1. Coordinate power requirements with electrical contractor.
CONTRACTOR REQUIREMENTS - Sairac · CONTRACTOR REQUIREMENTS ... Personal Protective Equipment 11)...
Transcript of CONTRACTOR REQUIREMENTS - Sairac · CONTRACTOR REQUIREMENTS ... Personal Protective Equipment 11)...
CONTRACTOR
REQUIREMENTS
Renier van den BergSenior SHEQ OfficerFacilities ManagementBroll Property Group
CONTENT
1) Employer Responsibilities
2) Important Definitions
3) Permit to Work
4) Vetting Processes
5) Safety File Requirements
6) Appointments
7) Employee Documentation
8) Incident Management
9) Hazardous Substance Management
10) Personal Protective Equipment
11) Emergency Planning
12) Checklists
13) A Guide for a Contractor Management Program
14) Exiting the Building
General Duties of Employers to their employees
• OHS Act 8(1). Every employer shall provide and maintain as far as reasonably practicable, a
save working environment that is safe and without risks to the health of his Employees.
(CEO) Chief Executive Officer and his responsibilities
• OHS Act 16(1). Every Chief Executive Officer is charged with certain duties, Every Chief
Executive Officer shall as far as reasonably practical ensure that the duties of his Employer as
contemplated in the Act, are properly discharged.
General Duties of Employees at work
• OHS Act 14(a). Every Employee shall take reasonable care for the Health and Safety of himself
and of other persons who may be affected by his acts or omission.
EMPLOYER RESPONSIBILITIES
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
CEO
A person who is responsible for the overall management and control of a business
Construction Site
A work place where construction work is being performed
Construction Work
Any work in connection with:-the construction, erecting, alteration, renovation, repair,demolition or dismantling of or addition to a building or any similar structure
Health & Safety File
A file containing the information in writing required by these Regulations
IMPORTANT DEFINITIONS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Permit to Work
• How to obtain a permit to work from the Client or Main Contractor to perform
work on site
Safety Management System (OSHAS 18001)
• Policies
• Procedures
• Training.
• Appointments
PERMIT TO WORK
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
VETTING PROCESSES
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
VETTING PROCESSES
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Statutory Requirements:
SHE Policy.
Usually a one pager, how Contractor will be abiding by OHS ACT. Must be approved (signed by
16(1)) and must be communicated to all Employees that may enter the clients premises/sites.
Public Liability Insurance
Contractor must take out to protecting themselves and client against any Public Liability Claims. To
be updated and submitted annually.
Company Profile
This will explain the core of the business, to establish a better understanding of the Contractor for
vetting/auditing purposes.
SAFETY FILE REQUIREMENTS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Waste Management Policy
Process of removing and disposing of waste material from the job/task at hand. Must be approved
(signed by 16(1)) and must be communicated to all Employees that may enter the Clients
premises/sites.
COID – Letter of Good Standing
Updated and submitted annually.
37(2) Agreement
Agreement between Client/Main Contractor and/or Contractors, this document will be supplied by the
client. Ensuring compliance, as per OHS Act. Contractors must also have such agreement in place with
their Sub-Contractor.
Fall Protection Plan
Safe procedures to be followed when working at heights. Must be approved (signed by 16(1)) and must
be communicated to all Employees that may performing working at heights.
SAFETY FILE REQUIREMENTS
Risk Management
OHS Plan
This would entail the full scope of work to be performed on Client premises/site. Must be approved
(signed by 16(1)) and must be communicated to all Employees that may enter the clients
premises/sites.
Risk Assessment – Baseline
Daily checks - Tool Check List, PPE, day to day checks in place. Must be approved (signed by 16(1))
and must be communicated to all employees that may enter the Clients premises/sites.
Risk Assessments
Scope of work. (for example heights; ladders, scaffolding, PPE, training, hazards). Must be approved
(signed by 16(1)) and must be communicated to all Employees that may enter the Clients
premises/sites.
SAFETY FILE REQUIREMENTS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
SOP’s (Standard Operating Procedures)
A process that is task specific.(for example: operating specialised equipment)
Toolbox Talks
Templates - tasks/scope of specific work, communicated (training/discussion) for when a task is
underway.
Isolation / Lockout Procedures
Machinery/Electrical work - procedure to prevent any unauthorised access gained to machinery
and electrical/ sub-stations. Must be approved (signed by 16(1)) and must be communicated to all
Employees that may enter the Clients premises/sites.
SAFETY FILE REQUIREMENTS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Method Statement
Step by step, how the Contractor going to perform the job/work, in conjunction with the OHS Plan. Example - Scaffolding require to gain access to the
roof to perform waterproofing. Appointment: Inspector, Erector, training, PPE etc. Must be communicated to all Employees that may enter the Clients
premises/sites.
Appointments
Site OHS Organogram
Company Organogram must refer to OHS Act with specific appointments. Must be approved (signed by 16(2)) and must be communicated to all
employees that may enter the clients premises/sites.
16(1)
Usually the Owner/CEO/MD of Company, takes full responsibility for the safety and well being of Staff, Contractors and the Public on the Client sites as
per the OHS Act.
16(2)
Appointed to assist the 16(1) to implement and adhere to the safety requirements as per the OHS Act.
Supervisor
Responsible for on-site safety as per the OHS Act.
APPOINTMENTS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Site Risk Assessor
Appointee who will identify and minimize all task related risks. Certification is required.
First Aider
Where there are 10 or more Contractor Employees on Client premises, a First Aider will need to be appointed, as per the
OHS Act GSR 3(4). Certification is required
SHE Rep
Where there are more than 20 people (total in the Contractors company), the Employer are required to appoint a SHE Rep
as per the OHS Act 17(1). Certification is required. SHE Rep is the staff voice. Link between management and staff.
Incident / Accident Investigator
Appointee to investigate any and all incidents and near misses reported on the Client premises. Closed-out and Final
Report must be escalated to the Client SHE Officer. Certification is required.
APPOINTMENTS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Fall Protection Developer
Appointee (internal/external) who is responsible for compiling a safe procedure for working at heights. Certification and
appointment letter required.
Hand Tool Inspector
Appointee responsible for daily inspection of tools supplied by Contractor/Employer, to ensure safe working environment
with no defective tools. Appointment letter required.
Portable Electrical Inspector
Appointee responsible for daily inspection of tools supplied by Contractor/Employer, to ensure safe working environment
with no defective tools. Appointment letter required.
APPOINTMENTS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Ladder Inspector
Appointee responsible for daily inspection of ladders supplied by Contractor/Employer, to ensure safe working environment
with no defective tools. Appointment letter required.
Scaffold Inspector
Appointee will be responsible for the inspection of Scaffolding erected by the Scaffold Erector, with reference to the Fall
Protection Plan. Inspection must take place upon return to Scaffolding, even such as lunch or tea breaks. Certification and
appointment letter required. (Separate to Erector)
APPOINTMENTS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Scaffold Erector
Appointee will be responsible for the safe erecting the Scaffolding, with reference to the Fall Protection Plan. Certification
and appointment letter required.
Employee Documentation
Copies of ID (Certified). This would be an annual requirement, and certification should be no older than 3 months.
Medicals ( If applicable)
When operating at heights, operating heavy machinery, carrying a firearm, as per the OHS Act. This would be an annual
requirement.
Competence (activity specific)
This can be a 1 pager, or letter from the Contractor stipulating the competence of a certain individual for a specific task/job.
For example 16(2), Construction Supervisor, Electrical Inspector, Hand Tool Inspector.
EMPLOYEE DOCUMENTATION
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Incident Reporting & Investigation Procedure
Process of reporting and investigating any incident or near miss, putting in place all mitigating processes/checks for future.
Must be approved (signed by 16(1)) and must be communicated to all Employees that may enter the Clients premises/sites.
Incident / Investigation Report Forms
Templates to be used to be utilised by Employees for above.
Once completed/finalised, they must be submitted to client’s OHS Officer for record purposes.
INCIDENT MANAGEMENT
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
WCL.2 (Incident and Accident Reporting to Government Authorities)
Employer details should be completed and signed by 16(2). Standard documentation for hospital administration for
contractor employees. 3 copies required. Workman's Compensation no. must be filled in WCL.2 sheet.
Hazardous Substance Management
MSDS for all chemicals used on site. Material Safety Data Sheet - For any kind of
chemical used by the Contractor must be listed with signs/symptoms and treatment.
Training Register ( to completed by Employees)
All Employee must be trained on all the above listed chemicals, and register must be signed.
HAZARDOUS SUBSTANCE MANAGEMENT
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
PPE Issuing Register
Personal Protective Equipment: The gear you are issued with to ensure safety during work. Register must be signed and
PPE must not be outdated.
PPE Training Register
All Contractor Employees that are issued with PPE, must be training in how to use PPE correct and register must be
signed.
PERSONAL PROTECTIVE EQUIPMENT
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Emergency Contact Numbers
Should include Contractor Management/ National Emergency Numbers.
Emergency Plan
Contractor Plan, to ensure Employees are aware of procedures for any emergency situations. Site specific Emergency
Plan should be present on Client premises, where you will reference for evacuations, that will be communicated in an
induction session, before commencing work on site. Must be approved (signed by 16(1)) and must be communicated to all
employees that may enter the clients premises/sites.
EMERGENCY PLANNING
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
First Aid Treatment Report Form:
Standard template as per the GAR(General Administrative Regulations) Annexure 1. First Aid Treatment must be recorded,
by a trained first aider or more. Final report to be sent to the client OHS Officer.
First Aid Box Content Register:
Standard checklist for contents of the first aid box, that is required to be checked on a monthly basis.
EMERGENCY PLANNING
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
• Fall Protection Equipment
• Ladder
• Hand tools
• Portable Electrical Equipment
• PPE
• Scaffold
• First Aid Box contents
• Standard checklist for all equipment.
• Monthly and weekly checks to be done.
CHECKLISTS
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
A GUIDE FOR A CONTRACTOR MANAGEMENT PROGRAM
Vet Contractors based on their Health and
Safety documentation
Obtain and review all Contractor
Documentation including competencies
Provide all Contractors with OHS induction
training prior to commecing work on site
Consult and co-ordinate the activities with the Contractors and Sub-
Contractors
Monitor work activities of Contractors to ensure
compliance to OHS Act & Construction Regulations
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
Completion of Works
Upon completion of the works, please report to Facilities Manager / Project
Manager for a signature and verification that all required services have been
completed as per job card
EXITING THE BUILDING
Source: Occupational Healthy and Safety Act (85 of 1993) | Construction Regulation 2014
THANK YOU
Renier van den Berg
Senior SHEQ Officer
Facilities Management
Broll Property Group