S T A N D A R D B I D D I N G D O C U M E N T

Procurement of GoodsShopping (National)

Request for Quotation for Supply of Goods

Supply and Installation of equipments for Agromet Program under DoA

Department of Agriculture Ministry of Agriculture and Forests

Royal Government of Bhutan

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ས ་ནམ་ལས་ཁངས།ས ་ནམ་དང་ནགས་ཚལ་ལན་ཁག།དཔལ་ལན་འབག་གཞང་།

DEPARTMENT OF AGRICULTUREMinistry of Agriculture and Forests

Royal Government of BhutanTashichhodzong, Thimphu: Bhutan

TRASHICHHODZONG: THIMPHU

Section IV: Bidding Forms 2

Date: 1 April 2020

Invitation for Quotation (IFQ) through Shopping (National)

Project title: Hydromet Services and Disaster Resilient Regional Project (HSDRRP)

Source of Funding: WorldBank

Contract Ref: DoA/ARED/ADP-09/2019-2020/

To:………………………………………………………………………………………………………………………

Dear Sir/Madam,

1. You are invited to submit your priced bid for the supply of following goods as per the technical specifications attached:

Line Item Description of Goods Quantity Physical

unit

Final (Site) Destination as specified

in BDS

Delivery (as per Incoterms) Date

Earliest Delivery

Date

Latest Delivery

Date

Bid SecurityBid

Security1 Supply and installation of 58"

LED Screen 1 Nos

Department of

Agriculture

60 days after the

placement of work

order

60 days after the placeme

nt of work order

2% of the

quoted amount for the

individual items

2 Supply and installation of Interactive whiteboard 89" with projector

1 Nos

3 Supply and installation of the sound system

1 Nos

4 Supply of HDMI cable 2 Nos 5 Supply of HDMI Splitter 1 Nos6 Supply of Microsoft

Professional 20193 Nos

7 Supply of GPS 8 Nos8 Supply of Printer 1 Nos 9 Supply of spotlight

presentation remote 1 Nos

10 Supply of External Hard Drive

8 Nos

Bid Security

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2. The bidder(s) must quote for all the items under this invitation. Priced quotations will

be evaluated for all the items together as a single package and contract awarded to the

firm offering the lowest evaluated total cost.Price quoted for after sales

services/maintenance shall form a part of the contract but will not be added to the

total contract amount.

3. The bidder(s) shall submit one original of the priced quotation with the Form of Bid,

clearly marked ORIGINAL. In addition, the bidder(s) should also submit one copy

marked as COPY. The quotation including all documents in the attached format

should be sealed in an envelope and addressed to and delivered at the following

address:

Your quotation in the required format should be addressed and submitted to:

Director,Department of Agriculture,Ministry of Agriculture & ForestsTelephone: 02322228/331316

4. The deadline for receipt of your quotation(s) by the purchaser at the indicated address

is 16th April, 2020 at 10:30 am

5. Bids shall be accompanied by a bid security in the form of cash warrant, demand draft

or unconditional Bank Guarantee valid till 30th June, 2020 Any bid not accompanied

by bid security shall be treated as non-responsive.

6. Quotation by fax or by electronic means are not acceptable.

7. The quotation should be submitted as per the following instructions and in accordance

with the attached Contract. The attached Terms and Conditions of Supply is an

integral part of the Contract.

a) PRICE: all prices shall be quoted in Ngultrum. The quoted price shall be

inclusive of all related costs including taxes, duties and other levies to the

final place of delivery. The final place of delivery is ARED, DoA,

Tashichodzong 11001, Thimphu.

b) EVALUATION OF QUOTATION: offers determined to be substantially

responsive to the technical specifications will be evaluated by comparison of

their quoted prices. In evaluating the quotations, the purchaser will determine

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for each quotation the evaluated price by adjusting the priced quotation by

making any correction for any arithmetical errors as follows;

(i) where there is a discrepancy between amounts in figures and in words,

the amount in words will govern;

(ii) where there is discrepancy between the unit rate and the line item total

resulting from multiplying the unit rate by the quantity, the unit rate as

quoted shall govern unless in the opinion of the Employer there is an

obviously gross misplacement of the decimal point in the unit rate, in

which case the line item total as quoted shall govern, and the unit rate

shall be corrected.

(iii) if the supplier refuses to accept the correction, the quotation will be

rejected and the bid security forfeited.

c) AWARD OF PURCHASE ORDER: the award will be made to the bidder

who has offered the lowest evaluated price that meets the specifications. The

successful bidder will sign a contract as per attached form of contract and

terms and conditions of supply.

d) VALIDITY OF THE OFFERS: the quotation(s) shall be valid for a period of

30 days from the deadline for receipt of quotation(s).

8. Further information can be obtained from:

Mr. Tshering Wangchen

Project Focal- HSDRRP Project,

ARED, DoA, MoAF

Email id: tsheringwangchen@moaf.gov.bt or

Phone no:17556777

9. The quotation(s) will be opened in the presence of bidders or their representatives

who choose to attend at DoA Conference Hall, DoA, Thimphu at 11:00 am on 16th

April 2020.

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10. The Purchaser is not bound to accept the lowest bid and reserves the right to accept or

reject any or all the bids without assigning any reason whatsoever.

11. The Purchaser will notify the winning bidder of the award of contract prior to the

expiry of quotation validity period. The terms of the accepted offer shall be

incorporated in the supply order (sample form attached).

12. The Goods supplied should have a minimum Warranty/guarantee of 28 months from

the date of delivery or 24 months from the date of acceptance, whichever is later.

13. Ten percent (10%) of the Contract Price shall be paid within thirty (30) days of

signing of the Contract upon submission of a claim and an advance payment

guarantee for the equivalent amount valid until the Goods are delivered and in the

form provided in the Bidding Documents.

14. Ninety percent (90%) of the Contract Price shall be paid to the Supplier within thirty

(30) days after the date of the acceptance certificate for the respective delivery issued

by the Purchaser. The ten (10) percent performance security shall be retained as

security deposit and paid at the end of the warranty period or after six (6) months

whichever is later after adjustment of dues if any.

Schedule of Items and Priced Quotation (Bid form)[To be filled in by Bidders]

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Sl Item Description Unit Qty Make/Model

UnitRate(Nu.)

Total Amount(Nu.)

1 Supply and installation of 58" LED Screen

Nos. 1

2 Supply and installation of Interactive whiteboard 89" with projector

Nos. 1

3 Supply and installation of the sound system

Nos. 1

4 Supply of HDMI cable Nos. 25 Supply of HDMI Splitter Nos. 16 Supply of Microsoft Professional Nos. 3

7 Supply of GPS Nos. 88 Supply of Printer Nos. 19 Supply of spotlight presentation remote Nos. 110 Supply of External Hard Drive Nos. 8

Total Amount for Supply of Goods to Purchaser(Including taxes and all related cost)s

Goods to be supplied to ARED, DoA,MoAFTashichoedzong 11001Thimphu

Total Amount inNu. (in words)

[insert the Total Amount for Supply of Goods including all related costs].

Delivery period Insert Number of days from the date of issue of the Purchase Order by the Purchaser

Warranty Provided …………..Months from date of supply or commissioning of the Goods.

Sl.No Description of related services/goods Unit Unit Rate (Nu.)12

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[The purchaser shall provide in the table above an indicative list of after sales services/maintenance required which shall not be added to total contract amount]

Signature of Supplier

Supplier’s Official Stamp

Name of Supplier

Date

[The Supplier may attach copies of relevant brochures/catalogue for the goods to be supplied, which will give sufficient information to carry out effective evaluation]

Technical Specification of the Goods Required

1. GPS (8 Nos)

GENERAL

PHYSICAL DIMENSIONS 2.3” x 4.0” x 1.3” (5.8 x 10.2 x 3.3 cm)

TOUCHSCREEN Yes

DISPLAY SIZE 1.43" x 2.15" (3.6 x 5.5 cm)

DISPLAY RESOLUTION 160 x 240 pixels

DISPLAY TYPE 2.6" 65K color TFT

WEIGHT 5.6 oz (159 g) with batteries

BATTERY 2 AA batteries (not included); NiMH or Lithium recommended

BATTERY LIFE Up to 16 hours

WATER RATING IPX7

MEMORY/HISTORY 4GB

HIGH-SENSITIVITY RECEIVER Yes

INTERFACE USB

Maps and memory

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ABILITY TO ADD MAPS Yes

BASEMAP yes

MEMORY STORAGE AND POWER CAPACITY

microSD™ card (included, 32 GB)

WAYPOINTS/FAVORITES/LOCATIONS

4000

ROUTES 200

TRACK LOG 10,000 points, 200 saved tracks

Sensors

BAROMETRIC ALTIMETER Yes

COMPASS Yes

OUTDOOR RECREATION FEATURES

AREA CALCULATION Yes

AUTOMATIC ROUTING (TURN BY TURN ROUTING ON ROADS)

Yes (with optional mapping for detailed roads)

GEOCACHING-FRIENDLY Yes (Paperless)

CUSTOM MAPS COMPATIBLE Yes

SUN AND MOON INFORMATION Yes

PICTURE VIEWER Yes

Garmin connect

GARMIN CONNECT™ COMPATIBLE (ONLINE COMMUNITY WHERE YOU ANALYZE, CATEGORIZE AND SHARE DATA)

ADDITIONAL Smart Notifications: yes

Live Tracking: yes

2. Printer (1 No) (HP Laser jet or equivalent)

GENERAL (Dimension) (Measurement)

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Height 309 mm (12.2 inches)

Width 420mm (16.5 inches)

Depth 379 mm (17.2 inches)

Weight 9.1 kg (20.1 lb)

Printing specification

Draft mode resolution 300 x 300 dots per inch (dpi)

Normal mode resolution 600 x 400 dpi

Plain-Best mode resolution 600 x 600 dpi

Input sensor resolution 1200 x 1200 dpi

Device languages PCL3 GUI

Print speed As fast as 21 pages per minute (ppm)

First page out As fast as 9.5 seconds

Duty cycle Up to 8,000 pages per month

Resolution up to 1200 x 1200 ppi optical

Scan speed Up to 7 ppm (b&w), up to 5 ppm (color)

Color 24-bit color, 8-bit grayscale (256 levels of gray)

Maximum scan size from glass 21.6 x 29.7 cm (8.5 x 11.7 inches)

3. Logitech spotlight presentation remote or equivalent (1 No)

GENERAL (Dimension) (Measurement)

Height x Width x Depth 131.3 mm x 28.1 mm x 12.1 mm

Weight 49.2 g included Battery

Receiver

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Height x Width x Depth 40.4 mm x 17.2 mm x 6.8 mm

Weight Weight: 3.3 g

Charging cable length 140 mm

Connection type Bluetooth and 2.4GHz wireless connection

Wireless range 30 m

Max Output Less than 1mW

Indicator lights Battery and Connectivity LED

4. External Hard Drive (8 Nos)

GENERAL

HDD Capacity 1 TB

Style HDD

Interphase type USB3.0/USB2.0

Interphase rate 6Gb/s

Shell material ABS

Speed 5400 rpm

Type Portable storage

Application Laptop/Desktop

Cache 8 MB

5. Microsoft Office Professional 2019 (3 Users)

GENERAL (Dimension) (Measurement)

Operating system Windows or Mac

validity Indefinite

Licensed Yes

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6. Sound system procurement and installation (Ahuja or equivalent)

Items Technical specification Speakers ( 2 Numbers)

Input Power 300W RMSConfiguration Three WayFrequency Response 40-20,000HzLow Frequency Speaker 1 x 15”, Ø3” Edge Wound Voice CoilHigh Frequency Unit Dynamic Horn, 4”x10” + 2 Piezo TweetersSPL at (1W/1m) 100dBMax. Rated SPL 125dBNominal Impedance 8ΩCrossover Frequency 4kHzPort Free Flow FlaredInput Connectors 1/4” Phone Jack + Terminal StripDimensions W550 × H755 × D425 mmWeight Not more than 33.00kg Professional 3-Way speaker system with one high efficiency, high SPL

15” LF speaker, a 1” HF Compression Driver and two Piezo Tweeters. Rugged bass reflex trapezoidal enclosure made of minimum18mm board

and carpet covered. Stand adapter provision at the bottom for stand mounting. On/Off switch for the piezo speakers to limit extended HF whenever

desired

Mics

(2 Numbers)

Frequency Response 50-18,000HzSensitivity 2.5mV/PaImpedance 300Ω Supercardioid and dynamic professional microphone for live vocal, PA,

studio recording, broadcasting and instruments Warm and articulate sound delivery and capture. Superior double shock-mount system and noiseless switch. Noiseless switch. Quick detachable holder with 3-pin professional XLR connectors At least 10 metres twin core shielded low noise cable

Desktop mic

(2 Numbers)

Frequency Response 100-15,000HzImpedance 1000ΩSensitivity 7mV/PaPower Source 1.5V-9V DCOverall Length 585mm (23”) Unidirectional Electret Condenser Microphone Suitable for various PA applications like on Lecterns, Podiums, Desktop

Open Conferences etc. Wide frequency response. High front-to-back rejection for more gain before feedback.

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Built-in XLR socket. Should come with heavy-duty die-cast aluminium mic base. Base housing with anti-skid features for stability. Base should feature rear male XLR socket for standard microphone

connection to an amplifier. Ring LED for ON/OFF indication. At least 10 metre 2-core shielded mic cable with XLR connector and 1/4"

phone jack/plug. Built-in cell housing for 2x3 UM-3 pencil batteries (3V) to operate the

condenser microphone.

PA Mixer Amplifier 250 Watts with Built in Digital Player

(1 Number)

Power Output 300W Max., 250W RMS at 10% THD, 220W Max., 160W RMS at 10% THD 220W RMS at 5% THD, 200W RMS at 2% THD

Output Regulation ≤ 2 dB, no load to full load at 1kHz

Input Channels 6 × Mic 0.65mV/4.7kΩ, 2 × Aux 100mV/470 kΩ, 1 × Line 1V/50kΩ

Frequency Response 50-15,000Hz ±3dB

Signal to Noise Ratio 60dBTone Controls Bass: ±10dB at 100Hz, Treble: ±10dB at 10kHzOutput Preamp 200mV/600Ω, Line 1V/1kΩSpeaker Output 4Ω, 8Ω, 70V & 100VDigital Player MP3 Player with USB, SD and MMC Card

ReaderPower Supply AC: 220-240V DC: 24V (2×12V Car

Battery) 50/60HzPower Consumption DC: 6A AC: 460VADimensions W450 × H160 × D340 mmWeight Not more than 16.0kg 250 watts rated output with 6 unbalanced Mic inputs & 2 Aux Inputs. Built-in MP3 player with remote control for USB, SD/MMC card reader,

along with backlit display for track play time. Preamplifier and Line Output for connecting to a Booster Amplifier and

for recording programmes Line Input for connecting the output from any external mixer or

permitting its use as Booster Power Amplifier. Min of 5 LED array display for speaker output levels. Resettable circuit breaker for protection against overload and short

circuit. Instant transfer to DC power source in case of AC power failure. Box Speaker/Driver Unit selector switch. Bass boost defeated at Driver Unit position for safer operation of driver units

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PA audio mixer 7 channel - stereo with built-in digital player & effects processor

(1 Number)

Power Requirements AC: 220-240v 50/60HzMIC Input (Impedance/Gain)

2kΩ Balanced/62dB, 1kΩ Unbalanced/62dB

LINE Input (Impedance/Gain)

20kΩ Balanced/42dB, 10kΩ Unbalanced/42dB

Distortion < 0.1%Frequency Response 20Hz-18 kHz (-1dB)Tone Controls Bass: ± 12dB at 100Hz, Treble: ± 12dB at

10kHzLine Output (RATED/MAX)

0dBm/+18dBm (775mV/6.5V)

Headphone Output 200mV at 8W (<1%)Delay System Digital Signal ProcessingDelay Range Settings 1: 60-300ms, 2: 300-500ms, 3: 500-650msSignal to Noise Ratio > 68dBDimensions W345 × H75 × D205 mmWeight not more than 3.3 kg 7 Channel professional PA Mixer. Each input channel with a 1/4” balanced phone jack for Mic/Line that

accepts both balanced & unbalanced signals. Independent USB playback channel with BASS, TREBLE and LEVEL

controls. Built-in digital effects processor with Delay, Repeat & Level controls

with at least 3 selectable delay range. Delay range selection through a selector switch. Each MIC/LINE channel with Gain, Bass, Treble, PAN and Level

controls with Clip LED indicator. Separate ECHO level control for each mic/line input channel Mono output should be available from either Left or Right output jacks

when the switch is in ‘Mono’ position. Individual five segment LED array for left and right outputs. MONO/STEREO option through a push switch mode. Dedicated channel for MP3 digital player with remote control Headphone output, with volume control, for monitoring purposes.

7. HDMI Cable (1 No)

Description General HDMI Cable (1 Nos)

Connector A: HDMI Connector B: HDMIType HDMI Cables Length 5m

8. HDMI Splitter (1 No)

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Description General HDMI Splitter (1 Nos)

Name HDMI Splitter Ports 1 x 4 Compliant 1080 p, 4k, 3DConnector HDMIPower With power adapterResolution 2K, 4K, 3DApplication HDTV, Xbox, PS, Computer

9. LED Screen procurement and installation

Description General LED 58"(1 No)

Image system UHD/4KResolution (Pixels) 3840 x 2160Screen appearance flatFeatures Internet TV, Smart TV, Web Browser,

Digital TVHDR YesConnector (Slot) USB 2, HDMI 3, Component 1Network Wireless TV wall mount 1

10. Interactive whiteboard procurement with projector and installation (Starboard interactive whiteboard or equivalent)

Description General Interactive whiteboard with projector (1 No)

Input methods Infrared ray shading detections ystemInterface to Computer USB 1.1, USB 2.0Effective Screen Size (mm) 1,960 (W) x 1,225 (H)Dimensions (mm) 2,179(W)x1,282(H)x35(D)Packing size (mm) 2.300(W)x1,405(H)x90(D)Weight Net 24 kgWeight Gross 37 kgSystem RequirementsCPU Intel Pentium41.8GHz or higherRAM 1GB or moreHDD 600 MB or moreDisplay Color Depth 32 bits or moreOS support Windows 7, Windows 8.1/10 (latest service

pack recommended) (Tablet PC Edition and Server Edition are not supported) MacOS:MacOS10.5/10.6/10.7

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The Supplier is required to mention make / model (as applicable) of the goods to be supplied and must attach the appropriate original printed literature / brochures for the various items listed.

Signature of Supplier

Supplier’s Stamp

Name of Supplier

Date

Documents required to be submitted as part of the Quotation

The original and copy(ies) of quotation submitted by the Bidder shall comprise the following:

(a) The bidder should be in the similar line of business .

(b) A duly completed and signed priced quotation as per the Schedule of Items.

(c) A valid Trade License1;

(d) A valid Tax Clearance Certificate;

(e) The required bid security;

(f) Technical Specification of the Goods to be supplied;

(g) Manufacturer’s authorization to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply these goods in Bhutan. The Bidder / manufacturer should be able to demonstrate that they have the after sales facilities for maintenance of the type of vehicles being quoted.

(h) Any other requirements specified in this document

1 The non submission of historical (b & c) documents should not become rejection criteria and should be given one chance to the bidder(s) to submit.

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Terms and Conditions for the Supply of Goods and Payment.

The Terms and Conditions hereinafter may only be varied with the written agreement of the Purchaser and no terms and conditions put forward at any time by the Supplier shall form any part of the Contract.

1. The Supplier shall be required to submit a performance security of 10% of the quoted price in the form of cash warrant, demand draft or unconditional Bank Guarantee issued by a financial institution located in Bhutan, which shall be furnished upon signing the contract. Performance security shall be valid till the end of warranty period and will be returned after the end of warranty period.

2. The supply of the goods and related services shall be completed within 15 days from the date of issue of the Purchase Order, or the signing of the contract (where applicable).

3. The Supplier shall agree to supply/perform the required after sales services/maintenance at the quoted price agreed in the contract.

4. The Purchaser shall arrange payment of the Invoice, within thirty (30) days upon submission of original Invoice and against the actual supplied quantities of goods as listed in the Purchase Order.

5. The quoted price shall include all taxes, duties, insurance and any other costs involved and nothing extra shall be paid.

6. Any goods found defective during the warranty period shall be replaced/repaired by the supplier at his cost. If the supplier fails to rectify and/or replace the defective goods, the purchaser shall do it at the cost of the supplier.

7. The supplier shall supply the Goods required within 15days from the date of placement of the purchase order or signing of contract. The supplier shall pay liquidated damages at the rate of 0.1% per day for each day of delay to a maximum of 10% of the quoted price.

8. The Purchaser may, by written notice, terminate the Purchase Order (or Contract if applicable) in whole or in part at any time for its convenience:

a. if the Supplier fails to perform any other Terms and conditions specified with the Purchase Order, or exceeds the maximum amount of liquidated damages.

b. if the Supplier fails to perform any other obligation(s) under the Purchase Order, or

c. if the Supplier does not take any remedial action within a period of (7) seven calendar days after receipt of a notice of default from the Purchaser specifying the nature of the default(s), or

d. if the Supplier, in the judgment of the Purchaser, has engaged in any corrupt or fraudulent practices in competing for or in executing the tasks under this Purchase Order; and

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9. The Supplier shall provide the warranty, as stipulated in the Quotation document, for the goods to be supplied and confirm that if any faults are detected within the warranty period in the supplied/installed goods, the Supplier shall be bound to rectify the fault or replace the goods as the case may be. The security deposit shall be used to cover the cost of supplies not delivered or defective items not replaced or rectified.

10. The purchaser may procure any of the items from the open market in case the supplier fails to supply the goods within the stipulated time and realise the difference amount between the quoted price & market price from the security deposit

[Purchaser to use normal Letter Head format]

PURCHASE ORDER FOR THE SUPPLY OF GOODS

Purchase Order No: Purchase Order Date:

From:[name and address of Purchaser]

[Contact person,Telephone NumberFax Numbere-mail address]

To:[name and address of the Supplier]

[Contact person,Telephone NumberFax Numbere-mail addresssupplier reference]

Delivery date: Order Value (Nu.):

Delivery terms:

The [insert name of procuring agency] has accepted your Quotation dated [insert date] for the supply of Goods as listed below and request you to supply the goods within the delivery date stated above, in the quantities and units and on these Terms and Conditions. For convenience a copy of your signed quotation is attached.

ORDER ITEMSItemNo

Description SupplierRef

UnitPrice

Qty TotalPrice

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In acceptance of this Purchase Order you are requested to sign below, at which time the Contract shall become legally binding upon both parties. You are also requested to confirm that you will be supplying the goods within the Delivery date mentioned above.

For the Purchaser:

Signature

For the Supplier:

Signature

Print Name Print name

Designation Designation

Date Date

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Contract Agreement

[The successful Bidder shall fill in this form in accordance with the instructions indicated]

THIS CONTRACT AGREEMENT made the [insert number] day of [insert month], [insert year],

BETWEEN

(1) [insert complete name of Purchaser], a [insert description of type of legal entity, for example, an agency of the Ministry of .... of the Government of Bhutan, or corporation incorporated under the laws of Bhutan] and having its principal place of business at [insert address of Purchaser] (hereinafter called “the Purchaser”), and

(2) [insert name of Supplier], a corporation incorporated under the laws of [insert: country of Supplier] and having its principal place of business at [insert: address of Supplier] (hereinafter called “the Supplier”).

WHEREAS the Purchaser invited Bids for certain Goods and ancillary services, viz., [insert brief description of Goods and Services] and has accepted a Bid by the Supplier for the supply of those Goods and Services in the sum of [insert Contract Price in words and figures, expressed in the Contract currency/ies] (hereinafter called “the Contract Price”).

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.

2. The following documents shall constitute the Contract between the Purchaser and the Supplier, and each shall be read and construed as an integral part of the Contract, viz.:

(a) This Contract Agreement;(b) Terms and Conditions; (c) Technical Requirements (including Schedule of Supply and Technical

Specifications);(e) The Supplier’s Bid and original Price Schedules; (f) The Purchaser’s Notification of Award of Contract; (g) The form of Performance Security;(h) The form of Bank Guarantee for Advance Payment;(i) [insert here any other document(s) forming part of the Contract]

3. This Contract shall prevail over all other Contract documents. In the event of any discrepancy or inconsistency within the Contract documents, then the documents shall prevail in the order listed above.

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4. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the Goods and Services and to remedy defects therein in conformity in all respects with the provisions of the Contract.

5. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the Goods and Related Services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Bhutan on the day, month and year indicated above.

For and on behalf of the Purchaser

Signed: [insert signature] in the capacity of [insert title or other appropriate designation]

in the presence of [insert signature][insert identification of official witness]

For and on behalf of the Supplier

Signed: [insert signature of authorized representative(s) of the Supplier]in the capacity of [insert title or other appropriate designation]

in the presence of [insert signature][insert identification of official witness]

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Performance Security

[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the instructions indicated]

Date: [insert date (as day, month, and year) of Bid submission]IFB No. and title: [insert no. and title of bidding process]

Bank’s Branch or Office: [insert complete name of Guarantor]

Beneficiary:[insert complete name of Purchaser]

PERFORMANCE GUARANTEE No.: [insert Performance Guarantee number]

We have been informed that [insert complete name of Supplier] (hereinafter called "the Supplier") has entered into Contract No. [insert number] dated [insert day and month], [insert year] with you, for the supply of [description of Goods and related Services] (hereinafter called "the Contract").

Furthermore, we understand that, according to the conditions of the Contract, a Performance Guarantee is required.

At the request of the Supplier, we hereby irrevocably undertake to pay you any sum(s) not exceeding [insert amount(s)2 in figures and words] upon receipt by us of your first demand in writing declaring the Supplier to be in default under the Contract, without cavil or argument, or you needing to prove or to show grounds or reasons for your demand or the sum specified therein.

This Guarantee shall expire no later than the [insert number] day of [insert month][insert year],3 and any demand for payment under it must be received by us at this office on or before that date. We agree to a one-time extension of this Guarantee for a period not to exceed [six months] [one year], in response to the Purchaser’s written request for such extension, such request to be presented to us before the expiry of the Guarantee.

[signatures of authorized representatives of the bank and the Supplier]

2 The Bank shall insert the amount(s) specified in the SCC and denominated, as specified in the SCC, either in the currency(ies) of the Contract or a freely convertible currency acceptable to the Purchaser.

3 Date established in accordance with Clause 19.4 of the General Conditions of Contract (“GCC”). The Purchaser should note that in the event of an extension of the time to perform the Contract, the Purchaser would need to request an extension of this Guarantee from the Bank. Such request must be in writing and must be made prior to the expiration date established in the Guarantee.

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Bank Guarantee for Advance Payment

[The bank, as requested by the successful Bidder, shall fill in this form in accordance with the instructions indicated.]

Date: [insert date (as day, month, and year) of Bid submission]IFB No. and title: [insert number and title of bidding process]

[bank’s letterhead]

Beneficiary: [insert legal name and address of Purchaser]

ADVANCE PAYMENT GUARANTEE No.:[insert Advance Payment Guarantee no.]

We, [insert legal name and address of bank], have been informed that [insert complete name and address of Supplier] (hereinafter called "the Supplier") has entered into Contract No. [insert number] dated [insert date of Contract] with you, for the supply of [insert types of Goods to be delivered] (hereinafter called "the Contract").

Furthermore, we understand that, according to the conditions of the Contract, an advance payment is to be made against an advance payment guarantee.

At the request of the Supplier, we hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [insert amount(s) in figures and words] upon receipt by us of your first demand in writing declaring that the Supplier is in breach of its obligation under the Contract because the Supplier used the advance payment for purposes other than toward delivery of the Goods.

It is a condition for any claim and payment under this Guarantee to be made that the advance payment referred to above must have been received by the Supplier in its account [insert numberand domicile of the account]

This Guarantee shall remain valid and in full effect from the date of the advance payment received by the Supplier under the Contract until [insert date4].We agree to a one-time extension of this Guarantee for a period not to exceed [six months][one year], in response to the Purchaser’s written request for such extension, such request to be presented to us before the expiry of the Guarantee.

_____________________ [signature(s) of authorized representative(s) of the bank]

4 Insert the Delivery date stipulated in the Contract Delivery Schedule. The Purchaser should note that in the event of an extension of the time to perform the Contract, the Purchaser would need to request an extension of this Guarantee from the bank. Such request must be in writing and must be made prior to the expiration date established in the Guarantee

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Bid Security (Bank Guarantee)

[The Bank shall fill in this Bank Guarantee Form in accordance with the instructions indicated.]________________________________[insert Bank’s Name, and Address of Issuing Branch or Office]

Beneficiary: ___________________ [Name and Address of Purchaser]

Date: ________________

BID GUARANTEE No.: _________________

We have been informed that [insert name of the Bidder] (hereinafter called "the Bidder") has submitted to you its Bid dated (hereinafter called "the Bid") for the execution of [insert name of Contract] under Invitation for Bids No. [insert IFQ number] (“the IFQ”).

Furthermore, we understand that, according to your conditions, Bids must be supported by a Bid Guarantee.At the request of the Bidder, we [insert name of Bank] hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of [insert amount in figures] ([insert amount in words]) upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation(s) under the Bid conditions, because the Bidder:

(a) has withdrawn its Bid during the period of Bid validity specified by the Bidder in the Form of Bid; or

(b) having been notified of the acceptance of its Bid by the Purchaser during the period of Bid validity, (i) fails or refuses to execute the Contract Form; or (ii) fails or refuses to furnish the Performance Security, if required, in accordance with the Instructions to Bidders.

This guarantee will expire: (a) if the Bidder is the successful Bidder, upon our receipt of copies of the contract signed by the Bidder and the Performance Security issued to you upon the instruction of the Bidder; or (b) if the Bidder is not the successful Bidder, upon the earlier of (i) our receipt of a copy of your notification to the Bidder of the name of the successful Bidder; or (ii) twenty-eight days after the expiration of the Bidder’s Bid.

Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.

_____________________________[signature(s)]

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Sample Manufacturer’s Authorization

[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions indicated. Thisletter of authorization should be on the letterhead of the Manufacturer and be signed by a person with the proper authority to sign documents that are binding on the Manufacturer. The Bidder shall include it in its bid, if so indicated in the BDS.]

Date: [insert date of Bid Submission]

Invitation for Bid No.: [insert IFB number]Alternative No.: [insert identification No if this is a Bid for analternative]

To: [insert complete name of the Purchaser]

WHEREAS

We [insert complete name of the Manufacturer], who are official manufacturers of [insert type of Goods manufactured], having factories at [insert full address(es) of the Manufacturer’s factory/ies], do hereby authorize [insert complete name of Bidder] to submit a Bid in relation to the Invitation for Quotation indicated above, the purpose of which is to provide the following Goods, manufactured by us, namely [insert name and/or brief description of the Goods], and subsequently to negotiate and sign the Contract.

We hereby extend our full guarantee and warranty in accordance with Clause 29 of the General Conditions of Contract, with respect to the Goods offered by the above firm.

Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]

Name: [insert complete name(s) of the authorized representative(s) of the Manufacturer]

Title: [insert title(s) of the authorized representative(s) of the Manufacturer]

Duly authorized to sign this Authorization for and on behalf of [insert complete name of the Bidder]

Dated on the [insert number] day of [insert month], [insert year].

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