CONTRACT FIREFIGHTER ISSUES REPORT BASED ON EVALUATIONS OF CONTRACT CREW, ENGINE, & WATER TENDER...

CONTRACT FIREFIGHTER CONTRACT FIREFIGHTER ISSUESISSUES

REPORTREPORT BASED ON EVALUATIONS OF CONTRACT BASED ON EVALUATIONS OF CONTRACT CREW, ENGINE, & WATER TENDER PROGRAM CREW, ENGINE, & WATER TENDER PROGRAM ACTIVITIES AND CONTRACT CREW, ENGINE, & ACTIVITIES AND CONTRACT CREW, ENGINE, &

WATER TENDER USE IN 2006WATER TENDER USE IN 2006

INTRODUCTIONINTRODUCTION

PNWCG implemented actions to improve PNWCG implemented actions to improve quality and performance of contract crews, quality and performance of contract crews, engines and tenders in 2005 and 2006.engines and tenders in 2005 and 2006.

PNWCG authorized evaluations to assess PNWCG authorized evaluations to assess effectiveness of these actions.effectiveness of these actions.

Blue Ribbon Task Group will develop Blue Ribbon Task Group will develop recommendations to PNWCG based on recommendations to PNWCG based on evaluations.evaluations.

Dispatch Work Group tasked with developing Dispatch Work Group tasked with developing future dispatch procedure.future dispatch procedure.

METHOD OF EVALUATIONMETHOD OF EVALUATION

Visit Incidents – get feedback from IMTs & Visit Incidents – get feedback from IMTs & CRNWs, review documentationCRNWs, review documentation

Get feedback from other agency personnel Get feedback from other agency personnel involved with contract resource programsinvolved with contract resource programs

Review other documentationReview other documentation Get feedback from ContractorsGet feedback from Contractors

CONVERSION TO BEST VALUECONVERSION TO BEST VALUECONTRACTS & AGREEMENTSCONTRACTS & AGREEMENTS

2006 Solicitation Schedule2006 Solicitation Schedule Engine & Tender Agreements delayed by Engine & Tender Agreements delayed by

EaTIS implementationEaTIS implementation Award of Crew Agreement delayed by Award of Crew Agreement delayed by

technical issues with solicitationtechnical issues with solicitation

CONVERSION TO BEST VALUE CONVERSION TO BEST VALUE CONTRACTS & AGREEMENTSCONTRACTS & AGREEMENTS

Evaluation of Bid ProposalsEvaluation of Bid Proposals Availability of Evaluators—need timely Availability of Evaluators—need timely

commitment of evaluatorscommitment of evaluators



commitment of evaluatorscommitment of evaluators Accuracy of Evaluation—improve guideline for Accuracy of Evaluation—improve guideline for

measuring proposal against BV criteria (work measuring proposal against BV criteria (work with Contract Working Team)with Contract Working Team)



commitment of evaluatorscommitment of evaluators Accuracy of Evaluation—improve guideline for Accuracy of Evaluation—improve guideline for

measuring proposals against BV criteria (work measuring proposals against BV criteria (work with Contract Working Team)with Contract Working Team)

Consistency between Evaluators—improve Consistency between Evaluators—improve guideline for measuring proposals against BV guideline for measuring proposals against BV criteria (work with Contract Working Team)criteria (work with Contract Working Team)

PROCUREMENT METHODS FOR ENGINESPROCUREMENT METHODS FOR ENGINES

Should we have both contract engines and Should we have both contract engines and agreement engines?agreement engines?

IMT personnel and CRNWs would prefer to have IMT personnel and CRNWs would prefer to have only 1 procurement method to simplify engine only 1 procurement method to simplify engine contract administration on incidents.contract administration on incidents.

EFFECTIVENESS OF CONTRACT EFFECTIVENESS OF CONTRACT ADMINISTRATIONADMINISTRATION

Ensuring Compliance With Training, Physical Ensuring Compliance With Training, Physical Fitness, Records RequirementsFitness, Records Requirements

Good job in meeting existing standards for Good job in meeting existing standards for employee records review & WCFT monitoringemployee records review & WCFT monitoring




Training course and instructor monitoring is Training course and instructor monitoring is weakweak




Training course and instructor monitoring is Training course and instructor monitoring is weakweak

Action Needed (thru PNWCG Training WT)Action Needed (thru PNWCG Training WT) Clarify standards for PNWCG Training MOUClarify standards for PNWCG Training MOU Develop & Implement Training & Instructor Develop & Implement Training & Instructor

Monitoring PlanMonitoring Plan


Contract Administration on IncidentsContract Administration on Incidents IMTs rely heavily on CRNW IMTs rely heavily on CRNW

CRNWs are doing good jobCRNWs are doing good job




Performance evaluations are being completedPerformance evaluations are being completed Ratings appear to be too generousRatings appear to be too generous Some not using numerical ratingSome not using numerical rating Some use wrong formSome use wrong form




Performance evaluations are being completedPerformance evaluations are being completed Ratings appear to be too generousRatings appear to be too generous Some not using numerical ratingSome not using numerical rating Some use wrong formSome use wrong form

Most non-compliance is being documentedMost non-compliance is being documented Information not always adequate for CO actionInformation not always adequate for CO action


Contract Administration on IncidentsContract Administration on Incidents Role of supervisors of contract resourcesRole of supervisors of contract resources

Need to clarify this roleNeed to clarify this role

IMTs from other Geographic AreasIMTs from other Geographic Areas Limited knowledge of NW AgreementsLimited knowledge of NW Agreements

USE OF CONTRACTOR CREW & ENGINE USE OF CONTRACTOR CREW & ENGINE STRIKE TEAMSSTRIKE TEAMS

Number AwardedNumber Awarded 7 Engine Strike Teams7 Engine Strike Teams 11 Crew Strike Teams11 Crew Strike Teams

1 Contract Engine Strike Team Mobilized to WY1 Contract Engine Strike Team Mobilized to WY Received excellent performance evaluationReceived excellent performance evaluation

None mobilized to NW incidentsNone mobilized to NW incidents

USE OF CONTRACTOR CREW & ENGINE USE OF CONTRACTOR CREW & ENGINE STRIKE TEAMSSTRIKE TEAMS

QuestionQuestion

How to ensure that use of Contractor Strike How to ensure that use of Contractor Strike Teams is considered when ordering crews and Teams is considered when ordering crews and engines?engines?

ISSUES TO BE ADDRESSED BY BLUE RIBBON ISSUES TO BE ADDRESSED BY BLUE RIBBON TASK GROUPTASK GROUP

Monitoring contractor training and instructors.Monitoring contractor training and instructors. Guidelines/procedures for ensuring accuracy and Guidelines/procedures for ensuring accuracy and

consistency in evaluating contractor bid proposals.consistency in evaluating contractor bid proposals. Training module on midlevel fireline supervisor’s Training module on midlevel fireline supervisor’s

responsibilities in managing contract resources.responsibilities in managing contract resources. Contract administration package for NW Crew, Engine, Contract administration package for NW Crew, Engine,

Tender Agreements for AA briefing package.Tender Agreements for AA briefing package. Educate other Geographic Areas’ IMTs on Educate other Geographic Areas’ IMTs on

use/management of NW contract resources.use/management of NW contract resources. Proper completion of performance evaluations for Proper completion of performance evaluations for

contract resources.contract resources. Options for ensuring consideration of use of contractor Options for ensuring consideration of use of contractor

crew and engine strike teams.crew and engine strike teams.

FUTURE DISPATCH PROCEDURESFUTURE DISPATCH PROCEDURES

PNWCG direction to Dispatch Work GroupPNWCG direction to Dispatch Work Group Develop 1dispatch process for use by all agenciesDevelop 1dispatch process for use by all agencies

Includes out-of-region dispatchesIncludes out-of-region dispatches

Procedures based on geographic area Best Value ranking & Procedures based on geographic area Best Value ranking & desired delivery timedesired delivery time

Same dispatch procedure for all incident typesSame dispatch procedure for all incident types Retain Host Unit concept but reduce number to 10Retain Host Unit concept but reduce number to 10

Validate the concept and Host Unit boundariesValidate the concept and Host Unit boundaries

Develop a marketing/information strategy and action planDevelop a marketing/information strategy and action plan Report to PNWCG by 12/31/06Report to PNWCG by 12/31/06 Develop implementation timeline to include a phase-in Develop implementation timeline to include a phase-in

processprocess

CONTRACT FIREFIGHTER ISSUES REPORT BASED ON EVALUATIONS OF CONTRACT CREW, ENGINE, & WATER TENDER...

Documents

Transcript of CONTRACT FIREFIGHTER ISSUES REPORT BASED ON EVALUATIONS OF CONTRACT CREW, ENGINE, & WATER TENDER...