v.2.3 - 9 SEptember 2019 (NH) For use in Academic year: 2019/20 Page 1 of 3

CONTRACT MANAGEMENT/

CONDITIONAL OFFER OF

EMPLOYMENT: Tier 4 student workers

PART 1: ROLE DETAILS

For completion by the EMPLOYING MANAGER only

Employing manager DBS required Yes ☐ No ☐

School/Department Normal workplace

Job title Contract type Grade/ spine point

Weekly guaranteed MINIMUM hours1

Term(s) required to work1

MAXIMUM weekly hours

Proposed start date

Proposed end date

Reason for FTC

FTC justification

Cost code (for pay) Account Cost centre Job Site code

Job title Contract type Grade/ spine point

Weekly guaranteed MINIMUM hours1

Term(s) required to work1

MAXIMUM weekly hours

Proposed start date

Proposed end date

Reason for FTC

FTC justification

Cost code (for pay) Account Cost centre Job Site code

Job title Contract type Grade/ spine point

Weekly guaranteed MINIMUM hours1

Term(s) required to work1

MAXIMUM weekly hours

Proposed start date

Proposed end date

Reason for FTC

FTC justification

Cost code (for pay) Account Cost centre Job Site code

Job title Contract type Grade/ spine point

Weekly guaranteed MINIMUM hours1

Term(s) required to work1

MAXIMUM weekly hours

Proposed start date

Proposed end date

Reason for FTC

FTC justification

Cost code (for pay) Account Cost centre Job Site code

Conditional offer of employment / Tier 4 student workers

v.2.3 - 9 September 2019 (NH) For use in Academic year: 2019/20 Page 2 of 3

PART 2: PERSONAL DETAILS

For completion by the TIER 4 STUDENT WORKER only

Title

Forename(s)

Surname

Correspondence address

Postcode

Staff ID number

Kent student ID

PhD student?

Date of birth

NI number2 Visa

expiry date3

Contact number

Email4

PART 3: STUDENT STATUS

For completion by the TIER 4 STUDENT WORKER only

Sponsoring institution

☐ University of Kent please also complete course of study section

☐ Other UK HEI institution please also complete all other sections

☐ Further Education college Students applying to study at publicly-funded furthereducation colleges are not granted permission to work

Course of study

Please tick course of study:

☐ Undergraduate student

☐ Postgraduate taught programme student

☐ Postgraduate research programme student

☐ Postgraduate student with non-standard study periods

Additional evidence

Evidence of academic term and vacation dates provided by student: Please tick and enclose evidence

☐ A printout from the student’s education institution website or other materialpublished by the institution setting out its timetable for the student’s course of study.

☐ A copy of the letter or email addressed to the student from their education institutionconfirming term time dates for the student’s course.

☐ A letter addressed to the employer from the education institution confirming termtime dates for the student’s course.

PART 4: AUTHORISATION

For completion by the EMPLOYING SCHOOL/DEPARTMENT only

I understand that this offer of employment is conditional subject to verifying eligibility for the tier 4 student worker to work the hours offered.

I understand that any subsequent hours offered or authorised must be permissible under the conditions of a tier 4 visa.

I understand the term and vacation dates applicable and the associated visa conditions.

This conditional offer of employment is made by:

Employing manager name: Signature: Date:

PART 5: VERIFICATION OF RIGHT TO WORK IN THE UK

For completion by an APPROVED SIGNATORY only I confirm that the above-named individual has the right to work in the UK and originals of the documents required for proof of eligibility to work in the UK were seen, verified and copied by:

Approved signatory name: Signature: Date:

Country

No Yes PhD start PhD end

Conditional offer of employment / Tier 4 student workers

Page 3 of 3

NOTES FOR GUIDANCE

1 Minimum guaranteed weekly hours and term weeks required need completing for HPL roles only. 2 If the tier 4 student worker does not have a National Insurance number, one must be obtained.

Please visit www.gov.uk/apply-national-insurance-number for further information. 3 Proposed end date for any offer of employment must not be after visa expiry date. 4 Email address provided will be used to contact the tier 4 student worker to arrange contract issue.

Academic term dates

The academic year is split into terms, during which the student is expected to engage with study. The length and pattern of the terms depend on the type of programme the student is following. The period between each of the terms is a vacation period. The University will be closed over the Christmas period.

Undergraduate programme term dates 2019 – 2020:

Welcome week

Autumn term

Spring term

Summer term

16 September 2019 – 20 September 2019 23 September 2019 - 13 December 201913 January 2020 – 3 April 20204 May 2020 - 12 June 2020

Postgraduate taught programme term dates 2019 – 2020:

Welcome week

Autumn term

Spring term

Summer term

16 September 2019 – 20 September 201923 September 2019 - 13 December 2019 13 January 2020 - 3 April 20204 May 2020 – 20 September 2020

Postgraduate Taught Programme (2 year programme) Term Dates 2019 – 2020Stage 1 Undergraduate programme term dates apply Stage 2 Postgraduate programme term dates apply

Postgraduate research programme term dates 2019– 2020:

The University’s expectations for postgraduate research students are that they study throughout the

whole year, studying for at least 35 hours per week and take vacations (normally 30 days over the year) as agreed with their supervisor. There is only one term; the dates of the term coincide with the

academic year, 16 September 2019 – 20 September 2020.Programmes with non-standard study periods:

There may be some programmes where the expected study periods do not coincide with the term

dates set out above. In these cases term dates will be notified separately.

Student registration period:

All students will have a start of registration date, which will be their first expected date of attendance

on their programme and an end of registration date, which will be the last expected date of their

attendance on their programme. For 2019-2020 the registration date for all UG and PGT students starting in September 2019 will be Saturday 14 September 2019 - the first day of the Arrivals Weekend.

A student’s registration period may or may not coincide with term dates and may cover a number of years or only part of a year. During the registration period the student will be expected to study during term dates applicable to their programme and have vacation periods which are between their term dates.

Completing study early:

Where a student is given permission to come to the UK to study, they are given a short period of

time to stay in the UK after their course ends (this is often referred to as a ‘wrap up period’), the

individual may work during this period. If the student completes their course early the Home Office

will normally vary the student’s permission so that the ‘wrap up period’ runs from the new course

end date. If their permission to be in the UK has not been varied in this way but the person is found

working beyond the ‘wrap up period’ that would apply to their new course end date they will be in

breach of their immigration conditions

v.2.3 - 9 September 2019 (NH) For use in Academic year: 2019/20