level 3

Level 3

Level 2

Level 1

Catatan HSE yang baik Diijinkan bekerja di wilayah client/customerMinimum Supervision

Catatan HSE dapat diterima namun tidak memliki HSE program

ataupun dalam development

Catatan HSE tidak ada dan tidak memliki HSE program ataupun dalam

development

4. Contractor Rating System

REARR

High Risk / Critical Parts and Service1. Financially Acceptable by

procurement2. Agreement commercial terms3. Conducted Audit QMS,

Capability, Capacity,Specific required scope

4. Re-Evaluation – Site visit 2 year

Medium Risk / Preferred Parts and Service1. Financially Acceptable by procurement2. Agreement commercial terms3. Facility Audit to the specific required

scope4. Re-Evaluation – Site visit as needed

Low Risk / General Parts and Service1. Financially Acceptable by

procurement2. Agreement commercial

terms3. Normally no Site visit

5.Requirement for Evaluation, Acceptance and Re-Evaluation by Risk Category - REARR

Informasi umum tentang ekspektasi HSE dapat dilakukan dalam bentuk meeting atau distribusi prosedur ataupun keduanya. Namun umunya kesemuanya digabungkan dalam bentuk Project HSE Plan

6. HSE Information

Project HSE Plan

Project HSE Plan adalah sebuah dokumen yang disepakati oleh kedua belah pihak ( Client dan Sub Contractor) yang didasarkan oleh “In Line” antara HSE prosedur Client dan Sub Contractor

Persyaratan persyaratan yang terdapat didalam Project HSE Plan adalah sebagai berikut, namun tidak terbatas:

Project HSE Plan Content

Detail will be explained at ‘how to create Project HSE plan? Ask your administrator

Kick of Meeting dilakukan guna menyampaikan informasi – informasi yang berhubungan dengan HSE yang terkait dengan proyek yang akan dilaksanakan.

Kick of Meeting harus dihadiri oleh Pimpinan kontraktor dan dapat didampingi oleh Project Manager, HSE Manager dan pihak lainnya.

Project HSE Kick of Meeting

Project HSE Kick Off Meeting check list

Pengarahan karyawan dari kontraktor harus melingkupi sebagai berikut: • Kontraktor harus memahami persyaratan HSE Policy dan

standar HSE yang berlaku pada saat melakukan pekerjaan dilokasi.

• Setiap karyawan dari kontraktor harus menyetujui bahwa mereka telah diinformasikan dan mengerti semua hal yang berkaitan tentang HSE sebeum bekerja dilokasi.

• Informasi tentag evakuasi untuk merespon situasi emergensi. • Informasi tentang pertolongan pertama pada kecelakaan dan

pelaporan dari kecelakaan dan penyakit akibat kerja. • Pengaturan supervisi dan hal yang berkaitan tentang tugas dan

tanggung jawab. • Semua persyaratan yang ditetapkan perusahaan dan peraturan

perundangan

7. Contractor Personnel

1. Karyawan ditempat kerja harus menerima pelatihan tentang

aktifitas kontraktor secara berkala

2. Pihak Klien berkewajiban memberikan pelatihan – pelatihan

ataupun program refreshing yang berkaitan dengan HSE

kepada karyawan kontraktor

3. Pihak kontraktor berkewajiban untuk memberikan pelatihan –

pelatihan tentang HSE kepada karyawannya baik secara

internal ataupun eksternal

HSE Induction

8. Training

2nd DayMaintaining Contractor(Emphesizement of CSMS Steps)

Sebelum memulai pekerjaan, HSE Representative Client membantu

kontraktor untuk pemenuhan HSE requirements

Hal ini termasuk, namun tidak terbatas pada:

Meninjau dan menyetujui persyaratan HSE yang final, termasuk

keamanan dan / atau rencana pengelolaan lingkungan, laporan

metode kerja dan desain produk atau spesifikasi;

Memberikan saran HSE dan informasi, termasuk menghubungi

pakar yang relevan dan penasehat HSE; dan / atau

Mengatur pelatihan pelatihan yang diperlukan Perusahaan atau HSE

Induction

1. Support contractor HSE management

The Company HSE Representative checks that the HSE requirements have been met, including comparing the implemented controls against the requirements listed .

The Contractor representative reviews and signs to confirm that the agreed controls have been implemented.

The Company HSE Representative signs to confirm that the controls are adequate and that Company HSE requirements have been met.

Where relevant , the Company HSE Representative consults with the work site Area Scheduler / Production Manager to confirm that the risks have been accurately identified and the controls are satisfactory before permits are issued and permission is granted to commence work.

2. Review contractor HSE controls

Any remaining job tickets or required work permits are issued and permission to commence work is granted.

3. Permission to commence work

The Company HSE Representative and the contractor representative monitor and manage HSE performance throughout the duration of the contracted / supplied works. Monitoring may include visits to supplier sites, auditing of contractor activities or other formal checks as well as more informal assessments.

The Company HSE Representative’s responsibilities include Monitoring contractor HSE performance and providing relevant and

timely feedback; Providing access to HSE information and advice; Ensuring adequate communication and consultation of HSE issues

and requirements; and Coordinating the site emergency response.

4. Monitor and manage HSE performance

The contractor representative’s responsibilities include:

Continual monitoring of effectiveness of contractor’s HSE controls;

Ensuring adequate supervision of contractor / supplier work;

Complying with Company HSE policies and procedures; and

Reporting any HSE incidents, hazards or near-misses.

4. Monitor and manage HSE performance

At the conclusion of contracted works, or the delivery of supplied

goods / services, the Company HSE Representative verifies that the

works / goods have been provided as specified in the contract and that

all agreed HSE requirements were met. This may include:

Verifying completion of works and/or receipt of goods as ordered;

Decommmissioning of HSE controls and restoration of the site;

Provision of Safety in Design and/or Hazard Studies documentation

for design work;

5. Verify completion

As part of the major work close-out process, the Company HSE

Representative formally assesses the HSE performance of the

contractor following the Procurement process. This information is then

used to update the ‘Contractor and Supplier’ database.

Contractors are also given an opportunity to provide feedback on

Company HSE management. This feedback is reviewed by the

Company Representative, who provides a copy to the Safety and

Sustainability Team, Corporate Services.

6. Review HSE performance

7. 1 Company HSE representative(s) – Page 14

The responsibilities of the Company HSE Representative(s) include:

1.Developing the scope of contracted works/supply and the associated

specifications (including HSE requirements) in consultation with

subject matter experts;

2.Identifying the technical requirements and competencies needed to

perform the contracted work/supply, in consultation with the

contractors, including arranging for pre-award site inspections where

necessary;

7. Role and Responsible (HSE)


The responsibilities of the Company HSE Representative(s) include:3.Identifying the HSE hazards and risk management requirements for

the job, in consultation with the contractor and other relevant parties (e.g. site manager, HSE advisors);

4.Notifying the contractor of the scope of work, the associated HSE risks and controls required and the level of safety management documentation required by Company, using form to record them in the contract documents;

5.Providing relevant procedures and HSE documents, including risk assessments of known work site hazards, and assisting in accessing and addressing any queries in relation to Company HSE requirements and procedures;



6.Validating contractor safety records, checking contractor training and competency records (licences, etc.), reviewing and approving HSE risk management plans and controls and arranging any required Company training and inductions,

7.Arranging delivery of the site-specific induction (this may be done by a suitably qualified person nominated by the manager responsible for the work site);

8.Approving work to commence, including ensuring any required permits are issued, that the Authorised Issuing Officer has approved appointment of Persons In Charge (PIC), and ensuring that all work permit conditions are met;



9.Coordinating all site works, identifying the worksite boundaries, communicating site hazards and environmental aspects and resolving conflicting simultaneous operations;

10.Ensuring adequate site consultation and communication takes place, like the daily pre-start toolbox meeting. These meetings may well be led by the contractors Site Manager / supervisor after initial handover and commencement of works;

11.Ensuring that the site emergency response is adequate, organised and has been communicated to all parties


7.2 Contractor representative(s) – Page 1

These responsibilities include:1.Consulting with Company to identify the HSE hazards and risks arising from the

contractor’s part of the job and to understand Company HSE management requirements;

2.Ensuring Company HSE management actions, training and competency requirements are met;

3.Providing relevant HSE management documentation required by Company (as listed in the contract), including contractor training and competency records (licences, etc.);

4.Preparing HSE risk management plans and controls in consultation with relevant contractor personnel and Company, including developing and applying appropriate safe work methods and performing job hazard analyses (JHAs) that comply with Company HSE system;

5.Ensuring that all relevant contractor personnel hold the required qualifications, certificates and inductions and are equipped with the correct personal protective equipment (PPE) and other safety equipment (e.g. personal isolation locks), as required under law and by Company, prior to the commencement of work;


7.2 Contractor representative(s) – Page 2

These responsibilities include:6.Supervising works directly, with a supervisor present on site and

contactable at all times whilst the contractor has personnel on site, continuously monitoring for HSE hazards and conflicting simultaneous operations and informing Company of any conflicts;

7.Coordinating and communicating with Company to ensure the accuracy and completeness of on-site HSE risk management activities, including monitoring the implementation and effectiveness of the agreed risk controls; and

8.Reporting any injuries, safety and environmental hazards, near misses and incidents to the Company HSE Representative(s) and, in the event of a reportable incident occurring, preserving the incident scene for investigation and assisting with the investigation of incidents.


HSE Leader mush have followings element as

minimum skills and competences;

• Demonstrated management commitment

• Policies and principles

• Goals, objectives and plans

• Procedures and performance standards

8. Leadership Elements

• Line management accountability

and responsibility• Safety personnel• Integrated organization

structure• Motivation and awareness • Effective communication• Training and development• Incident investigation• Audits and observations

8. Leadership Elements

Contractor safety management system

Education

Transcript of Contractor safety management system