CONTRACT DOCUMENTS

CONTRACT DOCUMENT

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M. E. CONSTRUCTION ENGINEERING & MANAGEMENTYEAR I (SEMESTER II)SNPIT&RC, UMRAKHGUJARAT TECHNOLOGICAL UNIVERSITYPrepared By : -Patel Tarun (140490714006)Patel Rinkesh(140490714008)

DEFINITIONThe contract is defined by the contract documents, which are developed from the tender documents. The Contract Documents consist of the Form of Agreement, General Conditions of the Contract, Drawings, Specifications, Addenda issued prior to receipt of bids, Form of Proposal, other documents listed in the Agreement, and those modifications to the Contract as follows: Owner's written authorization to the Contractor for changes to the Work Change Order A written order for a minor change in the Work issued by the Professional CONTRACT DOCUMENTS3Contract FormsConditions of the Contract (General & Supplementary)Specifications DrawingsAddendaContract ModificationsCONTRACT DOCUMENTS4Contract FormsAgreement -- written document signed by the owner and the contractor binding them into a legal contractPerformance Bond provides a guarantee that if the contractor defaults or fails to perform, there will be funds to complete the contract termsPayment Bond provides a guarantee that subcontractors, material suppliers, and other providing labor, goods, and services for the projectwill be paidCertificates may include insurance and certificates of compliance with applicable laws and regulations

IN A LOGICAL ORDER, CONTRACT DOCUMENTS REFER TO THE FOLLOWING SUBJECTS

Input from the client (task description). Output of the contract (specifications, results to be achieved). Prices for the contractor's contribution. Responsibilities and procedures (liability, resources provided, time schedule,payement conditions, change procdures, etc.).

Contract documents are usually arranged according to the following sequence:

General (for any project). Special (for a specialty area of the project). Supplementary (unique to a given project). Additional (during bidding or negotiation). Agreement form (for singing very important and particular clauses). Modifications (during contract fulfilment).

The complete contract agreement usually consists of the following documents:

Conditions (general, special, supplementary). Drawing and specifications. Addenda. Agreement form. Modifications.CHARACTERISTICS OF CONTRACT DOCUMENTThe most important document from the legal point of view is the agreement. It is sometimes called the contract. Since so many documents are included as contract documents, the agreement is the better term for this particular one. The form of the agreement can be standardized and used for many projects, or a unique document can be prepared for each project. The standard form of agreement prescribed by the American Institute of Architects has proved to be satisfactory and has been used on many building projects with good results. The form followed for non-building projects is often more varied. Man: agencies have own standard forms, which are used on all their projects

Information usually included in the contract document are of three parts. The first part is a short introductory paragraph which defines the parties, gives the date of the agreement, and state that each party agrees to what follows. The second part contains the elements of contract and defines the work to be undertaken. The final paragraph confirms the agreement and provides space for signatures of the parties.Priority of Contract DocumentsThe priority of the documents forming the Contract shall be as follows:(1)The Contract Agreement (if completed);(2)The Letter of Acceptance;(3)The Tender;(4)Part II of these Conditions;(5)Part I of these Conditions; and(6)Any other document forming part of the Contract.CONSTRUCTION DOCUMENTS11Written and graphic documentsPrepared or assembled by A/ECommunicate the design of the projectUsed to administer the contract for construction Construction Contract DocumentsAdvertisement for bidsInformation for biddersBid formGeneral noticesNotice of awardNotice to proceedBid bondPerformance bond

Payment bondContract form or agreementGeneral conditions or provisionsSupplemental and/or special conditionsPlans Specifications

contract documents should: Include a hierarchy to determine which documents govern in case of conflict, i.e.: Del DOTs hierarchy Not contain ambiguous languageNot contain exculpatory clauses

HierarchyGoverning ranking of contract components in case of a discrepancy (DelDOT)General NoticesSpecial ProvisionsPlansSupplemental SpecificationsStandard Construction DetailsStandard SpecificationsOWNERSHIP AND USE OF DOCUMENTS All Drawings, Specifications and other documents of the Work furnished by the Professional are and shall remain the Professional's property. They are not to be used by the Contractor on other projects without written consent of the Owner and the Professional COPIES FURNISHED - DRAWINGS AND SPECIFICATIONS The Professional will furnish to the Contractor, free of charge, three copies of Drawings and Specifications for the execution of the Work. The Drawings will be prints on paper, un mounted. Any additional copies of the Drawings and Specifications which the Contractor may desire will be furnished at the cost of reproduction and delivery. DRAWINGS AND SPECIFICATIONS AT THE SITE The Contractor shall maintain at the site one copy of all Drawings, Specifications, Addenda, approved Shop Drawings, Product Data, Samples and Contract Modifications, in good order and marked to record all changes made during construction. Guide to AIA contact documents for a small projectIncomplete or Inconsistent Documentation

The Contractor is responsible for constructing the Work described in the Contract Documents, which include Drawings, Specifications, and other documents enumerated in the contract. However, the Contract Documents may be incomplete or inconsistent.Should be modified to establish a priority among the Contract Documents and to resolve inconsistencies within Contract Documents.The higher quantity and greater quantity should prevail in the event of conflict. Consider adding clear language such included in the materials, which acknowledges that there may be details to complete in the Drawings and clarifies that the Work includes any work that is reasonably inferable from the Contract Documents. Characteristics of a good contract document:

Carefully consideredExpressed clearlyTime-testedComprehensiveFairBalancedApplicable to the elements of a construction projectsthe agreement usuallycomposed of the following articles:1. A short introductory paragraph.2. Scope of the work.3. Time of completion.4. Contract documents.5. Performance bond.6. Contractor's insurance.7. Owner's insurance.8. Laws, regulations and permits.9. Payments.10. Extensions of time.11. Changes in the work.12. Owner's right to terminate the work.13. Contractor's right to terminate the work.14. Confirmation and signatures.