Continuity of Operations Planning (COOP) for Community Colleges
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www.drc-group.com Continuity of Operations Planning (COOP) for Community Colleges Welcome Introductions Administration Agenda Classroom Decorum Participant-Instructor Contract
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Continuity of Operations Planning (COOP) for Community Colleges. Welcome Introductions Administration Agenda Classroom Decorum Participant-Instructor Contract. COOP for Community Colleges. Introductions Activity - PowerPoint PPT Presentation
Transcript of Continuity of Operations Planning (COOP) for Community Colleges
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Continuity of Operations Planning (COOP) for Community Colleges
WelcomeIntroductionsAdministrationAgendaClassroom DecorumParticipant-Instructor Contract
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COOP for Community Colleges
Introductions Activity
Working with a participant next to you, interview each other by filling out the form on page 2.
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College Conflagration
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Continuity Planning
Reasons for Continuity Planning Planning for continuity operations greatly facilitates recovery from an emergency situation. Planning helps to: Ensure continued performance of essential functions. Minimize damage and loss to critical processes. Ensure succession if agency leadership is disrupted. Reduce or mitigate disruptions to operations. Ensure facilities for performance of essential functions. Protect essential facilities and resources. Achieve a timely and orderly recovery. Resume full service to customers. Maintain a test, training, and exercise program.
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Continuity of Operations Plans (COOP)
DefinitionsContinuity of Operations Plan (COOP)Mission Essential Functions
Primary Mission Essential Functions (PMEF)Mission Essential Functions (MEF)
Non-Mission Essential Function (Non-MEF)Alternate Relocation Point (ARP)Orders of Succession/Delegation of Authority
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Continuity of Operations Plans (COOP)
Ultimate ObjectiveRelocate (with or without warning) to an ARP within 12 hours and sustain MEF operations for 30 days.
Planning TimeframesBefore (Preparedness)During (Implementation)After (Reconstitution)
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COOP Preparedness (Before)
Establish a COOP Planning GroupIdentify personnelEstablish Direction and ControlIdentify Mission Essential FunctionsIdentify records/data/systemsIdentify an Alternate Relocation PointDevelop supporting procedures
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COOP Planning Group
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COOP Planning Group
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COOP Planning Group
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COOP Preparedness (Before)Alert and Warning Notification
Standard organization “call-down” listVigilance necessary to keep up to dateMust have identified “triggers”
Usually based on activating COOPMust not break the “call-down”Must make actual voice contactNEVER DELAY SELF-PROTECTION!
Alice
Bill
Carlos JerryAgnes Mary George
Fred Keisha
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COOP Preparedness (Before)
Call-Down ListActivity
Working with any other participants from your organization’s sub-division, fill out the form on page 12.Be prepared to quickly brief your findings to the other class participants.
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COOP Planning Group
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COOP Preparedness (Before)
Establish Direction and ControlOrders of SuccessionDelegation of AuthorityExecutive information
Passwords/CodesKeysSignature authority
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COOP Preparedness (Before)
Order of Succession/Delegation of Authority Activity
Working with any other participants from your organization’s sub-division, fill out the form on page 15.Be prepared to quickly brief your findings to the other class participants.
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COOP Planning Group
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COOP Preparedness (Before)
Identify MEFs / Non-MEFsMEF services must continueNot every function is essential
Identify CRT / CST personnelNot everyone relocatesPersonal preparedness
Family preparednessMedical issuesSpecial needs
Must CRT be staffed immediately?
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COOP Preparedness (Before)
Primary / Mission Essential FunctionsActivity
Working with any other participants from your organization’s sub-division, fill out the form on page 18.Be prepared to quickly brief your findings to the other class participants.
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COOP Planning Group
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COOP Preparedness (Before)
Identify data/systems by MEFVital records/systems
Paper– Forms– Documents/references– Backups
Electronic– Databases– CDs/Thumb drives– Backups
Drive Away KitsPre-positioned Resources
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COOP Preparedness (Before)
Vital RecordsActivity
Working with any other participants from your organization’s sub-division, fill out the form on page 21.Be prepared to quickly brief your findings to the other class participants.
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COOP Planning Group
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COOP Preparedness (Before)Identify data/systems by MEF
Drive Away KitsItems necessary to accomplish PMEF/MEFsStored at workplace, possibly pre-positionedTo be moved if adequate warning allowsNEVER DELAY SELF-PROTECTION!
Personal “GO” KitsShort/No-notice travel to ARP requiredPersonal itemsMedicationKeep in personal possession
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COOP Preparedness (Before)
Identify Alternate Relocation Point(s) (ARP)
Must be able to support PMEF/MEFsMust be able to secure facility
Situationally dependent
Must have an agreement with ownerAllow for “pre-position” vital resourcesAvailable to support operations for 30 days
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COOP Preparedness (Before)
Identify Alternate Relocation Point(s) (ARP) – cont.
InfrastructureElectricity and Backup GeneratorPhone and Computer NetworksSanitary FacilitiesWho can get the facility open and infrastructure working?
Space and equipment availabilityWork surfacesOffice furnitureOffice equipment
ARP Alternatives
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COOP Preparedness (Before)
ARP Considerations Activity
Working with any other participants from your organization’s sub-division, fill out the form on page 26.Be prepared to quickly brief your findings to the other class participants.
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COOP Planning Group
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COOP Preparedness (Before)
Supporting Planning ItemsPersonnel Administration
CST Personnel StatusTravel support for CRT staff and ARPPay/Leave/Medical/Insurance
The ongoing “Planning Cycle”(Re) Assess
Plan
Train
Exercise
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COOP Activation (During)No Warning Scenario
Work HoursNEVER DELAY SELF-PROTECTION!Drive Away Kits (Maybe – Based on Hazard)Pre-Positioned ResourcesPersonal “GO” Kit
Non-Work HoursPre-Positioned ResourcesPersonal “GO” Kit
Alert / Warning ScenarioDrive Away KitsPrep & Movement of Additional ResourcesTime for Personnel to Pack and Prepare
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COOP Activation (During)
ReconstitutionAssessing Impact & Recovery:
CommunityFacility“Triggers”
Assessing Student ServicesMissing PMEF/MEFsIncrease / Decrease PMEF/MEFs
Assessing MEF Personnel Welfare
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COOP Re-Assessment (After)
The ongoing “Planning Cycle”
(Re) Assess
Plan
Train
Exercise
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What should…?Happen if you organization activated its COOP?
Happen if you were not personally prepared?Happen if your family were not prepared? Happen if your home was not secure?Happen if loved ones needed your help?
Happen if you were notified to be prepared to relocate after impact?
Be your length of time at the ARP? Happen in preparing to go to the ARP?You be taking with you?
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Hurricane Party
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COOP Exercises
Online Tabletop ExerciseAdministrative Building Fire Scenario
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