Contract UM_CP-20560-1999 Tempus Compact Project “Development of a New Framework for M.Sc. Thesis...

Contract UM_CP-20560-1999

Tempus Compact Project

“Development of a New Framework

for M.Sc. Thesis Work”:

Coordinating Workshop

University of Jyväskylä, Finland

10 October 2000

Overview

Intensive course on university management

Project Web-site

Outcome 1: The set of manuals for management of students’ M.Sc. Thesis work

Outcome 2: The set of manuals for accounting credits for courses and projects

Intensive Course on University Management

Is a target of this travel (activity #1.3)

The expert commission from KhTURE:- Head of Studies Office

- Head of International Department

- Head of AI Department

- Dean of the Faculty of Computer Science

- Head of Office for International Projects and Programs

- Lectures

ECTS- a tool for credit ECTS- a tool for credit transfertransfer

Lecturer: International Coordinator Mr. Miika Kekki

As a result of the lecture and discussion

new activities we’ll develop at our home university:

For the following academic year (2000/2001):

1. To develop and approve on university level ”The statement about international exchange” and the prototype of ”Learning agreement”

2. To publish a manual for using ECTS in studies

3. To start development of ECTS information system

4. To introduce a possition of university international coordinator

5. To decide what faculties will use ECTS already in 2000/2001 years and to introduce a possition of faculty international coordinator (as a minimum – faculty of CS, department of AI)

ECTS- a tool for credit ECTS- a tool for credit transfertransfer

Lecturer: International Coordinator Mr. Miika Kekki



For the following 3 academic years (2000-2003):

1. To develop a students ECTS information system

2. To introduce accounting of additional credits

3. To make all curricula by European standard

4. To develop a method for credit transfer for different studies (basic, language, social studies)

Organisation and launching of a Organisation and launching of a recruitment service for students recruitment service for students

Lecturer: Senior Career Advisor Mr Juha Lahti



1. To organise a Career Service

2. To develop and maintain a database of all graduates

3. To teach how to write CV, to present yourself, to pass interview through the course ”Businests skills”

4. To open new specialities according to industry needs

5. To organise an Information Office for youth - this is the topic of our new TEMPUS project!

Contacts with business sectorContacts with business sector

Lecturer: Research Liaison Dr. Sirkka-Liisa Korppi-Tommola



1. To reduce budget costs for the administative staff of the research institute

2. To organise central office for development of business contracts

3. To introduce a contracts for Master’s Theses.

University managementUniversity management

Lecturer: Research Liaison Dr. Sirkka-Liisa Korppi-Tommola



1. To develop a strategic plan for university for the following 3 years

2. To introduce ”management by results” and to develop indicators for evaluation

Main difficulty to provide more new activities:

Impossibility of full financial independence of faculties

Faculty administrationFaculty administration

Lecturer: Dean of the Faculty of IT Prof. Kalle Lyytinen



To distribute a staff possitions and an equipment between faculties

according to the number of non-budget students that are studying on the

faculty


Impossibility of full financial independence of faculties

Coordination and administration Coordination and administration of academic affairs of academic affairs

Lecturer: Head of Student Affairs and Services Ms Tuula Maijanen



1. To develop a student information system

2. To introduce a position of a tutor

3. To organise an Information Service for future students


Impossibility of providing an entrance examination in speciality

Project Web-site

http://www.cs.jyu.fi/ai/projects/tempus99/index.html

General info

Project news

Outcomes in Ukrainian/Russian

Outcomes in English

Credit transfer system

http://www.cs.jyu.fi/ai/projects/tempus99/index.html

Outcome 1

The set of manuals for management of

students’ M.Sc. Thesis work

Current state: is finished

The Set of Manuals for Management of Students’ M.Sc. Thesis Work

The General Scheme for Management

of Students’ M.Sc. Thesis Work

The Manual for Implementation of

Students’ M.Sc. Thesis Work

The Manual for Supervising, Reviewing

and Evaluating of M.Sc.Thesis

The Manual for Management of M.Sc.

Thesis Work for University Subdivisions

The Set of Manuals

for Management of Students’ M.Sc.

Thesis Work

1

2

3

4


The General

Scheme

for Management

of Students’

M.Sc. Thesis

Work

Students

Supervisors

Reviewers

Examining board

Department

Dean’s office

Studies office

Library

Archive

1

Stage 1: Supervisor and thesis topic selection

The General Scheme for Management of Students’ M.Sc. Thesis Work

Students' group

Professors of the department

Student Supervisor

Students’ group of one supervisor

Supervisor

Student Supervisor

Department

3 Selecting a supervisor for the thesis work

2 Presentation of research leads of potential supervisors

5 Selecting a topic for the thesis work

1 Lectures in research direction

4 Seminar on topic selection with the supervisor

New!

New!

Changed!

Changed!

Partly new!

Student Supervisor

Department

Stage 2: Preliminary work and topic approval

Department

Dean's office

Student Supervisor

Student


Supervisor


Supervisor

4 Changing the topic within research lead of the supervisor

2 Reading related literature, writing a research proposal

5 Topic approval

1 Lectures with varying topics

3 Seminars on topic approval in groups of one supervisor

6 Presentation of research proposal

New!

New!

Partly new!Partly new!


Stage 3: Beginning of the thesis work

Student Dean's office

Student2 Literature analysis and task formulation

1 Lectures and passing examinations

3 Seminars in groups of one supervisor

4 Permit to thesis practice


Supervisor

Partly new!

New!


Stage 4: M.Sc. thesis practice

Department Dean's office

Rector

Student

Student Supervisor from external organisation

Student Supervisor

Dean's office


Supervisor

6 Report on thesis practice

3 Order on thesis work practice

1 Selecting an organisation, where thesis practice is taken place

2 Selecting a supervisor from external organisation

4 Thesis work practice

8 Permit to perform a thesis

7 Accounting external thesis practice

5 Seminars in groups of one supervisor

Student Dean's office

Student Supervisor

Department

Student Department

Dean's office

New!

New!


Stage 5: Writing M.Sc. thesis

Student

Student Consultant

Department Dean's office

Rector

Student Consultant

Supervisor

Student Consultant

4 Completion of the thesis work and writing a thesis

1 Selecting a consultant

2 Order to implement a thesis work

5 Presentation to consultant and supervisor

3 Seminars with consultant

New!

New!

Partly new!


Stage 6: Thesis evaluation

Student Reviewer

Student

Student Supervisor2 Supervisor's review on thesis

1 Thesis

3 Selecting an external reviewer

7 Permit to defence

5 Review of external reviewer

4 Preliminary defence in the department

6 Accounting external thesis work


Professors of the department

Student Reviewer

Student Department

Dean's office

Student Head of the department

Dean's office

New!

Changed!

Changed!


Stage 7: Thesis work defence

Student Examining board

Student Special board

Student Department

Rector

Student

Student Examining board

Head of department

Department

Student Special board

7.1 Thesis with reviews

7.2 Presentation to the examining board

7.4 Appeal of the examining board's decision

7.3 The examining board's decision

7.5 Calling a special board

7.7 Special board's decision

7.6 Presentation to special board

Changed!

Changed!



StudentsThe Manual for

Implementation of

Students’ M.Sc.

Thesis Work

2

The scheme for supervisor and topic selection

Instruction for writing thesis

The scheme of research seminar

Recommendations for defence

Recommendations for the supervisor

Recommendations forthe reviewer

Evaluation criteriaRecommendations for the examining board


Supervisors

Reviewers

Examining board

The Manual for

Supervising,

Reviewing and

Evaluating of

M.Sc.Thesis

3

Theoretical Thesis Evaluation

Mark given by examining board

Recommended for the postgraduate studies

Mentioned research abilities or there are published articles

Laudatur 5 YES YES

Eximia 5 NOT YES

Magna cum laude 5 NOT NOT

Cum laude approbatur

4 NOT YES

Non sine cum laude approbatur

4 NOT NOT

Lubenter 3 NOT NOT

Approbatur 2 NOT NOT

Conversion Ukrainian grade marks to the new grade system

Theoretical thesis

The Manual for Supervising, Reviewing and Evaluating of M.Sc.Thesis

The Manual for Supervising, Reviewing and Evaluating of M.Sc.Thesis

Constructive Thesis Evaluation

Mark given by examining board

Recommended for the postgraduate studies

Laudatur 5 YES YES

Eximia 5 NOT YES

Magna cum laude 5 NOT NOT

Cum laude approbatur

4 NOT YES

Non sine cum laude approbatur

4 NOT NOT

Lubenter 3 NOT NOT

Approbatur 2 NOT NOT

Conversion Ukrainian grade marks to the new grade system

Constructive thesis

Recommended for implementation


The Manual for

Management of

M.Sc.Thesis Work

for University

Subdivisions

4Department

Dean’s office

Studies office

Library

Archive

Instruction for library Instruction for the archive

Instruction for the dean’s office

Instruction for the department

Instruction for the studies office

Outcome 1: Conclusion

Current state: the outcome is finished

Was approved on the project meeting October 6, 2000

When it will be published: November 2000

Outcome 2

The set of manuals for accounting

credits for courses and projects

Current state: final corrections

The Set of Manuals for Accounting Credits for Courses and Projects

Scheme of higher technical education in

Ukraine

EUROPEAN CREDIT TRANSFER

SYSTEM (ECTS).

Recommendations to faculty and

department administration in using ECTS

Appendix (ECTS application,

learning aggrement)

The set of manuals

for accounting

Credits

for Courses

and Projects

1

2

3

4

1. INFORMATION IDENTIFYING THE HOLDER OF THE QUALIFICATION1.1 Family name; 1.2 First name; 1.3 Date of birth (day/month/year);1.4 Student identification or code (if available).

2. Learning agreement2.1 Name of qualification and (if available) title conferred (in original language)2.2 Main field(s) of study for the qualification2.3 Name and status of awarding institution (in original language)2.4 Name and status of institution administering studies (in original language)2.5 Language(s) of instruction/examination

3. List of courses

3.1 General studies

3.2 Languages of examination.

Description of ECTS

Scheme of higher technical education in Ukraine

№ пп

SUBJECT NAME

Exams TestsTotal hours

1 2 3 4 5 6 7

I. Series of lectures in humanitarian and socio-economic subject.

1 History of Ukraine. Ukrainian and Foreign Culture 1М 2 36 216

3 Science of Law 8 48 108

10 Foreign Language 4М 1,2,3 56468

324

TOTAL 1188

1. Curriculum1. Curriculum

Total hoursTotal hours

Home work hours

ECTS


2. Evaluation of student’s knowledge2. Evaluation of student’s knowledge

Grade Criterion

Excellent (5) The complete knowledge is shown

Good (4) The shown level of knowledge is above average, minimum of minor mistakes

Satisfactory (3) The level of knowledge is sufficient, but with significant mistakes

Unsatisfactory (2) It is not enough of knowledge for getting credit, the significant independent work is required

Failure to appear Student is absent

ECTS Grade

Criterion

A Excellent Outstanding performance with only minor errors

B Very good Above the average standard but with some errors

C Good Generally sound work with a number of notable errors

D Satisfactory Fair but with significant shortcomings

E Enough Performance meets the minimum criteria

FX Not enough Some more work required before the credit can be awarded

F Not enough Considerable further work is required

ECTS

Ukrainian

System


3. Dean’s office documents3. Dean’s office documents

ECTS

Ukrainian system

№ Subject name Hours Grade

1 Foreign language 324 excellent

2 Basics of law 54 good

3 History of Ukraine 108 good

4 Basics of discrete mathematic 189 excellent

3.2 Diploma supplement3.2 Diploma supplement

№ Family name, initials

No. of student's

record books

Grade of test Signature of teacher and date

Examination grade

Signature of

examiner

1. Dubovik S.M. 31256778 excellent

2. Turchin P.V. 31256779 good

3.1 Test and examination list 3.1 Test and examination list

Recommendations to faculty and department administration

1. Changed curriculum1. Changed curriculum

№ пп

SUBJECT NAME

Exam TestTotal hours

Home work

1 2 3 4 5 6 7

I. Series of lectures in humanitarian and socio-economic subjects

1 History of Ukraine. Ukrainian and Foreign Culture 1М 2 36 216

3 Science of Law 8 48 108

10 Foreign language 4М 1,2,3 56468

324

Total 1188

Cr. in

ECTS

Credits in ECTS = ((Total)/54)*Кi)*2, 1<= Кi <=3

According to the kind of study

2. Changes in evaluation grades (K>=2) Basic studies (major and minor) 2. Changes in evaluation grades (K>=2) Basic studies (major and minor)

ECTSUkrainian system

Grade Level in ECTS

Criterion

Excellent A The complete knowledge is shown

Good С The shown level of knowledge is above average, minimum of minor mistakes

Satisfactory D The level of knowledge is sufficient, but with mistakes

Unsatisfactory FX Not enough knowledge for getting the credit, the significant work is required


2. Changes in evaluation grades (K<2) Language studies, social studies, … 2. Changes in evaluation grades (K<2) Language studies, social studies, …

ECTSUkrainian system

Grade Level in ECTS

Criterion

Excellent B The complete knowledge is shown

Good С The shown level of knowledge is above average, minimum of minor mistakes

Satisfactory E The level of knowledge is sufficient, but with significant mistakes

Unsatisfactory F Not enough knowledge for getting the credit, the significant work is required


3. Changes in software IS «Dean’s office»3. Changes in software IS «Dean’s office»

Data Base «Dean’s office»

Scheme of DB

Software

1.Change the model of

DB

3. Develop user interface

2. Create output forms of ECTS

documents

Information’s

maintenance


Scheme of interaction between student and dean’s secretaryScheme of interaction between student and dean’s secretary

Dean’s

office

secretary

student

Data Base

Information system «Dean’s office»

Learning agreement

Student’s application

List of courses


Outcome 2: Conclusion

What is done: expert commission from KhTURE while current Tempus activity has evaluated the previous version. Significant remarks were given and appropriate changes were made.

Current state: final corrections

When it will be published: December 2000

Contract UM_CP-20560-1999 Tempus Compact Project “Development of a New Framework for M.Sc. Thesis...

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