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Welcome to the application form for Erasmus accreditation in VET

Before starting, we advise you to read through the whole application form to understand it better. You should also make sure to read the Rules of application for Erasmus accreditations. You can find them here: https://ec.europa.eu/programmes/erasmus-plus/calls/2020-erasmus-accreditation

Please verify that your organisation is eligible for the field you have chosen. If you are not certain which field you can apply for, you should contact your National Agency for advice.

Each accreditation application covers only one field (school education, adult education, or vocational education and training). If you would like to apply for more than one field, you will need to submit separate applications. Submitting more than one application for the same field is not allowed.

Field Vocational education and training

Please select the National Agency in the country where your organisation is based. This National Agency will assess your application.

National Agency

Language used to fill in the form

For the list and contact information of all National Agencies, please consult the following page:https://ec.europa.eu/programmes/erasmus-plus/contact

Successful applicants for Erasmus accreditation will gain simplified access to Key Action 1 funding opportunities in their field for the duration of the accreditation’s validity, under the conditions defined in this call’s Rules of application and the yearly calls for proposals published by the European Commission.

Call 2020, Round 1, KA1 - Learning Mobility of Individuals

KA120 - Erasmus accreditation (KA120) Form ID: KA120-F8116C90 Deadline (Brussels Time) 2020-10-29 12:00:00

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https://ec.europa.eu/programmes/erasmus-plus/calls/2020-erasmus-accreditation

https://ec.europa.eu/programmes/erasmus-plus/calls/2020-erasmus-accreditation

https://ec.europa.eu/programmes/erasmus-plus/contact

Applicant Organisation

To complete this section, you will need your organisation’s identification number (OID). Since 2019, the Organisation ID has replaced the Participant Identification Code (PIC) as unique identifier for actions managed by the Erasmus+ National Agencies.If your organisation has previously participated in Erasmus+ with a PIC number, an OID has been assigned to it automatically. In that case you must not register your organisation again. Follow this link to find the OID that has been assigned to your PIC: Organisation Registration SystemYou can also visit the same page to register a new organisation that never had a PIC or an OID, or to update existing information about your organisation.If your organisation holds a valid VET Mobility Charter, it will be shown in this table automatically. If you have a VET Mobility Charter, but it is not shown, please contact your National Agency. If you have multiple VET Mobility Charters, please select the one that is most relevant for your application. In the future Programme, holding multiple VET accreditations will no longer be possible. Therefore, if you have held multiple VET Mobility Charters, you should integrate all of them in this application

Organisation ID Legal Name VET Mobility Charter Country



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https://webgate.ec.europa.eu/erasmus-esc/organisation-registration

Applicant Organisation Details

Organisation ID

Legal name

Legal name (National language)

Address

Country

Postal Code

City

Website

Telephone



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Legal Representative

Gender

First Name

Family Name

Position

Email

Telephone

Erasmus coordinator

Same address as organisation No

Address

Country

Postal Code

City



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Contact Person

Gender

First Name

Family Name

Position

Email

Telephone

Erasmus coordinator

Same address as organisation No

Address

Country

Postal Code

City



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Background

In this section you should present your organisation and answer the question: ‘Who are you as an organisation?’

This is a very important section. Giving informative and precise answers will let the persons assessing your application understand your context and your plans. Writing a good background will also help you when answering questions in the second part of the application.

Please keep in mind that the Programme is open to many kinds of organisations all over Europe. This application is designed to address all of them. Because of that, some questions may seem obvious or unnecessary to you. Even if it seems so, it is still very important that you give clear and precise answers. Make sure to read the questions carefully and to address all sub-questions. If some sub-questions are not relevant for your organisation, state so explicitly.

If you are applying on behalf of a larger organisation with multiple departments or sections, it is important that you clearly describe the structure of the entire organisation and explain which parts of the organisation are working in the field covered by this application. The field of the application is stated in the section ‘Context’ and can be adult education, vocational education and training, or school education.

The following information is completed based on the information linked to your organisation identification number (OID):

Is the organisation a public body? Is the organisation a non-profit?

Please choose the organisation type that best describes your organisation.

Type of Organisation

Does your organisation provide any formal or informal learning programmes relevant for this application?•

Please briefly present your organisation. Before answering, make sure to read the eligibility criteria in the call, as well as the additional information published by your National Agency.

What are your organisation's main activities?a.

What is your organisation’s role in the education and training system that qualifies you to be an applicant for Erasmus accreditation according to the eligibility criteria for this call?

b.

How many years of experience does your organisation have in this role?c.

What profiles and ages of learners are concerned by your work?d.



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Please state the sources of funding for your regular operations and activities.•

Please describe the structure of your organisation.

Are there different sections or departments in your organisation? If your organisation works in more than one field of education and training, please explain which sections or departments work in the field of this application.

•

How is management and supervision set up in your organisation? Who are the key persons in charge?•If possible, please include an organisation chart in the application annexes. This can help make your answer shorter and clearer.

•

What is the size of your organisation in terms of number of staff? If your organisation is working in more than one field of education and training, please only include staff working in the field of this application.

•

Number of learners

Number of teaching staff

Number of non-teaching staff

What are the most important needs and challenges your organisation is currently facing? How can your organisation be improved to benefit its learners? Please illustrate your answers with concrete examples.

Past participation

Has your organisation applied for any Erasmus+ mobility or partnership projects before?•

Strategic Documents

To complement the answers provided above, you can include relevant strategic documents to support your application.

An internationalisation strategy or another kind of organisational development strategy is the most relevant type of document that you can include. The strategy can be written specifically for your Erasmus accreditation application, or it can have a more general character.

Strategic documents are not an obligatory part of your application. However, they can give useful context to explain your objectives in the Programme, especially if you plan to apply for larger amounts of financial support or a large number of participants. If you decide to attach strategic documents, make sure to explain why you have included them when answering the questions about your Erasmus Plan. Attached documents that are not explained and linked to your Erasmus Plan will not be considered as relevant by the experts assessing your application. It is also not permitted to use attachments to provide longer answers to the same questions as in the application form. In case you are not sure if one of your documents could be annexed as a strategic document, please contact your National Agency for advice.

You can find a practical guide on strategic internationalisation in vocational education and training here: Guide to internationalisation in VET



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You can attach your strategic documents here: Annexes



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Erasmus Plan: Objectives

Introduction

What is an Erasmus Plan?

The Programme’s Key Action 1 provides learning mobility opportunities to individuals and supports the development of education institutions and other organisations involved in lifelong learning in Europe.

The funding your organisation receives from the Programme should contribute to both of these objectives. It means that by organising mobility activities for your participants, you should also work on broader objectives of your organisation. To achieve that, in the following sections we ask you to develop an ‘Erasmus Plan’: a plan that links mobility activities with your organisation’s needs and objectives.

Your Erasmus Plan should answer one key question: how are you going to use the Programme’s Key Action 1 funding to benefit your organisation and all of its staff and learners, whether they take part in mobility activities or not.

The Erasmus Plan is composed of three parts: objectives, activities and planning for management and resources. You will also be asked to subscribe to a set of Erasmus quality standards that define a common set of guidelines for organisations taking part in the programme across Europe.

What is a good Erasmus Plan?

The most important thing to consider is that your Erasmus Plan should be coherent and appropriate for your organisation, its experience and its ambition. The application must be an original proposal, written by your organisation and specifically for your organisation. When answering questions and defining objectives, you should be as concrete as possible and you should refer to your other answers, in particular those in the ‘Background’ section where you have described the needs and challenges you want to tackle in your organisation. If you have attached any strategic documents to your application, you should also refer to them in your answers. Do not hesitate to repeat an important piece of information if you think it will help the assessors understand your plans and objectives.

Your Erasmus accreditation application should be a result of joint work in your organisation. You should discuss the answers between colleagues and with your managers. If you find the application too difficult, you can consider reducing the number of objectives and participants that you are proposing. Erasmus accreditation is designed to allow organisations to learn and develop over time. Taking a gradual approach to your participation in the Programme will not reduce your chances of being successful.

How long is the Erasmus accreditation valid?

If your application is approved, your organisation’s Erasmus accreditation will stay valid for the duration of the future Programme (2021-2027), under the condition that your organisation keeps fulfilling the obligations defined in the Call for Erasmus accreditations. The Erasmus Plan that you submit in this application can cover a shorter period of two to five years. In the following sections, you can choose the length of your Erasmus Plan yourself by defining your objectives and estimating the number of mobility activities you want to organise in the next years. Based on your application, the National Agency will define the timing of periodical accreditation progress reports and future updates to your Erasmus Plan to make sure it stays up to date. If important changes happen in your organisation, you will also be able to request an Erasmus Plan update yourself.



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Objectives

Please define the objectives your organisation wants to achieve by implementing Key Action 1 mobility activities.

Your objectives should be concrete, realistic, and should represent a real benefit for your organisation. Make sure to link them to the needs of your organisation and its learners. If you have attached any strategic documents as explained in the ‘Background’ section, you should make sure that relevant objectives from those documents are translated to your Erasmus Plan in this section. If needed, you can repeat information from your earlier answers, or simply refer to them as part of your explanations for defined objectives.

If your accreditation is approved, your progress towards achieving the Erasmus Plan objectives will form a part of the evaluation of the activities you implement. Therefore, you need to choose objectives that are possible to track and you need to explain how you are going to evaluate your progress. You can specify between one and ten objectives.



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Please list your objectives below.

Objective 1

Title What do you want to achieve?

Explanation How is this objective linked with the needs and challenges you have explained in the section ‘Background’?

Timing When do you expect to see results for this objective?

Measuring progress How are you going to track and evaluate your progress on this objective?



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Who were the persons involved in defining your Erasmus Plan objectives? What kind of discussions or preparation took place?



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Erasmus Plan: Activities

In this section you are asked to propose a broad planning for activities you want to organise and participants you want to support with the Programme funds.

The targets you propose here are not binding for your organisation, nor for the National Agency because the final number of implemented activities may depend on various factors, including availability of funding.

Your proposed targets will be assessed based on how realistic and appropriate they are for your organisation's size, experience and Erasmus Plan objectives. The experts assessing your application may recommend revised targets, in order to stay realistic and proportional to the overall availability of funding.

How many participants would you like to support with Programme funds? Please propose an estimation for at least two years.

Year Estimated number of learners Estimated number of staff

Year 1

Year 2

What profiles of staff and learners do you plan to involve? Please explain the reasons for your choices in relation to your objectives. If you plan to involve participants with fewer opportunities make sure to mention them and the types of activities where they will be involved.



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Erasmus Plan: Quality Standards

Organisations implementing Erasmus mobility activities must adhere to a set of Erasmus quality standards. These standards exist to ensure good mobility experience and learning outcomes for Erasmus participants, and to make sure that all organisations receiving the programme’s funding are contributing to the wider objectives of the Erasmus programme. Please carefully read the Erasmus quality standards presented below and confirm your agreement. I. Contributing to programme objectives

Inclusion: the beneficiary organisation must respect the principle of inclusion in all aspects of its activities. The beneficiary organisation must ensure fair and equal conditions for all participants. Whenever possible, the beneficiary organisation should actively engage and involve participants with fewer opportunities in Erasmus activities. The beneficiary organisation should make maximum use of the tools and funding provided by the programme for this purpose.

•

Environmental sustainability and responsibility: the beneficiary organisation must make efforts to promote environmentally sustainable and responsible behaviour among its participants. The beneficiary organisation should make maximum use of the funding provided by the programme to support sustainable means of travel.

•

Digital education: the beneficiary organisation should use digital tools and learning methods to complement the physical mobility activities or to improve the cooperation with partner organisations. The beneficiary organisation should make maximum use of the digital tools, online platforms, and specific funding provided by the programme for this purpose.

•

Active participation in the network of Erasmus organisations: one of the objectives of the Erasmus programme is to support the development of the European Education Area. To contribute to this objective, beneficiary organisations should seek to become active members of the Erasmus network by taking part in contact and knowledge-sharing activities organised by the National Agencies or other organisations. Experienced beneficiaries should share their knowledge with organisations who have no or little experience in Erasmus, providing them with advice, mentorship or other support. Beneficiary organisations should encourage their participants to take part in Erasmus alumni activities.

•

These four points do not represent a complete list of the programme’s objectives. Their purpose is to serve as clear criteria when assessing concrete contributions of participating organisations. II. Good management of Erasmus mobility activities

Core tasks - keeping ownership of the activities: during the implementation of Erasmus activities, the beneficiary organisation must keep control of core implementation tasks. The core tasks include financial management of the programme funds, contact with the National Agency, reporting on implemented activities, as well as all decisions that directly affect the content, quality and results of the implemented activities. For example, such decisions include the choice of activity type and duration, choice of the hosting organisation, definition and evaluation of learning outcomes, selection and monitoring of participants, etc.

•

Transparency: the beneficiary organisation may receive advice, assistance or services from other organisations or individuals, as long as it keeps control of the content, quality and results of the implemented activities. If the beneficiary organisation is using the programme funds to pay for such services, rights and obligations of both parties (in particular tasks to be carried out, quality control mechanisms and consequences in case of poor or failed delivery on part of the service provider) must be formally defined and available for review by the National Agency.

•

Responsibility: the beneficiary organisation will be responsible for results and quality of the implemented activities, regardless of the involvement of any other organisations or individuals.

•

Building capacity: the beneficiary organisation should use the funds provided by the Erasmus programme (and organisational support in particular) in a way that builds their capacity to work internationally on a sustainable, long-term basis. Whenever possible, organisational support or parts of it should be invested into developing such capacity. In case of consortia, capacity of all participating organisations should be gradually developed as stated in the point on coordinating mobility consortia.

•

Coordinating mobility consortia: in mobility consortia, core tasks should be divided in a way that best enables participating organisations to pursue their objectives for organisational development and supports their capacity to

•



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work with partner organisations abroad. The consortium coordinator is responsible for making sure that tasks are allocated in a way that support this objective. In addition, the coordinator must actively support organisations in the consortium to ensure they are able to fulfil the Erasmus quality standards.Integrating results of the activities in the organisation: beneficiary organisation should take steps to use the results of the implemented activities (e.g. knowledge gained by staff in professional development; or experience from working with partner organisations broad) in its regular activities.

•

Gathering and using participants’ feedback: the beneficiary organisation must inform the participants about their obligation to report through standardised participant reports provided by the European Commission, and must encourage them to complete their reports. The beneficiary organisation should make use of the feedback provided by the participants to improve future activities.

•

III. Providing quality and support to the participants

Practical arrangements: the beneficiary organisation must ensure a minimum quality of practical and logistic arrangements (travel, accommodation, insurance, safety, visa applications, social security, etc.). If these tasks are delegated to the participant or a service provider, the beneficiary organisation will remain ultimately responsible for verifying their provision and quality.

•

Selection of participants: participants must be selected through a transparent, fair and inclusive selection procedure.

•

Preparation of participants: participants must receive appropriate preparation in terms of practical, professional and cultural aspects of their stay in the host country. Whenever possible, the preparation should be organised in collaboration with the hosting organisation.

•

Monitoring and mentoring of participants: participants must be monitored to follow their integration at the hosting organisation and their learning during the mobility activities. The sending and hosting organisations should actively help the participants in this process. Mentors or advisors at the hosting organisation must be identified for any learner activity that does not include accompanying teachers or trainers, as well as for staff mobility (apart from paid courses and similar training activities).

•

Support of participants: at any time during their mobility, participants must be able to request and receive support from their hosting and sending organisations. Before the mobility takes place, contact persons in both organisations and means of contact must be agreed with the participants.

•

Linguistic support: the beneficiary organisation must ensure appropriate language training, adapted to the personal and occupational needs of the participants. Where appropriate, the organisation should make maximum use of the specific tools and funding provided by the programme for this purpose.

•

Definition of learning outcomes: the expected learning outcomes of the mobility period must be clearly defined for each participant or group of participants. For individual mobility activities, the expected outcomes must be defined in a written agreement between the sending organisation, the participant and the hosting organisation. For group mobility activities, the learning outcomes shall be defined in a learning programme agreed to by the sending and hosting organisations. Learning Agreements are not necessary for learners attending VET skills competitions.

•

Evaluation of learning outcomes: learning outcomes and other benefits for the participants should be systematically evaluated after the mobility. Results of the evaluation should be analysed and used to improve future activities.

•

Recognition of learning outcomes: formal, informal and non-formal learning outcomes and other results achieved by the participants in mobility activities must be appropriately recognised at their sending organisation. European and national instruments (in particular ECVET and Europass) should be used for recognition whenever possible.

https://ec.europa.eu/education/resources-and-tools/the-european-credit-system-for-vocational-education-and-training-ecvet_en

https://europass.cedefop.europa.eu/

•

IV. Sharing results and knowledge about the programme

Sharing results within the organisation: beneficiary organisations should make their participation in the Erasmus programme widely known within the organisation and create opportunities for participants to share their mobility experience with their peers.

•

Sharing results with other organisations and the public: beneficiary organisations should share the results of •



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https://europass.cedefop.europa.eu/

their activities with other organisations and the public.Publicly acknowledging European Union funding: beneficiary organisations should make their participation in the Erasmus programme known in their community and in the wider public.

•

Subscribing to Erasmus quality standards

To apply for Erasmus accreditation, your organisation must subscribe to the Erasmus quality standards and accept to be evaluated based on those standards. Since the Erasmus accreditation is valid for a longer period, your organisation’s performance in maintaining the Erasmus quality standards will also influence how much funding you may receive in subsequent years. Please read the following statements carefully and confirm your agreement:

I have read the above Erasmus quality standards

I understand and agree that Erasmus quality standards will be used as part of the criteria for evaluation of the activities implemented under this accreditation

I understand and agree that the results of the evaluation based on these standards will form a part of criteria for decision on any subsequent grants under this accreditation



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Erasmus Plan: Management

In this section you should explain how you plan to set up the management of Key Action 1 mobility activities within your organisation to make sure their implementation is successful.

Please read the Erasmus quality standards explained in the previous section and discuss them with your colleagues and management. Your answers in this section should show that your organisation has assessed the resources and staff needed to implement the planned activities in accordance with the set standards.

Quality Standards Part I: Basic principles

What will your organisation do to contribute to the basic principles of the Erasmus accreditation described in the Erasmus quality standards?

Inclusiona.

Environmental sustainability and responsibilityb.

Digital educationc.

Active participation in the network of Erasmus organisationsd.

Quality Standards Part II: Good management of mobility activities

How are the mobility activities under the Erasmus accreditation going to be coordinated and supervised in your organisation?

How did you decide who will be your organisation’s Erasmus coordinator?•Who will be responsible for monitoring and ensuring that the Erasmus quality standards are being respected?•How is your organisation’s management going to be involved in the implementation of mobility activities under the Erasmus accreditation?

•

If there are changes in the staff or management of your organisation, how are you going to make sure that the implementation of planned mobility activities can continue?

What will you do to integrate the results of implemented mobility activities in your organisation’s regular work?



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Quality Standards Part III: Providing quality and support to the participants

Please describe how you plan to divide the tasks for implementation of planned activities

Apart from the Erasmus coordinator and other persons listed as associated persons in this application, what other people will be involved and how?

•

Who will be responsible for the different implementation tasks (such as finances, practical arrangements, preparation and monitoring of participants, content of the activities, or communication with partner organisations)?

•

Quality Standards Part IV: Sharing results and knowledge about the programme

What will your organisation do to share the results of its activities and knowledge about the programme?

To share results within your organisationa.

To share results with other organisations and the publicb.

To publicly acknowledge European Union fundingc.



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Annexes

The maximum number of all attachments is 10. The maximum size of one file is 15 MB and the maximum total size of all attachments is 100 MB. Please download the Declaration on Honour, print it, have it signed by the legal representative, and attach it here.

File Name File Size (KB)

Please attach any other relevant documents. The organisation chart and other strategic documents referred to in the ‘Background’ section should be uploaded here. Please use clear file names.

File Name File Size (KB)

Total Size (KB) 0



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Checklist

The documents proving the legal status of the applicant must be uploaded in the Organisation Registration System, here: Organisation Registration System

Please apply the following text for data protection section.

PROTECTION OF PERSONAL DATA

The application form will be processed electronically. All personal data (such as names, addresses, CVs, etc.) will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data. Any personal data requested will only be used for the intended purpose, i.e. the processing of your application in accordance with the specifications of the call for proposals, the management of the administrative and financial aspects of the project if eligible and the dissemination of results through appropriate Erasmus+ IT tools. For the latter, as regards the details of the projects' contact persons, an unambiguous consent will be requested.For the full description of the collected personal data, the purpose of the collection and the description of the processing, please refer to the Specific Privacy Statement (see link below) associated with this form. http://ec.europa.eu/programmes/erasmus-plus/documents/epluslink-eforms-privacy_en.htm

I agree with the Specific Privacy Statement on Data Protection



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eforms.checklist.paragraph1.link.utl

http://ec.europa.eu/programmes/erasmus-plus/documents/epluslink-eforms-privacy_en.htm

http://ec.europa.eu/programmes/erasmus-plus/documents/epluslink-eforms-privacy_en.htm

Submission History

If you have submitted more than one version of your application form, you can use this section to keep track of your work.



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